[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 216.96, "t": 684.72, "r": 416.4, "b": 653.52 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 168.96, "t": 640.32, "r": 464.16, "b": 622.8 }, "text": "External Relations and Development Committee", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 275.28, "t": 595.44, "r": 358.8, "b": 579.36 }, "text": "July 27, 2012", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 247.44, "t": 552, "r": 385.2, "b": 535.44 }, "text": "Regent Ronald Banks", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 246, "t": 535.92, "r": 387.84, "b": 520.08 }, "text": "Regent Laura Douglas", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 242.64, "t": 521.76, "r": 390.24, "b": 505.68 }, "text": "Regent David Guarnieri", "reading_order": 5 }, { "page": 1, "type": 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"reading_order": 8 }, { "page": 2, "type": "TEXT", "location": { "l": 98.88, "t": 425.304, "r": 506.4, "b": 406.896 }, "text": "Auxiliary Enterprise Report", "reading_order": 9 }, { "page": 2, "type": "TEXT", "location": { "l": 98.88, "t": 406.896, "r": 506.4, "b": 388.488 }, "text": "Capital Planning, Construction and Facility Operations Report", "reading_order": 10 }, { "page": 2, "type": "TEXT", "location": { "l": 98.88, "t": 388.488, "r": 506.4, "b": 370.08 }, "text": "D5 Communications Report", "reading_order": 11 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 230.16, "t": 696.72, "r": 401.76, "b": 681.6 }, "text": "KENTUCKY STATE UNIVERSITY", "reading_order": 0, "level": 1 }, { "page": 3, "type": "TEXT", "location": { "l": 189.12, "t": 669.6, "r": 442.32, "b": 588.96 }, "text": "Regular Meeting of the\nExternal Relations and Development Committee\nBoard of Regents\n11 a.m., July 27, 2012\nBoard Room, Academic Services Building\nRegent Charles 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Initiator:Hinfred McDuffie\nExecutive Vice President for Administration
Board Action Date:July 27, 2012
Effective Date:July 27, 2012
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Mr. Hinfred McDuffie, Executive Vice President for Administration, called roll:", "reading_order": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 117.36, "t": 507.12, "r": 456.24, "b": 467.76 }, "text": "Regent Ron Banks, present\nRegent David Guarnieri, absent\nRegent Phyllis Williams, present\nRegent Laura Douglas, present\nRegent Charles Whitehead, present", "reading_order": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 456.72, "r": 462.48, "b": 431.52 }, "text": "Four of the five regents on the committee were present. A quorum was established.", "reading_order": 4 }, { "page": 5, "type": "TITLE", "location": { "l": 117.36, "t": 419.52, "r": 157.68, "b": 407.52 }, "text": "Action:", "reading_order": 5, "level": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 406.32, "r": 498, "b": 366.72 }, "text": "Motion to approve the January 27, 2012, External Relations and Development Committee meeting minutes was made by Regent Banks and seconded by Regent Williams. The motion passed.", "reading_order": 6 }, { "page": 5, "type": "TEXT", "location": { "l": 116.16, "t": 356.16, "r": 513.84, "b": 329.52 }, "text": "Mr. McDuffie introduced the Division of External Relations and Development staff for area reports as follows:", "reading_order": 7 }, { "page": 5, "type": "TEXT", "location": { "l": 132.48, "t": 317.04, "r": 494.88, "b": 278.64 }, "text": "The Alumni Relations and Development reports were presented by Mr. William Wilson, Associate Vice President for Development and Major Gifts.", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 132.48, "t": 265.92, "r": 504, "b": 239.28 }, "text": "The Information Technology report was presented by Mr. Edward Fields, Director of Information Technology.", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 148.56, "t": 227.76, "r": 473.04, "b": 188.88 }, "text": "Mr. McDuffie said that a comprehensive report outlining the implementation of Banner on campus will be presented at the July meeting.", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 148.8, "t": 177.36, "r": 501.36, "b": 125.04 }, "text": "Regent Whitehead inquired about the university's auditing process for reviewing