[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 101.52, "t": 636.24, "r": 436.56, "b": 520.8 }, "text": "Kentucky State\nUniversity", "reading_order": 0, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 105.12, "t": 511.44, "r": 314.4, "b": 486.72 }, "text": "Board of Regents Meeting", "reading_order": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 79.68, "t": 455.76, "r": 519.12, "b": 395.28 }, "text": "External Relations and Development Committee", "reading_order": 2, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 254.4, "t": 325.68, "r": 358.08, "b": 305.04 }, "text": "April 26, 2013", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 156.72, "t": 272.88, "r": 455.04, "b": 252.72 }, "text": "Regent Charles Whitehead, Chairperson", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 218.4, "t": 253.2, "r": 394.56, "b": 235.44 }, "text": "Regent David Guarnieri", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 228.96, "t": 235.44, "r": 393.84, "b": 218.16 }, "text": "Regent Ronald Banks", "reading_order": 6 }, { "page": 1, "type": "TEXT", "location": { "l": 217.44, "t": 218.4, "r": 395.28, "b": 200.88 }, "text": "Regent Phyllis Williams", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 204.72, "t": 201.36, "r": 407.52, "b": 181.68 }, "text": "Mr. Hindred McDuffie, Staff", "reading_order": 8 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 161.52, "t": 713.76, "r": 460.56, "b": 584.16 }, "text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nExternal Relations and Development Committee\nBoard of Regents\nApril 26, 2013\n11:00 a.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 289.44, "t": 571.44, "r": 332.64, "b": 555.84 }, "text": "INDEX", "reading_order": 1, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 100.32, "t": 544.8, "r": 518.4, "b": 161.76 }, "text": "D1 Action Item: External Relations and Development Committee 5\nMeeting Minutes – October 26, 2012\nD2 Action Item: External Relations and Development Committee 8\nMeeting Minutes – January 25, 2013\nD3 Executive Summary Report 11\nD4 Reports: Executive Contributions / Alumni Relations 13\nD5 Reports: Information Technology 16\n Auxiliary Enterprises\n Capital Planning, Construction and Facility Operations\nD6 Report: Communications 23\nD7 Action Item: Board Rate Increase 27", "reading_order": 2 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TEXT", "location": { "l": 162, "t": 671.04, "r": 461.28, "b": 573.36 }, "text": "External Relations and Development Committee\nBoard of Regents\nApril 26, 2013\n11:00 a.m.\nBoard Room - 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To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:October 26, 2012 Committee Minutes
Reason for Consideration:ApprovalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Mr. Hinfred McDuffie, Executive Vice President for Administration, called roll:", "reading_order": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 101.04, "t": 506.64, "r": 288.72, "b": 450.96 }, "text": "Regent Ron Banks, present\nRegent David Guarnieri, present\nRegent Charles Whitehead, present\nRegent Phyllis Williams, absent", "reading_order": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 100.56, "t": 439.92, "r": 446.64, "b": 423.36 }, "text": "Three of the four regents were present. A quorum was established.", "reading_order": 4 }, { "page": 5, "type": "TITLE", "location": { "l": 100.56, "t": 413.28, "r": 142.8, "b": 400.32 }, "text": "Action:", "reading_order": 5, "level": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 99.6, "t": 399.6, "r": 464.4, "b": 370.32 }, "text": "The minutes of the July 27, 2012, External Relations and Development Committee meeting were approved.", "reading_order": 6 }, { "page": 5, "type": "TITLE", "location": { "l": 99.84, "t": 347.04, "r": 183.12, "b": 333.84 }, "text": "Presentations:", "reading_order": 7, "level": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 98.88, "t": 333.36, "r": 516.96, "b": 304.32 }, "text": "Mr. McDuffie introduced the Division of External Relations and Development staff for area reports as follows:", "reading_order": 8 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 116.64, "t": 293.04, "r": 517.44, "b": 263.28 }, "text": "The Communications report was presented by Ms. Felicia Lewis, Assistant Vice President for Communications and Publications.