===== PAGE 1 ===== ## Report to KSU BOARD OF REGENTS ## KENTUCKY STATE UNIVERSITY October 23, 2009 品 ===== PAGE 2 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 1:30 p.m., October 23, 2009 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky # Regent Laura Douglas, Presiding ## AGENDA I. Call to Order Regent Laura Douglas, Chair II. Roll Call Angela Curry, Secretary III. Opening Remarks Regent Laura Douglas IV. Approval of Minutes Action Item: Approval of Minutes from Meeting Held July 24, 2009 V. President's Report a. SACS Reaffirmation Update b. Video Presentation Action Items: Approval of Proposed Student Appeal Policy Action Items Approval of 403 (b) Board Resolution VI. Committee Reports a. Academic Affairs b. Student Affairs c. Finance and Administration d. External Relations & Development Regent Karen Bearden, Chair Regent Laura Douglas, Acting Chair Regent Wilbert W. James, Chair Regent Laura Douglas, Acting Chair Regent E. Scott Willis, Chair e. Audit Committee VII. Closed Session a. Pending Litigation b. Personnel Matters c. Student Disciplinary Appeal VIII. Open Session Action Item: Board Ruling on Student Disciplinary Appeal IX. Closing Remarks X. Adjournment ===== PAGE 3 ===== # Regents Committee Meetings Schedule October 23, 2009
8:15-8:45Academic Affairs Committee
8:45-9:30Finance & Administration
9:30 – 9:50Student Affairs
9:50 – 10:30External Relations & Development
10:30 – 10:50Audit Committee
11:00 – 12:30Groundbreaking Ceremonies: Aquaculture Production Technology Laboratory Rosenwald Center for Families and Children
12:45-1:30 Lunch
12:45-1:30Lunch
1:30 -Board Meeting
===== PAGE 4 ===== KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 9:00 a.m., July 13, 2009 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky ## MINUTES ### 1. Call to Order Regent Laura Douglas called the meeting of the Kentucky State University Board of Regents to order at 9:00 a.m. on July 13, 2009. ### III. Roll Call Chairperson Douglas asked Angela Curry to conduct the roll call: Regent Karen W. Bearden, Present Chairperson Laura M. Douglas, Present Regent JoJuana Leavell Greene, Present Regent Wilbert W. James, Present Regent Tucker Landy, Present Regent Jeremy Lane, Absent Regent Joel Schrader, Absent Regent Stefan Turner, Present Regent Phyllis Williams, Present Regent Scott Willis, Absent Seven Regents were in attendance. A quorum was declared. ### IV. Opening Remarks Chairperson Douglas opened the meeting by allowing a student to make a statement to the Board. Because the issue involved a student disciplinary matter, the Board decided to convene in Closed Session. ### V. Closed Session ## Action: A motion to convene a closed session to discuss a student disciplinary matter was made by Regent Bearden and seconded by Regent Landy. The Board discussed a student disciplinary matter. The Board took no action in Closed Session. ===== PAGE 5 ===== V. Open Session Action: A motion to uphold the sanction given by the All-University Court in a student disciplinary matter was made by Regent Bearden and seconded by Regent James. The motion passed1. The meeting adjourned at 11:45 a.m. Submitted by: Approved by: Angela Curry, Esq. General Counsel/Secretary Kentucky State University Laura M. Douglas, Chair Kentucky State University Board of Regents ___ Approved with corrections ___ Approved with no corrections ===== PAGE 6 ===== KENTUCKY STATE UNIVERSITY Special Meeting of the Board of Regents Board Retreat 9:00 a.m., September 10, 2009 Holiday Inn University Plaza Hotel and Sloan Convention Center Bowling Green, Kentucky ## MINUTES ### 1. Call to Order Regent Laura Douglas called the meeting of the Kentucky State University Board of Regents to order at 9:00 a.m. on September 10, 2009. ### II. Swearing-In of New Regents Angela Curry administered the Oath of Office to Regent Syamala Reddy. Chairperson Douglas welcomed the new Regent to the Board. ### III. Roll Call Chairperson Douglas asked Angela Curry to conduct the roll call: Regent Mindy Barfield, Absent Regent Karen W. Bearden, Present Chairperson Laura M. Douglas, Present Regent Michael Fuller, Absent Regent Wilbert W. James, Present Regent Tucker Landy, Present Regent Syamala H. Reddy, Present Regent Joel Schrader, Present Regent Stefan Turner, Present Regent Phyllis Williams, Present Regent Charles Whitehead, Absent Eight Regents were in attendance. A quorum was declared. ### IV. Election of Board Officers tion Items: Regent Douglas was elected as Chairperson. Regent James was elected as Vice-Chairperson. Angela Curry was selected to serve as Secretary to the Board. ### V. Discussion Items President Sias provided an extensive overview of University initiatives and accomplishments. ===== PAGE 7 ===== The Board later discussed the President's progress on several goals and assessed critical performance measures. The Board also discussed University goals, the role of the Board and current issues facing the Board. ### VI. Adjournment The meeting adjourned at 4:00 p.m. Submitted by: Approved by: Angela Curry, Esq. General Counsel/Secretary Kentucky State University Laura M. Douglas, Chair Kentucky State University Board of Regents ___ Approved with corrections ___ Approved with no corrections ===== PAGE 8 ===== ===== PAGE 9 ===== Kentucky State University Board of Regents
Image
Academic Affairs Committee Regent Karen Bearden, Chairperson Regent Wilbert James Regent Tucker Landy Dr. James Chapman, Staff ===== PAGE 10 ===== # Kentucky State University Board of Regents ## October 23, 2009 ## ACADEMIC AFFAIRS MEETING INDEX A1 Approval of Minutes, July 24, 2009 .....4 A2 Executive Summary, Information .....6 ===== PAGE 11 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Academic Affairs Committee October 23, 2009 8:30 a.m. - 9:15 a.m. # The Board Room - Academic Services Building Regent Karen Bearden, Presiding ## Agenda 1. Call to Order Regent Karen Bearden, Chairperson II. Roll Call Dr. James Chapman Interim Provost/Vice President for Academic Affairs III. Opening Remarks Regent Karen Bearden, Chairperson IV. Approval of Minutes Regent Karen Bearden, Chairperson V. Executive Summary Report Dr. James Chapman Interim Provost/Vice President for Academic Affairs VI. Discussion Regent Karen Bearden, Chairperson VII. Adjournment Regent Karen Bearden, Chairperson ===== PAGE 12 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of RegentsAcademic Affairs CommitteeDate: October 23, 2009
From:Dr. James Chapman
Subject:Minutes of July 24, 2009
Reason for Consideration: ApprovalEnclosure: Yes
## Background: The minutes of the Academic Affairs Committee meeting for July 24, 2009, require approval in order to become an official part of the committee records. ## SEE PAGE 5 ## Recommendation: It is recommended that the Academic Affairs Committee approve the minutes of the July 24, 2009, meeting.
