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Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 75.84, "t": 583.68, "r": 537.84, "b": 554.52 }, "text": "Subject: Finance and Business Committee Meeting Minutes July 27, 2012", "reading_order": 4 }, { "page": 4, "type": "TEXT", "location": { "l": 75.84, "t": 554.52, "r": 537.84, "b": 525.36 }, "text": "Reason for Consideration: Action Item Enclosures: Yes", "reading_order": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 89.76, "t": 512.4, "r": 157.92, "b": 497.28 }, "text": "Background:", "reading_order": 6 }, { "page": 4, "type": "TEXT", "location": { "l": 114.96, "t": 472.08, "r": 427.68, "b": 456.72 }, "text": "The minutes of the July 27, 2012 meeting must be approved.", "reading_order": 7 }, { "page": 4, "type": "TEXT", "location": { "l": 89.52, "t": 352.08, "r": 186.24, "b": 338.16 }, "text": "Recommendation:", "reading_order": 8 }, { "page": 4, "type": "TEXT", "location": { "l": 114.48, "t": 325.92, "r": 404.64, "b": 310.32 }, "text": "Approval of the minutes of the meeting on July 27, 2012", "reading_order": 9 }, { "page": 4, "type": "TABLE", "location": { "l": 79.2, "t": 206.4, "r": 534.48, "b": 137.76 }, "text": "
Initiator:Alice B. Johnson\nVice President for Finance and Business Affairs
Board Action Date:October 26, 2012
Effective Date:October 26, 2012
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Call to Order", "reading_order": 2, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 115.2, "t": 587.28, "r": 482.88, "b": 571.92 }, "text": "Regent Henry called the meeting to order at 9:50 a.m. on July 27, 2012.", "reading_order": 3 }, { "page": 5, "type": "TITLE", "location": { "l": 81.6, "t": 561.84, "r": 165.36, "b": 546.72 }, "text": "II. Roll Call", "reading_order": 4, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 115.44, "t": 534, "r": 463.44, "b": 518.88 }, "text": "Regent Henry asked for the roll call, which was recorded as follows:", "reading_order": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 115.68, "t": 507.84, "r": 289.92, "b": 493.2 }, "text": "Regent Lavaughn Henry, present", "reading_order": 6 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 493.44, "r": 261.84, "b": 480.48 }, "text": "Regent Ron Banks, present", "reading_order": 7 }, { "page": 5, "type": "TEXT", "location": { "l": 116.64, "t": 480.24, "r": 281.76, "b": 467.52 }, "text": "Regent David Guarnieri, absent", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 466.8, "r": 286.32, "b": 453.84 }, "text": "Regent Syamala Reddy, present", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 116.4, "t": 453.6, "r": 294.96, "b": 440.16 }, "text": "Regent Chuck Whitehead, present", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 115.44, "t": 440.4, "r": 233.76, "b": 426.72 }, "text": "Mrs. Johnson, present", "reading_order": 11 }, { "page": 5, "type": "TEXT", "location": { "l": 113.76, "t": 414.48, "r": 241.92, "b": 399.36 }, "text": "A quorum was declared.", "reading_order": 12 }, { "page": 5, "type": "TITLE", "location": { "l": 80.4, "t": 388.8, "r": 229.2, "b": 373.68 }, "text": "III. Approval of Minutes", "reading_order": 13, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 115.2, "t": 361.68, "r": 157.68, "b": 348 }, "text": "Action:\nMotion to approve the minutes from the June 4, 2012 Finance and Business Committee meeting was made by Regent Reddy and seconded by Regent Whitehead. The minutes stand as approved.", "reading_order": 14 }, { "page": 5, "type": "TEXT", "location": { "l": 176.88, "t": 361.2, "r": 533.28, "b": 306.96 }, "text": "Motion to approve the minutes from the June 4, 2012 Finance and Business Committee meeting was made by Regent Reddy and seconded by Regent Whitehead. The minutes stand as approved.", "reading_order": 15 }, { "page": 5, "type": "TEXT", "location": { "l": 114.24, "t": 294.96, "r": 482.4, "b": 279.84 }, "text": "Regent Henry recognized Mrs. Johnson to carry the discussion forward.", "reading_order": 16 }, { "page": 5, "type": "TITLE", "location": { "l": 79.92, "t": 269.28, "r": 247.68, "b": 254.4 }, "text": "IV. Vice President's Report", "reading_order": 17, "level": 3 }, { "page": 5, "type": "TITLE", "location": { "l": 114.72, "t": 241.92, "r": 219.36, "b": 227.76 }, "text": "Personnel Changes", "reading_order": 18, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 113.04, "t": 