===== PAGE 1 =====
## Kentucky State University

Board of Regents Meeting

# External Relations and Development Committee

July 26, 2013

Regent Charles Whitehead, Chairperson

Regent David Guarnieri

Regent Phyllis Williams

Mr. Hinfred McDuffie, Staff

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KENTUCKY STATE UNIVERSITY

Regular Meeting of the

External Relations and Development Committee

Board of Regents

July 26, 2013

9:00 a.m.

Board Room – Academic Services Building

Frankfort, Kentucky

## INDEX

A1 Action Item: External Relations and Development Committee Meeting Minutes – April 26, 2013  
A2 Executive Summary Report  
A3 Reports: Executive Contributions / Alumni Relations  
A4 Reports: Auxiliary Enterprises Capital Planning, Construction and Facility Operations  
A5 Report: Communications

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# External Relations and Development Committee Board of Regents July 26, 2013 9:00 a.m. Board Room – Academic Services Building Frankfort, Kentucky

I. Call to Order

Regent Charles Whitehead, Chairperson

II. Roll Call

Hinfred McDuffie, Executive Vice President for Administration

III. Opening Remarks

Regent Charles Whitehead

IV. Action Items: Approval of Minutes

- April 26, 2013 Meeting

Regent Charles Whitehead



V. Executive Summary Report

- Endowment Management Report

  Hinfred McDuffie



VI. Discussion

Regent Charles Whitehead

VII. Adjournment

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<div style="text-align: center;">Agenda Item Background</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>To:</td><td style='text-align: center; word-wrap: break-word;'>Board of Regents
External Relations and Development Committee</td><td style='text-align: center; word-wrap: break-word;'>Date:
July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>From:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Subject:</td><td style='text-align: center; word-wrap: break-word;'>April 26, 2013 Committee Minutes</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Reason for Consideration:</td><td style='text-align: center; word-wrap: break-word;'>Approval</td><td style='text-align: center; word-wrap: break-word;'>Enclosures: Yes</td></tr></table>

## Background:

The minutes of the External Relations and Development Committee meeting of April 26, 2013, require approval in order to become an official part of the committee's records.

## Recommendation:

That the External Relations and Development Committee approve the minutes of the April 26, 2013, meeting.


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Initiator:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Board Action Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Effective Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr></table>

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Kentucky State University

Board of Regents

External Relations and Development Committee

9 a.m., April 26, 2013

Board Room, Academic Services Building

Frankfort, Kentucky

## MINUTES

Regent Charles Whitehead called the meeting of the Kentucky State University Board of Regents External Relations and Development Committee to order at 9 a.m. on Friday, April 26, 2013. Mr. Hinfred McDuffie, Executive Vice President for Administration, called roll:

Regent Ronald Banks, present

Regent David Guarnieri, present

Regent Charles Whitehead, present

Regent Phyllis Williams, absent

Three of the four regents were present. A quorum was established.

## Action:

Motion to approve the October 26, 2012, and January 25, 2013, External Relations and Development Committee minutes was made by Regent Guarnieri and seconded by Regent Banks. The motion passed.

## Presentations:

Mr. McDuffie introduced the Division of Administration, External Relations and Development staff for area reports as follows:

The Communications report was presented by Ms. Felicia Lewis, Assistant Vice President for Communications and Publications.

The Auxiliary Enterprise report was presented by Mr. Harold Hayes, Executive Director of Auxiliary Enterprise.

The Information Technology report was presented by Mr. Edward Fields, Director of Information Technology.

Mr. McDuffie said this would be the last Information Technology report to the External Relations and Development Committee. The university had hired a Chief Information Officer, who would report to the President's Office.

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- The Capital Planning, Construction and Facility Operations report was presented by Mr. Jack McNear, Associate Vice President for Capital Planning, Construction and Facility Operations.

- The Alumni Relations and Development reports were presented by Mr. William Wilson, Associate Vice President for Development and Major Gifts.

Mr. McDuffie presented a proposal to increase the university's board rate beginning Fall 2013. The motion to approve the board rate increase request for action by the full Kentucky State University Board of Regents was passed by the committee.

The Endowment Summary report was presented by Ms. LouAnn Atlas and Mr. James Fereday of Fifth Third Bank.

The meeting was adjourned at 10:13 a.m. by Regent Whitehead.

