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"KENTUCKY STATE UNIVERSITY\nBOARD OF REGENTS\nApril 27, 2012\nFINANCE AND BUSINESS MEETING INDEX", "reading_order": 0, "level": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 125.76, "t": 586.8, "r": 373.44, "b": 571.92 }, "text": "B1 Minutes of January 27, 2012 meeting", "reading_order": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 126, "t": 561.36, "r": 327.12, "b": 546.96 }, "text": "B2 Executive Summary Report", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 126.24, "t": 536.16, "r": 362.16, "b": 522.24 }, "text": "B3 Budget vs. Actual – February 2012", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 125.76, "t": 510.48, "r": 497.76, "b": 458.64 }, "text": "B4 Interim Financial Statements—February 2012 Statement of Net Assets Statement of Revenues, Expenses and Changes in Net Assets Statement of Cash Flows", "reading_order": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 125.76, "t": 448.08, "r": 517.2, "b": 408.72 }, "text": "B5 2012-2013 Tuition/Fee Rates\n2012-2013 Schedule of Course Fees & Optional Participation Fees\nFiscal 2013 Financial Plan", "reading_order": 5 }, { "page": 2, "type": "TEXT", "location": { "l": 125.76, "t": 396.96, "r": 284.88, "b": 383.76 }, "text": "B6 Human Resources", "reading_order": 6 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 196.32, "t": 699.12, "r": 413.04, "b": 607.68 }, "text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nFinance and Business Committee\nBoard of Regents\n10 am, April 27, 2012\nBoard Room, Academic Service Building\nFrankfort, Kentucky", "reading_order": 0, "level": 1 }, { "page": 3, "type": "TEXT", "location": { "l": 219.36, "t": 597.84, "r": 392.64, "b": 583.2 }, "text": "Regent ___, Presiding", "reading_order": 1 }, { "page": 3, "type": "TITLE", "location": { "l": 286.8, "t": 573.12, "r": 338.4, "b": 559.68 }, "text": "AGENDA", "reading_order": 2, "level": 3 }, { "page": 3, "type": "LIST_ITEM", 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Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 93.12, "t": 563.64, "r": 531.6, "b": 532.86 }, "text": "Subject: Finance and Business Committee Meeting Minutes January 27, 2012", "reading_order": 4 }, { "page": 4, "type": "TEXT", "location": { "l": 93.12, "t": 532.86, "r": 531.6, "b": 502.08 }, "text": "Reason for Consideration: Action Item Enclosures: Yes", "reading_order": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 100.56, "t": 489.6, "r": 165.36, "b": 475.68 }, "text": "Background:", "reading_order": 6 }, { "page": 4, "type": "TEXT", "location": { "l": 125.28, "t": 451.44, "r": 443.04, "b": 436.8 }, "text": "The minutes of the January 27, 2012, meeting must be approved.", "reading_order": 7 }, { "page": 4, "type": "TEXT", "location": { "l": 100.56, "t": 337.44, "r": 192.48, "b": 324 }, "text": "Recommendation:", "reading_order": 8 }, { "page": 4, "type": "TEXT", "location": { "l": 125.04, "t": 312.48, "r": 418.56, "b": 297.84 }, "text": "Approval of the minutes of the meeting on January 27, 2012", "reading_order": 9 }, { "page": 4, "type": "TABLE", "location": { "l": 97.92, "t": 199.44, "r": 529.92, "b": 133.2 }, "text": "
Initiator:Alice B. Johnson\nVice President for Finance and Business Affairs
Board Action Date:April 27, 2012
Effective Date:April 27, 2012
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Call to Order", "reading_order": 2, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 123.84, "t": 534.72, "r": 509.52, "b": 520.08 }, "text": "Regent Guamieri called the meeting to order at 9:20 a.m. on January 27, 2012.", "reading_order": 3 }, { "page": 5, "type": "TITLE", "location": { "l": 92.16, "t": 510.48, "r": 172.8, "b": 495.84 }, "text": "II. Roll Call", "reading_order": 4, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 125.28, "t": 484.08, "r": 471.12, "b": 469.92 }, "text": "Regent Guarnieri asked for the roll call, which was recorded as follows:", "reading_order": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 125.28, "t": 459.36, "r": 287.28, "b": 444.96 }, "text": "Regent David Guamieri, present", "reading_order": 6 }, { "page": 5, "type": "TEXT", "location": { "l": 125.76, "t": 445.68, "r": 