215.04, "r": 532.32, "b": 120.24 }, "text": "Vice President Johnson informed the committee that there have been several personnel changes in Finance and Business with the resignation of Claudine Gee, Director of Budget Policy & Planning on April 27, 2012 and Douglas Allen, Director of Accounting on June 1, 2012. Mr. Delandual Conwell was introduced as the new Compliance Coordinator & Operations Database Specialist. Mrs. Johnson stated that Yolanda Spooney, Director of Accounting will start September 4, 2012.", "reading_order": 19 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TEXT", "location": { "l": 116.4, "t": 708.24, "r": 208.56, "b": 693.84 }, "text": "Fiscal 2012 Audit", "reading_order": 0 }, { "page": 6, "type": "TEXT", "location": { "l": 114.48, "t": 681.36, "r": 534.24, "b": 638.64 }, "text": "Vice President Johnson stated that the FY2012 audit activities began in May and the auditors will return for field work in August. A draft of the audit report will be submitted in September and will be available by the October Board meeting.", "reading_order": 1 }, { "page": 6, "type": "TITLE", "location": { "l": 115.44, "t": 628.32, "r": 271.68, "b": 613.44 }, "text": "Executive Summary Narrative", "reading_order": 2, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 114.24, "t": 601.68, "r": 534, "b": 532.8 }, "text": "Vice President Johnson gave an overview of the Executive Summary Narrative. She stated that the FY2012 Budget vs Actual results were achieved meeting targeted spending goals. She also stated that the unaudited financial statements indicate a reduction in net assets of $2.5 million which reflects unaudited changes in net assets after accruals are recorded.", "reading_order": 3 }, { "page": 6, "type": "TITLE", "location": { "l": 115.68, "t": 522.24, "r": 187.2, "b": 507.6 }, "text": "Perkins Loan", "reading_order": 4, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 114, "t": 495.12, "r": 534.48, "b": 427.44 }, "text": "Mrs. Napier, Associate Vice President Business Operations informed the committee that the Perkins Loan default rate has been reduced significantly. She stated that a Strategic Plan was developed to work with the students before they get into default. She stated that the default rate last year was 38% and this year the default rate is 10.5%.", "reading_order": 5 }, { "page": 6, "type": "TITLE", "location": { "l": 80.4, "t": 416.4, "r": 191.76, "b": 401.04 }, "text": "V. Adjournment", "reading_order": 6, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 114.24, "t": 389.04, "r": 533.04, "b": 360 }, "text": "Motion for adjournment of the Finance and Business meeting was made by Regent Henry. The meeting adjourned at 10:37am.", "reading_order": 7 }, { "page": 6, "type": "TEXT", "location": { "l": 114.96, "t": 349.92, "r": 394.56, "b": 333.36 }, "text": "Submitted by: Approved by:", "reading_order": 8 }, { "page": 6, "type": "TEXT", "location": { "l": 112.8, "t": 280.56, "r": 278.88, "b": 226.56 }, "text": "Alice B. 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Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 80.88, "t": 575.4, "r": 532.32, "b": 548.22 }, "text": "Subject: Executive Summary", "reading_order": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 80.88, "t": 548.22, "r": 532.32, "b": 521.04 }, "text": "Reason for Consideration: Informational Item Enclosures: Yes", "reading_order": 5 }, { "page": 7, "type": "TEXT", "location": { "l": 108.72, "t": 494.4, "r": 175.92, "b": 479.04 }, "text": "Background:", "reading_order": 6 }, { "page": 7, "type": "TEXT", "location": { "l": 108.48, "t": 347.76, "r": 206.16, "b": 333.12 }, "text": "Recommendation:", "reading_order": 7 }, { "page": 7, "type": "TABLE", "location": { "l": 81.12, "t": 162.24, "r": 531.84, "b": 93.36 }, "text": "
Initiator:Alice B. Johnson\nVice President for Finance and Business Affairs
Board Action Date:October 26, 2012
Effective Date:October 26, 2012