data input into Banner. Mr. Fields responded that the Data Standards Committee meets regularly and has developed guidelines for ensuring data-entry consistency.", "reading_order": 11 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TEXT", "location": { "l": 132.72, "t": 697.44, "r": 481.2, "b": 669.36 }, "text": "The Auxiliary Enterprise report was presented by Mr. Harold Hayes, Executive Director of Auxiliary Enterprise.", "reading_order": 0 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 132.48, "t": 658.56, "r": 491.76, "b": 617.76 }, "text": "The Capital Planning, Construction and Facility Operations report was presented by Mr. Jack McNear, Associate Vice President for Capital Planning, Construction and Facility Operations.", "marker": "-", "list_id": "L2", "level": 0, "reading_order": 1 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 132.24, "t": 607.44, "r": 502.08, "b": 568.32 }, "text": "The Public Relations and Communications report was presented by Ms. Felicia Lewis, Assistant Vice President for External Relations/Director of Communications.", "marker": "-", "list_id": "L2", "level": 0, "reading_order": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 115.44, "t": 556.56, "r": 495.6, "b": 504.48 }, "text": "The endowment summary report was presented by Ms. LouAnn Atlas and Mr. James Fereday of Fifth Third Bank. Additional information requested by members of the committee will be included in future endowment summary reports.", "reading_order": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 115.92, "t": 494.16, "r": 433.68, "b": 478.32 }, "text": "The meeting was adjourned at 11:19 a.m. by Regent Whitehead.", "reading_order": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 116.4, "t": 469.44, "r": 187.2, "b": 454.56 }, "text": "Submitted by:", "reading_order": 5 }, { "page": 6, "type": "TEXT", "location": { "l": 346.08, "t": 468, "r": 415.68, "b": 452.4 }, "text": "Approved by:", "reading_order": 6 }, { "page": 6, "type": "TEXT", "location": { "l": 116.4, "t": 418.32, "r": 201.84, "b": 405.12 }, "text": "Hinfred McDuffie", "reading_order": 7 }, { "page": 6, "type": "TEXT", "location": { "l": 115.92, "t": 407.52, "r": 330, "b": 377.76 }, "text": "Executive Vice President for Administration\nKentucky State University", "reading_order": 8 }, { "page": 6, "type": "TEXT", "location": { "l": 346.32, "t": 417.36, "r": 518.88, "b": 354.72 }, "text": "Regent Charles Whitehead, Chair\nExternal Relations and\nDevelopment Committee\nBoard of Regents\nKentucky State University", "reading_order": 9 }, { "page": 6, "type": "TEXT", "location": { "l": 90.96, "t": 342.24, "r": 295.44, "b": 327.12 }, "text": "__ Approved with no corrections", "reading_order": 10 }, { "page": 6, "type": "TEXT", "location": { "l": 91.2, "t": 318, "r": 280.56, "b": 301.44 }, "text": "___ Approved with corrections", "reading_order": 11 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TEXT", "location": { "l": 499.2, "t": 697.44, "r": 515.76, "b": 686.16 }, "text": "D2", "reading_order": 0 }, { "page": 7, "type": "TITLE", "location": { "l": 232.08, "t": 673.92, "r": 402, "b": 635.04 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND", "reading_order": 1, "level": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 103.2, "t": 611.76, "r": 531.12, "b": 585.96 }, "text": "To: Board of Regents External Relations and Development Committee Date: July 27, 2012", "reading_order": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 103.2, "t": 585.96, "r": 531.12, "b": 560.16 }, "text": "From: Hinfred McDuffie Executive Vice President for Administration", "reading_order": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 103.2, "t": 560.16, "r": 531.12, "b": 534.36 }, "text": "Subject: Executive Summary Report", "reading_order": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 103.2, "t": 534.36, "r": 531.12, "b": 508.56 }, "text": "Reason for Consideration: Informational Enclosures: Yes", "reading_order": 5 }, { "page": 7, "type": "TEXT", "location": { "l": 118.56, "t": 484.8, "r": 183.12, "b": 470.16 }, "text": "Background:", "reading_order": 6 }, { "page": 7, "type": "TEXT", "location": { "l": 151.44, "t": 458.88, "r": 173.76, "b": 445.92 }, "text": "N/A", "reading_order": 7 }, { "page": 7, "type": "TEXT", "location": { "l": 119.04, "t": 433.68, "r": 210.72, "b": 420 }, "text": "Recommendation:", "reading_order": 8 }, { "page": 7, "type": "TEXT", "location": { "l": 151.2, "t": 408.48, "r": 218.16, "b": 394.8 }, "text": "Informational", "reading_order": 9 }, { "page": 7, "type": "TABLE", "location": { "l": 102.48, "t": 180.96, "r": 531.36, "b": 114.48 }, "text": "
