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Finding 2013-005, continued:
Per the provisions of CFR 34 §668.22, the withdrawal date that should be used in the calculation of Return of Title IV Funds is the date, as determined by the institution, that the student otherwise provided official notification to the institution, in writing or orally, of his or her intent to withdraw.
There is not a procedure in place to verify that the appropriate withdrawal date per the withdrawal form has been entered into the system.
The provisions of CFR 34 §668.22 were not followed which caused a student's date of withdrawal to be incorrect when completing the Return of Title IV Funds calculation and an additional $67 needed to be returned by the University.
We recommend the University review its current procedures in regards to reviewing the withdrawal date in order to ensure funds are being returned in the proper amount to the federal government.
Management Response:
We concur. We have updated our current processes to ensure that all personnel are properly trained on determining withdrawal dates to be entered into the system
Finding 2013-006:
Federal Program: U.S. Department of Education
Federal Supplemental Educational Opportunity Grants Program, CFDA 84.007 Federal Work-Study Program, CFDA 84.033 Federal Perkins Loan Program, CFDA 84.038 Federal Pell Grant Program, CFDA 84.063 Federal Direct Student Loans Program, CFDA 84.268 Academic Competitiveness Grant, CFDA 84.375 National Science and Mathematics Access to Retain Talent Grant, CFDA 84.376
Teacher Education Assistance for College and Higher Education Grant, CFDA 84.379
During our testing of 40 students that withdrew from the University and received some type of Title IV funds during the 2012-13 academic year, we noted that 20 calculations resulted in funds not returned in accordance with federal regulations due to the use of an inaccurate number of days in the spring term. The University's
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