APPROVAL
Initiator:Dr. James Chapman Interim Provost/Vice President for Academic Affairs
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 13 ===== # KENTUCKY STATE UNIVERSITY Regular Academic Affairs Committee Meeting # Board of Regents Academic Affairs Committee 9:00 a.m., July 24, 2009 # Academic Services Building, Board Room Frankfort, KY MINUTES Regent Karen Bearden called the meeting of the Kentucky State University Board of Regents Academic Affairs Committee to order at 9:02 a.m. on July 24, 2009. Regent Bearden asked Rita Evans, Academic Affairs, to call roll: Regent Karen Bearden, present Regent Tucker Landy, present Regent Wilbert James, absent Staff, Dr. James Chapman, present A quorum was declared. Dr. Chapman gave an overview of the executive report. The report affirms that Academic Affairs and Land Grant faculty and staff remain dedicated to teaching, research, and service. Action: A motion for the approval of the Academic Affairs Committee's April 24, 2009, minutes was made by Regent Landy and seconded by Regent Bearden. The motion passed and the minutes were approved. Action: A motion for approval of the Bachelor Degree in Africana Studies was made by Regent Landy and seconded by Regent Bearden. The motion carried. The Academic Affairs' Committee meeting adjourned at 9:16 am. Submitted by: Approved by: Dr. James Chapman Interim Provost/Vice President for Academic Affairs Board of Regents Kentucky State University Regent Karen Bearden, Chairperson Academic Affairs Committee ___ Approved with no corrections Board of Regents Kentucky State University ___ Approved with corrections ===== PAGE 14 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Academic Affairs CommitteeDate: October 23, 2009
From: Dr. James Chapman
Subject: Academic Affairs Report
Reason for Consideration: InformationalEnclosure: Yes
## Background: The Academic Affairs Report submitted by James Chapman, Interim Provost/Vice President for Academic Affairs is presented on pages 8-12. The report covers the period from June 30, 2009, to September 30, 2009. Recommendation:
INFORMATIONAL
Initiator:Dr. James Chapman Interim Provost/Vice President for Academic Affairs
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 15 ===== # Kentucky State University Report to the University Board of Regents (Covering the period from June 30, 2009, to September 30, 2009) By Dr. James Chapman Interim Provost/Vice President for Academic Affairs October 23, 2009 ===== PAGE 16 ===== # EXECUTIVE SUMMARY ## INFORMATIONAL ITEMS ## UNIT ACCOMPLISHMENTS ## Office of Academic Affairs The Academic Affairs Unit is focusing their expertise and energy on the issues of retention and graduation, and the hard work is beginning to show results. One project under construction is the realignment of the nine semester plan for each degree program. Another is the development of a major sheet checklist for each degree program. Refurbishing and strict implementation of these plans will enable students to remain on track for graduation and know exactly what courses are needed to complete the program. These efforts will enable the University to offer courses in the most cost-effective way and give faculty more efficient control over academic advising. ## College of Arts, Social Sciences, and Interdisciplinary Studies (CASSIS) Ms. Reba Rye, Associate Professor of Art, was awarded an AI Smith Fellowship from the Kentucky Arts Council for 2009. Fifteen artists throughout the state were chosen for recognition in excellence in the visual arts. An out-of-state panel of professionals reviewed the quality of artwork, which counted for 75 percent of the criteria for this Annual Award. The balance of criteria was based on professional activity. The award carried a $7,500 stipend to be used for artistic endeavors. Dr. Steven Gale, Endowed Chair in the Humanities, recently published another book. Dr. Gale was the associate editor of The Pinter Review: Nobel Prize, European Prize Edition (University of Tampa Press, 2008). He also served as copy editor of Portrait of Early Families, Frankfort Area Before 1860 (Frankfort, Kentucky, 2008) and his play Next was performed in Melbourne, Australia, in July 2009, where it was a finalist in the Short But Not So Sweet Playwriting Competition and was nominated in the “Best Script” category. Dr. Victor Gomia, Instructor of English, has contributed a chapter to The Africa We Know: Reading and Writing Across Disciplines in African and Liberal Studies Programs. Dr. Gomia's contribution in the work in which he argues for utilitarian art forms is titled: "Cameroon Anglophone Radio Theatre: Fertile Ground for Literature of Combat." ## College of Mathematics, Sciences, Technology, and Health (CMSTH) Dr. Ashok Kumar, Professor of Computer Science, has been appointed by Governor Steve Beshear to serve on the Advisory Council for Gifted and Talented Education for a three-year term. Dr. Narayanan Rajendran, Associate Professor of Biology, delivered a university-wide lecture titled "No..no or Nano? : Initiating NanoBiotechnology" at Gujarat University in India. Also Dr. Rajendran has been selected to serve as a reviewer for the Journal of Biotech Research, which provides a publishing platform to faculty and research students at all the levels in the field of biotechnology and research. ===== PAGE 17 ===== Dr. Steven Mims, Professor and Paddlefish and Sturgeon Researcher in the Division of Aquaculture, had his article “Wastewater Reuse Supports Paddlefish Project” published in the July/August 2009 issue of the Global Aquaculture Advocate. The article details his research on how fish fare when they are grown in a decommissioned, cleaned wastewater tank at the Frankfort Sewer Department – whether the fish are contaminated and whether the water quality is good. His research will further determine whether growing in such an environment is safe for farming and commercial production. Dr. James Tidwell, Chairperson of the Division of Aquaculture, was one of more than 100 people who presented at a two-day renewable energy conference in Henderson, Kentucky, that explored using algae as a renewable energy source. A Henderson Gleaner article about the event said, "So promising is algae that companies such as PetroSun Biofuels are paying farmers in the South to convert their big catfish farms into algae farms. Dr. Tidwell also worked with four other internationally-known aquaculture authors to write Freshwater Prawns: Biology and Farming, the definitive work on the farming and biology of freshwater prawns. Dr. Tamara Sluss, Assistant Professor of Biology, and Mr. Ken Bates, GIS Extension Specialist of Kentucky State University received an EPA grant to study the biofuel potential of Kentucky's right-of-ways. This project utilized geospatial analysis with ArcGIS to determine the right-of-way (medians and land adjacent to Kentucky Interstates and Parkways) acreage that could be used for biofuel production to offset the impact of biofuel production on Kentucky's forests and croplands. Several undergraduate students were involved in the project including Shamali Hansford, Russell Williams, Louis Bates, and Shawn Dade. The results of the project were presented at the EPA's National Sustainable Design Expo on the National Mall in Washington D.C., at the annual meeting of the Ecological Society of America, and upon the invitation of the Commonwealth of Kentucky's Biofuel Taskforce. Dr. Wasim Al-Hamdani, Associate Professor of Computer Science, presented three papers at the Information Security CD 2009 Conference in Kennesaw, Georgia. The three papers were, “Non Risk Assessment Assurance Model”; “One Missing Factor in Teaching Cryptography Algorithms for Information Security Tracks”; and “Information Security Policy in Small Education Organization.” The last paper was co-authored by Wendy Dixie, Customer Service Manager in Information Technology. ## College of Professional Studies (CPS) The CPS is pleased to announce that Mr. Dave Rich, Assistant Professor in the School of Business, is the recipient of the Special National Award given by the board of Directors of the Delta Mu Delta Honor Society. The award is in recognition of his meritorious service and commitment to Delta Mu Delta as the Faculty Advisor to the School of Business for the past ten years. The service awards will be listed on the Delta Mu Delta web site, and an article will be published in the fall edition of the Delta Mu Delta Vision National Newsletter. ===== PAGE 18 ===== Dr. Joel Sokoloff, Assistant Professor in the School of Business, was elected as an alternate delegate to serve at the annual meeting of the United States Chess Federation in conjunction with the U.S. Open. Dr. Beverly Downing, Chairperson in the School of Education, presented and participated on a panel with Renee Scott of the Kentucky Department of Education and representatives from the Monarch Center at the 2009 Office of Special Education Conference in Washington, D.C. The topic of her presentation was “Recruitment and Retention of Students for Special Education Teacher Preparation.” ## Academic Support To kick-off this fall semester on a positive note, the Office of Advising held three “Senior Days” (one for each College) giving seniors the opportunity to meet with their major advisors and develop solid plans for graduation. Additionally, the advising staff served 242 students with one-on-one advising/counseling over the past three months. The advising staff, along with members of the Advising Council, participated in the July and August sessions of New Student Orientation, and the Director participated in the Fall Open House sponsored by the Office of Admission. The Director of Advising also serves on the Developmental Education Advisory Council. Finally, the Office of Advising welcomes Mr. Kenneth Brown who has joined the advising staff as a full-time advisor The Academic Center for Excellence has provided extensive support for the Academics with Attitude project by coordinating the academic support seminars in conjunction with the developmental coursework during the summer and at the beginning of the fall semester. Three cohorts from summer 2009 and nine cohorts from the fall are benefitting from mandatory, twice weekly supplemental instruction sessions in English, reading and mathematics. The Center also observed its annual campus Open House on September 9th to inform the campus community of its location and services. Since the beginning of the fall semester ACE has served 404 students. Finding Resources In Education for NontraDitional Students (FRIENDS) has continued to focus on the educational needs of Kentucky State University's nontraditional and commuter students by maintaining day and evening hours during the summer session. The FRIENDS program has already hosted numerous events and workshops during the fall semester. On August 31st, FRIENDS