Initiator:Hinfred McDuffie\nExecutive Vice President for Administration
Board Action Date:July 27, 2012
Effective Date:July 27, 2012
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The amount received for the Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University is $3,575,410.", "reading_order": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 116.64, "t": 522, "r": 514.08, "b": 404.16 }, "text": "The Office of Alumni Relations processed the following memberships: 538 annual/associate, 356 complimentary to new graduates, 294 life and 40 subscribing life for a total of 1,228 KSU National Alumni Association financial members, as of June 30, 2012. The K-Club has 24 members. There were mass mailings to alumni for the following purposes: Permanent Alumni Scholarship Fund solicitation (1,301 packages), Homecoming (8,548), K-Club (1,128), Classes in Reunion (4,181) and miscellaneous mailings (11,099). A total of 9,599 electronic communications have been sent. 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To:Board of Regents\nExternal Relations and Development CommitteeDate:July 27, 2012
From:Hinfred McDuffie\nExecutive Vice President for Administration
Subject:Executive Contributions Report\n& Alumni Relations Report
Reason for Consideration:InformationalEnclosures:Yes
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Initiator:Hinfred McDuffie\nExecutive Vice President for Administration
Board Action Date:July 27, 2012
Effective Date:July 27, 2012
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Donor DesignationTotal Dollars RaisedTotal Participation
July 1, 2010 - June 30, 2012July 1, 2010 - June 30, 2012
Unrestricted83,550228
Scholarships414,616483
Other3,077,244932
Total:3,575,4101,643
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Constituency TypeTotal Dollars RaisedTotal Participation
July 1, 2010 - June 30, 2012July 1, 2010 - June 30, 2012
Alumni$251,918852
Corporations$2,236,10255
Employees$197,657242
Foundations$132,60598
Organizations$350,624283
Other individuals$406,586313
Total:$3,575,4101,643
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Constituency TypeTotal Dollars Raised July 1, 2010 - June 30, 2011Total Dollars Raised July 1, 2011 - June 30, 2012Total Participation July 1, 2010 - June 30, 2011Total Participation July 1, 2011 - June 30, 2012
Alumni$97,195.00$154,538.45287360
Corporations$179,887.00$2,013,419.003923
Employees$20,070.65$110,720.73120122
Foundations$130,380.00$84,085.006636
Organizations$420,400.20$123,535.1025295
Other Individuals$15,492.00$167,822.93102136
Total:$863,424.85$2,654,121.21866772
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STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND", "reading_order": 0, "level": 4 }, { "page": 12, "type": "TEXT", "location": { "l": 530.88, "t": 693.36, "r": 547.92, "b": 682.08 }, "text": "D4", "reading_order": 1 }, { "page": 12, "type": "TEXT", "location": { "l": 102, "t": 607.92, "r": 529.92, "b": 580.44 }, "text": "To: Board of Regents External Relations and Development Committee Date: July 27, 2012", "reading_order": 2 }, { "page": 12, "type": "TEXT", "location": { "l": 102, "t": 580.44, "r": 529.92, "b": 552.96 }, "text": "From: Hinfred McDuffie Executive Vice President for Administration", "reading_order": 3 }, { "page": 12, "type": "TEXT", "location": { "l": 102, "t": 552.96, "r": 529.92, "b": 525.48 }, "text": "Subject: Information Technology, Auxiliary Enterprise & Capital Planning Reports", "reading_order": 4 }, { "page": 12, "type": "TEXT", "location": { "l": 102, "t": 525.48, "r": 529.92, "b": 498 }, "text": "Reason for Consideration: Informational Enclosures: 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Initiator:Hinfred McDuffie\nExecutive Vice President for Administration
Board Action Date:July 27, 2012
Effective Date:July 27, 2012