Submitted by:

Approved by:

__ __ Approved with no corrections

_____ Approved with corrections

===== PAGE 7 =====
<div style="text-align: center;">Agenda Item Background</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>To:</td><td style='text-align: center; word-wrap: break-word;'>Board of Regents
External Relations and Development Committee</td><td style='text-align: center; word-wrap: break-word;'>Date:
July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>From:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Subject:</td><td style='text-align: center; word-wrap: break-word;'>Executive Report</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Reason for Consideration:</td><td style='text-align: center; word-wrap: break-word;'>Informational</td><td style='text-align: center; word-wrap: break-word;'>Enclosures: Yes</td></tr></table>

Background:

Recommendation:

<div style="text-align: center;">Informational</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Initiator:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Board Action Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Effective Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr></table>

===== PAGE 8 =====
# Kentucky State University Division of External Relations and Development Report to the Board of Regents

July 26, 2013

## EXECUTIVE SUMMARY

During the period of July 1, 2012, through June 30, 2013, Kentucky State University received contributions in the amount of $1,598,061 from 726 contributors – alumni, employees, university friends, corporations, foundations and organizations. Scholarships received the largest portion of the donations in the amount of $1,364,913. The amount received for the Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University was $4,855,371.

The Office of Alumni Relations processed the following memberships through the fourth quarter of the fiscal year: 646 annual/associate, 356 complimentary to new graduates, 311 life and 44 subscribing life for a total of 1,357 KSU National Alumni Association financial members. The K-Club has 45 members. There were mass mailings to alumni for the following purposes: Permanent Alumni Scholarship Fund solicitation (1,312 packages), Homecoming (8,612), K-Club (1,228), Classes in Reunion (4,020) and miscellaneous mailings (5,157). A total of 9,879 electronic communications have been sent. The alumni association currently has 24 affiliate chapters.

Auxiliary Enterprise reports that housing occupancy was at 71 percent with 727 students at the end of the academic year.

Capital Planning, Construction and Facility Operations had 27 major projects in progress, of which 19 projects were completed. The department also received 2,763 work orders (an average of 53 per week), with 89 percent completed through the fourth quarter.

The university was covered in 791 newspaper articles in Kentucky. The advertising equivalency dollar amount (or cost saving) for the newspaper coverage of KSU was $7,661,166. The university also was covered in 93 television news stories reaching a Nielsen audience of 1,819,788 for a total ad equivalency of $31,163 or total publicity value of $93,486. There were 162 messages posted on KSU's electronic message board and 66 press releases sent to the media.

===== PAGE 9 =====
<div style="text-align: center;">Agenda Item Background</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>To:</td><td style='text-align: center; word-wrap: break-word;'>Board of Regents
External Relations and Development Committee</td><td style='text-align: center; word-wrap: break-word;'>Date:
July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>From:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Subject:</td><td style='text-align: center; word-wrap: break-word;'>Executive Contribution and Alumni Relations Report</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Reason for Consideration:</td><td style='text-align: center; word-wrap: break-word;'>Informational</td><td style='text-align: center; word-wrap: break-word;'>Enclosures: Yes</td></tr></table>

## Background:

## Recommendation: Informational


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Initiator:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Board Action Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Effective Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr></table>

===== PAGE 10 =====
<div style="text-align: center;"><img src="imgs/img_in_seal_box_466_379_843_717.jpg" alt="Image" width="14%" /></div>