hosted the Annual Open House; on September 9th, KSU Officer Bryan Brashears lectured on ID Theft; and on September 14th, the Office of Continuing and Distance Education administered a workshop on the "Credit for Life" program. Additionally, a workshop on tips for financial success by Steve Tobin of the Commonwealth Credit Union was held on September 22nd. FRIENDS is currently planning to host the first annual Alpha Sigma Lambda induction ceremony on November 20th, 2009, celebrating the top achieving nontraditional students of KSU during Nontraditional Student Month. ## Land Grant Programs The Environmental Education Center was selected to receive the 2009 Kentucky Heritage Land Conservation Fund Stewardship Award, presented at the Awards ===== PAGE 19 ===== Banquet of the Governor's Conference on the Environment. According to the letter notifying Dr. Harold Benson, director of the Land Grant Program, of the award, "The Kentucky Heritage Land Conservation Board applauds the outstanding work of the KSU Environmental Education Center and wishes to express its sincere appreciation of the hard work and dedication that you, your staff and volunteers demonstrate in not only providing excellent educational opportunities to connect students and faculty with nature but also conserving and protecting one of Kentucky's natural treasures." KSU researcher Dr. Thomas Webster is one of 21 collaborators at 17 universities and federal laboratories across the United States studying solutions to widespread losses of honey bee colonies. Dr. Webster is focusing on a newly discovered bee pathogen responsible for much of the problem and is also involved in outreach activities with beekeepers in Kentucky and other states. Dr. Kirk Pomper, Principal Investigator of Horticulture, and Ms. Sheri Crabtree, Co-Investigator of Horticulture, received the 2008 Shepard Award for the best research paper of the year published in the Journal of the American Pomological Society. Dr. Pomper and Ms. Crabtree received the award at the society's annual meeting. They share the award with colleagues at Clemson University and the University of Kentucky. Dr. Pomper has been a KSU researcher for 11 years and has authored 38 refereed journal articles, obtained over $2,400,000 in funding on competitive grants and taught biotechnology courses. Ms. Crabtree has been a KSU researcher for nine years, published over 20 articles and abstracts and has been interviewed by National Public Radio about pawpaw growing. Also in the spring issue of the Journal of the Kentucky Academy of Science, Dr. Pomper, Dr. Li Lu, Co-Investigator of Biotechnology, Jeremy Lowe and Sheri Crabtree, Co-Investigators of Horticulture, and Lauren Collins, former undergraduate student researcher, published "Clonality of Pawpaw (Asimina triloba) Patches in Kentucky." DNA fingerprinting was used to examine genetic relationships in native pawpaw patches in Kentucky. Dr. George Antonious, Principal Investigator of the Water Quality/Environmental Toxicology Research published a new article, “Pungency in Capsicum chinense: Variation Among Countries of Origin” in the peer-reviewed Journal of Environmental Science and Health. Dr. Terry Berke of the Seminis Seed Co., Woodland, Calif., and Dr. Robert Jarret of the USDA/CRS, Griffin, Ga., are co-authors of the article. Dr. Antonious also recently participated in the 2009 annual meeting of the Florida Pesticide Residue Workshop and presented a research paper titled “Persistence of Bensulide Residues in Soil and Runoff Water from Agricultural Soil.” Researchers from around the world attended the pesticide annual meeting in Florida. Dr. Robert Barney, Associate Research Director and Principal Investigator of Entomology published two articles: “Annotated List of the Leaf Beetles (Coleoptera: Chrysomelidae) of Kentucky: Subfamily Galerucinae, Tribes Galerucini and Luperini” and “Annotated List of the Leaf Beetles (Coleoptera: Chrysomelidae) of Kentucky: Subfamily Galerucinae, Tribe Alitcini” in the spring issue of the Journal of the Kentucky Academy of Science. ===== PAGE 20 ===== Dr. Michael Bomford of the Land Grant Program's Community Research Service was an invited panelist at the Biofuels for Aviation Summit this week in Arlington, Virginia. The U.S. Air Force hosted the national summit to examine the potential to replace petroleum-derived jet fuel with fuel from renewable sources. The Air Force plans to certify all planes to be able to consume 50 percent alternative fuel by 2012. Commercial airlines are also exploring ways to reduce dependence on declining petroleum stocks. Dr. Bomford discussed potential impacts on the food supply in a talk titled "Can We Fly and Eat Too?" Several Community Research Service researchers participated in the 2009 annual meeting of the American Society for Horticultural Science in St. Louis, Mo. Approximately 1,000 people from around the world attended the meeting. The following KSU researchers made presentations: Dr. Michael Bomford, Dr. George Antonious, Mr. Brian Geier, Ms. Sheri Crabtree, Dr. Kirk Pomper, Mr. Jeremiah Lowe, Dr. Hideka Kobayashi, Dr. Changzheng Wang, Mr. Shandeep Dutta, Dr. Li Lu, Mr. Kyle Schneider, Dr. Anthony Silvernail, Dr. Changzheng Wang, and Drs. Lingyu Huang. KSU faculty members Dr. Karan Kaul, Dr. Narayanan Rajendran and Dr. James Tidwell also participated. In addition to his presentations, Dr. Kirk Pomper coordinated and moderated a workshop titled “Native Fruits of the Midwest” in which he presented a talk titled “Pawpaw and the American Persimmon: Niche Tree Fruit Crops for the Midwest and Eastern United States” that was co-authored by Sheri Crabtree and Jeremy Lowe. ===== PAGE 21 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Finance and Business Committee October 23, 2009 Regent Wilbert W. James, Chairperson Regent Laura Douglas Regent E. Scott Willis Regent Joel Schrader ===== PAGE 22 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS October 23, 2009 INANCE AND BUSINESS MEETING INDEX B1 Minutes of July 24, 2009 and April 24, 2009 meetings B2 Executive Summary Report B3 Budget vs. Actual B4 Interim Financial Statements B5 Business Operations Update B6 Revised 2010 Financial Plan ===== PAGE 23 ===== KENTUCKY STATE UNIVERSITY Regular Meeting of the Finance and Business Committee Board of Regents 10 am, October 23, 2009 Board Room, Academic Service Building Frankfort, Kentucky # Regent Wilbert W. James, Presiding ## AGENDA 1. Call to Order Regent Wilbert W. James II. Roll Call Mrs. Lillian Graham III. Opening Remarks Regent James IV. Approval of April 24, 2009 Minutes Approval of July 24, 2009 Minutes Regent James V. Executive Summary Report Mrs. Alice Johnson VI. Action Items - Revised 2010 Financial Plan VII. Informational Items Budget vs. Actual August 2009 - Interim Financial Statements August 2009 Administrative Support Update - Budget Update - Business Operations Update Human Resources Update - Capital Planning Update VIII. Discussion 2023 IX. Adjourn Regent James 2023 Regent James ===== PAGE 24 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Finance and Business CommitteeDate: October 23, 2009
From: Alice B. Johnson Vice President for Finance and Business Affairs
Subject: Finance and Business Committee Meeting Minutes April 24, 2009 and July 24, 2009
Reason for Consideration: Action ItemEnclosures: Yes
Background: The Finance and Business Committee did not have a quorum at the July 24, 2009 meeting. The minutes of the April 24, 2009 meeting must be approved. The minutes of the July 24, 2009 meeting must be approved. Recommendation: Approval of the minutes of the April 24, 2009 and July 24, 2009 meetings.
Initiator:Alice B. Johnson Vice President for Finance and Business Affairs
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 25 ===== # Kentucky State University Finance and Business Committee Meeting Board of Regents Finance and Business Committee 9:30 a.m. April 24, 2009 Frankfort, Kentucky ## Minutes ### 1. Call to Order Regent James called the meeting of the Kentucky State University Board of Regents Finance and Business Committee to order at 9:36 a.m. on April 24, 2009. Regent James asked for the roll call, which was recorded as follows: ### II. Roll Call Regent Wilbert James, present Regent Laura Douglas, present Regent E. Scott Willis, absent Regent Joel Schrader, present Mrs. Johnson, present A quorum was established. ### III. Opening Remarks Regent James opened the meeting by reviewing the agenda. ### IV. Approval of Minutes Action: Motion to approve the minutes from the October 24, 2008 and January 23, 2009 Finance and Business Committee meetings was made by Regent Douglas and seconded by Regent Schrader. The motion passed. Regent James recognized Mrs. Johnson to carry the meeting forward. ### V. Executive Summary Report Mrs. Johnson briefly reviewed the informational items distributed. The Finance Division's monthly management reports were distributed at the meeting. These reports are prepared monthly and were well-received during the SACS reaffirmation process. Finance did not have any exceptions from the SACS off-site reviewers. The reports are done monthly and can be viewed on the University's intranet. The University's insurance carrier has advised of an anticipated 5% increase in health insurance. The increase will be absorbed by the university and not passed on to the employees. ===== PAGE 26 ===== ### IV. Action Items Mrs. Johnson gave an overview of the 2010 Financial Plan and the proposed 2009-2010 fee rates. ## Financial Plan The budget was developed after careful consideration of concerns from faculty, staff and students. Year 2010 will be a very tight budget year and only a minimum amount could be reserved for contingencies. ## Tuition and Mandatory Fees The Council on Postsecondary Education (CPE) established a 4% increase cap on undergraduate full-time and part-time resident tuition. The university is proposing a tuition rate that caps and observes the CPE requirement. Additionally, CPE approved a non-resident floor multiple, which means non-resident tuition be at least two times the undergraduate rate. The university is proposing to move the Legacy/ Destiny rates to the CPE required minimum of two times the undergraduate resident rate. ## Action: Motion to accept the proposed 2009-2010 Financial Plan by the Finance Committee and the proposed 2009-2010 Rates for Tuition and Mandatory Fees, Course Fess, Room and Board was made by Regent Douglas and seconded by Regent Schrader. The motion passed. ### V. Adjournment Motion for adjournment of the Finance and Business Committee's April 24, 2009 meeting was made by Regent Schrader and seconded by Regent Douglas. The meeting adjourned at 10:26 am. Submitted by: Approved by: Alice B. Johnson Vice President for Finance Business Affairs Kentucky State University Wilbert W. James, Chair Finance and Administration