297.12, "b": 433.44 }, "text": "Regent Chuck Whitehead, present", "reading_order": 7 }, { "page": 5, "type": "TEXT", "location": { "l": 125.52, "t": 432.96, "r": 264.48, "b": 420.72 }, "text": "Regent Ron Banks, present", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 125.52, "t": 420.48, "r": 276.96, "b": 408 }, "text": "Regent Mindy Barfield, absent", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 125.76, "t": 408, "r": 284.16, "b": 395.28 }, "text": "Regent Karen Bearden, present", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 125.76, "t": 395.28, "r": 284.64, "b": 382.08 }, "text": "Regent Syamala Reddy, absent", "reading_order": 11 }, { "page": 5, "type": "TEXT", "location": { "l": 125.76, "t": 382.56, "r": 285.6, "b": 369.84 }, "text": "Regent Phyllis Williams, present", "reading_order": 12 }, { "page": 5, "type": "TEXT", "location": { "l": 125.52, "t": 369.6, "r": 238.32, "b": 356.88 }, "text": "Mrs. Johnson, present", "reading_order": 13 }, { "page": 5, "type": "TEXT", "location": { "l": 124.8, "t": 345.6, "r": 246, "b": 331.68 }, "text": "A quorum was declared.", "reading_order": 14 }, { "page": 5, "type": "TITLE", "location": { "l": 92.16, "t": 321.12, "r": 234.24, "b": 306.72 }, "text": "III. Approval of Minutes", "reading_order": 15, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 126.24, "t": 294.72, "r": 166.8, "b": 282.48 }, "text": "Action:\nMotion to approve the minutes from the May 11, 2011, July 22, 2011, and October 28, 2011 Finance and Business Committee meeting was made by Regent Whitehead. The minutes stand as approved as presented.", "reading_order": 16 }, { "page": 5, "type": "TEXT", "location": { "l": 190.08, "t": 294.72, "r": 535.2, "b": 242.4 }, "text": "Motion to approve the minutes from the May 11, 2011, July 22, 2011, and October 28, 2011 Finance and Business Committee meeting was made by Regent Whitehead. The minutes stand as approved as presented.", "reading_order": 17 }, { "page": 5, "type": "TEXT", "location": { "l": 124.8, "t": 231.6, "r": 535.44, "b": 205.44 }, "text": "Regent Whitehead, Chair, continued the meeting and recognized Mrs. Johnson to carry the discussion forward.", "reading_order": 18 }, { "page": 5, "type": "TITLE", "location": { "l": 92.64, "t": 194.64, "r": 252.24, "b": 180.48 }, "text": "IV. Vice President's Report", "reading_order": 19, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 125.76, "t": 168.72, "r": 274.08, "b": 155.28 }, "text": "Executive Summary Narrative", "reading_order": 20 }, { "page": 5, "type": "TEXT", "location": { "l": 125.28, "t": 143.52, "r": 512.4, "b": 128.88 }, "text": "Vice President Johnson gave an overview of the Executive Summary Narrative.", "reading_order": 21 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TITLE", "location": { "l": 123.36, "t": 687.12, "r": 194.88, "b": 673.68 }, "text": "FY2011 Audit", "reading_order": 0, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 122.4, "t": 673.44, "r": 534.24, "b": 607.68 }, "text": "Copies of the FY2011 Audit were distributed to Board and Cabinet members present. Vice President Johnson gave a summary of the FY2011 Audit and stated that the university received an unqualified opinion. Vice President Johnson stated to the Board that unlike prior years, FY2011 had the smallest increase in accounts receivables due to efforts put forth to get students to finance their bills.", "reading_order": 1 }, { "page": 6, "type": "TEXT", "location": { "l": 122.64, "t": 598.32, "r": 534.48, "b": 546 }, "text": "Vice President Johnson introduced Crissy Fiscus and Lance Mann, with Dean Dorton Allen Ford, PLLC the university's external auditors. Ms. Fiscus gave an overview of the university's FY2011 audit and also explained the auditor's responsibilities.", "reading_order": 2 }, { "page": 6, "type": "TITLE", "location": { "l": 90.48, "t": 536.4, "r": 196.8, "b": 520.8 }, "text": "V. Adjournment", "reading_order": 3, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 510, "r": 534.96, "b": 469.44 }, "text": "Regent Whitehead called for a closed session of the Finance and Business and Audit Committee's January 27, 2012 meeting at 10:10 a.m. With no further business, the meeting was