[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 84, "t": 682.08, "r": 418.56, "b": 568.8 }, "text": "Kentucky State\nUniversity", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 89.04, "t": 541.44, "r": 296.88, "b": 517.44 }, "text": "Board of Regents Meeting", "reading_order": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 152.88, "t": 485.28, "r": 420, "b": 427.2 }, "text": "Finance and Business Committee", "reading_order": 2, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 239.76, "t": 355.92, "r": 338.88, "b": 336.24 }, "text": "July 26, 2013", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 148.56, "t": 302.88, "r": 428.64, "b": 282.96 }, "text": "Regent Lavaughn Henry, Chairperson", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 206.64, "t": 283.44, "r": 381.36, "b": 266.16 }, "text": "Regent David Guarnieri", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 202.56, "t": 265.92, "r": 376.56, "b": 248.16 }, "text": "Regent Syamala Reddy", "reading_order": 6 }, { "page": 1, "type": "TEXT", "location": { "l": 190.08, "t": 248.4, "r": 388.32, "b": 231.12 }, "text": "Regent Charles Whitehead", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 191.76, "t": 231.12, "r": 387.84, "b": 212.4 }, "text": "Ms. Anita Lockridge, Staff", "reading_order": 8 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 185.52, "t": 739.44, "r": 442.32, "b": 611.52 }, "text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nFinance and Business Committee\nJuly 26, 2013\n10:00 a.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky", "reading_order": 0, "level": 1 }, { "page": 2, "type": "TITLE", "location": { "l": 182.4, "t": 598.08, "r": 436.8, "b": 582.48 }, "text": "FINANCE AND BUSINESS MEETING INDEX", "reading_order": 1, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 82.8, "t": 555.36, "r": 535.44, "b": 284.64 }, "text": "B1 Minutes of April 26, 2013 Meeting 4\nB2 Executive Summary Information 7\nB3 Action Item: Approval of Policy Update 11\nB4 Action Item: Approval of FY2014 Budget Tuition & Mandatory Fee Increase 12\nB5 Action Item: Approval of Tuition Rate Chart for Rosenwald Center for Families and Children 13\nB6 Fiscal Year 2013 Budget vs. Actual 15\nB7 Fiscal Year 2013 Financials (unaudited) 18\nB8 Human Resource Service Report 26", "reading_order": 2 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 175.68, "t": 723.36, "r": 439.44, "b": 642.48 }, "text": "Finance and Business Committee\nJuly 26, 2013\n10:00 a.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky", "reading_order": 0, "level": 1 }, { "page": 3, "type": "TITLE", "location": { "l": 279.36, "t": 629.04, "r": 336.24, "b": 613.68 }, "text": "AGENDA", "reading_order": 1, "level": 2 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 80.16, "t": 598.32, "r": 503.28, "b": 564.48 }, "text": "Call to Order\nRegent Lavaughn Henry,\nChairperson", "marker": "I.", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 80.88, "t": 534.48, "r": 468.72, "b": 518.4 }, "text": "Roll Call Ms. Lillian Graham", "marker": "II.", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 80.88, "t": 486.96, "r": 500.88, "b": 469.68 }, "text": "Opening Remarks Regent Lavaughn Henry", "marker": "III.", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 80.64, "t": 438.96, "r": 499.44, "b": 390.48 }, "text": "Approval of Minutes\nRegent Lavaughn Henry\nApril 26, 2013 Meeting", "marker": "IV.", "list_id": "L1", "level": 0, "reading_order": 5 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 87.84, "t": 376.56, "r": 558.48, "b": 343.68 }, "text": "Executive Summary Report Ms. Anita Lockridge, Vice President Finance Administration", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 80.88, "t": 329.04, "r": 204.24, "b": 313.68 }, "text": "Action Item:", "marker": "VI.", "list_id": "L1", "level": 0, "items": [ { "page": 3, "type": "LIST_ITEM", "location": { "l": 138, "t": 311.28, "r": 385.92, "b": 296.16 }, "text": "Approval of Personnel Policy Update", "marker": "•", "list_id": "L1", "level": 