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Phase 4\nIntegration testing (classroom pilot)100%
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ProgressUpgrading 6 classrooms in Exum CenterProject completion by mid-summer
Completion rate 94%
Service Calls July 2011 through June 2012Opened 2,888 Closed 2,716
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Prior Year YTDCurrent Year YTDVariance
Food Services3,004,0003,019,00015,000
Housing3,367,0003,302,000(65,000)
Bookstore164,000153,000(11,000)
Facility Usage18,00045,00027,000
Laundry59,00050,000(9,000)
Vending2,0002,000(0)
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"location": [ 430.26, 549.3257, 533.76, 575.1429 ], "text": "15,000", "html_text": "15,000", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 119.76, 523.5086, 533.76, 549.3257 ], "cells": [ { "location": [ 119.76, 523.5086, 223.26, 549.3257 ], "text": "Housing", "html_text": "Housing", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 223.26, 523.5086, 326.76, 549.3257 ], "text": "3,367,000", "html_text": "3,367,000", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 326.76, 523.5086, 430.26, 549.3257 ], "text": "3,302,000", "html_text": "3,302,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 430.26, 523.5086, 533.76, 549.3257 ], "text": "(65,000)", "html_text": "(65,000)", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 119.76, 497.6914, 533.76, 523.5086 ], "cells": [ { "location": [ 119.76, 497.6914, 223.26, 523.5086 ], "text": "Bookstore", "html_text": "Bookstore", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 223.26, 497.6914, 326.76, 523.5086 ], "text": "164,000", "html_text": "164,000", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 326.76, 497.6914, 430.26, 523.5086 ], "text": "153,000", "html_text": "153,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 430.26, 497.6914, 533.76, 523.5086 ], "text": "(11,000)", "html_text": "(11,000)", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 119.76, 471.8743, 533.76, 497.6914 ], "cells": [ { "location": [ 119.76, 471.8743, 223.26, 497.6914 ], "text": "Facility Usage", "html_text": "Facility Usage", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 223.26, 471.8743, 326.76, 497.6914 ], "text": "18,000", "html_text": "18,000", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 326.76, 471.8743, 430.26, 497.6914 ], "text": "45,000", "html_text": "45,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 430.26, 471.8743, 533.76, 497.6914 ], "text": "27,000", "html_text": "27,000", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 5, "location": [ 119.76, 446.0571, 533.76, 471.8743 ], "cells": [ { "location": [ 119.76, 446.0571, 223.26, 471.8743 ], "text": "Laundry", "html_text": "Laundry", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 223.26, 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511.44, "b": 370.08 }, "text": "Housing variance is due to a decrease in student count. Housing occupancy at the end of the academic year was at 86 percent with 879 students compared to 906 students in 2011. Food Services commissions are up over the prior year.", "reading_order": 3 }, { "page": 16, "type": "TEXT", "location": { "l": 270.96, "t": 329.52, "r": 360, "b": 319.92 }, "text": "Food & Housing Revenues", "reading_order": 4 }, { "page": 16, "type": "FIGURE", "location": { "l": 130.08, "t": 314.16, "r": 507.36, "b": 143.52 }, "text": "", "reading_order": 5 } ] }, { "page": 17, "items": [ { "page": 17, "type": "TABLE", "location": { "l": 63.84, "t": 735.6, "r": 496.32, "b": 49.92 }, "text": "
PROJECTGOALRESULTS / COMMENTS
Projects in Progress
1Entrance GatehouseControlled access to campusProject under construction with projected October 12 completion
$560,000
2Parking Lot ExpansionMore parking for students/faculty/staff1 lot completed December 2011; two lots under construction
$83,000 Capital Planning
3Russell Court Interior RenovationsModernized ApartmentsDesign specs from Moody Nolan received in June
$1,000,000 Auxiliary Services
4Privatized Housing RFPNew Student HousingFirm selection completed. Project on hold
$20 million private developer/ KSU Foundation
52010 HUD HBCU GrantReceive grant to buy property in Hill Top neighborhoodKSU was not awarded grant