adjourned.", "reading_order": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 123.84, "t": 422.16, "r": 390, "b": 405.84 }, "text": "Submitted by: Approved by:", "reading_order": 5 }, { "page": 6, "type": "TEXT", "location": { "l": 122.4, "t": 357.36, "r": 281.76, "b": 305.04 }, "text": "Alice B. Johnson\nVice President for Finance and\nBusiness\nKentucky State University", "reading_order": 6 }, { "page": 6, "type": "TEXT", "location": { "l": 453.84, "t": 357.6, "r": 488.16, "b": 344.64 }, "text": "Chair", "reading_order": 7 }, { "page": 6, "type": "TEXT", "location": { "l": 320.64, "t": 351.6, "r": 490.08, "b": 306.48 }, "text": "Finance and Business Committee\nBoard of Regents\nKentucky State University", "reading_order": 8 }, { "page": 6, "type": "TEXT", "location": { "l": 124.32, "t": 282.96, "r": 304.08, "b": 267.12 }, "text": "___ Approved with no corrections", "reading_order": 9 }, { "page": 6, "type": "TEXT", "location": { "l": 124.56, "t": 258.24, "r": 289.92, "b": 241.92 }, "text": "____ Approved with corrections", "reading_order": 10 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TEXT", "location": { "l": 517.92, "t": 696.96, "r": 534, "b": 686.16 }, "text": "B2", "reading_order": 0 }, { "page": 7, "type": "TITLE", "location": { "l": 228.48, "t": 673.68, "r": 398.88, "b": 634.8 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND", "reading_order": 1, "level": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 99.6, "t": 611.76, "r": 527.28, "b": 585.66 }, "text": "To: Board of Regents Finance and Business Committee Date: April 27, 2012", "reading_order": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 99.6, "t": 585.66, "r": 527.28, "b": 559.56 }, "text": "From: Alice B. Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 99.6, "t": 559.56, "r": 527.28, "b": 533.46 }, "text": "Subject: Executive Summary", "reading_order": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 99.6, "t": 533.46, "r": 527.28, "b": 507.36 }, "text": "Reason for Consideration: Informational Item Enclosures: Yes", "reading_order": 5 }, { "page": 7, "type": "TEXT", "location": { "l": 119.28, "t": 483.12, "r": 184.08, "b": 468.48 }, "text": "Background:", "reading_order": 6 }, { "page": 7, "type": "TEXT", "location": { "l": 120, "t": 343.44, "r": 211.92, "b": 330.24 }, "text": "Recommendation:", "reading_order": 7 }, { "page": 7, "type": "TABLE", "location": { "l": 100.08, "t": 204.48, "r": 528.48, "b": 139.44 }, "text": "
Initiator:Alice B. Johnson\nVice President for Finance and Business Affairs
Board Action Date:April 27, 2012
Effective Date:April 27, 2012
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Johnson\nVice President for Finance and Business Affairs", "reading_order": 4 }, { "page": 8, "type": "TEXT", "location": { "l": 275.04, "t": 380.64, "r": 351.6, "b": 365.52 }, "text": "April 27, 2012", "reading_order": 5 } ] }, { "page": 9, "items": [ { "page": 9, "type": "TITLE", "location": { "l": 201.6, "t": 698.16, "r": 423.6, "b": 654.96 }, "text": "Kentucky State University\nFinance and Business Committee Meeting\nApril 27, 2012", "reading_order": 0, "level": 1 }, { "page": 9, "type": "TEXT", "location": { "l": 90.72, "t": 629.52, "r": 533.76, "b": 589.2 }, "text": "Finance and Business (F&B) is pleased to present the following summary report for consideration at the quarterly Finance and Business Committee meeting of the Board of Regents.", "reading_order": 1 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 90.96, "t": 578.88, "r": 533.04, "b": 552.72 }, "text": "Fiscal Year 2012 Interim Results. For fiscal 2012, the interim results are presented below:", "list_id": "L3", "level": 0, "reading_order": 2 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 92.16, "t": 540.96, "r": 533.76, "b": 514.32 }, "text": "Budget vs. Actual as of February 2012 is presented for information along with comments about the variances.", "marker": "1)", "list_id": "L3", "level": 0, "reading_order": 3 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 91.2, "t": 503.28, "r": 533.76, "b": 464.16 }, "text": "Unaudited Financial Statements (Statement of Net Assets, Statement of Revenues, Expenses and Changes in Net Assets and Statement of Cash Flows) in