1, "reading_order": 0 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 137.76, "t": 294.72, "r": 431.28, "b": 265.2 }, "text": "Approval of FY 2014 Budget Tuition and Fee Increase", "marker": "-", "list_id": "L1", "level": 1, "reading_order": 1 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 137.52, "t": 262.8, "r": 461.28, "b": 231.84 }, "text": "Approval of Tuition Rates for Rosenwald Ctr. For Families and Children", "marker": "-", "list_id": "L1", "level": 1, "reading_order": 2 } ], "reading_order": 7 }, { "page": 3, "type": "TEXT", "location": { "l": 80.88, "t": 216.48, "r": 252.96, "b": 201.12 }, "text": "VII. Informational Items:", "reading_order": 8 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 138, "t": 198.96, "r": 318.96, "b": 184.08 }, "text": "FY 2013 Budget vs. Actual", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 9 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 137.76, "t": 182.64, "r": 418.8, "b": 166.8 }, "text": "FY 2013 Financial Statements (unaudited)", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 10 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 138, "t": 165.84, "r": 366.48, "b": 150 }, "text": "Human Resource Services Report", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 11 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 80.88, "t": 135.6, "r": 192, "b": 119.28 }, "text": "Discussion", "marker": "VIII.", "list_id": "L2", "level": 0, "reading_order": 12 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 81.12, "t": 103.68, "r": 209.28, "b": 87.12 }, "text": "Adjournment", "marker": "IX.", "list_id": "L2", "level": 0, "reading_order": 13 } ] }, { "page": 4, "items": [ { "page": 4, "type": "TEXT", "location": { "l": 230.4, "t": 679.2, "r": 390.48, "b": 662.4 }, "text": "Agenda Item Background", "reading_order": 0 }, { "page": 4, "type": "TEXT", "location": { "l": 519.12, "t": 690.96, "r": 538.08, "b": 679.92 }, "text": "□□", "reading_order": 1 }, { "page": 4, "type": "TABLE", "location": { "l": 79.68, "t": 649.44, "r": 540.48, "b": 487.44 }, "text": "
To:Board of Regents\nFinance and Business Affairs CommitteeDate:\nJuly 26, 2013
From:Ms. Anita Lockridge Vice President for\nFinance Administration
Subject:April 26, 2013 Committee Minutes
Reason for\nConsideration:ApprovalEnclosures: Yes
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Initiator:Ms. Anita Lockridge Vice President for Finance Administration
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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Call to Order", "reading_order": 1, "level": 3 }, { "page": 5, "type": "TITLE", "location": { "l": 284.4, "t": 660, "r": 335.28, "b": 645.6 }, "text": "MINUTES", "reading_order": 2, "level": 1 }, { "page": 5, "type": "TEXT", "location": { "l": 117.12, "t": 611.28, "r": 460.8, "b": 596.4 }, "text": "Regent Henry called the meeting to order at 10:17a.m. on April 26, 2013.", "reading_order": 3 }, { "page": 5, "type": "TITLE", "location": { "l": 83.52, "t": 588, "r": 164.16, "b": 573.36 }, "text": "II. Roll Call", "reading_order": 4, "level": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 117.36, "t": 562.32, "r": 437.04, "b": 548.16 }, "text": "Regent Henry asked for the roll call, which was recorded as follows:", "reading_order": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 118.08, "t": 537.6, "r": 282.96, "b": 463.44 }, "text": "Regent Lavaughn Henry, present\nRegent Ron Banks, present\nRegent David Guarnieri, present\nRegent Syamala Reddy, absent\nRegent Chuck Whitehead, present\nMrs. Lockridge, present", "reading_order": 6 }, { "page": 5, "type": "TEXT", "location": { "l": 117.12, "t": 452.88, "r": 234.48, "b": 438.96 }, "text": "A quorum was declared.", "reading_order": 7 }, { "page": 5, "type": "TITLE", "location": { "l": 82.56, "t": 429.12, "r": 222.96, "b": 414.96 }, "text": "III. Approval of Minutes", "reading_order": 8, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 117.84, "t": 404.16, "r": 157.68, "b": 391.44 }, "text": "Action:\nMotion to approve the minutes from the January 25, 2013 Finance and Business Committee meeting was made by Regent Guarnieri and seconded by Regent Whitehead. The minutes stand as approved as presented.", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 186, "t": 403.92, "r": 535.92, "b": 353.04 }, "text": "Motion to approve the minutes from the January 25, 2013 Finance and Business Committee meeting was made by Regent Guarnieri and seconded by Regent Whitehead. The minutes stand as approved as presented.", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 116.88, "t": 343.2, "r": 460.8, "b": 328.8 }, "text": "Regent Henry recognized Mrs. Lockridge to carry the discussion forward.", "reading_order": 11 }, { "page": 5, "type": "TITLE", "location": { "l": 83.04, "t": 319.68, "r": 240, "b": 305.28 }, "text": "IV. Vice President's Report", "reading_order": 12, "level": 2 }, { "page": 5, "type": "TITLE", "location": { "l": 117.6, "t": 294.72, "r": 210.24, "b": 280.8 }, "text": "Financial Overview", "reading_order": 13, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 270.24, "r": 535.44, "b": 231.6 }, "text": "Vice President Lockridge gave an overview of the Executive Summary Narrative and reviewed the financial statements including the Budget vs Actual for the nine months ending March 31, 2013.", "reading_order": 14 }, { "page": 5, "type": "TEXT", "location": { "l": 116.16, "t": 221.52, "r": 534.96, "b": 194.64 }, "text": "The committee was informed that the external auditors from Dean|Dorton|Allen|Ford were on campus during the week of April 15th to begin the year-end audit work.", "reading_order": 15 }, { "page": 5, "type": "TITLE", "location": { "l": 117.36, "t": 185.28, "r": 301.68, "b": 171.12 }, "text": "Budgeting Process-Employee Benefits", "reading_order": 16, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 160.56, "r": 535.92, "b": 84.48 }, "text": "Vice President Lockridge stated that leading up to the Financial Plan there is a lot of work and conversation that goes into budget planning. A short presentation was presented which included the Employee Benefits Advisory Committee's (EBAC) role in the budget process. Lockridge made note that Neace Lukens had meet with the staff to present information on the Affordable Health Care Act and Healthcare Claims Utilization for the past year. Vice President Lockridge presented an overview of the employee", "reading_order": 17 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TEXT", "location": { "l": 116.88, "t": 739.44, "r": 535.68, "b": 711.6 }, "text": "benefits for FY14. An update was given on the Pay or Play which is part of the Affordable Health Plan and it was noted that the university has an affordable plan.", "reading_order": 0 }, { "page": 6, "type": "TITLE", "location": { "l": 117.6, "t": 703.44, "r": 210.72, "b": 688.8 }, "text": "Resource Services", "reading_order": 1, "level": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 117.12, "t": 678.72, "r": 535.68, "b": 638.4 }, "text": "Mrs. Candace Raglin, Human Resource Manager, gave an update on several value added services that United Healthcare is providing; Wellness Program, Biometric Screening Fall of 2013, MyHealthcare Cost Estimator and Health 4 Me (App).", "reading_order": 2 }, { "page": 6, "type": "TITLE", "location": { "l": 117.12, "t": 630.48, "r": 227.76, "b": 615.84 }, "text": "FY2014 Financial Plan", "reading_order": 3, "level": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 116.4, "t": 605.28, "r": 534.96, "b": 553.92 }, "text": "Vice President Lockridge showcased the participants that assisted in the building of the budget under the leadership of President Sias. Lockridge presented the Budget proposal for Fiscal Year 2013-2014. A recommendation was made to increase tuition and mandatory fees, board plan fees and other fees.", "reading_order": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 115.92, "t": 544.8, "r": 534.72, "b": 502.32 }, "text": "Action: Motion to approve the F☐201☐ budget as