Committee Board of Regents Kentucky State University ===== PAGE 27 ===== Kentucky State University Regular Finance and Business Committee Meeting Board of Regents Finance and Business Committee 10:00 a.m., July 24, 2009 Frankfort, Kentucky ## MINUTES ### 1. Call to Order Regent Laura Douglas called the meeting of the Kentucky State University Board of Regents Finance and Business Committee to order at 10:00 a.m. on July 24, 2009. ### II. Roll Call Regent Douglas asked for the roll call, which was recorded as follows: Regent Wilbert James, absent Regent Laura Douglas, present Regent Joel Schraeder, absent Mrs. Johnson, present A quorum was not declared. ### III. Opening Remarks Regent Douglas recognized Mrs. Johnson to carry the discussion forward. ### IV. Vice President's Report Informational Items State Stabilization Funds - (Education Stimulus Funds) KSU is awaiting the final resolution of the state's ARRA funding. Each institution will have to provide assurance that federal reporting guidelines will be followed. ## Banner The Banner conversion project has begun, first with Human Resource Services and Business Operations. The conversion project will be completed in one year. Finance is also implementing process improvements such as the procurement card, electronic disbursements for employees and student and electronic time ===== PAGE 28 ===== reporting. These process improvements will enhance efficiencies and contain costs. Strategic Plan Certain goals have been identified in the strategic plan and are being addressed. FY09 Audit The first draft of the FY09 Financial Audit is expected the week of July 27th. ### V. Adjournment The discussion adjourned at 10:18a.m. Submitted by: Alice B. Johnson Vice President for Finance and Business Kentucky State University Approved by Wilbert W. James, Chair Finance and Business Committee Board of Regents Kentucky State University ===== PAGE 29 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Finance and Business CommitteeDate: October 23, 2009
From: Alice B. Johnson Vice President for Finance and Business Affairs
Subject: Executive Summary
Reason for Consideration: Informational ItemEnclosures: Yes
Background: Recommendation:
Initiator:Alice B. Johnson Vice President for Finance and Business Affairs
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 30 ===== KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Report to the Finance and Business Committee Alice B. Johnson Vice President for Finance and Business Affairs October 23, 2009 ===== PAGE 31 ===== # Kentucky State University Finance and Business Committee Meeting October 23, 2009 Finance and Business (F&B) is pleased to present the following summary report for consideration at the quarterly Finance and Business Committee meeting of the Board of Regents. Update on State Funding Actions - FY2010. General Fund Budget Reduction Order 10-01 was issued on September 18, 2009 by Governor Steve Beshear. The Order directed the reduction of certain appropriations to funded units of the Commonwealth to prevent a deficit in the finances for 2010. Kentucky State University's appropriation was reduced by $2,540,600 from $27,180,100 to $24,639,500. The Governor expressed his commitment to maintain fund institutional base operations FY10 at the same level as FY09 by using a combination of General Funds and State Fiscal Stabilization Funds (SFSF). Fiscal year 2010 SFSF grant funds made available to institutions amount to $70 million with KSU's allocation being $1,766,300. Finance Division Banner Project Update. An informational update is included regarding progress of the Banner conversion project in Finance. Finance Department Updates. A summary of department activity is presented for Administrative Support, Business Operations, Budget Policy and Planning, Human Resource Services and Capital Planning and Construction. Fiscal Year 2010 Interim Results as of August 2009. Reports for Budget vs. Actual and Condensed Financial Statements are included: 1) Budget vs. Actual as of August 2009 is presented for information along with comments about the variances. 2) Unaudited Financial Statements as of August 2009 are included for the statement of net assets, the statement of revenue, expenses and changes in net assets and the statement of cash flows. 3) Total operating revenue at August 2009 total $17.1 million and operating expenses total $56.2 million creating an operating income loss of $6.9 million. State appropriations are recognized as non-operating revenues and have been received in the amount of $8.1 million at August 2009. ===== PAGE 32 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Finance and Business CommitteeDate: October 23, 2009
From: Alice B. Johnson Vice President for Finance and Business Affairs
Subject: Budget vs. Actual August 2009
Reason for Consideration: Informational ItemEnclosures: Yes
Background: The Budget vs. Actual Report is included as of August 2009 for fiscal year 2010. A brief summary is included in the Executive Summary Recommendation:
Initiator:Alice B. Johnson Vice President for Finance and Business Affairs
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 33 =====
YTD ACTUAL BY FUND GROUP
Approved BudgetRevised BudgetYTD Actual ActivityYTD Actual % of Revised Budget% of Fiscal Year ExpiredVarianceYTD ACTUAL BY FOND GROUP
Education & GeneralAuxiliaryLand Grant & Action Agenda
Revenues
State Appropriations27,170,97427,170,9748,151,29230.00%16.67%-70.00%6,196,969-1,954,323
Student Tuition & Fees20,447,24220,447,24211,634,85056.90%16.67%-43.10%11,634,850--
Auxiliaries6,214,9006,214,9003,399,90954.71%16.67%-45.29%-3,399,909-
Other1,122,8181,122,818201,21217.92%16.67%-82.08%201,212--
Revenues Total54,955,93454,955,93423,387,26342.56%16.67%-57.44%18,033,0313,399,9091,954,323
Expenditures
Salaries/Wages/Benefits29,385,05129,687,8953,536,58811.91%16.67%-88.09%2,905,792167,066463,730
Supplies & Other2,948,2882,700,897200,5217.42%16.67%-92.58%56,892113,11730,512
Travel1,166,0381,157,33858,5915.06%16.67%-94.94%52,618-5,973
Communications598,362614,94285,45413.90%16.67%-86.10%67,6748,1519,629
Services7,663,2067,641,021713,9439.34%16.67%-90.66%581,275104,33528,333
Interdepartmental411,866416,41525,1136.03%16.67%-93.97%15,5144389,161
Fixed Costs2,207,2262,220,037380,83917.15%16.67%-82.85%378,4582102,171
Student Aid4,381,7674,628,15617,6930.38%16.67%-99.62%17,693--
Capital3,264,1433,225,85969,6842.16%16.67%-97.84%(5,502)61,14014,046
Expenditures Total52,025,94752,005,9475,088,4269.78%16.67%-90.22%4,070,414454,457563,555
Surplus (Deficit) before Transfers2,929,9872,949,98718,298,83713,962,6172,945,4521,390,768
Mandatory & Nonmandatory transfers2,929,9872,949,9872,099,61671.17%16.67%-28.83%1,401,521688,2819,814
Surplus (Deficit)--16,199,22112,561,0962,257,1711,380,954
===== PAGE 34 ===== # Variance References A summary of operations is presented below to explain the budget vs. actual report as of August 31, 2009. Significant variances are explained to assist in understanding the results presented. Overview: Year-to-date actual revenues and expenses are presented for the Educational and General Fund (E&G), the Auxiliary Fund and Land Grant and Action Agenda Funds. The state appropriates funds for Land Grant to match Federal appropriations through the U.S. Department of Agriculture. Land Grant, Action Agenda and Auxiliary Funds are not available to the University for discretionary spending. ## Revenue - State appropriations are received in installments of 30% (July), 25% (October), 25% (January) and 20% (April) of each year. At August 2009, $8.2 million of appropriations have been received and compares favorably representing 30.0% of the approved budgeted appropriations. - Student Tuition and Fees are reflected for Fall 2009 at 56.9% of budget. Auxiliary revenues represent housing and board for resident students enrolled for Fall 2009 with 54.7% of budgeted revenues recorded. Student tuition, fees, housing and board charges may decrease due to enrollment withdrawal and or relocating off campus. Other revenue includes athletic income, indirect cost recovery, facility rentals, and interest income. These sources of revenue are at 17.9% of budget. ## Expense - Salaries and benefits expenses are at 11.9% of budget or 4.9% less than the percentage of fiscal year expired calculation. - Services were expended at a favorable rate of 9.34%. Fixed costs expenses are at 17.2% of budget, slightly above percentage of fiscal year expired calculation. Fixed costs include maintenance agreements that require payment in full at the beginning of the service agreement. These expenses are not spread evenly over the fiscal year. Student Aid is at .38% of budget mainly due to the unposted student aid for Fall 2009 semester that has not been disbursed. • Supplies, Travel and Communications were expended at the average rate of 8.79% of budget and compares favorable with the percentage of fiscal year expired calculation. Supplies for printing and copying have been significantly reduced with the implementation of the Managed Services Agreement with Xerox. Transfers include debt services obligations and internal reallocations to correct prior offsets within the E&G Fund. ===== PAGE 35 =====
Educational and General Revenues Fiscal Year 2010 vs. Fiscal Year 2009 Month of August
Image
===== PAGE 36 =====
Educational and General Expenditures Fiscal Year 2010 vs. Fiscal Year 2009 Month of August
Image
===== PAGE 37 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Finance and Business CommitteeDate: October 23, 2009
From: Alice B. Johnson Vice President for Finance and Business Affairs
Subject: Interim Financial Statements-May 2009
Reason for Consideration: Informational ItemEnclosures: Yes
## Background: Interim Financial Statements are included as of August 2009. At August, two months of operations have occurred. A brief summary explanation of certain current assets and plant items follows: 1. Cash and cash equivalents total $20.4 million. This amount includes $14.4 million that is restricted for Land Grant and Action Agenda programs and $3.5 million that is restricted for plant purposes. The remainder is current operating cash that will be disbursed for current operations during the year. 2. Accounts receivable totaling $21.7 million includes the receivables from students, grants and loans. Student receivables will be reduced by Title IV funds and as other student resources are received. 3. Current liabilities of $1.5 million consist of accounts payable and accrued payroll liabilities. Accrued compensated absences total $1.5 million and Deferred Revenue totals $1.6 million at August 2009. 4. As of August 2009, net assets reflect a $19.4 million increase primarily due revenues for tuition and fees. 5. The Statement of Cash Flows reflects a net increase of $3.4 million at August 2009. Operations consumed $5.0 million of cash through August 2009.