the GASB format are presented for February 2012.", "marker": "2)", "list_id": "L3", "level": 0, "reading_order": 4 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 91.44, "t": 452.88, "r": 534.72, "b": 426.24 }, "text": "Included in the financial statements section (as an attachment) is a historical view of the change in unrestricted net assets.", "marker": "3)", "list_id": "L3", "level": 0, "reading_order": 5 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 90.96, "t": 414.72, "r": 534.24, "b": 387.84 }, "text": "2012- 2013 Tuition/Fee Rates. A 5% increase is proposed according to recommendations from the Council on Postsecondary Education.", "list_id": "L3", "level": 0, "reading_order": 6 }, { "page": 9, "type": "TEXT", "location": { "l": 91.2, "t": 377.28, "r": 535.44, "b": 336.72 }, "text": "Fiscal 2013 Financial Plan. The Proposed 2013 Financial Plan includes a 6.4% reduction in state appropriations and a 5% tuition/fee increase. Room and board fees for 2012-2013 were approved by the Board of Regents at the January 27, 2012 meeting.", "reading_order": 7 }, { "page": 9, "type": "TEXT", "location": { "l": 91.2, "t": 326.4, "r": 534.72, "b": 286.56 }, "text": "Health, dental and life insurance rates have been established for plan year 2012-2013. Plan modifications, as recommended by the Employee Benefits Advisory Committee, include increased deductibles, improved coverage/benefits, and co-pays.", "reading_order": 8 } ] }, { "page": 10, "items": [ { "page": 10, "type": "TITLE", "location": { "l": 228.24, "t": 686.88, "r": 397.2, "b": 648.24 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND", "reading_order": 0, "level": 1 }, { "page": 10, "type": "TEXT", "location": { "l": 517.2, "t": 697.68, "r": 532.56, "b": 686.88 }, "text": "B3", "reading_order": 1 }, { "page": 10, "type": "TEXT", "location": { "l": 108, "t": 624.48, "r": 517.44, "b": 598.56 }, "text": "To: Board of Regents Finance and Business Committee Date: April 27, 2012", "reading_order": 2 }, { "page": 10, "type": "TEXT", "location": { "l": 108, "t": 598.56, "r": 517.44, "b": 572.64 }, "text": "From: Alice B. Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 10, "type": "TEXT", "location": { "l": 108, "t": 572.64, "r": 517.44, "b": 546.72 }, "text": "Subject: Budget vs. Actual February 2012", "reading_order": 4 }, { "page": 10, "type": "TEXT", "location": { "l": 108, "t": 546.72, "r": 517.44, "b": 520.8 }, "text": "Reason for Consideration: Informational Item Enclosures: Yes", "reading_order": 5 }, { "page": 10, "type": "TEXT", "location": { "l": 116.4, "t": 494.64, "r": 534.72, "b": 455.76 }, "text": "Background: Revenues and expenses are presented for the Educational and General Fund (E&G), Auxiliary Fund, Land Grant and Action Agenda Funds. Budget vs. Actual does not include restricted grants and contracts.", "reading_order": 6 }, { "page": 10, "type": "TEXT", "location": { "l": 116.64, "t": 443.76, "r": 534.48, "b": 418.08 }, "text": "The summary of operations presented below is to assist in understanding the results reflected in the budget vs. actual report as of February 2012.", "reading_order": 7 }, { "page": 10, "type": "TEXT", "location": { "l": 116.4, "t": 406.56, "r": 535.2, "b": 367.68 }, "text": "The state appropriates funds for Land Grant as required by the U.S. Department of Agriculture. Land Grant, Action Agenda and Auxiliary Funds are not available to the University for discretionary spending.", "reading_order": 8 }, { "page": 10, "type": "TITLE", "location": { "l": 92.88, "t": 355.92, "r": 142.32, "b": 344.4 }, "text": "Revenue", "reading_order": 9, "level": 4 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 108.72, "t": 342.48, "r": 535.44, "b": 303.36 }, "text": "State appropriations are received in installments of 30% (July), 25% (October), 25% (January) and 20% (April) of each year. At February 2012, $19.7 million of appropriations have been received.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 10 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 108.48, "t": 291.12, "r": 535.92, "b": 227.76 }, "text": "Student Tuition and Fees have been posted for Fall 2011 and Spring 2012 enrollment. Auxiliary revenues represent housing and board for resident students enrolled for Fall 2011 and Spring 2012. Student tuition and fees revenue amounts may decrease for the Spring 2012 semester due to student withdrawals after they have enrolled.