presented was made by Regent Whitehead and seconded by Regents Banks. The motion passed.", "reading_order": 5 }, { "page": 6, "type": "TITLE", "location": { "l": 81.84, "t": 493.92, "r": 187.44, "b": 478.8 }, "text": "V. Adournment", "reading_order": 6, "level": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 116.4, "t": 468.72, "r": 467.04, "b": 453.12 }, "text": "The Finance and Business committee meeting was adjourned at 10:58am.", "reading_order": 7 }, { "page": 6, "type": "TEXT", "location": { "l": 86.88, "t": 419.76, "r": 172.8, "b": 402.48 }, "text": "Submitted by:", "reading_order": 8 }, { "page": 6, "type": "TEXT", "location": { "l": 343.44, "t": 418.56, "r": 431.28, "b": 400.56 }, "text": "Approved by:", "reading_order": 9 }, { "page": 6, "type": "TEXT", "location": { "l": 86.4, "t": 349.92, "r": 315.12, "b": 323.04 }, "text": "Anita Lockridge, Vice President for Finance and Business Affairs", "reading_order": 10 }, { "page": 6, "type": "TEXT", "location": { "l": 342.72, "t": 348.72, "r": 488.88, "b": 309.6 }, "text": "Lavaughn Henry, Chairperson\nFinance and Business Affairs\nCommittee", "reading_order": 11 }, { "page": 6, "type": "TEXT", "location": { "l": 85.92, "t": 275.04, "r": 320.88, "b": 259.44 }, "text": "___ Approved with no corrections", "reading_order": 12 }, { "page": 6, "type": "TEXT", "location": { "l": 86.16, "t": 248.88, "r": 305.76, "b": 232.56 }, "text": "_____ Approved with corrections", "reading_order": 13 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TEXT", "location": { "l": 517.44, "t": 709.92, "r": 534.48, "b": 697.92 }, "text": "B2", "reading_order": 0 }, { "page": 7, "type": "TEXT", "location": { "l": 176.16, "t": 681.36, "r": 441.12, "b": 584.88 }, "text": "Finance and Business Committee\nJuly 26, 2013\n10:00 a.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky\nAgenda Item Background", "reading_order": 1 }, { "page": 7, "type": "TABLE", "location": { "l": 77.76, "t": 572.88, "r": 539.76, "b": 409.92 }, "text": "
To:Board of Regents\nFinance and BusinessDate:\nJuly 26, 2013
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:Executive Summary
Reason for\nConsideration:InformationalEnclosures: Yes
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Initiator:Ms. Anita Lockridge Vice President for Finance Administration
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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To:Board of Regents\nFinance and Business CommitteeDate:\nJuly 26, 2013
From:Ms. Anita Lockridge Vice President for\nFinance Administration
Subject:Revision to Staff Personnel Policy and\nProcedure Number 6.0
Reason for\nConsideration:Action ItemEnclosures: Yes
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Initiator:Ms. Anita Lockridge Vice President for Finance Administration
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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To:Board of Regents\nFinance and BusinessDate:\nJuly 26, 2013
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:FY2014 Budget-Tuition & Fees Increase
Reason for\nConsideration:Action ItemEnclosures: Yes
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Initiator:Ms. Anita Lockridge Vice President for Finance Administration
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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To:Board of Regents\nFinance and BusinessDate:\nJuly 26, 2013
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:Rosenwald Center for Families and\nChildren Tuition Rate Chart
Reason for\nConsideration:Action ItemEnclosures: Yes
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Toddlers$160
Preschool$160
After school$65
Summer Program$140
Student RateInfants$120
Toddlers$120
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After school$60
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To:Board of Regents\nFinance and BusinessDate:\nJuly 26, 2013
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:Preliminary Unaudited Budget vs.\nActual Report for the 11 months ending\nMay 31, 2013