$450,000 (requested budget for next year)
6Redesign President's SuiteImprove safety and enlarge conference roomDesign completed in May 2011; project is being advertised for bid in July
$19,000 Capital Planning
7Construct New Building and Facilities to Service University NeedsOne project under construction
8Determine Renovations of Buildings for New Functions and Upgrades of Building SystemsOne renovation project has been established for construction in summer and fall 2012
9Identify and Address Deferred Maintenance IssuesSix new deferred maintenance projects identified and in progress
10Initiate An Annual Deferred Maintenance PlanAnnual deferred maintenance plan is in operation
11Construct New Student Residential HousingThe university is currently holding on constructing new residential housing
12ADA Access for HillcrestReceived direction to proceed from Board of Regents committee in May 2012
13Alumni Stadium Office Roof Replacement 2012 $306,000$ 306,000Design for new roof to begin in July
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direction to proceed from Board of Regents committee in May 2012", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 21, "location": [ 63.84, 49.92, 496.32, 81.0873 ], "cells": [ { "location": [ 63.84, 49.92, 171.96, 81.0873 ], "text": "13", "html_text": "13", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 171.96, 49.92, 280.08, 81.0873 ], "text": "Alumni Stadium Office Roof Replacement 2012 $306,000", "html_text": "Alumni Stadium Office Roof Replacement 2012 $306,000", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 280.08, 49.92, 388.2, 81.0873 ], "text": "$ 306,000", "html_text": "$ 306,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 388.2, 49.92, 496.32, 81.0873 ], "text": "Design for new roof to begin in July", "html_text": "Design for new roof to begin in July", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 22, "n_cols": 4, "ref": "#/tables/0", "reading_order": 0 }, { "page": 17, "type": "TITLE", "location": { "l": 509.28, "t": 733.68, "r": 542.88, "b": 443.28 }, "text": "Capital Planning, Construction and Facility Operations\nBoard of Regents Report 2011-2012", "reading_order": 1, "level": 2 } ] }, { "page": 18, "items": [ { "page": 18, "type": "TABLE", "location": { "l": 68.88, "t": 738.96, "r": 543.12, "b": 48.72 }, "text": "
PROJECTGOALRESULTS / COMMENTS
14Jordan Building and Warehouse Roof Replacement 2012$229,500Partial funding of $90,000 provided. Design beginning in July
15Carroll ASB Roof Replacement Phase I 2012$349,000No funding; will be placed on next year's schedule
16Cooperative Extension Building 2012$196,290No funding; will be placed on next year's schedule
17Betty White additional Parking$99,980Project being advertised for bids
18Brick Retaining Wall and Fence for Betty White Parking$106,452Bids received for retaining wall. Construction to begin in July
19McCullin Additional Parking$57,245Under construction. Completion in July
20J Parking Lot Paving$67,000Under construction
21Fill and Retaining Wall for J Lot by McCullin$65,000Under construction
22President's Dining Room$25,000on hold
23Vehicle Purchase from Surplus$13,000One vehicle purchased from State surplus in April 2012; a second vehicle is being purchased in July
Auxiliary Services
24Russell Court Roof Replacement 2012$90,318Design to begin in July
25Atwood Research Bldg. Interior Renovation 2012$2,000,000On hold
26Office Building Center for Sustainable Farms and Fam 2012$1,200,000On hold
27New Entry Road at Farm$68,000Completed in July
28Work with State Finance Cabinet to Increase Small Purchase Authority Limit from $40,000 to $350,000Final information provided
29Kentucky Hall BathroomsModernize bathroomsRescheduled for Summer 2013
30Hillcrest BathroomsRepair and UpdateUnder construction
31Flower Pots for Kentucky Chandler SidewalkAestheticsVendor found for large round plastic pots
32Exum Interior SignsAestheticsIn progress
33New Women's Softball Field at Jones FieldTitle IX complianceLocation is being mapped out
34Bradford Hall Little Theater Renovation to Large Seminar ClassroomProjects on bid
35Bradford Hall FurnitureUpdate classroom furnitureSpecs and bid documents submitted to purchasing June 1
