[ { "page": 1, "items": [ { "page": 1, "type": "FIGURE", "location": { "l": -3.36, "t": 793.2, "r": 795.36, "b": 178.8 }, "text": "", "reading_order": 0 }, { "page": 1, "type": "TITLE", "location": { "l": 70.08, "t": 683.28, "r": 403.2, "b": 547.92 }, "text": "Kentucky State\nUniversity\nBoard of Regents Meeting", "reading_order": 1, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 74.16, "t": 558, "r": 283.2, "b": 535.44 }, "text": "Board of Regents Meeting", "reading_order": 2, "level": 4 }, { "page": 1, "type": "TITLE", "location": { "l": 205.92, "t": 501.36, "r": 338.4, "b": 430.08 }, "text": "Audit Committee", "reading_order": 3, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 211.92, "t": 372.48, "r": 338.64, "b": 353.52 }, "text": "October 25, 2013", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 142.56, "t": 318, "r": 408, "b": 297.36 }, "text": "Regent Mindy Barfield, Chairperson", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 189.6, "t": 290.16, "r": 360.96, "b": 270.48 }, "text": "Regent Karen Bearden", "reading_order": 6 }, { "page": 1, "type": "TEXT", "location": { "l": 187.68, "t": 263.76, "r": 363.6, "b": 243.12 }, "text": "Regent David Guarnieri", "reading_order": 7 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 208.32, "t": 755.52, "r": 443.28, "b": 642.24 }, "text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nAudit Committee\nOctober 25, 2013\n11:00 am to 11:30 am\nrd Room – Academic Services Building", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 280.56, "t": 617.76, "r": 339.12, "b": 601.44 }, "text": "AGENDA", "reading_order": 1, "level": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 66.72, "t": 569.52, "r": 561.6, "b": 539.88 }, "text": "Call to Order Regent Mindy Barfield, Chairperson", "marker": "I.", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 66.72, "t": 539.88, "r": 561.6, "b": 510.24 }, "text": "Roll Call Sonia Sanders,", "marker": "II.", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 66.72, "t": 510.24, "r": 561.6, "b": 480.6 }, "text": "Opening Remarks Regent Mindy Barfield", "marker": "III.", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 66.72, "t": 480.6, "r": 561.6, "b": 450.96 }, "text": "Approval of Minutes Regent Mindy Barfield", "marker": "IV.", "list_id": "L1", "level": 0, "reading_order": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 67.68, "t": 424.56, "r": 156.96, "b": 405.84 }, "text": "Report", "marker": "V.", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 67.92, "t": 398.4, "r": 179.76, "b": 381.36 }, "text": "Discussion", "marker": "VI.", "list_id": "L1", "level": 0, "reading_order": 7 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 346.56, "t": 422.16, "r": 514.32, "b": 404.4 }, "text": "Mark Ferm, Internal Auditor", "list_id": "L1", "level": 0, "reading_order": 8 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 66.72, "t": 348, "r": 197.04, "b": 330 }, "text": "Adjournment", "marker": "VII.", "list_id": "L1", "level": 0, "reading_order": 9 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 229.68, "t": 724.08, "r": 390, "b": 707.52 }, "text": "Agenda Item Background", "reading_order": 0, "level": 5 }, { "page": 3, "type": "TABLE", "location": { "l": 64.32, "t": 671.76, "r": 530.4, "b": 480.96 }, "text": "
To:Board of Regents\nAudit CommitteeDate:\nOctober 25, 2013
From:Regent Mindy Barfield, Chairperson\nAudit Committee
Subject:July 26, 2013 Committee Minutes
Reason for Consideration:ApprovalEnclosures: Yes