Initiator:Katherine Napier\nAssociate Vice President for Business Operations
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 38 =====
Kentucky State University Statement of Net Assets AUGUST 31, 2009 (Unaudited)
FY 2010
ASSETS
Current assets
Cash and cash equivalents20,425,220
Accounts, grants and loans receivable, net21,726,960
Investments1,297,194
Inventory and other current assets332,646
Total current assets43,782,020
Noncurrent assets
Accounts, grants and loans receivable, net868,884
Investments8,421,161
Capital assets, net78,927,600
Total noncurrent assets89,840,171
Total assets131,999,666
LIABILITIES
Current liabilities
Accounts payable and accrued liabilities1,511,568
Accrued compensated absences1,513,381
Deferred revenue1,551,425
Deposits36,103
Other current liabilities374,305
Bonds and capital lease obligations1,730,445
Total current liabilities6,717,227
Noncurrent liabilities
Bonds and capital lease obligations11,141,609
Federal grants refundable1,190,373
Total noncurrent liabilities12,331,982
Total liabilities19,049,209
NET ASSETS
Invested in capital assets, net of related debt66,055,546
Restricted
Nonexpendable8,509,933
Expendable6,188,716
Unrestricted32,196,261
Total net assets112,950,456
===== PAGE 39 =====
Kentucky State University Addendum to Statement of Net Assets Components of Fund Balances - Disaggregated (Unaudited)
June 30ActualAUGUST
2009YTD Activity2009
Invested in Capital Assets, net of related debt65,384,147671,39966,055,546
Restricted -
Nonexpendable:
Endowments8,110,727399,2068,509,933
Expendable:
Grants & Contracts(94,656)173,61878,962
Endowments513,96875,2181,013,518
Plant Renewal & Replacement3,873,2291,447,3865,320,615
Capital Renewal Reserves799,430(599,477)199,953
5,091,9711,096,7456,188,716
Unrestricted:
Education & General1,705,60114,470,94616,176,547
Auxiliary752,7552,768,6863,521,441
Land Grant Match12,498,273-12,498,273
14,956,62917,239,63232,196,261
Total Net Assets93,543,47419,406,982122,950,456
===== PAGE 40 =====
Kentucky State University Statement of Revenues, Expenses and Changes in Net Assets (By Function) Period Ending AUGUST 31, 2009 (Unaudited)
FY 2010
REVENUES
Operating Revenues
Student tuition and fees (gross)11,529,747
Less: Scholarship allowances(17,693)
Student tuition and fees (net of scholarships)11,512,054
Federal grants and contracts775,190
Federal appropriations809,255
State and local grants and contracts154,435
Nongovernmental grants and contracts2,364
Auxiliary enterprises
Residence halls1,977,962
Dining1,851,308
Bookstore25,000
Other auxiliaries12,019
Other operating revenues261,108
Total operating revenues17,380,695
EXPENSES
Operating expenses
Educational and general
Instruction973,872
Research889,278
Public service804,406
Academic support398,817
Student services802,875
Institutional support1,831,225
Operation and maintenance of plant512,047
Student aid35,713
Depreciation451,467
Auxiliary enterprises
Residence halls289,044
Dining33,182
Bookstore-
Other auxiliaries25,957
Depreciation79,671
Total operating expenses7,127,554
Operating income (loss)10,253,141
===== PAGE 41 =====
Kentucky State University Statement of Revenues, Expenses and Changes in Net Assets (By Function) Period Ending AUGUST 31, 2009 (Unaudited)
NONOPERATING REVENUES (EXPENSES)
State appropriations8,151,292
Federal Grants and Contracts15,081
Gifts119,630
Investment income (net of investment expense)373,607
Interest on capital asset-related debt325
Other nonoperating revenues (expenses)450,597
Net nonoperating revenues9,110,532
Income (loss) before other revenues, expenses, gains or losses19,363,673
Capital appropriations43,310
Increase (decrease) in net assets19,406,983
Net assets, beginning of year93,543,474
Beginning balance adjustments-
Net assets, end of year112,950,457
===== PAGE 42 =====
Kentucky State University Statement of Cash Flows Period Ending AUGUST 31, 2009 (Unaudited)
FY 2009
Cash flows from operating activities
Tuition and fees(2,664,444)
Grants and contracts1,395,079
Payments to suppliers(3,035,926)
Payments to employees(4,721,527)
Loans issued to students(6,076)
Collection of loans issued to students5,852
Auxiliary enterprises:
Residence halls and dining3,829,270
Bookstore25,000
Other auxiliaries12,019
Other receipts168,652
Net cash from operating activities(4,992,101)
Cash flows from noncapital financing activities
State appropriations8,151,292
Federal Grants and Contracts12,589
Gifts for other than capital purposes119,630
Student organization agency receipts90,589
Student organization agency disbursements(96,186)
Other receipts (payments)450,907
Net cash from noncapital financing activities8,728,821
Cash flows from capital financing activities
Capital appropriations(43,310)
Purchases of capital assets(378,466)
Proceeds from capital debt-
Principal paid on capital debt(24,640)
Interest paid on capital debt(325)
Net cash flows from capital financing activities(446,741)
Cash flows from investing activities
Interest received on investments24,562
Investment expenses-
Proceeds from sale of investments400,681
Purchases of investments(354,881)
Net cash flows from investing activities70,362
Net increase (decrease) in cash and cash equivalents3,360,341
Cash and cash equivalents at beginning of year17,064,879
Cash and cash equivalents at end of year20,425,220
===== PAGE 43 =====
Kentucky State University Statement of Cash Flows Period Ending AUGUST 31, 2009 (Unaudited)
Reconciliation of net operating loss to net cash from operating activities
Operating loss10,253,141
Adjustments to reconcile operating income to net cash from operating activities:
Depreciation expense531,138
Loss on disposal of capital assets-
Changes in assets and liabilities:
Receivables, net(14,953,191)
Inventory and prepaid expenses(34,010)
Accounts payable and accrued liabilities(605,395)
Accrued compensated absences-
Other Liabilities(1,900)
Deferred revenue(181,884)
Net cash from operating activities(4,992,101)
===== PAGE 44 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Finance and Business CommitteeDate: October 23, 2009
From: Alice B. Johnson Vice President for Finance and Business Affairs
Subject: Business Operations Update
Reason for Consideration: Informational ItemEnclosures: No
Background: Business Operations continues to add value by implementing new services to improve efficiency and to increase the effectiveness of our services. ### 1. Electronic Pay Statements The Division of Finance and Business Affairs has implemented an employee self-service portal for faculty and staff. The employee self-service portal provides unprecedented, swift and convenient access to employee personal and pay information. Effective June 1, 2009, the Payroll Department moved to electronic distribution of employee pay statements. The implementation of this new feature reduces the cost of producing and distributing paper pay statements. A secured employee self-service portal enabling employees to receive electronic pay statements, W2, employee demographics, and other electronic features was implemented during the second quarter of fiscal year 2009. The portal provides efficiencies by allowing employees to manage their personal information on-line. ### 2. Automated Leave Request The Division of Finance and Business Affairs has implemented electronic leave request utilizing ADP for all salary employees. This process eliminates paper timesheets to record leave time and other exceptions for salary employees. This new feature will further reduce our payroll processing cost and increase management reporting for supervisors and employees. ### 3. Employee Direct Deposit Reimbursement ===== PAGE 45 ===== The Division of Finance and Business Affairs is pleased to announce direct deposit of travel and other non-payroll related payment transactions for faculty and staff. The implementation of this new feature will increase our efficiency, reduce processing time and other related cost required to produce paper checks while providing added value and increased customer service. The roll-out of this new feature will start October 2009. When funds are disbursed, an electronic notification will be sent to the employees email address indicating the purpose and amount of the disbursement. ### 4. Student Direct Deposit and Electronic Refunds Business Operations implemented a direct deposit option for student refunds starting September 2009. Students now have two options for electronic refunds, which includes the Paycard and direct deposit into a checking or savings account of choice. The electronic refund option increases our efficiency and reduces long lines and waits time. Electronic processing further reduces cost to the university by eliminating paper check processing and cashier time in distributing refunds. Students now receive an email alerting them that funds have been deposited to their card or bank account.