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Johnson\nVice President for Finance and Business Affairs", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" }, { "row_index": 1, "location": [ 81.12, 116.32, 531.84, 139.28 ], "cells": [ { "location": [ 81.12, 116.32, 306.48, 139.28 ], "text": "Board Action Date:", "html_text": "Board Action Date:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 306.48, 116.32, 531.84, 139.28 ], "text": "October 26, 2012", "html_text": "October 26, 2012", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" }, { "row_index": 2, "location": [ 81.12, 93.36, 531.84, 116.32 ], "cells": [ { "location": [ 81.12, 93.36, 306.48, 116.32 ], "text": "Effective Date:", "html_text": "Effective Date:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 306.48, 93.36, 531.84, 116.32 ], "text": "October 26, 2012", "html_text": "October 26, 2012", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" } ], "n_rows": 3, "n_cols": 2, "ref": "#/tables/1", "reading_order": 8 } ] }, { "page": 8, "items": [ { "page": 8, "type": "FIGURE", "location": { "l": -3.36, "t": 793.2, "r": 795.36, "b": 178.8 }, "text": "", "reading_order": 0 }, { "page": 8, "type": "TEXT", "location": { "l": 215.76, "t": 624.96, "r": 399.36, "b": 596.4 }, "text": "KENTUCKY STATE UNIVERSITY\nBOARD OF REGENTS", "reading_order": 1 }, { "page": 8, "type": "TEXT", "location": { "l": 269.04, "t": 531.12, "r": 346.08, "b": 515.28 }, "text": "Report to the", "reading_order": 2 }, { "page": 8, "type": "TEXT", "location": { "l": 213.36, "t": 504.72, "r": 402, "b": 489.12 }, "text": "Finance and Business Committee", "reading_order": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 172.32, "t": 411.36, "r": 440.4, "b": 382.8 }, "text": "Alice B. Johnson\nVice President for Finance and Business Affairs", "reading_order": 4 }, { "page": 8, "type": "TEXT", "location": { "l": 258.48, "t": 372, "r": 356.16, "b": 356.88 }, "text": "October 26, 2012", "reading_order": 5 } ] }, { "page": 9, "items": [ { "page": 9, "type": "TITLE", "location": { "l": 190.08, "t": 719.04, "r": 424.56, "b": 673.92 }, "text": "Kentucky State University\nFinance and Business Committee Meeting\nOctober 26, 2012", "reading_order": 0, "level": 1 }, { "page": 9, "type": "TITLE", "location": { "l": 81.36, "t": 646.8, "r": 179.04, "b": 633.36 }, "text": "Fiscal 2012 Audit", "reading_order": 1, "level": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 114.48, "t": 632.88, "r": 524.4, "b": 591.6 }, "text": "The audit report is being finalized. The initial timeline called for completion by October 5, 2012. However, the KSU Foundation Audit extended the timeline by one week. Final copies will be distributed.", "reading_order": 2 }, { "page": 9, "type": "TITLE", "location": { "l": 80.88, "t": 580.32, "r": 243.84, "b": 566.88 }, "text": "Fiscal 2013 Budget vs Actual", "reading_order": 3, "level": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 115.92, "t": 566.16, "r": 510.96, "b": 525.84 }, "text": "For fiscal 2013, planned budget results are presented for July, August and September along with departmental budget changes by organization for each month.", "reading_order": 4 }, { "page": 9, "type": "TEXT", "location": { "l": 80.4, "t": 513.12, "r": 513.6, "b": 472.56 }, "text": "Fiscal 2013 Financial Statements (unaudited)\nFor fiscal 2013, unaudited comparative financials are presented in item B4 for September 30, 2012.", "reading_order": 5 }, { "page": 9, "type": "TITLE", "location": { "l": 80.88, "t": 460.8, "r": 179.04, "b": 446.88 }, "text": "Staffing Changes", "reading_order": 6, "level": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 118.8, "t": 445.2, "r": 530.16, "b": 419.52 }, "text": "The following professional staff changes have occurred in the Division of Finance and Business", "reading_order": 7 }, { "page": 9, "type": "TEXT", "location": { "l": 149.52, "t": 407.76, "r": 441.84, "b": 379.2 }, "text": "Hired: Director, Accounting Services, Yolanda Spooney, September 4, 2012", "reading_order": 8 }, { "page": 9, "type": "TEXT", "location": { "l": 181.92, "t": 367.92, "r": 480.48, "b": 340.56 }, "text": "Planning & Support Specialist, Budget, Johnny Stevenson\nOctober 1, 2012", "reading_order": 9 } ] }, { "page": 10, "items": [ { "page": 10, "type": "TEXT", "location": { "l": 515.52, "t": 717.84, "r": 532.32, "b": 706.08 }, "text": "B3", "reading_order": 0 }, { "page": 10, "type": "TITLE", "location": { "l": 217.2, "t": 692.4, "r": 396.96, "b": 651.84 }, "text": "KENTUCKY STATE UNIVERSITY\nBOARD OF REGENTS\nAGENDA ITEM BACKGROUND", "reading_order": 1, "level": 3 }, { "page": 10, "type": "TEXT", "location": { "l": 90.24, "t": 626.88, "r": 522.96, "b": 597.72 }, "text": "To: Board of Regents Finance and Business Committee Date: October 26, 2012", "reading_order": 2 }, { "page": 10, "type": "TEXT", "location": { "l": 90.24, "t": 597.72, "r": 522.96, "b": 568.56 }, "text": "From: Alice B. Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 10, "type": "TEXT", "location": { "l": 90.24, "t": 568.56, "r": 522.96, "b": 539.4 }, "text": "Subject: Budget vs. Actual July, August and September 2012", "reading_order": 4 }, { "page": 10, "type": "TEXT", "location": { "l": 90.24, "t": 539.4, "r": 522.96, "b": 510.24 }, "text": "Reason for Consideration: Informational Item Enclosures: Yes", "reading_order": 5 }, { "page": 10, "type": "TEXT", "location": { "l": 105.6, "t": 482.64, "r": 530.64, "b": 441.6 }, "text": "Background: For September 2012, revenues and expenses are presented for the Educational and General Fund (E&G), Auxiliary Fund, Land Grant and Action Agenda Funds. Budget vs. Actual does not include restricted grants and contracts.", "reading_order": 6 }, { "page": 10, "type": "TEXT", "location": { "l": 105.6, "t": 430.08, "r": 502.32, "b": 402.48 }, "text": "The summary of operations presented below is to assist in understanding the results reflected in the budget vs. actual report as of September 2012.", "reading_order": 7 }, { "page": 10, "type": "TEXT", "location": { "l": 105.36, "t": 390.48, "r": 531.6, "b": 349.44 }, "text": "The state appropriates funds for Land Grant as required by the U.S. Department of Agriculture. Land Grant, Action Agenda and Auxiliary Funds are not available to the University for discretionary spending.", "reading_order": 8 }, { "page": 10, "type": "TITLE", "location": { "l": 80.88, "t": 337.2, "r": 132.48, "b": 324.72 }, "text": "Revenue", "reading_order": 9, "level": 3 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 96.72, "t": 322.56, "r": 529.44, "b": 282.24 }, "text": "State appropriations are received in installments of 30% (July), 25% (October), 25% (January) and 20% (April) of each year. At September 2012, $7.1 million of state appropriations and $550,000 of Agriculture Grant have been received.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 10 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 96.96, "t": 269.04, "r": 529.68, "b": 229.44 }, "text": "Student Tuition and Fees will be posted for Fall 2012 and Spring 2013 enrollment. Auxiliary revenues represent housing and board for resident students enrolled for Fall 2012 and Spring 2013.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 11 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 96.24, "t": 227.76, "r": 526.8, "b": 174.96 }, "text": "Other revenue includes athletic income, indirect cost recovery, facility rentals, interest income, state funding for Regional Stewardship and fund balance revenue offset. As of September 2012, $61,300 has been received for Regional Stewardship.", "list_id": "L3", "level": 0, "reading_order": 12 } ] }, { "page": 11, "items": [ { "page": 11, "type": "TITLE", "location": { "l": 81.36, "t": 719.52, "r": 132.48, "b": 706.08 }, "text": "Expense", "reading_order": 0, "level": 3 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 97.44, "t": 704.64, "r": 493.92, "b": 678 }, "text": "Salaries and benefits expenses are at 14.39% of budget. This variance is considered normal.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 1 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 96.72, "t": 664.08, "r": 525.36, "b": 609.6 }, "text": "Supplies, Travel, Communications and Services were expended at a level appropriate for the percent of fiscal year expired. These expenses are incurred more heavily during the academic year. Services include utilities and other services used for fall semester preparation. This variance is considered normal.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 2 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 96.72, "t": 597.12, "r": 530.64, "b": 529.92 }, "text": "Interdepartmental Costs may reflect reductions in expenses which are due to timing in recording journal entries. Fixed Costs include maintenance agreements that require payment in full at the beginning of the service agreement; therefore, these expenses are not incurred evenly over the fiscal year. This variance is considered normal.", "list_id": "L4", "level": 0, "reading_order": 3 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 96.96, "t": 516.72, "r": 527.52, "b": 475.92 }, "text": "Student Aid should be recorded consistent with Tuition and Fees. Student Aid is typically recorded as students complete the registration process and accepts aid awards. This variance is considered normal.