", "rows": [ { "row_index": 0, "location": [ 64.32, 624.06, 530.4, 671.76 ], "cells": [ { "location": [ 64.32, 624.06, 219.68, 671.76 ], "text": "To:", "html_text": "To:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 219.68, 624.06, 375.04, 671.76 ], "text": "Board of Regents\nAudit Committee", "html_text": "Board of Regents\nAudit Committee", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 375.04, 624.06, 530.4, 671.76 ], "text": "Date:\nOctober 25, 2013", "html_text": "Date:\nOctober 25, 2013", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 64.32, 576.36, 530.4, 624.06 ], "cells": [ { "location": [ 64.32, 576.36, 219.68, 624.06 ], "text": "From:", "html_text": "From:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 219.68, 576.36, 375.04, 624.06 ], "text": "Regent Mindy Barfield, Chairperson\nAudit Committee", "html_text": "Regent Mindy Barfield, Chairperson\nAudit Committee", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 375.04, 576.36, 530.4, 624.06 ], "text": "", "html_text": "", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 64.32, 528.66, 530.4, 576.36 ], "cells": [ { "location": [ 64.32, 528.66, 219.68, 576.36 ], "text": "Subject:", "html_text": "Subject:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 219.68, 528.66, 375.04, 576.36 ], "text": "July 26, 2013 Committee Minutes", "html_text": "July 26, 2013 Committee Minutes", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 375.04, 528.66, 530.4, 576.36 ], "text": "", "html_text": "", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 64.32, 480.96, 530.4, 528.66 ], "cells": [ { "location": [ 64.32, 480.96, 219.68, 528.66 ], "text": "Reason for Consideration:", "html_text": "Reason for Consideration:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 219.68, 480.96, 375.04, 528.66 ], "text": "Approval", "html_text": "Approval", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 375.04, 480.96, 530.4, 528.66 ], "text": "Enclosures: Yes", "html_text": "Enclosures: Yes", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 4, "n_cols": 3, "ref": "#/tables/0", "reading_order": 1 }, { "page": 3, "type": "TITLE", "location": { "l": 68.64, "t": 481.2, "r": 151.44, "b": 465.36 }, "text": "Background:", "reading_order": 2, "level": 5 }, { "page": 3, "type": "TEXT", "location": { "l": 67.68, "t": 454.56, "r": 549.6, "b": 425.76 }, "text": "The minutes of the Audit Committee meeting for July 26, 2013, require approval in order to become an official part of the committee records.", "reading_order": 3 }, { "page": 3, "type": "TITLE", "location": { "l": 67.44, "t": 297.36, "r": 184.8, "b": 282 }, "text": "Recommendation:", "reading_order": 4, "level": 5 }, { "page": 3, "type": "TEXT", "location": { "l": 66.96, "t": 271.2, "r": 514.32, "b": 254.64 }, "text": "It is recommended that the Audit Committee approve the minutes of the July 26, 2013 meeting.", "reading_order": 5 }, { "page": 3, "type": "TEXT", "location": { "l": 277.44, "t": 245.04, "r": 338.64, "b": 228.72 }, "text": "Approval", "reading_order": 6 }, { "page": 3, "type": "TABLE", "location": { "l": 62.16, "t": 220.56, "r": 525.6, "b": 132 }, "text": "
Initiator:Regent Mindy Barfield
Board Action Date:October 25, 2013
Effective Date:October 25, 2013
", "rows": [ { "row_index": 0, "location": [ 62.16, 191.04, 525.6, 220.56 ], "cells": [ { "location": [ 62.16, 191.04, 293.88, 220.56 ], "text": "Initiator:", "html_text": "Initiator:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 293.88, 191.04, 525.6, 220.56 ], "text": "Regent Mindy Barfield", "html_text": "Regent Mindy Barfield", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" }, { "row_index": 1, "location": [ 62.16, 161.52, 525.6, 191.04 ], "cells": [ { "location": [ 62.16, 161.52, 293.88, 191.04 ], "text": "Board Action Date:", "html_text": "Board Action Date:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 293.88, 161.52, 525.6, 191.04 ], "text": "October 25, 2013", "html_text": "October 25, 2013", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" }, { "row_index": 2, "location": [ 62.16, 132, 525.6, 161.52 ], "cells": [ { "location": [ 62.16, 132, 293.88, 161.52 ], "text": "Effective Date:", "html_text": "Effective Date:", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 293.88, 132, 525.6, 161.52 ], "text": "October 25, 2013", "html_text": "October 25, 2013", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" } ], "n_rows": 3, "n_cols": 2, "ref": "#/tables/1", "reading_order": 7 } ] }, { "page": 4, "items": [ { "page": 4, "type": "TITLE", "location": { "l": 68.16, "t": 668.64, "r": 142.56, "b": 654.24 }, "text": "Call to Order", "reading_order": 