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To: Board of Regents Finance and Business Committee Date: October 23, 2009

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Business Operations Update

Reason for Consideration: Informational Item Enclosures: No

Background:

Business Operations continues to add value by implementing new services to improve efficiency and to increase the effectiveness of our services.

The Division of Finance and Business Affairs has implemented an employee self-service portal for faculty and staff. The employee self-service portal provides unprecedented, swift and convenient access to employee personal and pay information. Effective June 1, 2009, the Payroll Department moved to electronic distribution of employee pay statements.

The implementation of this new feature reduces the cost of producing and distributing paper pay statements. A secured employee self-service portal enabling employees to receive electronic pay statements, W2, employee demographics, and other electronic features was implemented during the second quarter of fiscal year 2009. The portal provides efficiencies by allowing employees to manage their personal information on-line.

The Division of Finance and Business Affairs has implemented electronic leave request utilizing ADP for all salary employees. This process eliminates paper timesheets to record leave time and other exceptions for salary employees. This new feature will further reduce our payroll processing cost and increase management reporting for supervisors and employees.

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