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 9 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 116.64, "t": 252.24, "r": 486.96, "b": 222.96 }, "text": "The Auxiliary Enterprises report was presented by Mr. Harold Hayes, Executive Director of Auxiliary Enterprises.", "list_id": "L4", "level": 0, "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 132, "t": 211.92, "r": 509.28, "b": 102.24 }, "text": "Mr. Hayes explained that due to a decrease in enrollment for the fall semester, budgeted numbers for revenues in both student housing and dining services are down for this year. Regent Guarnieri asked if the university is able to offset the decrease by cutting and managing expenses. Mr. McDuffie responded that the university had adjusted the budget as soon as it was determined that the numbers would be down. Auxiliary Enterprises continues to monitor the budget per transaction and expects revenues to remain profitable in both areas.", "reading_order": 11 } ] }, { "page": 6, "items": [ { "page": 6, "type": "LIST_ITEM", "location": { "l": 117.36, "t": 712.56, "r": 507.84, "b": 682.8 }, "text": "The Information Technology report was presented by Mr. Edward Fields, Director of Information Technology.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 0 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 117.12, "t": 671.76, "r": 494.16, "b": 629.28 }, "text": "The Capital Planning, Construction and Facility Operations report was presented by Mr. Jack McNear, Associate Vice President for Capital Planning, Construction and Facility Operations.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 1 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 116.88, "t": 604.08, "r": 497.28, "b": 549.12 }, "text": "The Alumni Relations and Development reports were presented by Mr. William Wilson, Associate Vice President for Development and Major Gifts. He distributed Capital Campaign packets of information to board members.", "marker": "-", "list_id": "L4", "level": 0, "reading_order": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 99.6, "t": 525.12, "r": 502.08, "b": 495.12 }, "text": "The Endowment Summary report was presented by Ms. LouAnn Atlas and Mr. James Fereday of Fifth Third Bank.", "reading_order": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 100.32, "t": 485.28, "r": 432.24, "b": 468.24 }, "text": "The meeting was adjourned at 12:25 p.m. by Regent Whitehead.", "reading_order": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 104.4, "t": 444.24, "r": 414.24, "b": 424.8 }, "text": "Submitted by: Approved by:", "reading_order": 5 }, { "page": 6, "type": "TEXT", "location": { "l": 103.68, "t": 374.4, "r": 295.68, "b": 320.88 }, "text": "Mr. Hinfred McDuffie, Executive Vice President\nExternal Relations and Development for Administration\nRegent Charles Whitehead, Chairperson\nExternal Relations and Development Committee", "reading_order": 6 }, { "page": 6, "type": "TEXT", "location": { "l": 325.92, "t": 373.44, "r": 503.76, "b": 319.92 }, "text": "Regent Charles Whitehead, Chairperson\nExternal Relations and Development Committee", "reading_order": 7 }, { "page": 6, "type": "TEXT", "location": { "l": 103.92, "t": 250.8, "r": 335.76, "b": 234.24 }, "text": "Approved with no corrections", "reading_order": 8 }, { "page": 6, "type": "TEXT", "location": { "l": 104.16, "t": 225.12, "r": 320.88, "b": 207.36 }, "text": "_____ Approved with corrections", "reading_order": 9 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TITLE", "location": { "l": 159.6, "t": 698.16, "r": 459.84, "b": 585.36 }, "text": "External Relations and Development Committee\nBoard of Regents\nApril 26, 2013\n11:00 a.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky\nAgenda Item Background", "reading_order": 0, "level": 1 }, { "page": 7, "type": "TEXT", "location": { "l": 501.6, "t": 708.96, "r": 518.16, "b": 697.2 }, "text": "D2", "reading_order": 1 }, { "page": 7, "type": "TABLE", "location": { "l": 96, "t": 572.88, "r": 522.72, "b": 378.24 }, "text": "
To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:January 25, 2013 Committee Minutes
Reason for Consideration:ApprovalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Mr. Hinfred McDuffie, Executive Vice President for Administration, called roll:", "reading_order": 2 }, { "page": 8, "type": "TEXT", "location": { "l": 100.32, "t": 477.36, "r": 284.88, "b": 421.68 }, "text": "Regent Ronald Banks, present\nRegent David Guarnieri, present\nRegent Charles Whitehead, absent\nRegent Phyllis Williams, absent", "reading_order": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 100.08, "t": 410.64, "r": 457.92, "b": 394.8 }, "text": "Two of the four regents were present. A quorum was not established.", "reading_order": 4 }, { "page": 8, "type": "TEXT", "location": { "l": 100.56, "t": 384, "r": 183.36, "b": 371.28 }, "text": "Presentations:", "reading_order": 5 }, { "page": 8, "type": "TEXT", "location": { "l": 100.08, "t": 370.08, "r": 516.96, "b": 342.24 }, "text": "Mr. McDuffie introduced the Division of External Relations and Development staff for area reports as follows:", "reading_order": 6 