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 4 }, { "page": 11, "type": "LIST_ITEM", "location": { "l": 96.48, "t": 462.96, "r": 516.96, "b": 422.64 }, "text": "Transfers include debt service obligations and internal reallocations. Transfers are typically recorded at the beginning of the fiscal year. This variance is considered normal.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 105.84, "t": 343.68, "r": 203.04, "b": 329.52 }, "text": "Recommendation:", "reading_order": 6 }, { "page": 11, "type": "TABLE", "location": { "l": 85.68, "t": 171.6, "r": 526.8, "b": 102.48 }, "text": "
Initiator:Tao-fen Bi\nBudget Analyst, Budget Policy & Planning
Board Action Date:October 26, 2012
Effective Date:October 26, 2012
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Approved BudgetRevised BudgetYTD Actual ActivityYTD Actual % of Revised Budget% ExpiredVarianceYTD ACTUAL BY FUND GROUP
Education & GeneralAuxiliaryLand Grant & Action Agenda
Revenues
State Appropriations23,537,40023,537,4007,061,22030.00%8.33%-70.00%5,565,776-1,495,444
Student Tuition & Fees25,975,15625,975,1566,446,22624.82%8.33%-75.18%6,446,226--
Auxiliaries7,203,8607,203,8602,597,07536.05%8.33%-63.95%-2,597,075-
Other5,129,9005,129,900650,54312.68%8.33%-87.32%650,543--
Revenues Total61,846,31661,846,31616,755,06427.09%8.33%-72.91%12,662,5462,597,0751,495,444
Expenditures
Salaries/Wages/Benefits35,985,69336,015,791886,3592.46%8.33%-97.54%720,11543,572122,672
Supplies & Other2,488,0042,761,08884,5233.06%8.33%-96.94%82,667-1,856
Travel1,667,3431,668,22812,9810.78%8.33%-99.22%7,775-5,206
Communications581,478681,47813,1381.93%8.33%-98.07%12,593545-
Services9,367,5569,151,711134,3681.47%8.33%-98.53%48,59681,5534,220
Interdepartmental383,919379,419--8.33%-100.00%---
Fixed Costs2,894,9083,499,847216,5676.19%8.33%-93.81%183,72528,5124,330
Student Aid4,890,5104,890,51020,1550.41%8.33%-99.59%20,341(186)-
Capital96,612(532,927)--8.33%-100.00%---
Expenditures Total58,356,02358,515,1451,368,0902.34%8.33%-97.66%1,075,812153,995138,283
Surplus (Deficit) before Transfers3,490,2933,331,17115,386,97411,586,7332,443,0801,357,161
Mandatory &Non-mandatory Transfers3,490,2933,331,171(188,026)-5.64%8.33%-105.64%(188,026)--
Surplus (Deficit)--15,575,00011,774,7592,443,0801,357,161
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Approved BudgetRevised BudgetYTD Actual ActivityYTD Actual % of Revised Budget% ExpiredVarianceYTD ACTUAL BY FUND GROUP
Education & GeneralAuxiliaryLand Grant & Action Agenda
Revenues
State Appropriations23,537,40023,537,4007,061,22030.00%16.67%-70.00%5,504,47601,556,744
Student Tuition & Fees25,975,15625,975,15610,671,48941.08%16.67%-58.92%10,671,48900
Auxiliaries7,203,8607,203,8602,989,40741.50%16.67%-58.50%02,989,4070
Other5,129,9005,129,900809,59715.78%16.67%-84.22%809,59700
Revenues Total61,846,31661,846,31621,531,71334.81%16.67%-65.19%16,985,5622,989,4071,556,744
Expenditures
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Supplies & Other2,488,0042,753,464177,2816.44%16.67%-93.56%133,7704,18039,331
Travel1,667,3431,619,28586,5825.35%16.67%-94.65%77,27209,311
Communications581,478881,88846,4825.27%16.67%-94.73%45,1581,3230
Services9,367,5569,026,413848,6229.40%16.67%-90.60%502,955321,35924,308
Interdepartmental383,919387,749-0.00%16.67%-100.00%000
Fixed Costs2,894,9083,513,087467,43913.31%16.67%-86.69%415,55647,0764,807
Student Aid4,890,5104,899,210259,8745.30%16.67%-94.70%259,6881860
Capital96,612(758,421)44,921-5.92%16.67%-105.92%(839)045,760
Expenditures Total58,356,02358,515,1454,552,0677.78%16.67%-92.22%3,552,685516,265483,117
Surplus (Deficit) before Transfers3,490,2933,331,17116,979,64613,432,8772,473,1421,073,627
Mandatory & Nonmandatory Transfers3,490,2933,331,171981,01729.45%16.67%-70.55%276,172695,0319,814
Surplus (Deficit)0015,998,62913,156,7051,778,1111,063,813
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Approved BudgetRevised BudgetYTD Actual ActivityYTD Actual % of Revised Budget% ExpiredVarianceYTD ACTUAL BY FUND GROUP
Education & GeneralAuxiliaryLand Grant & Action Agenda
Revenues
State Appropriations23,537,40023,526,4007,061,22230.01%25.00%-69.99%5,504,47801,556,744