0, "level": 5 }, { "page": 4, "type": "TITLE", "location": { "l": 176.16, "t": 755.28, "r": 441.36, "b": 691.44 }, "text": "Audit Committee\nJuly 26, 2013\n12:00 Noon\nBoard Room – Academic Services Building", "reading_order": 1, "level": 1 }, { "page": 4, "type": "TITLE", "location": { "l": 281.28, "t": 682.32, "r": 337.68, "b": 667.2 }, "text": "MINUTES", "reading_order": 2, "level": 1 }, { "page": 4, "type": "TEXT", "location": { "l": 100.8, "t": 641.76, "r": 550.08, "b": 613.92 }, "text": "Regent Barfield called the meeting of the Kentucky State University Board of Regents Audit Committee to order at 12:15 pm on July 26, 2013", "reading_order": 3 }, { "page": 4, "type": "TITLE", "location": { "l": 68.64, "t": 614.64, "r": 119.04, "b": 600.72 }, "text": "Roll Call", "reading_order": 4, "level": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 102.72, "t": 585.84, "r": 237.36, "b": 521.28 }, "text": "Regent Barfield-Yes\nRegent-Bearden-Yes\nRegent-Reddy-Yes\nRegent-Williams-Yes\nQuorum Established: Yes", "reading_order": 5 }, { "page": 4, "type": "TITLE", "location": { "l": 68.4, "t": 509.04, "r": 182.64, "b": 494.4 }, "text": "Approval of Minutes", "reading_order": 6, "level": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 67.44, "t": 482.4, "r": 516.72, "b": 442.8 }, "text": "October 26, 2012 – moved to accept by Regent Bearden, seconded by Regent Williams-passed January 25, 2013 – moved to accept by Regent Reddy, seconded by Regent Williams – passed April 26, 2013 – moved to accept by Regent Bearden, seconded by Regent Williams - passed", "reading_order": 7 }, { "page": 4, "type": "TITLE", "location": { "l": 68.16, "t": 432.72, "r": 170.64, "b": 417.84 }, "text": "Opening Remarks", "reading_order": 8, "level": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 101.52, "t": 405.84, "r": 539.04, "b": 377.52 }, "text": "Regent Barfield welcomed the Audit committee and Mark Ferm, Internal Auditor from Tronconi Segarra & Associates.", "reading_order": 9 }, { "page": 4, "type": "TEXT", "location": { "l": 101.52, "t": 366, "r": 546, "b": 297.36 }, "text": "DISCUSSION: Mr. Ferm presented areas of discussion for the 2012-2013 audit which will be completed by the end of July 2013. Regent Reddy and Regent Barfield requested information regarding disaster recovery and financial aid. Mr. Ferm presented the 2013-2014 audit plan. Dr. Sias and Regent Barfield thanked Mr. Ferm for his work with KSU and the audit.", "reading_order": 10 }, { "page": 4, "type": "TITLE", "location": { "l": 67.2, "t": 287.04, "r": 178.56, "b": 270.96 }, "text": "VII. Adjournment", "reading_order": 11, "level": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 102.24, "t": 259.92, "r": 145.92, "b": 245.28 }, "text": "Action:\nMotion to adjourn by Regent Williams and seconded by Regent Bearden\nMeeting was adjourned at 12:28 p.m.", "reading_order": 12 }, { "page": 4, "type": "TEXT", "location": { "l": 156.24, "t": 259.68, "r": 541.68, "b": 231.36 }, "text": "Motion to adjourn by Regent Williams and seconded by Regent Bearden. Meeting was adjourned at 12:28 p.m.", "reading_order": 13 }, { "page": 4, "type": "TEXT", "location": { "l": 310.32, "t": 219.12, "r": 459.36, "b": 203.76 }, "text": "Submitted and Approved by:", "reading_order": 14 }, { "page": 4, "type": "TEXT", "location": { "l": 68.16, "t": 126.72, "r": 256.56, "b": 111.6 }, "text": "Approved with no corrections\nBoard of Regents", "reading_order": 15 }, { "page": 4, "type": "TEXT", "location": { "l": 68.4, "t": 112.56, "r": 240.48, "b": 98.16 }, "text": "___ Approved with corrections", "reading_order": 16 }, { "page": 4, "type": "TEXT", "location": { "l": 311.04, "t": 179.04, "r": 462.96, "b": 164.4 }, "text": "Regent Mindy Barfield, Chair", "reading_order": 17 }, { "page": 4, "type": "TEXT", "location": { "l": 311.52, "t": 164.88, "r": 442.08, "b": 151.44 }, "text": "Internal Audit Committee", "reading_order": 18 }, { "page": 4, "type": "TEXT", "location": { "l": 311.28, "t": 151.68, "r": 404.88, "b": 138.24 }, "text": "Board of Regents", "reading_order": 19 } ] } ]