## CONTRIBUTIONS REPORT FY 2013 Fourth Quarter July 1, 2012 - June 30, 2013


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Constituency Type</td><td style='text-align: center; word-wrap: break-word;'>Total Dollars Raised July 1, 2011 - June 30, 2012</td><td style='text-align: center; word-wrap: break-word;'>Total Dollars Raised July 1, 2012 - June 30, 2013</td><td style='text-align: center; word-wrap: break-word;'>Total Participation July 1, 2011 - June 30, 2012</td><td style='text-align: center; word-wrap: break-word;'>Total Participation July 1, 2012 - June 30, 2013</td><td style='text-align: center; word-wrap: break-word;'>Percentage of Alumni Giving</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Alumni</td><td style='text-align: center; word-wrap: break-word;'>$154,538.00</td><td style='text-align: center; word-wrap: break-word;'>$141,320.81</td><td style='text-align: center; word-wrap: break-word;'>287</td><td style='text-align: center; word-wrap: break-word;'>339</td><td style='text-align: center; word-wrap: break-word;'>3.92%</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Corporations</td><td style='text-align: center; word-wrap: break-word;'>$2,027,419.00</td><td style='text-align: center; word-wrap: break-word;'>$538,779.04</td><td style='text-align: center; word-wrap: break-word;'>39</td><td style='text-align: center; word-wrap: break-word;'>32</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Employees</td><td style='text-align: center; word-wrap: break-word;'>$110,721.00</td><td style='text-align: center; word-wrap: break-word;'>$31,608.03</td><td style='text-align: center; word-wrap: break-word;'>120</td><td style='text-align: center; word-wrap: break-word;'>136</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Foundations</td><td style='text-align: center; word-wrap: break-word;'>$87,035.00</td><td style='text-align: center; word-wrap: break-word;'>$716,468.00</td><td style='text-align: center; word-wrap: break-word;'>66</td><td style='text-align: center; word-wrap: break-word;'>31</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Organizations</td><td style='text-align: center; word-wrap: break-word;'>$176,723.00</td><td style='text-align: center; word-wrap: break-word;'>$124,330.72</td><td style='text-align: center; word-wrap: break-word;'>252</td><td style='text-align: center; word-wrap: break-word;'>89</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>University Friends</td><td style='text-align: center; word-wrap: break-word;'>$168,601.00</td><td style='text-align: center; word-wrap: break-word;'>$45,554.66</td><td style='text-align: center; word-wrap: break-word;'>102</td><td style='text-align: center; word-wrap: break-word;'>99</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>TOTAL</td><td style='text-align: center; word-wrap: break-word;'>$2,725,037.00</td><td style='text-align: center; word-wrap: break-word;'>$1,598,061.26</td><td style='text-align: center; word-wrap: break-word;'>866</td><td style='text-align: center; word-wrap: break-word;'>726</td><td style='text-align: center; word-wrap: break-word;'></td></tr></table>

<div style="text-align: center;">Donor Designation Breakdown</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td rowspan="3">Donor Designation</td><td style='text-align: center; word-wrap: break-word;'>Total Dollars Raised</td><td style='text-align: center; word-wrap: break-word;'>Total Dollars Raised</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>July 1, 2011 -</td><td style='text-align: center; word-wrap: break-word;'>July 1, 2012 -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>June 30, 2012</td><td style='text-align: center; word-wrap: break-word;'>June 30, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Unrestricted</td><td style='text-align: center; word-wrap: break-word;'>$2,042,356.00</td><td style='text-align: center; word-wrap: break-word;'>$130,639.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Scholarships</td><td style='text-align: center; word-wrap: break-word;'>$405,770.00</td><td style='text-align: center; word-wrap: break-word;'>$1,364,913.05</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Other</td><td style='text-align: center; word-wrap: break-word;'>$276,911.00</td><td style='text-align: center; word-wrap: break-word;'>$102,509.21</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>TOTAL</td><td style='text-align: center; word-wrap: break-word;'>$2,725,037.00</td><td style='text-align: center; word-wrap: break-word;'>$1,598,061.26</td></tr></table>

Annual Giving

Total Dollars Raised

Comparison Graph

July 1, 2011 - June 30, 2012

to July 1, 2012 - June 30, 2013

<div style="text-align: center;"><img src="imgs/img_in_chart_box_971_1519_1803_2211.jpg" alt="Image" width="32%" /></div>


<div style="text-align: center;">CAPITAL CAMPAIGN GIVING</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td rowspan="2">Constituency Type</td><td colspan="2">Total Dollars Raised</td><td colspan="2">Total Participation</td></tr><tr><td colspan="2">July 1, 2010 - June 30, 2013</td><td colspan="2">July 1, 2010 - June 30, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Alumni</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>497,360.28</td><td colspan="2">993</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Corporations</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>2,587,878.00</td><td colspan="2">480</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Employees</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>162,669.72</td><td colspan="2">405</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Foundations</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>879,753.00</td><td colspan="2">96</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Organizations</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>598,823.76</td><td colspan="2">319</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>University Friends</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>128,886.37</td><td colspan="2">319</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total:</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>4,855,371.13</td><td colspan="2">2612</td></tr></table>

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<div style="text-align: center;">National Alumni Association Membership</div>


<div style="text-align: center;"><img src="imgs/img_in_chart_box_596_803_2073_1409.jpg" alt="Image" width="57%" /></div>


<div style="text-align: center;">K Club Membership</div>


<div style="text-align: center;">National Alumni Association Chapter Revitalization</div>