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 11 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 108.48, "t": 214.8, "r": 536.64, "b": 150.24 }, "text": "Other revenue includes athletic income, indirect cost recovery, facility rentals, interest income, state funding for Regional Stewardship and fund balance revenue offset. As of February 2012, $345,582 has been received for Regional Stewardship. A budgeted fund balance spend in 2012 will be posted at fiscal year end up to $2,686,800.", "list_id": "L4", "level": 0, "reading_order": 12 } ] }, { "page": 11, "items": [ { "page": 11, "type": "TITLE", "location": { "l": 90, "t": 699.12, "r": 139.44, "b": 686.64 }, "text": "Expense", "reading_order": 0, "level": 3 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 105.84, "t": 684.72, "r": 532.08, "b": 659.04 }, "text": "Salaries and benefits expenses are at 59.36% of budget. This variance is considered normal.", "list_id": "L5", "level": 0, "reading_order": 1 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 105.6, "t": 647.04, "r": 532.8, "b": 594.24 }, "text": "Supplies, Travel, Communications and Services were expended at a level appropriate for the percent of fiscal year expired. These expenses are incurred more heavily during the academic year. Services include utilities and other services used for fall semester preparation. This variance is considered normal.", "marker": "•", "list_id": "L5", "level": 0, "reading_order": 2 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 105.6, "t": 582.72, "r": 533.04, "b": 519.6 }, "text": "Interdepartmental Costs may reflect reductions in expenses which are due to timing in recording journal entries. Fixed Costs include maintenance agreements that require payment in full at the beginning of the service agreement; therefore, these expenses are not incurred evenly over the fiscal year. This variance is considered normal.", "list_id": "L5", "level": 0, "reading_order": 3 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 106.08, "t": 506.64, "r": 532.8, "b": 467.28 }, "text": "Student Aid should be recorded consistent with Tuition and Fees. Student Aid is typically recorded as students complete the registration process and accepts aid awards. This variance is considered normal.", "marker": "-", "list_id": "L5", "level": 0, "reading_order": 4 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 106.08, "t": 455.04, "r": 534, "b": 417.36 }, "text": "Transfers include debt service obligations and internal reallocations. Transfers are typically recorded at the beginning of the fiscal year. This variance is considered normal.", "marker": "•", "list_id": "L5", "level": 0, "reading_order": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 116.4, "t": 291.36, "r": 208.8, "b": 277.68 }, "text": "Recommendation:", "reading_order": 6 }, { "page": 11, "type": "TABLE", "location": { "l": 103.68, "t": 190.8, "r": 522.48, "b": 125.52 }, "text": "
Initiator:Claudine Gee\nDirector, Budget Policy & Planning
Board Action Date:April 27, 2012
Effective Date:April 27, 2012
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Approved BudgetRevised BudgetYTD Actual ActivityYTD Actual % of Revised Budget% ExpiredVarianceYTD ACTUAL BY FUND GROUP
Education & GeneralAuxiliaryLand Grant & Action Agenda
Revenues
State Appropriations25,146,80025,146,80019,728,00078.45%66.67%-21.55%14,711,22805,016,772
Student Tuition & Fees22,213,28722,213,28722,772,689102.52%66.67%2.52%22,772,68900
Auxiliaries6,516,1206,516,1206,507,24799.86%66.67%-0.14%06,507,2470
Other4,778,7004,778,700945,76919.79%66.67%-80.21%945,76900
Revenues Total58,654,90758,654,90749,953,70585.17%66.67%-14.83%38,429,6866,507,2475,016,772
Expenditures
Salaries/Wages/Benefits31,334,96732,773,61419,454,43459.36%66.67%-40.64%17,070,528747,2081,636,698
Supplies & Other3,119,0572,892,7041,017,13535.16%66.67%-64.84%666,717197,053153,365
Travel1,627,0691,618,882754,20046.59%66.67%-53.41%631,35783122,761
Communications603,134500,037361,52072.30%66.67%-27.70%332,61713,90514,999
