[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 70.08, "t": 686.4, "r": 403.92, "b": 574.08 }, "text": "Kentucky State\nUniversity", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 73.68, "t": 561.6, "r": 282.24, "b": 538.08 }, "text": "Board of Regents Meeting", "reading_order": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 123.84, "t": 505.2, "r": 420.24, "b": 445.68 }, "text": "External Relations and Development Committee", "reading_order": 2, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 210.48, "t": 375.6, "r": 337.44, "b": 356.64 }, "text": "October 25, 2013", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 129.84, "t": 340.56, "r": 418.32, "b": 320.88 }, "text": "Regent Chuck Whitehead, Chairperson", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 185.76, "t": 321.12, "r": 363.12, "b": 304.08 }, "text": "Regent Phyllis Williams", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 185.76, "t": 304.08, "r": 362.88, "b": 284.4 }, "text": "Regent Elgie McFayden", "reading_order": 6 }, { "page": 1, "type": "TEXT", "location": { "l": 175.44, "t": 270, "r": 374.16, "b": 250.08 }, "text": "Mr. Hinfred McDuffie, Staff", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 225.6, "t": 170.88, "r": 322.8, "b": 157.44 }, "text": "8:30 am to 9:00 am", "reading_order": 8 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 181.68, "t": 745.68, "r": 421.92, "b": 635.04 }, "text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nExternal Relations and Development Committee\nOctober 25, 2013\n8:30 am to 9:00 am\nBoard Room – Academic Services Building\nFrankfort, Kentucky", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 249.84, "t": 623.52, "r": 353.28, "b": 608.4 }, "text": "MEETING INDEX", "reading_order": 1, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 64.56, "t": 593.76, "r": 542.4, "b": 278.4 }, "text": "Section Page\nD1 Agenda 3\nD2 Action Item: External Relations and Development Committee Meeting Minutes (July 26, 2013) 4\nD3 Executive Summary Report 7\nD4 Executive Contributions Report 9\nD5 Auxiliary Enterprises Report 12\nCapital Planning, Construction and Facility Operations Report\nD6 Communications Report 15", "reading_order": 2 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 193.2, "t": 745.92, "r": 434.88, "b": 635.76 }, "text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nExternal Relations and Development Committee\nOctober 25, 2013\n8:30 am to 9:00 am\nBoard Room – Academic Services Building\nFrankfort, Kentucky", "reading_order": 0, "level": 1 }, { "page": 3, "type": "TITLE", "location": { "l": 286.32, "t": 622.56, "r": 342.24, "b": 608.4 }, "text": "AGENDA", "reading_order": 1, "level": 2 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 65.28, "t": 593.04, "r": 178.08, "b": 577.92 }, "text": "Call to Order", "marker": "1.", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 66.24, "t": 539.28, "r": 154.08, "b": 523.68 }, "text": "Roll Call", "marker": "II.", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 66.48, "t": 484.32, "r": 205.92, "b": 469.44 }, "text": "Opening Remarks", "marker": "III.", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 66.48, "t": 429.84, "r": 235.44, "b": 400.8 }, "text": "Approval of Minutes\nJuly 26, 2013 Meeting", "marker": "IV.", "list_id": "L1", "level": 0, "reading_order": 5 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 66, "t": 375.84, "r": 305.28, "b": 366.15999999999997 }, "text": "Executive Summary Report", "marker": "V.", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 3, "type": "TEXT", "location": { "l": 66, "t": 366.15999999999997, "r": 305.28, "b": 346.8 }, "text": "- Endowment Management Report\nMr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development", "reading_order": 7 }, { "page": 3, "type": "TEXT", "location": { "l": 65.76, "t": 321.6, "r": 181.92, "b": 306.48 }, "text": "VI. Adjournment", "reading_order": 8 }, { "page": 3, "type": "TEXT", "location": { "l": 369.36, "t": 591.36, "r": 516.96, "b": 563.04 }, "text": "Regent Charles Whitehead, Chairperson", "reading_order": 9 }, { "page": 3, "type": "TEXT", "location": { "l": 370.08, "t": 536.64, "r": 577.44, "b": 495.36 }, "text": "Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development", "reading_order": 10 }, { "page": 3, "type": "TEXT", "location": { "l": 369.6, "t": 482.4, "r": 