Student Tuition & Fees25,975,15625,975,15610,671,48941.08%25.00%-58.92%10,671,48900
Auxiliaries7,203,8607,203,8603,015,64441.86%25.00%-58.14%03,015,6440
Other5,129,9005,140,900884,60217.21%25.00%-82.79%884,60200
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Expenditures
Salaries/Wages/Benefits35,985,69336,091,5695,194,23414.39%25.00%-85.61%4,357,869242,523593,843
Supplies & Other2,488,0042,683,819340,47512.69%25.00%-87.31%236,4818,11195,884
Travel1,667,3431,603,348166,48610.38%25.00%-89.62%140,953025,533
Communications581,478875,88872,8638.32%25.00%-91.68%70,8632,0010
Services9,367,5568,951,2341,518,88316.97%25.00%-83.03%793,162667,25458,467
Interdepartmental383,919406,484(10,576)-2.60%25.00%-102.60%(5,749)(4,826)0
Fixed Costs2,894,9083,613,743571,54415.82%25.00%-84.18%443,51261,71366,319
Student Aid4,890,5104,890,3101,465,42729.97%25.00%-70.03%1,441,37824,0490
Capital96,612600,44074,420-12.39%25.00%-112.39%23,781050,639
Expenditures Total58,356,02358,515,9549,393,75616.05%25.00%-83.95%7,502,2481,000,824890,684
Surplus (Deficit) before Transfers3,490,2933,330,36212,239,2019,558,3202,014,821666,060
Mandatory & Nonmandatory Transfers3,490,2933,330,362981,01729.46%25.00%-70.54%276,172695,0319,814
Surplus (Deficit)0011,258,1849,282,1491,319,789656,246
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Johnson Vice President for Finance and Business Affairs", "reading_order": 3 }, { "page": 15, "type": "TEXT", "location": { "l": 82.8, "t": 568.2, "r": 531.36, "b": 535.98 }, "text": "Subject: Unaudited Comparative Financial Statements-August 31, 2012 and 2011", "reading_order": 4 }, { "page": 15, "type": "TEXT", "location": { "l": 82.8, "t": 535.98, "r": 531.36, "b": 503.76 }, "text": "Reason for Consideration: Informational Item Enclosures: Yes", "reading_order": 5 }, { "page": 15, "type": "TITLE", "location": { "l": 73.92, "t": 476.88, "r": 140.88, "b": 462.96 }, "text": "Background:", "reading_order": 6, "level": 3 }, { "page": 15, "type": "TEXT", "location": { "l": 72.48, "t": 449.28, "r": 527.52, "b": 409.92 }, "text": "The comparative Interim Financial Statements are included as of August 31, 2012 and August 31, 2011. A brief summary explanation of certain current assets and plant items follows:", "reading_order": 7 }, { "page": 15, "type": "LIST_ITEM", "location": { "l": 108, "t": 396, "r": 533.52, "b": 330.72 }, "text": "Cash and cash equivalents total $27.1 million and $32.0 million for August 2012 and 2011 respectively. This amount for August 31, 2012 includes $19.4 million that is restricted for Land Grant and Action Agenda programs and $3.6 million that is restricted for plant purposes. The remainder is current operating cash that will be disbursed for current operations during the year.", "marker": "1.", "list_id": "L5", "level": 0, "reading_order": 8 }, { "page": 15, "type": "LIST_ITEM", "location": { "l": 107.04, "t": 329.52, "r": 537.6, "b": 237.6 }, "text": "Accounts receivable totaling $14.9 million and $20.9 million for August 2012 and 2011, respectively, includes the receivables from students, grants and loans. As of August 31, 2012, this amount includes $11.9 million in student accounts receivables, and $3.0 million that is grants and other accounts receivables. There is a variance of $5.8 million from 2012 to 2011, which represents receipt of $3.4 million in aid applied to student's accounts in 2012 which was applied in subsequent months during 2011.", "marker": "2.", "list_id": "L5", "level": 0, "reading_order": 9 }, { "page": 15, "type": "LIST_ITEM", "location": { "l": 107.52, "t": 236.64, "r": 535.2, "b": 144.48 }, "text": "Current liabilities for August 31, 2012 and August 31, 2011 amounts to $3.9 million and $7.6 million consisting of accounts payable and accrued payroll liabilities. Accrued compensated absences total $1.7 million and Deferred Revenue totals $367 thousand as of August 31, 2012. There is a variance of $2.1 million in deferred revenue due to applying earned tuition from the summer semester August of 2012, clean-up that occurred at fiscal year-end, and posting of earned revenue.", "marker": "3.", "list_id": "L5", "level": 0, "reading_order": 10 }, { "page": 15, "type": "LIST_ITEM", "location": { "l": 106.8, "t": 144, "r": 436.56, "b": 131.28 }, "text": "As of August 2012, net assets reflect a $9.4 million increase.", "marker": "4.", "list_id": "L5", "level": 0, "reading_order": 11 }, { "page": 