36Hillcrest Interior RenovationsRepairs and updatesIn progress
37Pulley and Ring System at ExumFor event setups
38Campus TurfAestheticsIn progress
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Design beginning in July", "html_text": "Partial funding of $90,000 provided. Design beginning in July", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 68.88, 662.2667, 543.12, 687.8311 ], "cells": [ { "location": [ 68.88, 662.2667, 187.44, 687.8311 ], "text": "15", "html_text": "15", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 662.2667, 306, 687.8311 ], "text": "Carroll ASB Roof Replacement Phase I 2012", "html_text": "Carroll ASB Roof Replacement Phase I 2012", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 662.2667, 424.56, 687.8311 ], "text": "$349,000", "html_text": "$349,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 662.2667, 543.12, 687.8311 ], "text": "No funding; will be placed on next year's schedule", "html_text": "No funding; will be placed on next year's schedule", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 68.88, 636.7022, 543.12, 662.2667 ], "cells": [ { "location": [ 68.88, 636.7022, 187.44, 662.2667 ], "text": "16", "html_text": "16", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 636.7022, 306, 662.2667 ], "text": "Cooperative Extension Building 2012", "html_text": "Cooperative Extension Building 2012", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 636.7022, 424.56, 662.2667 ], "text": "$196,290", "html_text": "$196,290", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 636.7022, 543.12, 662.2667 ], "text": "No funding; will be placed on next year's schedule", "html_text": "No funding; will be placed on next year's schedule", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 68.88, 611.1378, 543.12, 636.7022 ], "cells": [ { "location": [ 68.88, 611.1378, 187.44, 636.7022 ], "text": "17", "html_text": "17", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 611.1378, 306, 636.7022 ], "text": "Betty White additional Parking", "html_text": "Betty White additional Parking", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 611.1378, 424.56, 636.7022 ], "text": "$99,980", "html_text": "$99,980", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 611.1378, 543.12, 636.7022 ], "text": "Project being advertised for bids", "html_text": "Project being advertised for bids", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 5, "location": [ 68.88, 585.5733, 543.12, 611.1378 ], "cells": [ { "location": [ 68.88, 585.5733, 187.44, 611.1378 ], "text": "18", "html_text": "18", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 585.5733, 306, 611.1378 ], "text": "Brick Retaining Wall and Fence for Betty White Parking", "html_text": "Brick Retaining Wall and Fence for Betty White Parking", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 585.5733, 424.56, 611.1378 ], "text": "$106,452", "html_text": "$106,452", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 585.5733, 543.12, 611.1378 ], "text": "Bids received for retaining wall. Construction to begin in July", "html_text": "Bids received for retaining wall. Construction to begin in July", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 6, "location": [ 68.88, 560.0089, 543.12, 585.5733 ], "cells": [ { "location": [ 68.88, 560.0089, 187.44, 585.5733 ], "text": "19", "html_text": "19", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 560.0089, 306, 585.5733 ], "text": "McCullin Additional Parking", "html_text": "McCullin Additional Parking", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 560.0089, 424.56, 585.5733 ], "text": "$57,245", "html_text": "$57,245", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 560.0089, 543.12, 585.5733 ], "text": "Under construction. Completion in July", "html_text": "Under construction. Completion in July", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 7, "location": [ 68.88, 534.4444, 543.12, 560.0089 ], "cells": [ { "location": [ 68.88, 534.4444, 187.44, 560.0089 ], "text": "20", "html_text": "20", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 534.4444, 306, 560.0089 ], "text": "J Parking Lot Paving", "html_text": "J Parking Lot Paving", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 534.4444, 424.56, 