Services9,491,1998,802,8574,877,97755.41%66.67%-44.59%2,248,0182,430,519199,440
Interdepartmental409,914312,095357,288114.48%66.67%14.48%53,954273,45829,876
Fixed Costs3,428,0884,135,8552,353,12756.90%66.67%-43.10%1,979,054177,327196,746
Student Aid4,693,9944,592,3014,693,286102.20%66.67%2.20%4,562,273131,0130
Capital1,314,371853,6341,181,505138.41%66.67%38.41%488,578361,782331,144
Expenditures Total56,021,79456,481,97935,050,47162.06%66.67%-37.94%28,033,0964,332,3472,685,028
Surplus (Deficit) before Transfers2,633,1132,172,92814,903,23410,396,5912,174,9002,331,744
Mandatory & Nonmandatory Transfers2,633,1142,172,9282,143,45798.64%66.67%-1.36%1,334,518789,31219,627
Surplus (Deficit)(0)(0)12,759,7789,062,0731,385,5872,312,117
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"location": { "l": 100.8, "t": 582.18, "r": 526.8, "b": 552.6 }, "text": "From: Alice B. Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 13, "type": "TEXT", "location": { "l": 100.8, "t": 552.6, "r": 526.8, "b": 523.02 }, "text": "Subject: Interim Financial Statements – February 2012", "reading_order": 4 }, { "page": 13, "type": "TEXT", "location": { "l": 100.8, "t": 523.02, "r": 526.8, "b": 493.44 }, "text": "Reason for Consideration: Informational Item Enclosures: Yes", "reading_order": 5 }, { "page": 13, "type": "TITLE", "location": { "l": 93.12, "t": 482.88, "r": 158.4, "b": 469.2 }, "text": "Background:", "reading_order": 6, "level": 3 }, { "page": 13, "type": "TEXT", "location": { "l": 92.16, "t": 456.48, "r": 535.44, "b": 429.12 }, "text": "Interim Financial Statements are included as of February 29, 2012. 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Initiator:Katherine Napier\nAssociate Vice President for Business Operations
Board Action Date:April 27, 2012
Effective Date:April 27, 2012
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FY 2012
ASSETS
Current assets
Cash and cash equivalents37,309,205
Accounts, grants and loans receivable, net12,486,432
Investments-
Inventory and other current assets981,593
Total current assets50,777,230
Noncurrent assets
Accounts, grants and loans receivable, net855,724
Investments10,814,578
Capital assets, net81,728,656
Total noncurrent assets93,398,958
Total assets144,176,188
LIABILITIES
Current liabilities
Accounts payable and accrued liabilities1,955,850
Accrued compensated absences2,060,002
Deferred revenue1,804,371
Deposits62,698
Other current liabilities78,689
Bonds and capital lease obligations847,179
Total current liabilities6,808,789
Noncurrent liabilities
Bonds and capital lease obligations8,474,426
Federal grants refundable991,709
Total noncurrent liabilities9,466,135
Total liabilities16,274,924
NET ASSETS
Invested in capital assets, net of related debt72,407,051
Restricted
Nonexpendable9,863,774
Expendable11,908,946
Unrestricted33,721,492
Total net assets127,901,263
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June 302011ActualYTD ActivityFebruary 292012
Invested in Capital Assets, net of related debt73,936,125(1,529,074)72,407,051
Restricted - Nonexpendable:
Endowments8,594,5131,269,2619,863,774
Expendable:
Grants & Contracts(689,996)9,770,9679,080,972
Endowments1,541,194(590,390)950,804
Plant Renewal & Replacement3,928,818(2,571,648)1,357,170
Capital Renewal Reserves339,657180,343520,000
5,119,6736,789,27211,908,946
Unrestricted:
Education & General7,167,0094,175,81111,342,820
E&G Plant Reserve2,500,000(2,500,000)-
Auxiliary2,604,5981,305,9643,910,562
Land Grant Match16,057,2972,410,81318,468,110
28,328,9045,392,58833,721,492
Total Net Assets115,979,21511,922,048127,901,263
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REVENUESFY 2012
Operating Revenues
Student tuition and fees (gross)21,694,414
Less: Scholarship allowances(3,927,673)
Student tuition and fees (net of scholarships)17,766,741
Federal grants and contracts4,926,517
Federal appropriations2,049,878
State and local grants and contracts347,429
Nongovernmental grants and contracts-
Auxiliary enterprises
Residence halls3,312,289
Dining3,122,789
Bookstore75,000
Other auxiliaries41,386
Other operating revenues776,326
Total operating revenues32,418,355
EXPENSES
Operating expenses
Educational and general
