===== PAGE 1 =====
# KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents April 26, 2013 1:15 p.m. Fairfield Inn - Frankfort, Kentucky RETREAT M I N U T E S - January 24, 2013

### 1. Call to Order:

President Sias and Chairperson Karen Bearden welcomed attendees to the retreat meeting of the Kentucky State University Board of Regents at 8:30 a.m. on January 24, 2013.

President Sias informed the attendees that the agenda would be modified to allow the morning's guest speaker, Bob King from the Council on Postsecondary Education to address the board first.

### II. Opening Remarks:

Chair Bearden addressed the attendees by stating that the university has many challenges ahead and that the university's constituencies have the intellectual capabilities, hearts and willingness to serve in order to address those challenges.

President Sias offered remarks regarding the challenges of college completion for Kentucky and the United States. President Sias reminded attendees that this date was the 150th anniversary of the Emancipation Proclamation which for many, including KSU, allowed the institution to train the descendants of slaves as teachers and this remains a critical mission of the university.

President Sias stated that the university's job, and that of the Board of Regents, is to make sure that the next generation of students remain on target for college completion and that the university is doing achieving this goal. President Sias pointed out that this task is challenging since 84% of KSU students come to the university in need of at least one (1) course in supplemental education. This number is high, but representative of African American students in Kentucky who need additional support. KSU has a long history of providing "access to opportunity." President Sias also stated that "access without completion is a promise broken" and that at KSU, we do not want to break this promise. KSU has a hard job ahead and that we will focus on access and completion as we continue to grow.

### III. Roll Call:

Chairperson Bearden asked the Secretary to the Board to conduct the roll call:

Regent Banks, Present

===== PAGE 2 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Regent Barfield, Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Bearden, Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Conner, Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Franklin, Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Guarnieri, Absent</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Henry, Present**After Roll Call</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Lysonge, Present **After Roll Call</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Reddy, Absent</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Whitehead, Absent</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Williams, Absent</td></tr></table>

Seven Regents were in attendance. A quorum was declared at 10:00 a. m.

### IV. Presentation by Bob King, Council on Postsecondary Education:

President Sias welcomed Bob King to address the board and focus his comments on: 1) the expectations of institutions of higher education in Kentucky; 2) external factors facing public postsecondary institutions in Kentucky; and 3) expectations of postsecondary institutional boards.

President King provided an overview of the House Bill 1 (1997) that was initiated by former Governor Paul Patton and created, among other things, the Council on Postsecondary Education and the state's 2020 goals to improve higher education attainment.

President King discussed the role of CPE as a coordinating body of the public postsecondary institutions in Kentucky and its regulatory role of setting tuition ceilings for the institutions. This tuition process usually takes place during the Spring.

President King also discussed how CPE assists the public postsecondary institutions by developing a unified biennial operating and capital budget for Kentucky higher education when seeking funds through the Kentucky Legislature.

President King discussed the role of a governing board. He explained that boards are to set goals and expectations for the president and keep him/her accountable. Boards are to entrust the president with the freedom and flexibility to do her job as she fits.

President King provided his view that board members should not act independently of the board.

President King accepted questions from the Board. Regent Conner asked him about the best practices for boards developing its goals and objectives. President King responded by suggesting that the board discuss possible metrics with President Sias and her staff in a collaborative process to determine which goals could be achievable. Once the goals and metrics are in place, the board should periodically request the university's progress towards meeting those goals. Also, President Sias explained the university's strategic planning process to the board and that she would provide more detailed information about the university's proposed metrics later during the retreat.

Regent Bearden asked President King what issues keep him up at night. President King stated that higher education funding is what most concerns him. Regent Bearden also asked about what were the trends in Kentucky higher education. In response, President

===== PAGE 3 =====
King believed that there is a greater emphasis on student success in Kentucky's public institutions.

Regent Franklin asked President King what were his recommendations to KSU as it achieves its metrics. President King stated that institutions should be committed to helping all students achieve completion. President Sias indicated that KSU will be more aggressive in helping students graduate. Specifically, KSU will develop more summer courses, including intersession courses.

### V. Board Meeting Updates:

## Electronic Communications:

President Sias asked Mr. Steve Mason to discuss the new electronic portal for board communications. Mr. Mason asked Mr. Armando Arrastia, consultant Five Oaks Communications, to review the features of the electronic board portal. Mr. Arrastia provided an orientation to the site and its features. Each board member will receive an iPad to allow access to the board portal.

## Board Bylaws and Statutes:

President Sias asked Ms. Lori Davis to provide an overview of the Board Bylaws and Statutes. Ms. Davis provided a Powerpoint of selected bylaws relating to the board's role in supporting the university's goals in increasing student attainment. Ms. Davis also discussed selected statutes governing the board's roles and responsibilities.

## Calendar of Events/Convocations:

President Sias asked Ms. Lori Davis to address board member participation at upcoming university events. Ms. Davis explained that a calendar of university events will be added to the newly unveiled board portal so that regents could have access to events in advance in order to add to their schedules. President Sias emphasized that students like to see regents in attendance at university events.

## State and Federal Legislation:

President Sias asked Mr. Steve Mason to discuss legislative issues of interest. Mr. Mason outlined the following:

• AASCU Top 10 Issues

o Boosting Institutional Performance

Performance Funding model methodologies

o Decreasing State Appropriations for Universities

o Need Based Financial Aid v. Merit Based Financial Aid

o College Readiness

o Immigration--DREAM Act

(Education for non-citizens living in U.S.)

o Affordability and Tuition Caps

o Online Education

o Weapons (Guns) on Campus

o For-Profit Schools

• Federal Student Loan Rate

Loan rate is currently 3.4%; expires June 30, 2013 and increases to 6.85 unless Congress changes the law

Charitable Contributions

o May be taxed

===== PAGE 4 =====
• Higher Education Reauthorization (scheduled for 2013)

• Various bills in the Kentucky Legislature

o KEES (expansion of students who can use funds)

o Garnishment of Individual's Disposable Income

o Creation of Task Force to study Public Postsecondary Tuition

### VI. Closing Remarks:

Retention and Graduation:

President Sias asked Dr. Lorenzo Esters, Vice President for Student Success and Enrollment Management to address the board and provide a report of the activities of his department and his plans for the upcoming year.

Dr. Esters shared many statistics relating to student enrollment and retention. Dr. Esters also conveyed his departments' plan to engage in more intrusive advising to support student success. Dr. Esters will update the board on enrollment and retention efforts at upcoming meetings.

President Sias addressed the board regarding the CPE and KSU performance metrics. President Sias provided copies of the CPE Stronger By Degrees document which outlines performance metrics that KSU will be measured against. President Sias plans to routinely update the board on the university's progress towards the CPE and internal metrics.

### VII. Adjournment:

Action: Motion was made to adjourn the Board meeting by Regent Henry and seconded by Regent Lysonge. The motion passed.

The meeting adjourned at 5:56 p.m.

Submitted by:

<div style="text-align: center;"><img src="imgs/img_in_image_box_286_1857_1071_1992.jpg" alt="Image" width="30%" /></div>


Lori A. Davis, Secretary

General Counsel



Kentucky State University

√

Approved with no corrections

___ Approved with corrections

<div style="text-align: center;"><img src="imgs/img_in_image_box_1329_1817_2186_1987.jpg" alt="Image" width="33%" /></div>


Karen W. Bearden, Chair

Board of Regents

Kentucky State University