Initiator:Katherine Napier Associate Vice President for Business Operations
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 46 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents\nFinance and Business CommitteeDate: October 23, 2009
From: Alice B. Johnson\nVice President for Finance and Business Affairs
Subject: Approval of Revised FY10 Financial Plan
Reason for Consideration: Action ItemEnclosures: Yes
## Background: Revision of FY10 Financial Plan is necessary due to reduction in FY 10 Enacted State Appropriation funding by General Fund Budget Reduction Order 10-01, issued on September 18, 2009 by Governor Steve Beshear. Kentucky State University's enacted FY 10 State Appropriation Funding was reduced by $2,540,600 from $27,180,100 to $24,639,500. Educational and General Expenditure categories have been reduced to bring budgets in line with revised State Appropriations Funding FY 10:
Academic Affairs Office$249,800
Academic Support$350,697
Finance$200,000
Information Technology$158,404
Utilities$270,518
Insurance$131,783
Student Affairs$405,098
Subtotal$1,766,300
Central Accounts$774,300
Total$2,540,600
CPE also funded a Stewardship of Place grant in the amount of $288,000. Revenues and expenses for this grant have been reclassified to Restricted Funds. Recommendation: Approval of the Revised FY10 Financial Plan
Initiator:Alice B. Johnson\nVice President for Finance and Business Affairs
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 47 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS 2009-2010 Student Affairs Committee October 23, 2009 Regent Laura Douglas, Acting Chairperson Regent Jeremy Lane Interim Regent Stefan Turner Dr. Rubye Jones, Staff ===== PAGE 48 ===== ## Kentucky State University Board of Regents ## October 23, 2009 STUDENT AFFAIRS COMMITTEE MEETING INDEX Agenda.....3 C1 Approval of Minutes, July 24, 2009 .....4 ===== PAGE 49 ===== KENTUCKY STATE UNIVERSITY Regular Meeting of the Student Affairs Committee Board of Regents 11:00 a.m. - 11:30 a.m. October 23, 2009 Board Room – Academic Services Building Frankfort, Kentucky ## AGENDA
I.Call to OrderChairperson
II.Roll CallMrs. Fulvia Longstreet, Recorder
III.Opening RemarksChairperson
IV.Approval of MinutesChairperson
V.Executive Summary ReportDr. Rubye Jones, Vice President for Student Affairs and Enrollment Management
VI. Discussion VII. Adjournment ===== PAGE 50 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Student Affairs CommitteeDate: October 23, 2009
From: Dr. Rubye Jones Vice President for Student Affairs and Associate Provost for Enrollment Management
Subject: Student Affairs Committee Meeting Minutes July 24, 2009
Reason for Consideration: ApprovalEnclosures: Yes
Background: The minutes of the Student Affairs Committee meeting of July 24, 2009, require approval in order to become an official part of the committee records. Recommendation: That the Student Affairs Committee approve the minutes of the July 24, 2009 meeting.
Initiator:Dr. Rubye Jones Vice President for Student Affairs and Enrollment
Management
Board Action Date:July 24, 2009
Effective Date:July 24, 2009
===== PAGE 51 ===== # KENTUCKY STATE UNIVERSITY Regular Student Affairs Committee Meeting Board of Regents Student Affairs Committee 11:00 a.m., July 24, 2009 Board Room, Academic Service Building Frankfort, Kentucky MINUTES Regent Laura Douglas, Acting Chair called the meeting of the Kentucky State University Board of Regents Student Affairs Committee to order at 11:00 a.m. on July 24, 2009. Regent Douglas asked Mrs. Longstreet, Recorder, to call the roll: Regent Laura Douglas, present Interim Regent Stefan Turner, absent Regent Jeremy Lane, absent Ms. Vernell Bennett present for Rubye Jones The Student Affairs Committee did not have a quorum. Michael Fuller, the new student regent was introduced. Informational: Ms. Bennett for Dr. Jones reported on activities that have taken place since the last Student Affairs Subcommittee meeting. The meeting adjourned at 11:16 a.m. Submitted by: Dr. Rubye Jones Vice President for Student Affairs And Enrollment Management Kentucky State University Approved by: Regent Laura Douglas, Acting Chairperson Student Affairs Committee Board of Regents Kentucky State University ___ Approved with no corrections ___ Approved with corrections ===== PAGE 52 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS External Relations and Development Committee October 23, 2009 Regent Wilbert James Regent Tucker Landy Regent Joel Schrader Mr. Hinfred McDuffie, Staff ===== PAGE 53 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS October 23, 2009 ernal Relations and Development Committee ## INDEX D1 External Relations and Development Committee Meeting Minutes (April 24, 2009) D2 External Relations and Development Committee Meeting Minutes (July 24, 2009) D3 Executive Summary Report D4 Executive Contributions Report Alumni Relations Report D5 Information Technology Report Facility Services Report Auxiliary Enterprise Report D6 Communications Report ===== PAGE 54 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the External Relations and Development Committee Board of Regents 11:30 a.m., October 23, 2009 Board Room, Academic Services Building Regent _____ Presiding ## AGENDA
I.Call to OrderChair
II.Roll CallHinfred McDuffie Vice President for Administration, External Relations and Development
III.Opening Remarks
IV.Action Item
Approval of April 24, 2009, Meeting Minutes
Approval of July 24, 2009, Meeting Minutes
V.Executive Summary Report - Endowment Management ReportH. McDuffie
VI. Discussion VII. Adjourn ===== PAGE 55 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents External Relations and Development CommitteeDate: Oct. 23, 2009
From: Hinfred McDuffie Vice President for Administration, External Relations and Development
Subject: Committee Meeting Minutes (April 24, 2009)
Reason for Consideration: ApprovalEnclosures: Yes
Background: The minutes of the External Relations and Development Committee meeting of April 24, 2009, require approval in order to become an official part of the committee's records. Recommendation: That the External Relations and Development Committee approve the minutes of the April 24, 2009, meeting.
Initiator:Hinfred McDuffie Vice President for Administration, External Relations and Development
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 56 ===== Kentucky State University Regular External Relations and Development Committee Meeting Board of Regents External Relations and Development Committee 10:50 a.m., April 24, 2009 Board Room, Academic Services Building Frankfort, Kentucky ## MINUTES Regent Laura Douglas called the meeting of the Kentucky State University Board of Regents External Relations and Development Committee to order at 10:51 a.m. on Friday, April 24, 2009. Mr. Hinfred McDuffie, Vice President for Administration, External Relations and Development, called roll: Regent Wilbert James, present Regent E. Scott Willis, present Regent Tucker Landy, present Regent JoJuana Leavell-Greene, present Regent Joel Schrader, absent Four of the five regents were present. A quorum was established. ## Action: Motion for approval of the January 23, 2009, External Relations and Development Committee minutes as distributed was made by Regent Willis and seconded by Regent James. The motion passed. ## Discussion: Mr. McDuffie presented the Executive Summary Report. He also presented details regarding the KSU 2008-2010 Excellence Trust Fund Program and Kentucky State University's allocation of $633,000. ## Action: The Committee discussed the Kentucky Council on Postsecondary Education's Comprehensive University Excellence Trust Fund Program guidelines requiring each university's Board of Regents to designate the acceptance and use of the funds delegated to each university. Fund distribution recommendation: 50 percent of the funds to be designated for the support of professorships or student scholarships that are directly linked to the research activities of an endowed professorship, and that 50 percent of program funds to be designated for the support of student scholarships that are not directly linked to the research activities of an endowed professorship but will be related to academic disciplines contained in the five new economy clusters as stipulated by program guidelines. ===== PAGE 57 ===== A motion was made by Regent James and seconded by Regent Willis to recommend to the full board approval of the receipt of the $633,000 matching fund allocation. The motion passed. A motion was made by Regent Leavell-Greene and seconded by Regent Willis to recommend to the full board approval of the distribution of the funds, as outlined above. The motion passed. The investment summary report was forwarded to all committee members and presented by Mr. Clint Long and Mr. James Faraday of Fifth Third Bank. Regent Landy made a motion to adjourn the External Relations and Development Committee's April 24, 2009, meeting at 11:18 a.m., seconded by Regent Willis. The motion passed. Submitted by: Approved by: Hinfred McDuffie Vice President for Administration, External Relations and Development Kentucky State University Approved with no corrections External Relations and Development Committee Board of Regents Kentucky State University Approved with corrections ===== PAGE 58 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents External Relations and Development CommitteeDate: October 23, 2009
From: Hinfred McDuffie Vice President for Administration, External Relations and Development
Subject: Committee Meeting Minutes (July 24, 2009)
Reason for Consideration: ApprovalEnclosures: Yes
## Background: The minutes of the External Relations and Development Committee meeting of July 24, 2009, require approval in order to become an official part of the committee's records. ## Recommendation: That the External Relations and Development Committee approve the minutes of the July 24, 2009, meeting.
