===== PAGE 1 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS 2012-2013 Student Affairs Committee October 26, 2012 Regent Phyllis Williams, Chair Regent Edwin Conner Regent Laura Douglas Regent Syamala Reddy Regent Joseph Franklin Dr. Lorenzo L. Esters, Staff ===== PAGE 2 ===== ## Kentucky State University Board of Regents ## October 26, 2012 ## STUDENT AFFAIRS COMMITTEE MEETING INDEX Agenda.....3 C1 Approval of Minutes, July 27, 2012.....4 C2 Executive Summary.....7 ===== PAGE 3 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Student Affairs Committee Board of Regents 10:30 a.m. October 26, 2012 Board Room – Academic Services Building Frankfort, Kentucky ## AGENDA 1. Call to Order II. Roll Call Regent Phyllis Williams Chairperson III. Opening Remarks Mrs. Fulvia G. Longstreet, Recorder IV. Approval of Minutes V. Executive Summary Report Regent Phyllis Williams, Chair Regent Phyllis Williams, Chair VI. Discussion Dr. Lorenzo L. Esters, Vice President Student Success & Enrollment Management VII. Adjournment ===== PAGE 4 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents Student Affairs Committee	Date: October 26, 2012
From: Dr. Lorenzo L. Esters Vice President for Student Success And Enrollment Management
Subject: Student Affairs Committee Meeting Minutes July 27, 2012
Reason for Consideration: Approval	Enclosures: Yes

## Background: The minutes of the Student Affairs Committee meeting of July 27, 2012, require approval in order to become an official part of the committee records. Recommendation: That the Student Affairs Committee approve the minutes of the July 27, 2012, meeting.

Initiator:	Dr. Lorenzo L. Esters Vice President for Student Success and Enrollment Management
Board Action Date:	October 26, 2012
Effective Date:	October 26, 2012

===== PAGE 5 ===== KENTUCKY STATE UNIVERSITY Regular Student Affairs Committee Meeting Board of Regents Student Affairs Committee 10:30 a.m. July 27, 2012 Board Room, Academic Service Building Frankfort, Kentucky ## MINUTES Regent Phyllis Williams, Chairperson called the meeting of the Kentucky State University Board of Regents Student Affairs Committee to order at 10:42 a.m. on July 27, 2012. Regent Williams asked Mrs. Fulvia Longstreet, Recorder to call the roll: Regent Phyllis Williams, present Regent Syamala Reddy, present Dr. Rubye Jones, absent Regent Laura Douglas, present Regent Edwin Conner, present Regent Joseph Franklin, present The minutes of the April 27, 2012 meeting was approved. Action: No action. Correction: No corrections. Informational: Ms. Vernell Bennett reported (for Dr. Jones) on activities from the following student affairs and enrollment management areas: • The Office of Student Life for Holistic Development and Programming. • Student Government Association • The Office of Student Health Services. • Career Counseling and Placement. • University Police • Testing/The Center for Professional Career Preparation (CPCP) • Financial Aid • New Student Orientation President Sias commented that there is no longer a requirement for student health care insurance. Regent Williams moved that the meeting be adjourned at 11:00 a.m. ===== PAGE 6 ===== Submitted by: Dr. Lorenzo L. Esters Vice President for Student Affairs And Enrollment Management Kentucky State University Approved by: ___ Approved with no corrections Regent Phyllis Williams, Chair Student Affairs Committee Board of Regents Kentucky State University ___ Approved with corrections ===== PAGE 7 ===== ## KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents Student Affairs Committee	Date: October 26, 2012
From: Dr. Lorenzo L. Esters Vice President for Student Affairs And Enrollment Management
Subject: Student Success and Enrollment Management Executive Summary
Reason for Consideration: Informational	Enclosures: Yes

## Background: The Student Success and Enrollment Management's Executive Summary is presented on pages 8-10. The report covers the period July 1, 2012 through October 5, 2012. Recommendation:

Initiator:	Dr. Lorenzo L. Esters Vice President for Student Success and Enrollment Management
Board Action Date:	October 26, 2012
Effective Date:	October 26, 2012