<div style="text-align: center;"><img src="imgs/img_in_chart_box_542_1668_1072_2137.jpg" alt="Image" width="20%" /></div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'></td><td colspan="2">First Quarter</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>FY 2012</td><td style='text-align: center; word-wrap: break-word;'>FY 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total Alumni Chapters</td><td style='text-align: center; word-wrap: break-word;'>24</td><td style='text-align: center; word-wrap: break-word;'>24</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>New / Revitalized Alumni Chapters</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>0</td></tr></table>

<div style="text-align: center;">Alumni Relations Office Communications</div>


<div style="text-align: center;"><img src="imgs/img_in_chart_box_491_2347_2067_2936.jpg" alt="Image" width="61%" /></div>


===== PAGE 12 =====
<div style="text-align: center;">Agenda Item Background</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>To:</td><td style='text-align: center; word-wrap: break-word;'>Board of Regents
External Relations and Development Committee</td><td style='text-align: center; word-wrap: break-word;'>Date:
July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>From:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Subject:</td><td style='text-align: center; word-wrap: break-word;'>Auxiliary Enterprise &amp; Capital Planning Reports</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Reason for Consideration:</td><td style='text-align: center; word-wrap: break-word;'>Informational</td><td style='text-align: center; word-wrap: break-word;'>Enclosures: Yes</td></tr></table>

Background:

## Recommendation: Informational


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Initiator:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Board Action Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Effective Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr></table>

===== PAGE 13 =====
# Kentucky State University Auxiliary Enterprise Report July 2012 - June 2013

As of June 30, 2013, Auxiliary Enterprise has recorded revenues as follows:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Prior Year YTD</td><td style='text-align: center; word-wrap: break-word;'>Current Year YTD</td><td style='text-align: center; word-wrap: break-word;'>Variance</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Food Services</td><td style='text-align: center; word-wrap: break-word;'>3,019,000</td><td style='text-align: center; word-wrap: break-word;'>2,547,000</td><td style='text-align: center; word-wrap: break-word;'>(472,000)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Housing</td><td style='text-align: center; word-wrap: break-word;'>3,302,000</td><td style='text-align: center; word-wrap: break-word;'>2,966,000</td><td style='text-align: center; word-wrap: break-word;'>(336,000)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Bookstore</td><td style='text-align: center; word-wrap: break-word;'>153,000</td><td style='text-align: center; word-wrap: break-word;'>153,000</td><td style='text-align: center; word-wrap: break-word;'>(0)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Facility Usage</td><td style='text-align: center; word-wrap: break-word;'>45,000</td><td style='text-align: center; word-wrap: break-word;'>20,000</td><td style='text-align: center; word-wrap: break-word;'>(25,000)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Laundry</td><td style='text-align: center; word-wrap: break-word;'>41,000</td><td style='text-align: center; word-wrap: break-word;'>50,000</td><td style='text-align: center; word-wrap: break-word;'>(9,000)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Vending</td><td style='text-align: center; word-wrap: break-word;'>1,000</td><td style='text-align: center; word-wrap: break-word;'>2,000</td><td style='text-align: center; word-wrap: break-word;'>(1,000)</td></tr></table>

The Food Services and Housing variances are due to the decrease in student count. Housing occupancy at the end of the academic year was at 71 percent with 727 students compared to 879 students in 2012.

<div style="text-align: center;"><img src="imgs/img_in_chart_box_505_1803_2082_2759.jpg" alt="Image" width="61%" /></div>