Initiator:Hinfred McDuffie Vice President for Administration, External Relations and Development
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 59 ===== Kentucky State University Regular External Relations and Development Committee Meeting Board of Regents External Relations and Development Committee 11:30 a.m., July 24, 2009 Board Room, Academic Services Building Frankfort, Kentucky ## MINUTES Regent Laura Douglas called the meeting of the Kentucky State University Board of Regents External Relations and Development Committee to order at 11:30 a.m. on Friday, July 24, 2009. Mr. Hinfred McDuffie, Vice President for Administration, External Relations and Development, called roll: Regent Wilbert James, absent Regent Tucker Landy, present Regent Joel Schrader, absent One of the three regents was present. A quorum was not established. ## Discussion: Regent Douglas postponed action to approve the minutes from the April 24, 2009, External Relations and Development Committee Meeting. The minutes will be redistributed to the committee for approval at the October 23, 2009, meeting. Mr. McDuffie presented the Executive Summary Report, as documented in the distributed committee meeting material. Regent Landy inquired about the target for alumni giving. Mr. McDuffie explained that the national average for alumni giving is 9 percent to 11 percent. Kentucky State University is currently at the 4 percent level for giving. Mr. McDuffie said further that during the university's 125th year celebration, Development will launch a capital campaign with the goal of increasing alumni giving into the double digits. The investment summary report was forwarded to all committee members and presented by Mr. James Faraday of Fifth Third Bank. Regent Douglas adjourned the External Relations and Development Committee's July 24, 2009, meeting at 11:51 a.m. ===== PAGE 60 ===== Submitted by: Hinfred McDuffie Vice President for Administration, External Relations and Development Kentucky State University Approved by: ___ Approved with no corrections Approved with corrections External Relations and Development Committee Board of Regents Kentucky State University ===== PAGE 61 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To:Board of Regents External Relations and Development CommitteeDate:October 23, 2009
From:Hinfred McDuffie Vice President for Administration, External Relations and Development
Subject:Executive Summary Report
Reason for Consideration:InformationalEnclosures:Yes
Background: N/A Recommendation: Informational
Initiator:Hinfred McDuffie Vice President for Administration, External Relations and Development
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 62 ===== # Kentucky State University Division of External Relations and Development Report to the Board of Regents October 23, 2009 ## EXECUTIVE SUMMARY During the period July 1, 2009, to September 30, 2009, Kentucky State University received $289,438.36 in donations from 190 contributors – corporations, foundations, individuals and organizations. Scholarships received the largest portion of the donations, in the amount of $282,670.36. During the first quarter, the Office of Alumni Relations supported the following KSU National Alumni Association events and activities: the Executive Committee Workshop held July 18; the Nashville Alumni Chapter's Bowl-A-Thon, September 12; revitalization of the Indianapolis Alumni Chapter; Derby City Football Classic alumni activities, September 11-12; Gateway Football Classic alumni activities, September 24-26; and activities of the Permanent Alumni Scholarship Fund Committee, which awarded four student scholarships for fall semester 2009. The Alumni Relations Office also did mass mailings in support of the following: election process for the national association's 2010-2012 officers; membership renewal; K-Club membership drive and golf tournament; and Homecoming. The Information Technology report reflects the university's progress in implementing the Blackboard Transaction System, including the completion of the Community System Activation and of the value added online system. The registration process for the KSU Emergency Notification System via KSU's Web site is fully functional. As of September 30, there were 747 registered for emergency notification, a 14 percent increase from last spring. Teams have been formed for the student, finance, human resources, financial aid and technical modules of the Enterprise Resource Plan. Facility Services' major projects increased from 18 to 25 compared to the previous fiscal year. Of the 25 major projects requested, 18 have been completed. Auxiliary Enterprise reports increase in food services and housing revenues due to the university's increased enrollment this fall. Due to technical difficulties, the newspaper clipping service used by Communications was not available for reporting. The newspaper coverage ===== PAGE 63 ===== account for the first quarter will be included in the January 2010 Board Report. During the first quarter, the university was covered in 58 television news stories reaching an average monthly Nielsen audience of 837,913 for a total ad equivalency of $35,085 or total publicity value of $105,252. There were 44 messages generated on the KSU electronic message board as well as 84 messages on the digital screens. ===== PAGE 64 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To:Board of Regents External Relations and Development CommitteeDate:October 23, 2009
From:Hinfred McDuffie Vice President for Administration, External Relations and Development
Subject:Executive Contributions Report (July 1, 2009 – September 30, 2009) & Alumni Relations Report
Reason for Consideration:InformationalEnclosures:Yes
Background: N/A Recommendation: Informational
Initiator:Hinfred McDuffie Vice President for Administration, External Relations and Development
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 65 =====
$289,438.36
Con�tureTotal Dollars Raised July 1, 2008 - September 30, 2009Total Dollars Raised July 1, 2009 - September 30, 2009Total Participation July 1, 2008 - September 30, 2008Total Participation July 1, 2009 - September 30, 2009
Corporations$30,313.00$32,721.001515
Foundations$23,432.00$45,145.002137
Employees$0.00$0.0000
Alumni$15,428.24$101,406.008517
Other Individuals$2,850.00$5,781.002025
Organizations$128,780.00$104,385.3610896
Total:$200,803.24$289,438.36249190
Donor Designation Breakdown
Donor DesignationTotal Dollars Raised July 1, 2008 - September 30, 2009Total Dollars Raised July 1, 2009 - September 30, 2009
Unrestricted Scholarships$330.00$656.00
Other$173,500.00$282,670.36
Total:$26,973.24$6,112.00
Sponsorships$200,803.24$289,438.36
Total Sponsorships$200,803.24$289,438.36
N/AN/A
Fundraising StatusGOAL
$500,000.00$600,000.00$800,000.00
ACTUAL
Total$500,000.00$800,000.00$289,438.36$289,438.36
Image
Constituency Type Breakdown Executive Contributions Report and Comparison of July 1, 2008 - September 30, 2008 to July 1, 2009 - September 30, 2009 ===== PAGE 66 ===== # Kentucky State University Alumni Relations Report Fiscal Year Comparison Report
CategoryAs of 9/30/08As of 9/30/09As of 9/30/09 Variance
Number of Alumni Memberships
Processed (Annual, Life & Subscribing Life)1,115*1,048*-67
Number of K-Club Memberships
Processed2617- 9
Number of New/Revitalized Alumni Chapters011
Number of Visits to Alumni Chapters231
Service Requests Completed21224937
*NOTE: In early 2009, a membership audit was conducted, revealing deceased and lapsed annual members and accounting for the decrease in membership from 2008 to 2009. ## Alumni Relations Activities (First Quarter) • Supported the KSU National Alumni Association Executive Committee Workshop held on campus July 18, 2009. • Supported the Midwest Region's efforts to revitalize the Indianapolis, Indiana, Alumni Chapter. • Supported activities of the national association's Permanent Alumni Scholarship Fund Committee. The PAS Fund awarded four student scholarships for fall semester 2009. • Visited the Louisville Alumni Chapter and supported alumni activities at the Derby City Football Classic in Louisville, Ky., September 11-12, 2009. • Visited the St. Louis Gateway Chapter and supported alumni activities at the Gateway Football Classic, September 24-26, 2009. • Supported the Nashville Alumni Chapter's Bowl-A-Thon event on September 12, 2009. • Mailed material to the national association's financial members as part of the process for electing its 2010-2012 officers. • Mailed membership renewals to individual alumni and chapter presidents. - Mailed solicitation packages for K-Club membership and for participation in its Homecoming Golf Tournament. ===== PAGE 67 ===== • Mailed Homecoming preregistration brochure to all alumni. - The KSU Pre-Alumni Club officers attended a leadership training conference in Louisville, Ky., which was also attended by other student organization leaders. ===== PAGE 68 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To:Board of Regents External Relations and Development CommitteeDate:October 23, 2009
From:Hinfred McDuffie Vice President for Administration, External Relations and Development
Subject:Information Technology, Facility Services & Auxiliary Enterprise Reports
Reason for Consideration:InformationEnclosures:Yes
Background: N/A Recommendation: Informational
Initiator:Hinfred McDuffie Vice President for Administration, External Relations and Development
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 69 ===== Information Technology is actively working toward the completion of projects that will enhance and improve operational efficiency and customer service and will reduce cost for the overall university. The department is also strengthening its internal processes through reorganizing by functional areas to better serve the needs of the students, faculty and staff.
ProjectComponentsComplete
Enterprise Resource Plan ImplementationTeams have been created for the Banner Project:The hardware will be installed at the beginning of November
Student Finance Human Resources Financial Aid TechnicalThe Banner software will be installed Mid-November
All of the teams are actively engaged in meeting with SunGard consultants for data discovery activities and mapping/conversionThe first data conversion on the Banner system will be completed in January 2010.