560.0089 ], "text": "$67,000", "html_text": "$67,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 534.4444, 543.12, 560.0089 ], "text": "Under construction", "html_text": "Under construction", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 8, "location": [ 68.88, 508.88, 543.12, 534.4444 ], "cells": [ { "location": [ 68.88, 508.88, 187.44, 534.4444 ], "text": "21", "html_text": "21", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 508.88, 306, 534.4444 ], "text": "Fill and Retaining Wall for J Lot by McCullin", "html_text": "Fill and Retaining Wall for J Lot by McCullin", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 508.88, 424.56, 534.4444 ], "text": "$65,000", "html_text": "$65,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 508.88, 543.12, 534.4444 ], "text": "Under construction", "html_text": "Under construction", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 9, "location": [ 68.88, 483.3156, 543.12, 508.88 ], "cells": [ { "location": [ 68.88, 483.3156, 187.44, 508.88 ], "text": "22", "html_text": "22", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 483.3156, 306, 508.88 ], "text": "President's Dining Room", "html_text": "President's Dining Room", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 483.3156, 424.56, 508.88 ], "text": "$25,000", "html_text": "$25,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 483.3156, 543.12, 508.88 ], "text": "on hold", "html_text": "on hold", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 10, "location": [ 68.88, 457.7511, 543.12, 483.3156 ], "cells": [ { "location": [ 68.88, 457.7511, 187.44, 483.3156 ], "text": "23", "html_text": "23", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 457.7511, 306, 483.3156 ], "text": "Vehicle Purchase from Surplus", "html_text": "Vehicle Purchase from Surplus", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 457.7511, 424.56, 483.3156 ], "text": "$13,000", "html_text": "$13,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 457.7511, 543.12, 483.3156 ], "text": "One vehicle purchased from State surplus in April 2012; a second vehicle is being purchased in July", "html_text": "One vehicle purchased from State surplus in April 2012; a second vehicle is being purchased in July", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 11, "location": [ 68.88, 432.1867, 543.12, 457.7511 ], "cells": [ { "location": [ 68.88, 432.1867, 187.44, 457.7511 ], "text": "", "html_text": "", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 432.1867, 306, 457.7511 ], "text": "Auxiliary Services", "html_text": "Auxiliary Services", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 432.1867, 424.56, 457.7511 ], "text": "", "html_text": "", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 432.1867, 543.12, 457.7511 ], "text": "", "html_text": "", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 12, "location": [ 68.88, 406.6222, 543.12, 432.1867 ], "cells": [ { "location": [ 68.88, 406.6222, 187.44, 432.1867 ], "text": "24", "html_text": "24", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 406.6222, 306, 432.1867 ], "text": "Russell Court Roof Replacement 2012", "html_text": "Russell Court Roof Replacement 2012", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 306, 406.6222, 424.56, 432.1867 ], "text": "$90,318", "html_text": "$90,318", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 424.56, 406.6222, 543.12, 432.1867 ], "text": "Design to begin in July", "html_text": "Design to begin in July", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 13, "location": [ 68.88, 381.0578, 543.12, 406.6222 ], "cells": [ { "location": [ 68.88, 381.0578, 187.44, 406.6222 ], "text": "25", "html_text": "25", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 187.44, 381.0578, 306, 406.6222 ], "text": "Atwood Research Bldg. 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PROJECTGOALRESULTS / COMMENTS
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40Replace Chandler Hall Domestic BoilerReplace boiler to provide hot waterComplete
41Develop a Technical Training Program to Support APPA Level 2 Standards for Custodial, Grounds, and Maintenance OperationsResearch initiatives currently being implemented for a technical training program.