Reason for\nConsideration:InformationalEnclosures: Yes
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Grants and contract revenue and expenses are excluded from this report.", "reading_order": 4 }, { "page": 14, "type": "TITLE", "location": { "l": 81.84, "t": 391.2, "r": 149.04, "b": 377.52 }, "text": "Overview:", "reading_order": 5, "level": 3 }, { "page": 14, "type": "TEXT", "location": { "l": 80.64, "t": 375.84, "r": 533.04, "b": 348 }, "text": "After the student enrollment count was obtained for the Fall and Spring semesters, management adjusted the E&G budget to reflect the decline in enrollment.", "reading_order": 6 }, { "page": 14, "type": "TEXT", "location": { "l": 80.4, "t": 336.48, "r": 534.48, "b": 282 }, "text": "Overall all budgeted revenue was decreased by 7.9% for anticipated revenue of $56.9 million, and budgeted expenses were decreased by 9% for projected expenses of $53.1 million. For the eleven months ending May 31, 2013, actual results are within acceptable parameters.", "reading_order": 7 }, { "page": 14, "type": "TITLE", "location": { "l": 81.6, "t": 268.56, "r": 142.32, "b": 255.36 }, "text": "Revenue:", "reading_order": 8, "level": 3 }, { "page": 14, "type": "TEXT", "location": { "l": 80.64, "t": 253.92, "r": 527.04, "b": 238.56 }, "text": "There was a decline in Auxiliary actual revenues due to less than expected occupancy.", "reading_order": 9 }, { "page": 14, "type": "TITLE", "location": { "l": 81.6, "t": 225.84, "r": 146.64, "b": 212.16 }, "text": "Expenses:", "reading_order": 10, "level": 3 }, { "page": 14, "type": "TEXT", "location": { "l": 80.64, "t": 210.72, "r": 534.24, "b": 170.4 }, "text": "Salaries and associated expenses are in line with the reduction in student enrollment. When vacancies have occurred, positions have been evaluated to determine if the position should be filled.", "reading_order": 11 }, { "page": 14, "type": "TEXT", "location": { "l": 80.16, "t": 157.92, "r": 534.96, "b": 104.16 }, "text": "Costs for all but two categories are below budget for the eleven month period ending May 31st. The two areas that exceeded budget are Fixed Costs, which are not driven by student enrollment, and Student Aid, which is a result of the current overall economic environment.", "reading_order": 12 }, { "page": 14, "type": "TEXT", "location": { "l": 288.72, "t": 58.56, "r": 314.64, "b": 47.52 }, "text": "Page", "reading_order": 13 } ] }, { "page": 15, "items": [ { "page": 15, "type": "TEXT", "location": { "l": 264.72, "t": 700.56, "r": 354, "b": 686.88 }, "text": "Informational", "reading_order": 0 }, { "page": 15, "type": "TABLE", "location": { "l": 78.24, "t": 687.36, "r": 538.8, "b": 603.84 }, "text": "
Initiator:Vickie Dornbusch
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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Approved BudgetRevised BudgetBudget after ReductionYTD Actual ActivityYTD Actual % of Budget after Reduction% ExpiredVarianceYTD ACTUAL BY FUND GROUP
Education & GeneralAuxiliaryLand Grant & Action Agenda
Revenues
State Appropriations23,537,40023,537,40023,537,40023,537,402100.00%91.67%0.00%18,552,59004,984,812
Student Tuition & Mandatory Fees25,975,15625,975,15621,108,79720,536,25897.29%91.67%-2.71%20,536,25800
Auxiliaries7,203,8607,203,8607,203,8606,015,08083.50%91.67%-16.50%(18,893)6,015,08018,893
Other5,129,9005,129,9005,129,9003,273,93863.82%91.67%-36.18%3,248,199025,739
Revenues Total61,846,31661,846,31656,979,95753,362,67893.65%91.67%-6.35%42,318,1556,015,0805,029,443
Expenditures
Salaries/Wages/Benefits35,985,69336,492,43532,440,44025,626,46179.00%91.67%-21.00%22,136,2971,049,2672,440,897
Supplies & Other2,488,0042,580,2842,492,2241,373,34055.11%91.67%-44.89%996,024112,532264,784
Travel1,667,3431,536,8411,588,2201,126,02870.90%91.67%-29.10%984,067764141,197
Communications581,478820,324607,862321,21252.84%91.67%-47.16%311,6587,3782,176
Services9,367,5569,033,5428,478,3826,892,03581.29%91.67%-18.71%3,600,5003,014,207277,327