Instruction8,506,334
Research3,666,068
Public service3,787,544
Academic support2,522,866
Student services4,357,083
Institutional support6,645,677
Operation and maintenance of plant3,915,098
Student aid9,051,544
Depreciation2,498,865
Auxiliary enterprises
Residence halls1,863,465
Dining1,820,064
Bookstore-
Other auxiliaries94,803
Depreciation440,976
Total operating expenses49,170,387
Operating income (loss)(16,752,032)
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NONOPERATING REVENUES (EXPENSES)
State appropriations19,841,270
Federal Grants and Contracts7,103,034
Gifts80,255
Investment income (net of investment expense)206,550
Interest on capital asset-related debt-
Other nonoperating revenues (expenses)1,340,419
Net nonoperating revenues28,571,528
Income (loss) before other revenues, expenses, gains or losses11,842,064
Capital appropriations-
Endowment Gifts102,552
Increase (decrease) in net assets11,922,048
Net assets, beginning of year115,979,215
Net assets, end of year127,901,263
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FY 2012
Cash flows from operating activities
Tuition and fees18,058,685
Grants and contracts4,409,164
Payments to suppliers(24,211,074)
Payments to employees(22,456,519)
Loans issued to students(196,687)
Collection of loans issued to students83,576
Auxiliary enterprises:
Residence halls and dining6,435,078
Bookstore-
Other auxiliaries-
Other receipts (payments)(2,016,958)
Net cash from operating activities(19,894,735)
Cash flows from noncapital financing activities
State appropriations19,841,270
Federal Grants and Contracts7,103,034
Gifts for other than capital purposes182,807
Student organization agency receipts96,370
Student organization agency disbursements(70,044)
Other receipts (payments)1,466,589
Net cash from noncapital financing activities28,620,026
Cash flows from capital financing activities
Capital appropriations-
Purchases of capital assets(1,291,970)
Principal paid on capital debt(118,797)
Interest paid on capital debt252
Net cash flows from capital financing activities(1,410,515)
Cash flows from investing activities
Interest received on investments140,038
Investment expenses(29,531)
Proceeds from sale of investments763,580
Purchases of investments(502,854)
Net cash flows from investing activities371,233
Net increase (decrease) in cash and cash equivalents7,686,009
Cash and cash equivalents at beginning of year29,623,196
Cash and cash equivalents at end of year37,309,205
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Reconciliation of net operating loss to net cash from operating activities
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cash from operating activities:
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Changes in assets and liabilities:
Receivables, net(5,602,840)
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Accounts payable and accrued liabilities(254,726)
Accrued compensated absences(71,018)
Other Liabilities(82,408)
Deferred revenue(341,636)
Net cash from operating activities(19,894,735)
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"level": 2 }, { "page": 20, "type": "TEXT", "location": { "l": 519.36, "t": 701.76, "r": 535.44, "b": 690.48 }, "text": "B5", "reading_order": 1 }, { "page": 20, "type": "TEXT", "location": { "l": 100.56, "t": 616.56, "r": 528, "b": 582.36 }, "text": "To: Board of Regents Finance and Business Committee Date: April 27, 2012", "reading_order": 2 }, { "page": 20, "type": "TEXT", "location": { "l": 100.56, "t": 582.36, "r": 528, "b": 548.16 }, "text": "From: Alice B. Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 20, "type": "TEXT", "location": { "l": 100.56, "t": 548.16, "r": 528, "b": 513.96 }, "text": "Subject: 2012-2013 Tuition/Fee Rates 2012-2013 Schedule of Course Fees & Optional Participation Fees", "reading_order": 4 }, { "page": 20, "type": "TEXT", "location": { "l": 100.56, "t": 513.96, "r": 528, "b": 479.76 }, "text": "Reason for Consideration: Action Items Enclosures: Yes", "reading_order": 5 }, { "page": 20, "type": "TITLE", "location": { "l": 126, "t": 468.48, "r": 190.8, "b": 454.08 }, "text": "Background:", "reading_order": 6, "level": 3 }, { "page": 20, "type": "TEXT", "location": { "l": 125.04, "t": 442.32, "r": 