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 116.88, "t": 329.52, "r": 518.16, "b": 301.44 }, "text": "The Communications report was presented by Ms. Felicia Lewis, Assistant Vice President for Communications and Publications.", "marker": "-", "list_id": "L5", "level": 0, "reading_order": 7 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 116.64, "t": 288.96, "r": 487.68, "b": 261.12 }, "text": "The Auxiliary Enterprises report was presented by Mr. Harold Hayes, Executive Director of Auxiliary Enterprises.", "list_id": "L5", "level": 0, "reading_order": 8 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 132.48, "t": 249.12, "r": 512.64, "b": 154.08 }, "text": "Mr. Hayes explained that due to a decrease in enrollment for the fall semester, budgeted numbers for revenues in both student housing and dining services were down by approximately 14 percent. Regent Bearden asked for further explanation. Mr. McDuffie responded that housing and dining services have a direct correlation to enrollment and that the university generally experiences some revenue reduction in the spring due to student attrition.", "list_id": "L5", "level": 0, "reading_order": 9 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 115.44, "t": 142.32, "r": 492.96, "b": 100.32 }, "text": "The Capital Planning, Construction and Facility Operations report was presented by Mr. Jack McNear, Associate Vice President for Capital Planning, Construction and Facility Operations.", "marker": "-", "list_id": "L5", "level": 0, "reading_order": 10 } ] }, { "page": 9, "items": [ { "page": 9, "type": "LIST_ITEM", "location": { "l": 118.8, "t": 699.36, "r": 508.08, "b": 668.88 }, "text": "The Information Technology report was presented by Mr. Edward Fields, Director of Information Technology.", "marker": "-", "list_id": "L5", "level": 0, "reading_order": 0 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 117.6, "t": 645.12, "r": 498.24, "b": 602.88 }, "text": "The Alumni Relations and Development reports were presented by Mr. William Wilson, Associate Vice President for Development and Major Gifts.", "marker": "-", "list_id": "L5", "level": 0, "reading_order": 1 }, { "page": 9, "type": "TEXT", "location": { "l": 101.04, "t": 579.12, "r": 503.52, "b": 548.64 }, "text": "The Endowment Summary report was presented by Ms. LouAnn Atlas and Mr. James Fereday of Fifth Third Bank.", "reading_order": 2 }, { "page": 9, "type": "TEXT", "location": { "l": 101.04, "t": 539.52, "r": 421.92, "b": 522 }, "text": "The meeting was adjourned at 10:06 a.m. by Regent Bearden.", "reading_order": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 105.6, "t": 485.28, "r": 191.76, "b": 467.28 }, "text": "Submitted by:", "reading_order": 4 }, { "page": 9, "type": "TEXT", "location": { "l": 328.08, "t": 484.32, "r": 415.68, "b": 465.36 }, "text": "Approved by:", "reading_order": 5 }, { "page": 9, "type": "TEXT", "location": { "l": 104.64, "t": 415.68, "r": 297.6, "b": 362.16 }, "text": "Mr. Hinfred McDuffie, Executive Vice President\nExternal Relations and Development for Administration\nRegent Charles Whitehead, Chairperson\nExternal Relations and Development Committee", "reading_order": 6 }, { "page": 9, "type": "TEXT", "location": { "l": 327.36, "t": 414.48, "r": 504, "b": 360.48 }, "text": "Regent Charles Whitehead, Chairperson\nExternal Relations and Development Committee", "reading_order": 7 }, { "page": 9, "type": "TEXT", "location": { "l": 103.68, "t": 294, "r": 333.36, "b": 270.6 }, "text": "Approved with no corrections", "reading_order": 8 }, { "page": 9, "type": "TEXT", "location": { "l": 103.68, "t": 270.6, "r": 333.36, "b": 247.2 }, "text": "Approved with corrections", "reading_order": 9 } ] }, { "page": 10, "items": [ { "page": 10, "type": "TEXT", "location": { "l": 231.12, "t": 684.24, "r": 390.48, "b": 666.96 }, "text": "Agenda Item Background", "reading_order": 0 }, { "page": 10, "type": "TEXT", "location": { "l": 501.6, "t": 696.24, "r": 518.64, "b": 684.48 }, "text": "D3", "reading_order": 1 }, { "page": 10, "type": "TABLE", "location": { "l": 96.24, "t": 655.44, "r": 522.72, "b": 475.68 }, "text": "
To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:Executive Report