Interdepartmental383,919387,048394,420(9,973)-2.53%91.67%-102.53%85,710(129,396)33,713
Fixed Costs2,894,9084,288,7223,133,4463,235,001103.24%91.67%3.24%2,145,112985,711104,179
Student Aid4,890,5104,857,8774,890,3105,068,780103.65%91.67%3.65%4,767,231301,5490
Capital96,612(881,618)(904,310)489,800-54.16%91.67%-154.16%186,6361,408301,755
Expenditures Total58,356,02359,115,45553,120,99444,122,68383.06%91.67%-16.94%35,213,2355,343,4193,566,028
Surplus (Deficit) before Transfers3,490,2932,730,8613,858,9639,239,9957,104,920671,6601,463,415
Mandatory & Nonmandatory transfers3,490,2932,730,8643,330,8642,016,23360.53%91.67%-39.47%525,297789,031701,905
Surplus (Deficit)00528,0997,223,7626,579,623(117,371)761,510
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To:Board of Regents\nFinance and BusinessDate:\nJuly 26, 2013
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:Preliminary Unaudited Financial\nStatements-\nfor 11 months ending May 31, 2013
Reason for\nConsideration:InformationalEnclosures: Yes
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A brief summary explanation of certain current assets and plant items follows:", "reading_order": 4 }, { "page": 17, "type": "LIST_ITEM", "location": { "l": 116.4, "t": 340.8, "r": 565.2, "b": 272.88 }, "text": "Cash and cash equivalents total $26.1 million and $23.8 million for May 2013 and June 2012 respectively. This amount for May 31, 2013 includes $18.5 million that is restricted for Land Grant and Action Agenda programs and $2.7 million that is restricted for plant purposes. The remainder is current operating cash that will be available for current operations during the year.", "marker": "1.", "list_id": "L4", "level": 0, "reading_order": 5 }, { "page": 17, "type": "LIST_ITEM", "location": { "l": 114.72, "t": 260.88, "r": 564.72, "b": 206.16 }, "text": "Accounts receivable totaling $14.9 million and $13.9 million for May 2013 and June 2012, respectively, includes the receivables from students, grants and loans. As of May 31, 2013, this amount includes $6.3 million in student accounts receivables, and $8.6 million that is grants and other accounts receivables.", "marker": "2.", "list_id": "L4", "level": 0, "reading_order": 6 }, { "page": 17, "type": "LIST_ITEM", "location": { "l": 115.2, "t": 194.88, "r": 564, "b": 140.64 }, "text": "Current liabilities for May 31, 2013 and June 30, 2012 amounts to $5.5 million and $8.8 million respectively consisting of accounts payable and accrued payroll liabilities. Accrued compensated absences total $1.9 million and Deferred Revenue totals $1.3 million as of May 31, 2013.", "marker": "3.", "list_id": "L4", "level": 0, "reading_order": 7 }, { "page": 17, "type": "LIST_ITEM", "location": { "l": 114.72, "t": 128.64, "r": 564, "b": 74.16 }, "text": "As of May 2013, net assets reflect a $7.2 million increase primarily due to an increase in a gain in market value of endowment investment income, increase in net capital assets, decrease in bonds and capital lease obligations, a decrease in accounts payable and accrued liabilities.", "marker": "4.", "list_id": "L4", "level": 0, "reading_order": 8 } ] }, { "page": 18, "items": [ { "page": 18, "type": "LIST_ITEM", "location": { "l": 118.08, "t": 729.84, "r": 566.64, "b": 688.32 }, "text": "Tuition and fee revenue comparison for May 2013 and June 2012 represents a $1.6 million decrease. Net student tuition and fees totals $17.3 million and $18.9 million in May 2013 and June 2012 respectively.", "marker": "5.", "list_id": "L4", "level": 0, "reading_order": 0 }, { "page": 18, "type": "LIST_ITEM", "location": { "l": 117.6, "t": 676.56, "r": 565.68, "b": 649.68 }, "text": "Auxiliary revenue comparison for May 2013 and June 2012 represents a decrease of $898 thousand.", "marker": "6.", "list_id": "L4", "level": 0, "reading_order": 1 }, { "page": 18, "type": "LIST_ITEM", "location": { "l": 117.84, "t": 636.96, "r": 565.68, "b": 596.4 }, "text": "Operating expenses for May 2013 decreased by $10.8 million compared to operating expenses in June 2012. The decrease was