===== PAGE 14 =====
<div style="text-align: center;">Capital Planning, Construction and Facility Operations July 27, 2013</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td rowspan="2">ID</td><td rowspan="2">Project Name</td><td rowspan="2">Duration</td><td rowspan="2">Start</td><td rowspan="2">Finish</td><td colspan="3">2012</td><td colspan="4">2013</td><td colspan="5">2014</td><td colspan="3">2015</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Jul</td><td style='text-align: center; word-wrap: break-word;'>Sep</td><td style='text-align: center; word-wrap: break-word;'>Nov</td><td style='text-align: center; word-wrap: break-word;'>Jan</td><td style='text-align: center; word-wrap: break-word;'>Mar</td><td style='text-align: center; word-wrap: break-word;'>May</td><td style='text-align: center; word-wrap: break-word;'>Jul</td><td style='text-align: center; word-wrap: break-word;'>Sept</td><td style='text-align: center; word-wrap: break-word;'>Nov</td><td style='text-align: center; word-wrap: break-word;'>Jan</td><td style='text-align: center; word-wrap: break-word;'>Mar</td><td style='text-align: center; word-wrap: break-word;'>May</td><td style='text-align: center; word-wrap: break-word;'>Jul</td><td style='text-align: center; word-wrap: break-word;'>Sept</td><td style='text-align: center; word-wrap: break-word;'>Nov</td><td style='text-align: center; word-wrap: break-word;'>Jan</td><td style='text-align: center; word-wrap: break-word;'>Mar</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>Russell Court Interior Renovation</td><td style='text-align: center; word-wrap: break-word;'>607 days</td><td style='text-align: center; word-wrap: break-word;'>08/01/13</td><td style='text-align: center; word-wrap: break-word;'>03/31/15</td><td rowspan="14" colspan="16"><img src="imgs/img_in_image_box_1332_846_1859_1508.jpg" alt="Image"" /></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>Alumni Stadium Office Building Roof Replacement 2013</td><td style='text-align: center; word-wrap: break-word;'>100 days</td><td style='text-align: center; word-wrap: break-word;'>07/01/13</td><td style='text-align: center; word-wrap: break-word;'>11/16/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>3</td><td style='text-align: center; word-wrap: break-word;'>Jordan Warehouse Roof Replacement 2013</td><td style='text-align: center; word-wrap: break-word;'>87 days</td><td style='text-align: center; word-wrap: break-word;'>07/01/13</td><td style='text-align: center; word-wrap: break-word;'>10/31/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>4</td><td style='text-align: center; word-wrap: break-word;'>Russell Court Roof Replacement 2013</td><td style='text-align: center; word-wrap: break-word;'>87 days</td><td style='text-align: center; word-wrap: break-word;'>07/01/13</td><td style='text-align: center; word-wrap: break-word;'>10/31/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>5</td><td style='text-align: center; word-wrap: break-word;'>Betty White Additional Parking</td><td style='text-align: center; word-wrap: break-word;'>333 days</td><td style='text-align: center; word-wrap: break-word;'>08/01/12</td><td style='text-align: center; word-wrap: break-word;'>06/30/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>6</td><td style='text-align: center; word-wrap: break-word;'>New Parking Lot by McCullin</td><td style='text-align: center; word-wrap: break-word;'>274 days</td><td style='text-align: center; word-wrap: break-word;'>10/01/12</td><td style='text-align: center; word-wrap: break-word;'>07/01/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>7</td><td style='text-align: center; word-wrap: break-word;'>New Women&#x27;s Softball Field at Jones Field</td><td style='text-align: center; word-wrap: break-word;'>91 days</td><td style='text-align: center; word-wrap: break-word;'>08/01/13</td><td style='text-align: center; word-wrap: break-word;'>10/31/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>8</td><td style='text-align: center; word-wrap: break-word;'>Bradford Hall Little Theater Renovation to Large Seminar Classroom</td><td style='text-align: center; word-wrap: break-word;'>91 days</td><td style='text-align: center; word-wrap: break-word;'>07/01/13</td><td style='text-align: center; word-wrap: break-word;'>09/30/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>9</td><td style='text-align: center; word-wrap: break-word;'>Cheaney Memorial Plaza</td><td style='text-align: center; word-wrap: break-word;'>183 days</td><td style='text-align: center; word-wrap: break-word;'>08/01/13</td><td style='text-align: center; word-wrap: break-word;'>01/31/14</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>10</td><td style='text-align: center; word-wrap: break-word;'>Pedestrian Bridge over US 60</td><td style='text-align: center; word-wrap: break-word;'>364 days</td><td style='text-align: center; word-wrap: break-word;'>04/01/13</td><td style='text-align: center; word-wrap: break-word;'>03/31/14</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>11</td><td style='text-align: center; word-wrap: break-word;'>Feasibility of Constructing a Centralized Mail Hub in Student Center Basement</td><td style='text-align: center; word-wrap: break-word;'>136 days</td><td style='text-align: center; word-wrap: break-word;'>04/01/13</td><td style='text-align: center; word-wrap: break-word;'>08/15/14</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>12</td><td style='text-align: center; word-wrap: break-word;'>Refurbish Exum Gym Basketball Court</td><td style='text-align: center; word-wrap: break-word;'>40 days</td><td style='text-align: center; word-wrap: break-word;'>03/07/13</td><td style='text-align: center; word-wrap: break-word;'>04/16/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>13</td><td style='text-align: center; word-wrap: break-word;'>Hillcrest Kitchen Renovation</td><td style='text-align: center; word-wrap: break-word;'>83 days</td><td style='text-align: center; word-wrap: break-word;'>05/01/13</td><td style='text-align: center; word-wrap: break-word;'>07/23/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>14</td><td style='text-align: center; word-wrap: break-word;'>Student Support Services Offices</td><td style='text-align: center; word-wrap: break-word;'>60 days</td><td style='text-align: center; word-wrap: break-word;'>07/01/13</td><td style='text-align: center; word-wrap: break-word;'>08/30/13</td><td style='text-align: center; word-wrap: break-word;'></td></tr></table>