516.72, "b": 455.04 }, "text": "Regent Charles Whitehead, Chairperson", "reading_order": 11 }, { "page": 3, "type": "TEXT", "location": { "l": 369.6, "t": 428.16, "r": 517.2, "b": 400.56 }, "text": "Regent Charles Whitehead, Chairperson", "reading_order": 12 }, { "page": 3, "type": "TEXT", "location": { "l": 368.64, "t": 373.68, "r": 577.92, "b": 332.88 }, "text": "Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development", "reading_order": 13 } ] }, { "page": 4, "items": [ { "page": 4, "type": "TEXT", "location": { "l": 535.68, "t": 743.04, "r": 551.52, "b": 731.76 }, "text": "D2", "reading_order": 0 }, { "page": 4, "type": "TEXT", "location": { "l": 231.84, "t": 719.04, "r": 377.28, "b": 703.44 }, "text": "Agenda Item Background", "reading_order": 1 }, { "page": 4, "type": "TABLE", "location": { "l": 52.32, "t": 694.56, "r": 516.96, "b": 530.64 }, "text": "
To:Board of Regents\nExternal Relations and DevelopmentDate:\nOctober 25, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Committee Meeting Minutes (July 26, 2013)
Reason for Consideration:ApprovalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:October 25, 2013
Effective Date:October 25, 2013
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Mr. Hinfred McDuffie, Executive Vice President for Administration, called roll:", "reading_order": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 67.68, "t": 528.96, "r": 245.76, "b": 487.2 }, "text": "Regent David Guarnieri, absent\nRegent Charles Whitehead, present\nRegent Phyllis Williams, present", "reading_order": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 67.44, "t": 475.44, "r": 400.08, "b": 460.32 }, "text": "Two of the three regents were present. A quorum was established.", "reading_order": 4 }, { "page": 5, "type": "TITLE", "location": { "l": 68.4, "t": 448.32, "r": 109.44, "b": 436.32 }, "text": "Action:", "reading_order": 5, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 67.92, "t": 434.4, "r": 534.48, "b": 405.12 }, "text": "Regent Whitehead asked the committee to approve the minutes of the April 26, 2013, External Relations and Development Committee minutes. The minutes were approved.", "reading_order": 6 }, { "page": 5, "type": "TITLE", "location": { "l": 67.68, "t": 380.4, "r": 148.56, "b": 367.68 }, "text": "Presentations:", "reading_order": 7, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 67.44, "t": 366.24, "r": 552.72, "b": 338.16 }, "text": "Mr. McDuffie introduced the Division of Administration, External Relations and Development staff for area reports as follows:", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 84, "t": 325.2, "r": 559.44, "b": 269.52 }, "text": "The Communications report was presented by Ms. Felicia Lewis, Assistant Vice President for Communications and Publications. Regent LaVaughn Henry asked, going forward, that the Communications Report contain trend data of newspaper and television coverage from quarter to quarter.", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 84.24, "t": 243.12, "r": 552.72, "b": 215.04 }, "text": "The Auxiliary Enterprises report was presented by Mr. Harold Hayes, Executive Director of Auxiliary Enterprises.", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 101.04, "t": 202.08, "r": 562.8, "b": 132 }, "text": "Regent Whitehead asked about projections for Fall 2013 housing occupancy and whether or not there are any mandatory requirements for students to live in campus housing. Mr. Hayes responded that Fall 2013 occupancy was at 80 percent to date, based on applications and deposits received up to that point. He said further that all freshmen and sophomore students are required to live on campus unless they qualify for exception based on university policy.", "reading_order": 11 }, { "page": 5, "type": "TEXT", "location": { "l": 101.04, "t": 120.96, "r": 545.76, "b": 79.68 }, "text": "Regent Henry asked for a report of the number of students enrolled at the university who are required to live in university housing versus the number of actual occupancy in future reports.", "reading_order": 12 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TEXT", "location": { "l": 89.04, "t": 731.04, "r": 549.12, "b": 661.68 }, "text": "Regent Karen Bearden asked whether or not Auxiliary Enterprises surveys students who live in university housing. Mr. McDuffie responded that it is the