primarily due to decreases in salaries and benefits.", "marker": "7.", "list_id": "L4", "level": 0, "reading_order": 2 }, { "page": 18, "type": "LIST_ITEM", "location": { "l": 116.88, "t": 583.92, "r": 565.44, "b": 543.36 }, "text": "The Statement of Cash Flows reflects a net increase of $2.3 million at May 31, 2013. Operations consumed $24.8 million and $32.2 million in May 2013 and June 2012, respectively.", "marker": "8.", "list_id": "L4", "level": 0, "reading_order": 3 }, { "page": 18, "type": "TEXT", "location": { "l": 291.36, "t": 204.72, "r": 380.4, "b": 191.04 }, "text": "Informational", "reading_order": 4 }, { "page": 18, "type": "TABLE", "location": { "l": 77.28, "t": 192.24, "r": 538.56, "b": 92.4 }, "text": "
Initiator:Jessica Peete Senior Financial Analyst
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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FY May 2013FY June 2012
ASSETS
Current assets
Cash and cash equivalents26,170,91323,842,721
Accounts, grants and loans receivable, net14,893,77313,941,173
Investments--
Inventory and other current assets118,975511,899
Total current assets41,183,66038,295,793
Noncurrent assets
Accounts, grants and loans receivable, net458,019744,925
Investments13,803,65211,169,649
Capital assets, net82,592,74484,512,241
Total noncurrent assets96,854,41596,426,815
Total assets138,038,075134,722,608
LIABILITIES
Current liabilities
Accounts payable and accrued liabilities1,120,6483,781,912
Accrued compensated absences1,950,7951,730,370
Deferred revenue1,329,9362,211,334
Deposits203,114120,991
Other current liabilities47,873122,183
Bonds and capital lease obligations801,227796,929
Total current liabilities5,453,5938,763,719
Noncurrent liabilities
Bonds and capital lease obligations7,277,5207,875,689
Federal grants refundable991,709991,709
Total noncurrent liabilities8,269,2298,867,398
Total liabilities13,722,82217,631,117
NET ASSETS
Invested in capital assets, net of related debt74,513,99775,839,623
Restricted
Nonexpendable12,340,2788,657,506
Expendable11,711,0166,668,365
Unrestricted25,749,96225,925,997
Total net assets124,315,253117,091,491
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June 302012ActualYTD ActivityMay 312013
Invested in Capital Assets, net of related debt75,839,623(1,325,626)74,513,997
Restricted - Nonexpendable:
Endowments8,657,5063,682,77212,340,278
Expendable:
Grants & Contracts(474,305)1,102,530628,226
Endowments1,050,1612,885,0663,935,227
Plant Renewal & Replacement5,232,8521,243,0816,475,933
Capital Renewal Reserves859,656(188,026)671,630
6,668,3645,042,65111,711,016
Unrestricted:
Education & General5,754,179(245,537)5,508,642
Auxiliary2,865,998(494,284)2,371,714
Land Grant Match17,305,821563,78517,869,606
25,925,998(176,036)25,749,962
Total Net Assets117,091,4917,223,761124,315,253
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FY May 2013FY June 2012
REVENUES
Operating Revenues
Student tuition and fees (gross)21,554,46423,476,538
Less: Scholarship allowances(4,254,798)(4,533,476)
Student tuition and fees (net of scholarships)17,299,66618,943,062
Federal grants and contracts8,028,36510,720,989
Federal appropriations6,089,0633,796,394
State and local grants and contracts1,262,5811,547,004
Auxiliary enterprises
Residence halls2,775,2113,278,362
Dining2,786,1333,261,069
Bookstore140,000152,500
Other auxiliaries239,364146,898
Other operating revenues1,044,4971,653,909
Total operating revenues39,664,88143,500,187
EXPENSES
Operating expenses
Educational and general
Instruction11,072,14614,381,597
Research5,259,1717,668,990
Public service6,351,8786,113,245
Academic support3,081,0264,286,089
Student services6,583,0227,464,907
Institutional support9,153,41512,059,904
Operation and maintenance of plant5,423,4263,297,562
Student aid8,666,0193,297,562
Depreciation3,827,6304,122,855
Auxiliary enterprises
Residence halls1,776,7492,426,878
Dining2,464,9802,896,641
Bookstore--
Other auxiliaries921,271541,047
Depreciation309,442343,800
Total operating expenses64,890,17775,702,373