<div style="text-align: center;">Projects</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>In Progress</td><td style='text-align: center; word-wrap: break-word;'>27</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>On Hold</td><td style='text-align: center; word-wrap: break-word;'>6</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total</td><td style='text-align: center; word-wrap: break-word;'>33</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Completed since July 1, 2012</td><td style='text-align: center; word-wrap: break-word;'>19</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Canceled</td><td style='text-align: center; word-wrap: break-word;'>2</td></tr></table>

===== PAGE 15 =====
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Facility Services

===== PAGE 16 =====
<div style="text-align: center;">Agenda Item Background</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>To:</td><td style='text-align: center; word-wrap: break-word;'>Board of Regents
External Relations and Development Committee</td><td style='text-align: center; word-wrap: break-word;'>Date:
July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>From:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Subject:</td><td style='text-align: center; word-wrap: break-word;'>Communications Report</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Reason for Consideration:</td><td style='text-align: center; word-wrap: break-word;'>Informational</td><td style='text-align: center; word-wrap: break-word;'>Enclosures: Yes</td></tr></table>

Background:

## Recommendation:

<div style="text-align: center;">Informational</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Initiator:</td><td style='text-align: center; word-wrap: break-word;'>Mr. Hinfred McDuffie, Executive Vice President for Administration</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Board Action Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Effective Date:</td><td style='text-align: center; word-wrap: break-word;'>July 26, 2013</td></tr></table>

===== PAGE 17 =====
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===== PAGE 18 =====
## MARKETING AND PUBLICATIONS STRATEGIC / MARKET IMPACT 2012 - 2013


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Advertising / Marketing Mode</td><td style='text-align: center; word-wrap: break-word;'>MARKET</td><td style='text-align: center; word-wrap: break-word;'>TIME PERIOD</td><td style='text-align: center; word-wrap: break-word;'>MARKET IMPACT</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Billboards (4)</td><td style='text-align: center; word-wrap: break-word;'>Frankfort – various locations in city</td><td style='text-align: center; word-wrap: break-word;'>Annual</td><td style='text-align: center; word-wrap: break-word;'>12,834,332 Impressions</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>I-64 near Frankfort Exit 58</td><td style='text-align: center; word-wrap: break-word;'>Annual</td><td style='text-align: center; word-wrap: break-word;'>12,096,000 Impressions</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>TV Commercials</td><td style='text-align: center; word-wrap: break-word;'>Frankfort</td><td style='text-align: center; word-wrap: break-word;'>6 Months</td><td style='text-align: center; word-wrap: break-word;'>94 percent reach*</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Airport Displays</td><td style='text-align: center; word-wrap: break-word;'>Louisville International Airport</td><td style='text-align: center; word-wrap: break-word;'>Annual</td><td style='text-align: center; word-wrap: break-word;'>3.4 million Passengers</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Blue Grass Airport (Lexington)</td><td style='text-align: center; word-wrap: break-word;'>Annual</td><td style='text-align: center; word-wrap: break-word;'>414,721 Passengers</td></tr></table>*Reach means the percentage of population who saw the commercial.

## PUBLICATIONS

(Artwork and printed materials)

Development/Alumni Printed Materials – Materials produced for 27 campaigns / events

- Printed materials produced for university events – 100

Communication pieces – 36

○ President's Report to the Board – 4

○ Good News Newsletter for CPE – 5

o Hoofbeats - 4

○ Onward & Upward - 1

o From The President - 5

Program/Departmental Newsletters & Brochures – 17

- Marketing and advertisement pieces produced – 61

- Designs for general university operations – 31

- Business cards produced – 82

## ELECTRONIC COMMUNICATIONS

Electronic message board postings – 162 messages: 126 KSU messages / 36 community messages

Press Releases – 66