15, "type": "LIST_ITEM", "location": { "l": 107.52, "t": 129.84, "r": 519.36, "b": 91.68 }, "text": "Tuition and fee revenue comparison for August 2012 and 2011 represents a $3.2 million variance resulting from tuition assessment in 2012 of $6.8 million and 2011 of $9.8 million.", "marker": "5.", "list_id": "L5", "level": 0, "reading_order": 12 }, { "page": 15, "type": "LIST_ITEM", "location": { "l": 107.28, "t": 90.48, "r": 536.4, "b": 63.6 }, "text": "The comparison of expenditures for August 2012 and 2011 consist of Instruction variance of $500k due to additional adjunct salaries; public service expense of", "marker": "6.", "list_id": "L5", "level": 0, "reading_order": 13 } ] }, { "page": 16, "items": [ { "page": 16, "type": "TEXT", "location": { "l": 124.08, "t": 711.84, "r": 533.04, "b": 659.76 }, "text": "$600k due to an increase in program expenses; a variance in operations and maintenance of $600k due to expenses related to the Aquaculture Production Lab; a variance in student aid of $1.6 million due primarily to an increase in Pell grants.", "reading_order": 0 }, { "page": 16, "type": "TEXT", "location": { "l": 108, "t": 658.56, "r": 522.96, "b": 618.72 }, "text": "7. The Statement of Cash Flows reflects a net increase of $3.3 million at August 31, 2012. Operations consumed $4.0 million in August 2012 (FY13) and $2.4 million in August 2011 (FY12).", "reading_order": 1 }, { "page": 16, "type": "TABLE", "location": { "l": 80.88, "t": 221.04, "r": 532.56, "b": 153.12 }, "text": "
Initiator:Katherine Napier\nAssociate Vice President for Business Operations
Board Action Date:October 26, 2012
Effective Date:October 26, 2012
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FY 2013FY 2012
ASSETS
Current assets
Cash and cash equivalents27,137,02532,046,924
Accounts, grants and loans receivable, net14,959,42820,894,191
Investments--
Inventory and other current assets869,220359,500
Total current assets42,965,67353,300,615
Noncurrent assets
Accounts, grants and loans receivable, net730,169739,635
Investments11,302,00110,178,132
Capital assets, net84,108,30482,802,298
Total noncurrent assets96,140,47493,720,065
Total assets139,106,147147,020,680
LIABILITIES
Current liabilities
Accounts payable and accrued liabilities752,2572,347,712
Accrued compensated absences1,730,3701,871,982
Deferred revenue367,5932,381,737
Deposits141,71859,988
Other current liabilities142,967199,428
Bonds and capital lease obligations796,929764,247
Total current liabilities3,931,8347,625,094
Noncurrent liabilities
Bonds and capital lease obligations7,875,6898,676,154
Federal grants refundable991,709991,709
Total noncurrent liabilities8,867,3989,667,863
Total liabilities12,799,23217,292,957
NET ASSETS
Invested in capital assets, net of related debt83,545,51673,361,896
Restricted
Nonexpendable8,675,9218,401,352
Expendable4,321,6947,327,271
Unrestricted29,763,78240,637,204
Total net assets126,306,913129,727,723
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June 302012ActualYTD ActivityAugust 312012
Invested in Capital Assets, net of related debt75,839,6237,705,89383,545,516
Restricted - Nonexpendable:
Endowments8,657,50618,4158,675,921
Expendable:
Grants & Contracts(474,305)(3,101,556)(3,575,861)
Endowments1,050,1611,564,2982,614,459
Plant Renewal & Replacement5,232,852238,2705,471,122
Capital Renewal Reserves859,656(1,047,682)(188,026)
6,668,365(2,346,671)4,321,694
Unrestricted:
Education & General5,606,5501,326,9316,933,481
Auxiliary2,865,9981,785,6334,651,631
Land Grant Match17,305,821872,84918,178,670
25,778,3693,985,41429,763,782
Total Net Assets116,943,8629,363,051126,306,913
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FY 2013FY 2012
REVENUES
Operating Revenues
Student tuition and fees (gross)8,579,87911,765,722
Less: Scholarship allowances(985,283)(19,766)
Student tuition and fees (net of scholarships)7,594,59611,745,956
Federal grants and contracts452,6764,274
Federal appropriations120,627-
State and local grants and contracts50,392-
Nongovernmental grants and contracts--
Auxiliary enterprises
Residence halls1,543,9501,712,480
Dining1,413,8101,582,067
Bookstore25,000-
Other auxiliaries7,000-
Other operating revenues132,151177,039
Total operating revenues11,340,20215,221,816
EXPENSES
Operating expenses
Educational and general
Instruction647,2941,178,226
Research960,439727,354
Public service1,216,507677,202