Reason for Consideration:InformationalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Scholarships received the largest portion of the donations in the amount of $1,194,998. The amount received for the Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University is $4,688,870.", "reading_order": 3 }, { "page": 11, "type": "TEXT", "location": { "l": 99.6, "t": 499.68, "r": 517.92, "b": 377.28 }, "text": "The Office of Alumni Relations processed the following memberships through the third quarter of the fiscal year: 585 annual/associate, 356 complimentary to new graduates, 299 life and 44 subscribing life for a total of 1,284 KSU National Alumni Association financial members. The K-Club has 45 members. There were mass mailings to alumni for the following purposes: Permanent Alumni Scholarship Fund solicitation (1,272 packages), Homecoming (8,612), K-Club (1,228), Classes in Reunion (4,020) and miscellaneous mailings (5,157). A total of 9,612 electronic communications have been sent. The alumni association currently has 24 affiliate chapters.", "reading_order": 4 }, { "page": 11, "type": "TEXT", "location": { "l": 99.36, "t": 366.72, "r": 516.72, "b": 298.56 }, "text": "Information Technology has completed the following computer upgrades: faculty PCs to laptops (142 units), laptops in residence halls for student checkout (49 units), student computer labs (256 units), administrative computers (27 units) and SMART classrooms (51 classrooms). IT also has closed 92.2 percent of its service calls.", "reading_order": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 98.88, "t": 287.28, "r": 511.92, "b": 258.96 }, "text": "Auxiliary Enterprises reports that housing occupancy was at 71 percent with 732 students at the end of March.", "reading_order": 6 }, { "page": 11, "type": "TEXT", "location": { "l": 98.88, "t": 247.44, "r": 510.24, "b": 191.52 }, "text": "Capital Planning, Construction and Facility Operations had 25 major projects in progress or pending, of which 19 projects were completed. The department also had 2,172 work orders (an average of 56 per week), with 91 percent completed through the third quarter.", "reading_order": 7 }, { "page": 11, "type": "TEXT", "location": { "l": 98.64, "t": 180.48, "r": 501.36, "b": 98.4 }, "text": "The university was covered in 610 newspaper articles in Kentucky. The advertising equivalency dollar amount (or cost saving) for the newspaper coverage of KSU was $6,121,832. The university also was covered in 85 television news stories reaching a Nielsen audience of 1,642,611 for a total ad equivalency of $26,347 or total publicity value of $79,038. There were 132 messages posted on KSU's electronic message board.", "reading_order": 8 } ] }, { "page": 12, "items": [ { "page": 12, "type": "TEXT", "location": { "l": 229.68, "t": 697.44, "r": 389.76, "b": 680.16 }, "text": "Agenda Item Background", "reading_order": 0 }, { "page": 12, "type": "TABLE", "location": { "l": 95.52, "t": 668.4, "r": 522.24, "b": 473.04 }, "text": "
To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:Executive Contribution and Alumni Relations Report
Reason for Consideration:InformationalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Donor DesignationTotal Dollars Raised July 1, 2011 - March 31, 2012Total Dollars Raised July 1, 2012 - March 31, 2013
Unrestricted$36,731.05$92,632.60
Scholarships$256,403.93$1,194,998.29
Other$192,952.19$102,509.21
TOTAL$486,087.17$1,390,140.10
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Constituency TypeTotal Dollars Raised\nJuly 1, 2010 – March 31, 2013Total Participation\nJuly 1, 2012 – March 31, 2013
Alumni494,277.85937
Corporations2,562,885.00465
Employees144,875.90323
Foundations836,937.7079
Organizations506,474.19251
Other Individuals143,419.59293
Total4,688,870.232,348
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To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:Information Technology, Auxiliary Enterprise & Capital Planning Reports
Reason for Consideration:InformationEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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AreaNumber of ClassroomsNumber of SMART Classrooms
Bradford Hall77
Carver Hall1616
Exum60
Hathaway Hall3228
Service CallsFY 2013
# of Service Calls1924
# Of Closed Calls1774
%Complete92.20%
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AreaPrior Year YTDCurrent Year YTDVariance
Food Services3,004,0002,527,000(477,000)
Housing3,271,0002,957,000(314,000)
Bookstore88,000112,00024,000
Facility Usage44,00014,000(30,000)
Laundry26,00033,0007,000
Vending2,0001,000(1,000)
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To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:Communications Report
Reason for Consideration:InformationalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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To:Board of Regents\nExternal Relations and Development CommitteeDate:\nApril 26, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration
Subject:Board Rate Increase
Reason for Consideration:ApprovalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Resident Meal RatesFYFYFYFYFYFYFYFY
20062007200820092010201120122013
Semester Board Rate$1,514$1,520$1,520$1,576$1,620$1,620$1,620$1,620
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