Operating income (loss)(25,225,296)(32,202,186)
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NONOPERATING REVENUES (EXPENSES)FY May 2013FY June 2012
State appropriations23,645,97324,660,001
Federal Grants and Contracts5,895,2897,373,490
Gifts6,612251,309
Investment income (net of investment expense)1,318,264849,729
Interest on capital asset-related debt(178,813)(373,738)
Other nonoperating revenues (expenses)1,754,458447,119
Net nonoperating revenues32,441,78333,314,462
Income (loss) before other revenues, expenses, gains or losses7,216,4861,005,724
Endowment Gifts7,276106,552
Capital appropriations--
Increase (decrease) in net assets7,223,7621,112,276
Net assets, beginning of year117,091,491115,979,215
Net assets, end of year124,315,253117,091,491
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Ending May 31, 2013\n(Unaudited)", "reading_order": 0 }, { "page": 23, "type": "TABLE", "location": { "l": 98.88, "t": 689.04, "r": 547.2, "b": 68.88 }, "text": "
FY May 2013FY June 2012
Cash flows from operating activities
Tuition and fees13,598,42618,669,508
Grants and contracts17,677,64611,096,565
Payments to suppliers(21,326,541)(21,787,788)
Payments to employees(32,286,332)(38,395,403)
Student financial aid(9,218,639)(10,068,725)
Loans issued to students126,543(241,777)
Collection of loans issued to students160,363239,465
Auxiliary enterprises:
Residence halls and dining5,561,3446,539,431
Bookstore140,000152,500
Other auxiliaries239,364146,898
Other receipts1,039,3511,428,163
Net cash from operating activities(24,757,540)(32,221,163)
Cash flows from noncapital financing activities
State appropriations23,645,97324,660,001
Federal Grants and Contracts5,895,2897,373,490
Gifts for other than capital purposes13,888251,309
Student organization agency receipts155,427106,552
Student organization agency disbursements(73,304)84,619
Other receipts (payments)1,754,458447,119
Net cash from noncapital financing activities31,391,73032,923,090
Cash flows from capital financing activities
Capital appropriations--
Purchases of capital assets(2,217,575)(5,602,369)
Proceeds from capital debt--
Principal paid on capital debt(593,871)(767,783)
Interest paid on capital debt(178,813)(373,738)
Net cash flows from capital financing activities(2,990,259)(6,743,890)
Cash flows from investing activities
Interest received on investments160,549901,436
Investment expenses(51,948)(51,707)
Proceeds from sale of investments2,873,5123,977,271
Purchases of investments(4,297,851)(4,565,512)
Net cash flows from investing activities(1,315,739)261,488
Net increase (decrease) in cash and cash equivalents2,328,192(5,780,475)
Cash and cash equivalents at beginning of year23,842,72129,623,196
Cash and cash equivalents at end of year26,170,91323,842,721
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Statement of Cash Flows Period Ending May 31, 2013 (Unaudited)
Reconciliation of net operating loss to net cash from operating activitiesFY May 2013FY June 2012
Operating loss(25,225,296)(32,202,186)
Adjustments to reconcile operating income to net cash from operating activities:
Depreciation expense4,137,0724,466,655
Bad debt expense-2,746,807
Loss on disposal of capital assets--
Changes in assets and liabilities:
Receivables, net(240,446)(8,281,565)
Inventory and prepaid expenses(32,323)(147,973)
Accounts payable and accrued liabilities(2,661,265)1,571,335
Accrued compensated absences220,425(400,649)
Other Liabilities(74,310)(38,914)
Deferred revenue(881,397)65,327
Net cash from operating activities(24,757,540)(32,221,163)
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To:Board of Regents\nFinance and Business CommitteeDate:\nJuly 26, 2013
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:Human Resources Update
Reason for\nConsideration:InformationalEnclosures: Yes
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Initiator:Mr. Gary Meiseles, Director of Human Resources Services
Board Action Date:July 26, 2013
Effective Date:July 26, 2013
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