Academic support372,375424,497
Student services753,305867,976
Institutional support1,532,3391,407,147
Operation and maintenance of plant434,6861,052,355
Student aid2,428,640807,147
Depreciation644,105622,441
Auxiliary enterprises
Residence halls240,903172,457
Dining264,790-
Bookstore--
Other auxiliaries105,37633,276
Depreciation113,666109,842
Total operating expenses9,714,4258,079,920
Operating income (loss)1,625,7777,141,896
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NONOPERATING REVENUES (EXPENSES)
State appropriations7,061,2227,544,041
Federal Grants and Contracts--
Gifts2,00016,825
Investment income (net of investment expense)132,390(429,943)
Interest on capital asset-related debt--
Other nonoperating revenues (expenses)541,662(500,836)
Net nonoperating revenues7,737,2746,630,087
Income (loss) before other revenues, expenses, gains or losses9,363,05113,771,983
Endowment Gifts--
Capital appropriations--
Increase (decrease) in net assets9,363,05113,771,982
Net assets, beginning of year116,943,862115,955,740
Net assets, end of year126,306,913129,727,723
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FY 2013FY 2012
Cash flows from operating activities
Tuition and fees(388,109)(1,812,711)
Grants and contracts5,612,800975,568
Payments to suppliers(8,396,366)(2,519,811)
Payments to employees(3,636,230)(4,158,613)
Loans issued to students(9,620)(144,937)
Collection of loans issued to students24,376162,005
Auxiliary enterprises:
Residence halls and dining2,957,7603,294,547
Bookstore25,000-
Other auxiliaries7,000-
Other receipts(174,123)484,513
Net cash from operating activities(3,977,512)(3,719,439)
Cash flows from noncapital financing activities
State appropriations7,061,2227,544,040
Federal Grants and Contracts--
Gifts for other than capital purposes2,00016,825
Student organization agency receipts94,271128,892
Student organization agency disbursements(73,544)(70,044)
Other receipts (payments)541,662-
Net cash from noncapital financing activities7,625,6117,619,713
Cash flows from capital financing activities
Capital appropriations--
Purchases of capital assets(353,834)(890,337)
Proceeds from capital debt--
Principal paid on capital debt--
Interest paid on capital debt(132,390)-
Net cash flows from capital financing activities(486,224)(890,337)
Cash flows from investing activities
Interest received on investments15,075(429,942)
Investment expenses(4,440)-
Proceeds from sale of investments710,634527,794
Purchases of investments(588,840)(684,061)
Net cash flows from investing activities132,429(586,209)
Net increase (decrease) in cash and cash equivalents3,294,3042,423,728
Cash and cash equivalents at beginning of year23,842,72129,623,196
Cash and cash equivalents at end of year27,137,02532,046,924
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Reconciliation of net operating loss to net cash from operating activities
Operating loss1,625,7777,874,179
Adjustments to reconcile operating income to net cash from operating activities:
Depreciation expense757,771732,283
Loss on disposal of capital assets--
Changes in assets and liabilities:
Receivables, net(2,863,736)(12,763,297)
Inventory and prepaid expenses(13,941)285,237
Accounts payable and accrued liabilities(2,160,778)137,135
Accrued compensated absences-(259,037)
Other Liabilities(901,223)38,331
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Campus wide roll out is planned for late October.", "marker": "5.", "list_id": "L6", "level": 0, "reading_order": 11 }, { "page": 23, "type": "LIST_ITEM", "location": { "l": 116.4, "t": 352.32, "r": 498.96, "b": 326.64 }, "text": "The Human Resources newsletter continues publication. A copy of the September 2012 edition is enclosed.", "marker": "6.", "list_id": "L6", "level": 0, "reading_order": 12 }, { "page": 23, "type": "LIST_ITEM", "location": { "l": 116.88, "t": 326.16, "r": 535.2, "b": 285.84 }, "text": "Implementation of Benesolv continued with an early October targeted effective date. 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Initiator:Gary Meiseles\nDirector of Human Resource Services
Board Action Date:October 26, 2012
Effective Date:October 26, 2012
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Initiator:Alice Johnson\nVice President
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Effective Date:October 26, 2012
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