practice of the Office of Residence Life to survey students two times per year. He said that survey data has been positive overall and that the main concerns of students are related to noise levels and dissatisfaction in room type.", "reading_order": 0 }, { "page": 6, "type": "TEXT", "location": { "l": 71.52, "t": 649.68, "r": 532.32, "b": 606.48 }, "text": "The Capital Planning, Construction and Facility Operations report was presented by Mr. McDuffie in the absence of Mr. Jack McNear, Associate Vice President for Capital Planning, Construction and Facility Operations.", "reading_order": 1 }, { "page": 6, "type": "TEXT", "location": { "l": 88.08, "t": 595.44, "r": 548.16, "b": 538.56 }, "text": "Regent Whitehead asked about the completion of additional parking lots and whether this will significantly impact the parking problem on campus. Mr. McDuffie responded that the McCullin Hall parking lot was completed during the previous academic year. The two newest parking lots will be used for the first time during Fall 2013.", "reading_order": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 88.32, "t": 527.76, "r": 526.8, "b": 484.8 }, "text": "Regent Bearden asked about parking lot security. Mr. McDuffie responded that security cameras have existed for all parking areas and that services have been contracted to add cameras to the additional parking areas.", "reading_order": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 70.8, "t": 459.36, "r": 521.28, "b": 429.6 }, "text": "The Alumni Relations and Development reports were presented by Mr. William Wilson, Associate Vice President for Development and Major Gifts.", "reading_order": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 87.84, "t": 418.08, "r": 532.8, "b": 376.08 }, "text": "Regent Whitehead expressed an interest in seeing trend data for the percentage of alumni who give to the university and the percentage of alumni with membership in the National Alumni Association by graduation decade.", "reading_order": 5 }, { "page": 6, "type": "TEXT", "location": { "l": 53.04, "t": 350.88, "r": 545.52, "b": 321.36 }, "text": "The Endowment Summary report was presented by Mr. John Shasky and Mr. James Fereday of Fifth Third Bank.", "reading_order": 6 }, { "page": 6, "type": "TEXT", "location": { "l": 52.8, "t": 310.8, "r": 364.32, "b": 294.48 }, "text": "The meeting was adjourned at 9:57 a.m. by Regent Whitehead.", "reading_order": 7 }, { "page": 6, "type": "TEXT", "location": { "l": 58.32, "t": 284.16, "r": 145.44, "b": 266.64 }, "text": "Submitted by:", "reading_order": 8 }, { "page": 6, "type": "TEXT", "location": { "l": 281.28, "t": 283.44, "r": 369.12, "b": 264.72 }, "text": "Approved by:", "reading_order": 9 }, { "page": 6, "type": "TEXT", "location": { "l": 57.12, "t": 214.32, "r": 249.84, "b": 161.28 }, "text": "Mr. Hinfred McDuffie, Executive Vice President\nExternal Relations and Development for Administration\nRegent Charles Whitehead, Chairperson\nExternal Relations and Development Committee", "reading_order": 10 }, { "page": 6, "type": "TEXT", "location": { "l": 280.32, "t": 213.84, "r": 458.16, "b": 160.32 }, "text": "Regent Charles Whitehead,\nChairperson\nExternal Relations and Development\nCommittee", "reading_order": 11 }, { "page": 6, "type": "TEXT", "location": { "l": 59.04, "t": 113.52, "r": 122.16, "b": 100.08 }, "text": "___", "reading_order": 12 }, { "page": 6, "type": "TEXT", "location": { "l": 138.96, "t": 114.48, "r": 290.88, "b": 98.88 }, "text": "Approved with no corrections", "reading_order": 13 }, { "page": 6, "type": "TEXT", "location": { "l": 59.28, "t": 89.28, "r": 282, "b": 72.48 }, "text": "_____ Approved with corrections", "reading_order": 14 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TEXT", "location": { "l": 546.24, "t": 729.36, "r": 561.84, "b": 718.32 }, "text": "D3", "reading_order": 0 }, { "page": 7, "type": "TEXT", "location": { "l": 242.88, "t": 704.16, "r": 387.6, "b": 689.52 }, "text": "Agenda Item Background", "reading_order": 1 }, { "page": 7, "type": "TABLE", "location": { "l": 62.64, "t": 679.44, "r": 528.72, "b": 531.84 }, "text": "
To:Board of Regents\nExternal Relations and DevelopmentDate:\nOctober 25, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Executive Summary Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:October 25, 2013
Effective Date:October 25, 2013