42Cleaning Out and Disposing of Items in Red Barn and Surplus VehiclesOperation is being overseen by Purchasing
43Cheaney PlazaFundraising bricks and plaquesDesign complete
$500,000 Private donations
Completed Projects
1Repair Concrete Steps & SidewalksSafe Pedestrian pathsComplete
$150,000 Capital Planning
2Erosion Control at Motor poolControl of water runoffComplete
$15,000 Capital Planning
3Flood Damage Repair at Old Federal BuildingRestore buildingComplete
$5,000 Maintenance Operations
4Extend Storm Pipe at Ash PitRoute storm water around ash pitComplete
$5,000 Maintenance Operations
5Repair Roof of Old Federal BuildingStop damage from leaking roofComplete
$13,000 Capital Planning
6Access Control for Governmental Services CenterInstall Blackboard electronic card readersComplete
$20,000 GSC Maintenance Service
7Mills Lane Farm - Center for Sustainable Farms & FamiliesNew FacilityComplete
$4,800,000 USDA
8Aquaculture Production Technology LaboratoryNew FacilityComplete
$1,700,000 CPE
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PROJECTGOALRESULTS / COMMENTS
$700,000 federal funding
9Rosenwald Center for Families & ChildrenNew FacilityComplete
$2,400,000
10Renovate Old Federal BuildingComplete Bldg. RenovationComplete
$1,000,000 federal ARRA funds through National Parks Service
11Replace Roof Sections of Bradford HallNew roof on remaining old roof sectionsComplete
$270,000 CPE Maintenance Funds
12Police Department - Electrical Upgrade / Electronic Infrastructure for DispatchMoving PD to Old RosenwaldComplete
$185,500 Title III
13Hathaway Hall Repair chairs/desksFunctional chairsComplete
$62,500 State funds
14Re-roof Atwood ResearchNon-leaking roofComplete
15Feasibility of Constructing a Centralized Mail Hub in Student Center BasementStreamline mail pick-up
$ Auxiliary Services
16Umbrellas for Student Center TablesProvide shade for tables on patioComplete
$150 Capital Planning
17Campus BenchesReplace old benches around campusComplete
$10,000 Capital Planning
18New Seating for Bradford Hall Large AuditoriumNew seating in Large AuditoriumComplete
$120,000 Capital Planning
19Scoreboard for Football StadiumNew ScoreboardComplete
20(IT) Intercom System at Football StadiumNew intercom system at Alumni Stadium
21Submission of Biennium Six-year Capital PlanComplete capital planComplete
22Chandler Hall Bathroom RenovationComplete
$125,0000 Auxiliary Services
23Tile Bathrooms at StadiumComplete
24Old Federal Building Additional FundingComplete
$60,000
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PROJECTGOALRESULTS / COMMENTS
25Additional Funds for Bradford Hall SeatingComplete
26Office AssignmentsComplete
27ADA Ramp for AWA HouseComplete
28Analyze/Develop New Security & Access Control TechnologyDeleted
29Order New PodiumsNew PodiumsComplete
30Preventive Mold CleaningPrevent mold in dorms
31Installation of New Carpet in Lounge Area of Hunter HallComplete
32Installation of New Carpet in Lounge Area of Combs HallComplete
33Power Washing and Repainting of tunnel prior to the Opening of schoolComplete
3414' Tall Curtains for ExumComplete
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Initiator:Hinfred McDuffie\nExecutive Vice President for Administration
Board Action Date:July 27, 2012
Effective Date:July 27, 2012
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Louisville1 Month82 percent reach*
Northern Kentucky1 Month35 percent reach*
Frankfort8 Months94 percent reach*
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