510.48, "b": 402 }, "text": "A 5% increase is proposed according to recommendations from the Council on Postsecondary Education and reflected in the attached schedule along with proposed course and optional participation fees.", "reading_order": 7 }, { "page": 20, "type": "TEXT", "location": { "l": 125.28, "t": 391.92, "r": 532.32, "b": 364.8 }, "text": "Room and board fees for 2012-2013 were approved by the Board of Regents at the January 27, 2012 meeting.", "reading_order": 8 }, { "page": 20, "type": "TITLE", "location": { "l": 126.24, "t": 252.72, "r": 218.88, "b": 239.28 }, "text": "Recommendation:", "reading_order": 9, "level": 3 }, { "page": 20, "type": "TEXT", "location": { "l": 125.52, "t": 227.76, "r": 529.2, "b": 199.44 }, "text": "Approval of the 2012-2013 Tuition/Fee Rates\nApproval of the 2012-2013 Schedule of Course Fees & Optional Participation Fees", "reading_order": 10 }, { "page": 20, "type": "TABLE", "location": { "l": 100.56, "t": 177.84, "r": 528.48, "b": 111.36 }, "text": "
Initiator:Claudine Gee\nDirector, Budget Policy & Planning
Board Action Date:April 27, 2012
Effective Date:April 27, 2012
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Hours enrolled beyond 12 credit hours will be assessed at 50% of the appropriate per credit hour rate.", "reading_order": 15 }, { "page": 21, "type": "TEXT", "location": { "l": 71.28, "t": 327.84, "r": 489.12, "b": 317.52 }, "text": "2 All students enrolled in on-line courses (courses with at least 50% of the instruction delivered online) will be assessed an additional $35 per credit hour access fee", "reading_order": 16 } ] }, { "page": 22, "items": [ { "page": 22, "type": "TEXT", "location": { "l": 205.2, "t": 724.56, "r": 428.64, "b": 698.16 }, "text": "Kentucky State University\nFY 2013 Course and Optional Participation Fees", "reading_order": 0 }, { "page": 22, "type": "TABLE", "location": { "l": 106.8, "t": 689.52, "r": 551.04, "b": 89.76 }, "text": "
2011-12 Approved Fees2012-13 Requested Changes2012-13 Proposed Fees
Optional Participation Fees
Activity Fee170.00-170.00
Application Fee30.00-30.00
Application Fee--International Students100.00-100.00
Auto Registration--Faculty/Staff (per year)100.00-100.00
Auto Registration--Students (per year)30.00-30.00
Damage Fee (non-refundable)125.00-125.00
Deferred Payment Fee (per semester)75.00-75.00
Diploma Replacement (undergraduate)13.00-13.00
Diploma/Cover Replacement (undergraduate)20.00-20.00
Diploma Replacement (graduate)20.00-20.00
Diploma/Cover Replacement (graduate)40.00-40.00
Drop/Add Fee30.00-30.00
Graduation Fee--Graduate (excl cap/gown) non-refundable125.00-125.00
Graduation Fee--Undergraduate (excl cap/gown) non-refundable75.00-75.00
Health Insurance Fee (per semester)264.00-264.00
Homecoming Fee (fall semester only)50.00-50.00
ID Card Replacement Fee (per card)20.00-20.00
Student Housing Fire, Theft Property Insurance60.00-60.00
Housing Access Control Fee (One Time Housing Fee,) non-refundable50.00-50.00
Late Registration (per semester)100.00-100.00
Nursing Student Liability Insurance Fee (Fall Semester)16.00-16.00
Orientation Fee35.00-35.00
Re-instatement Fee50.00-50.00
Return Check Fee50.00-50.00
Room Reservation (per year)75.00-75.00
Thesis Fee30.00-30.00
Transcript Fee10.00-10.00
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2011-12 Approved Fees2012-13 Requested Changes2012-13 Proposed Fees
Test Fees
ACAT---
ACT Plus Writing---
ACT Test Fee--National34.00-34.00
ACT Test Fee--Residual34.00-34.00
CLEP Test--KSU25.00-25.00
CLEP Test--CLEP77.00-77.00
Correspondence Exams25.00-25.00
CPP-2 Test---
GMAT Test---
GRE Test---
Law School Reports---
LSDAS---
LSAT Test---
MAT (Miller Analogies Test)77.00-77.00
MCAT Test---
NLN/ACE (TBA)70.00-70.00
NCLEX Review350.00-350.00
PRAXIS Test--Registration---
PRAXIS Test--Subjects---
SAT1 Test - Reasoning49.00-49.00
SAT2 Test - Subject (each)22.00-22.00
SAT2 Test - Listening22.00-22.00
TOEFL Test125.00-125.00
Testing Transcript (per copy)5.00-5.00
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Initiator:Gary Meiseles\nDirector of Human Resource Services
Board Action Date:April 27, 2012
Effective Date:April 27, 2012
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