A campus-wide communications plan is being developedThe teams will be engaged in data cleanup and learning the Banner system
An informational Web site has been established that will contain Banner Project updates.The current go live dates are:
Finance and Human Resources – Jan. 2011
Financial Aid – Feb. 2011
Student – March 2011
===== PAGE 70 =====
Blackboard Transaction SystemDoor Access Community System Activation Value Added Machine - onlineComplete Complete
Emergency Notification SystemWeb Site - Registration Capability Registered Users, as of 9-30-09100% 747 - a 14% increase in enrollment from last spring
===== PAGE 71 ===== # Facility Services First Quarter Comparison Report
CategoryAs of 9/30/08As of 9/30/09As of 9/30/09 Variance
Total Work Orders Requested1,4991,223-276
Work Orders Completed894549-345
Work Orders Open60567469
Major Projects Requested18257
Major Projects Completed14184
Minor Projects Requested15216
Minor Projects Completed12120
## Auxiliary Enterprise First Quarter Comparison Report During the first quarter, Auxiliary Enterprise recorded the following revenues:
CategoryAs of 9/30/08As of 9/30/09As of 9/30/09 Variance
Food Services*1,541,0001,728,000187,000
Housing*1,727,0001,800,00073,000
Bookstore53,00038,000-15,000
Facility Usage9,0004,000-5,000
Laundry12,0001,000-11,000
Vending1,0001,0000
NOTE: Food Services and Housing variances are due to an increase in the fall student enrollment. ===== PAGE 72 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents External Relations and Development CommitteeDate: October 23, 2009
From: Hinfred McDuffie Vice President for Administration, External Relations and Development
Subject: Communications Report
Reason for Consideration: InformationalEnclosures: Yes
Background: N/A Recommendation: Informational
Initiator:Hinfred McDuffie Vice President for Administration, External Relations and Development
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 73 ===== # KSU Media Coverage First Quarter Report July – September 2009 Because of technical difficulties, the newspaper clipping service used by Communications was not available for reporting. The newspaper coverage account for the first quarter will be included in the January 2010 Board Report. The television coverage was as follows:
Television Coverage
MonthStory CountAd EquivalencyPublicity ValueTotal Nielsen Audience
July26$14,746$44,2351,043,383
August13$ 5,524$16,572677,334
September19$14,815$44,445793,021
## Summary During the first quarter, KSU had a total of 58 stories covered by television news, 2,513,738 Nielsen viewers and a run time of 53 minutes and 40 seconds. The total calculated ad equivalency was $35,085. The total calculated publicity value was $105,252. Of the 58 stories, 66 percent were positive, 15 percent were negative and 19 percent were neutral. ===== PAGE 74 ===== # PUBLICATIONS AND ADVERTISEMENTS ## Publications (artwork and printed materials) - Development/Alumni Printed Materials – 3 - Printed materials produced for university events – 77 Communication pieces – 12 o Hoofbeats - 1 o Onward and Onward - 1 o From The President's Desk – 1 o President's Report Card to the Board – 1 o Program/Departmental Newsletters & Brochures – 8 Marketing pieces produced – 22 - Designs for general university operations – 16 - Business cards produced – 60 Land Grant, community and campus community projects and events (supported by design work and support materials) – 9 Developed and distributed 20 press releases to the media. ## ELECTRONIC COMMUNICATIONS Electronic message board postings – 44 Digital signage postings – 84 ===== PAGE 75 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Audit Committee October 23, 2009 Regent Karen Bearden Regent Jeremy Lane Regent Stephan Turner Dr. Ralph Kimbrough, Staff ===== PAGE 76 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Audit Committee Board of Regents 12:00 p.m., October 23, 2009 Board Room, Academic Service Building Frankfort, KY ## INDEX Committee Agenda E1 Minutes, July 24, 2009, Meeting E2 Internal Auditor's Report (Dr. Ralph Kimbrough) 7-9 ===== PAGE 77 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Audit Committee Board of Regents 12:00 p.m., October 23, 2009 Board Room, Academic Service Building Frankfort, KY ## AGENDA 1. Call to Order 11. Remarks from Audit Committee Chair III. Committee Agenda IV. Approval of Minutes, July 24, 2009, Meeting V. Internal Auditor's Report Dr. Ralph Kimbrough VI. Adjournment ===== PAGE 78 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To: Board of Regents Audit CommitteeDate: October 23, 2009
From: Dr. Ralph Kimbrough, Internal Auditor
Subject: Audit Committee Meeting Minutes July 24, 2009
Reason for Consideration: ApprovalEnclosures: Yes
Background: The minutes of the Audit Committee meeting of July 24, 2009, require approval in order to become an official part of the committee records. Recommendation: The Audit Committee approve the minutes of the July 24, 2009, meeting.
Initiator:Dr. Ralph Kimbrough, Internal Auditor
Board Action Date:October 23, 2009
Effective Date:October 23, 2009
===== PAGE 79 ===== # Board of Regents Audit Committee 12:09 pm, July 24, 2009 Frankfort, Kentucky # MINUTES ### 1. Call to Order Regent Bearden, in the absence of Regent Willis, called the meeting of the Kentucky State University Board of Regents Audit Committee to order at 12:09 on July 24, 2009 ### II. Roll Call Regent Bearden asked for the roll call, which was recorded as follows: Regent Karen Bearden-Present Regent Stephan Turner-Present Dr. Ralph Kimbrough-Present A quorum was not established A quorum was not established ### III. Opening Remarks Dr. Kimbrough presented the minutes of the April 24, 2009 Audit Committee meeting. IV. Approval of Minutes Action: Tabled as no quorum established V. Internal Auditor's Report Dr. Kimbrough talked about the audit activities since the last Audit Committee meeting. Dr. Kimbrough continued by stated that KSU is in the process of issuing a purchasing car. Dr. Kimbrough deferred the discussion of this card to Ms. Napier. Ms. Napier talked about the beginning stages of adopting the “P” card (Procurement Card) and the process of training. Dr. Sias spoke about the university's decision to replace many procurement processes with the “P” card. Regent Bearden acknowledged the work of Ms. Napier. Dr. Kimbrough said the external audit was going well according to Ms. Johnson and Ms. Napier. Follow-up audits of the financial aid and Land Grant areas had also been done. A public relations announcement was ===== PAGE 80 ===== now being made on a daily bases regarding proper computer usage in reference to a previous audit of computer usage. A discussion of internet security ensued. Regent Bearden inquired about whether a Land Grant follow-up item had been properly addressed. The Internal Auditor assured the committee that he would check on all audit follow-up items. Dr. Kimbrough reported on his continuing education. He attended professional seminars on self-assessment and white collar crime. Dr. Kimbrough then discussed certain areas of current audit concerns. Dr. Kimbrough continued by stating that he is initiating a review of Office of Human Resources and the employee evaluation process. Regent Bearden inquired if there were current issues. Dr. Sias clarified that the Internal Auditor will be doing random checks to make sure that evaluations have been reviewed, that appropriate signatures had been affixed, and that appropriate follow-up of these evaluations had taken place. Regent Landy commented that audits should speak to critical professional concerns. Dr. Kimbrough concluded the discussion by stating that the current proposed audit plan might include an additional audit of the Land Grant area as recommended by the current Compliance Officer. ### VII. Adjournment Action: Motion to adjourn by Regent Bearden, seconded by Regent Turner. Meeting was adjourned at 12:27 a.m. Submitted by: Approved by: Dr. Ralph Kimbrough Director of Internal Audit Kentucky State University Chair Internal Audit Committee Board of Regents ===== PAGE 81 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND
To:Board of Regents Audit CommitteeDate:October 23, 2009
From:Dr. Ralph Kimbrough, Internal Auditor
Subject:Internal Audit Activities and Recommended Changes.
Reason for Consideration:InformationalEnclosures:Yes
## Background: A summary of Internal Audit's Activities, Audits/Reviews, and Continuing Education for the period of July 1, 2009 through September 30, 2009, are presented for informational purposes. Recommendation: None. ，
Initiator:Dr. Ralph Kimbrough, Internal Auditor
Board Action Date:N/A
Effective Date:October 23, 2009
===== PAGE 82 ===== # KENTUCKY STATE UNIVERSITY Internal Audit Activities, Audits/Reviews, & Continuing Education July 1, 2009 through September 30, 2009 During this period, Internal Audit participated in several activities, which included the following. ## Activities The Internal Auditor provided over the normal budgeted hours for the external audit during the period of July 1, 2009 through September 30, 2009. In addition to this, the Internal Auditor completed and issued a report regarding the accounts payable and procurement process at KSU. In response to this audit, the audit client proposed certain recommendations such as implementing a procurement card, contacting KSU vendors in order to further educate these vendors of KSU policies, and issuing more purchase requisitions for recurring charges. In addition to this, an internal control review was performed of the football ticket inventorying and sales processes. This review resulted in a report that was should be finalized in October 2009. Again, the Athletic Director and the Internal Auditor agreed to improved procedures that would increase internal controls and reduced the possibility of intentional or unintentional errors in the inventorying or selling of event tickets. During this period an audit of Human Resources (HR) was initiated and a preliminary report was given to the Director of Human Resources. This audit will be finalized by October 15, 2009. ## Continuing Education The Internal Auditor organized a seminar for the Institute of Internal Auditors that was hosted at KSU on September 8, 2009. Some of the speakers at this seminar were Dr. Mary Sias, Dr. Laurie Hahn, Dr. Ivory Griskell, and Dr. Ralph Kimbrough. The topics that were covered included a review of IFRS (International Financial Reporting Standards), a discussion of university compliance, and a review of risk assessment. The Internal Auditor attended the 2009 Annual Conference for the Association of University and College Auditors in Minneapolis, MN. Dr. Sias was debriefed regarding some of the potential compliance risks (regarding research) to KSU that were discussed at this conference. Issues of research fraud were also discussed during this conference. ## Recommended Changes Processing and Audit Plan The Internal Auditor has made several recommendations to improve the operations of the university in the areas of accounts payable and procurement. Other changes regarding football ticket sales were also made as a result of the Internal Auditor's review. Recommendations have been made regarding the HR audit. Furthermore, with the advice and assistance of KSU's Compliance Officer, the Internal Auditor recommended changes to KSU's audit plan.