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The amount received for Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University is $4,918,700.", "reading_order": 2 }, { "page": 8, "type": "TEXT", "location": { "l": 52.56, "t": 463.92, "r": 540.96, "b": 355.2 }, "text": "The Office of Alumni Relations processed the following memberships for the first quarter of the fiscal year: 619 annual/associate, 288 complimentary to new graduates, 311 life and 45 subscribing life for a total of 1,263 KSU National Alumni Association financial members. The K-Club has 45 members. There were mass mailings to alumni for the following purposes: Permanent Alumni Scholarship Fund solicitation (613 packages), Homecoming (8,628), K-Club (1,264), Classes in Reunion (1,278) and miscellaneous mailings (5,157). A total of 8,516 electronic communications have been sent. 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The university also was covered in 35 television news stories reaching a Nielsen audience of 802,745 for a total ad equivalency of $9,479 or total publicity value of $28,437. There were 24 messages posted on KSU's electronic message board and 32 press releases sent to the media.", "reading_order": 6 } ] }, { "page": 9, "items": [ { "page": 9, "type": "TEXT", "location": { "l": 545.52, "t": 742.08, "r": 561.36, "b": 731.76 }, "text": "D4", "reading_order": 0 }, { "page": 9, "type": "TEXT", "location": { "l": 242.16, "t": 717.6, "r": 386.4, "b": 702.24 }, "text": "Agenda Item Background", "reading_order": 1 }, { "page": 9, "type": "TABLE", "location": { "l": 62.64, "t": 691.92, "r": 528, "b": 530.4 }, "text": "
To:Board of Regents\nExternal Relations and DevelopmentDate:\nOctober 25, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Executive Contributions Report\nAlumni Relations Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:October 25, 2013
Effective Date:October 25, 2013
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Constituency TypeTotal Dollars Raised July 1, 2012 - September 30, 2012Total Dollars Raised July 1, 2013 September 30, 2013Total Participation July 1, 2012 - September 30, 2012Total Participation July 1, 2013 September 30, 2013Percentage of Alumni Giving
Alumni$8,810.38$12,812.50231561.76%
Corporations$5,600.00$7,062.5034
Employees$1,341.68$2,527.12614
Foundations$551,000.00$14,903.4637
Organizations$3,320.00$3,600.0055
University Friends$9,709.00$3,688.001313
TOTAL$579,781.06$44,593.5853199
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Constituency TypeTotal Dollars RaisedTotal Participation
July 1, 2010 - September 30, 2013July 1, 2010- September 30, 2013
Alumni$504,570.781163
Corporations$2,596,990.50490
Employees$160,269.59389
Foundations$922,884.16114
Organizations$605,326.84331
University Friends$128,657.59321
Total:$4,918,699.462808
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To:Board of Regents\nExternal Relations and DevelopmentDate:\nOctober 25, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Auxiliary Enterprises Report & Capital Planning, Construction and Facility Operations Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:October 25, 2013
Effective Date:October 25, 2013
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Prior Year YTDCurrent Year YTDVariance
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Housing1,564,0001,719,000155,000
Bookstore25,00038,00013,000
Facility Usage7,0005,000(2,000)
Laundry7,0008,0001,000
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To:Board of Regents\nExternal Relations and DevelopmentDate:\nOctober 25, 2013
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Communications Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:October 25, 2013
Effective Date:October 25, 2013
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QuarterTotal # StoriesPositiveNegativeNeutral
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Fourth Quarter Fiscal Year 2012 - 2013875%0%25%
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Advertising / Marketing ModeMARKETTIME PERIODMARKET IMPACT
Billboards (4)Frankfort – various locations in cityAnnual12,834,332 Impressions
I-64 near Frankfort Exit 58Annual12,096,000 Impressions
Airport DisplaysLouisville International AirportAnnual3.4 million Passengers
Blue Grass Airport (Lexington)Annual414,721 Passengers
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