===== PAGE 8 ===== # Kentucky State University Division of Student Success and Enrollment Management # Report to the Board of Regents October 2012 EXECUTIVE SUMMARY The title for the Division of Student Affairs and Enrollment Management has been changed to the Division of Student Success and Enrollment Management (SSEM). This change represents the University's effort to promote excellence in learning experiences and outcomes and to foster intellectual and personal development of all learners for life and careers in a global society. Dr. Lorenzo L. Esters has been appointed Vice President for the new area, effective August 6, 2012. Since his appointment, the focus has been on three primary areas: 1. Assessing current strengths, weaknesses, opportunities and threats for the new area; 2. Developing short-term strategies to shore up enrollment; and 3. Realigning organizational structures and enhancing processes to more effectively support student success Assessing Strengths, Weaknesses, Opportunities and Threats The Division has released a Request for Proposals (RFP). The purpose of the RFP is to identify a qualified firm to assist in the development of a comprehensive marketing, recruitment, and retention plan to guide enrollment management efforts and provide ongoing consulting to assist with implementing the plan. As a result of this RFP, the division will: - Perform an internal and external environmental analysis and forecast future enrollment trends; • Recognize and articulate current institutional position and direction; - Effect business process improvements (i.e., customer focused policies and processes); • Outline objectives and desired outcomes and strategies to achieve them; • Assign responsibility for strategies to specific individuals; - Set forth an evaluation mechanism to measure progress and redirect efforts, it necessary; - Provide a complete retention assessment determining whether financial aid or other factors were involved in students' decisions to return the following fall: and - Develop an annual plan for linking enrollment goals to financial aid strategies. ===== PAGE 9 ===== ## Development of short-term strategies to shore up enrollment The University's overall enrollment has decreased from a total of 2,746 in Fall 2011 to 2,524 in Fall 2012 representing an 8.08% decrease in overall enrollment. Other Fall 2012 enrollment highlights include:

	Fall 2011	Fall 2012*	Percent Change
First-Time, UG Degree Seeking
Freshman	558	362	-35%
Retention Rates (fall to next fall)	47.7%	NA
First-Time, Full-Time Bachelor or Equiv. Degree Seeking Freshman	431	328
Retention Rates (fall to next fall)	49.0%	NA
First-time Transfer Students	115	165	43.50%
Total Enrollment	2,746	2,524	-8.08%
UG	2490	2296	-7.80%
Grad	256	228	-10.90%
Graduation Rates	2011**	2012***
4 Year
5 Year
6 Year
	21.3%

* Fall 2012 data is preliminary

The Division is engaged in several short-term efforts to enhance enrollment numbers for Fall 2013 to include: Assessing recruitment/marketing—there are two internal recruitment campaigns underway to increase the number of academically prepared students who enroll at KSU including a Departmental Recruitment Campaign titled “Best of the Best” and an alumni recruitment campaign titled, “Each One Recruit One.” The focus of both is to target academically prepared students in the Kentucky Region for enrollment at KSU in Fall 2013. - More effectively partnering with community colleges—the Division is working with several KCTCS to host recruitment fairs on their campuses and to bring students to KSU for campus visits. A special Community ===== PAGE 10 ===== College Transfer Conference is being scheduled for Spring 2013 and will bring a minimum of 200 community college transfer students to the University campus. - Focusing on Hispanic Recruitment—the Division is working to target programs specifically to generate interest among the Hispanic population given the increasing demographics of Hispanics in the Commonwealth. Several programs have been scheduled to inform these communities about KSU and to generate interest in attending the University. ## Realignment of organizational structures and enhancement of processes to more effectively support student success Current and ongoing realignments are scheduled for the area based on the results of assessments of processes and the findings from the firm hired as a result of the RFP. Initial realignments have included dividing the Division into three programmatic areas and adding one additional Assistant Vice President. The three areas include: 1. Assistant Vice President for Enrollment Services: This area will include primary responsibility for the recruitment of students 2. Assistant Vice President for Student Engagement and Leadership Development: This area will focus on the effective engagement of students outside of the classroom through living/learning communities, campus activities and leadership development. 3. Assistant Vice President for Retention Management and Advising Services: This new area will include a specific focus on academic advising, tutorial services and academic support services. All three areas are expected to be filled by early November 2012. ===== PAGE 11 ===== ### Enrollment Snapshot Fall 2012 Kentucky State University Frankfort, KY 40601 Dr. Mary Evans Sias - President

		Grand Total	Full-Time			Part-Time
		Grand Total	Total	Men	Women	Total	Men	Women
Undergraduate	Degree Seeking
	Freshman	789	740	356	384	49	23	26
	Sophomore	435	362	151	211	73	29	44
	Junior	397	335	137	198	62	13	49
	Senior	463	332	122	210	131	43	88
	Degree Seeking Total	2,084	1,769	766	1,003	315	108	207
	Non Degree Seeking
	UG Non Degree	80	12	2	10	68	24	44
	High School	132	0	0	0	132	43	89
	Non Degree Seeking Total	212	12	2	10	200	67	133
	Undergraduate Total	2,296	1,781	768	1,013	515	175	340

Graduate	Degree Seeking
	Master's	219	110	46	64	109	47	62
	Non Degree Seeking
	GR Non Degree	9	1	1	0	8	6	2
	Graduate Total	228	111	47	64	117	53	64

University Total

FTE Enrollment

Undergraduate Graduate

☑ Full-Time ☐ Part-Time

	FTE
Level	Total	Men	Women
Undergraduate	1,952	826	1,126
Graduate	150	65	85
Total	2,102	891	1,211

Average Credit Hours
Total	Full-Time	Part-Time
12.2	14.3	5.3
7.4	9.6	5.3
11.7	13.9	5.3

Residency
In-State	Out-of-State	International
1,292	960	44
176	52	0
1,468	1,012	44

Average Age
Total	Full-Time	Part-Time
23	22	28
33	31	35
24	23	29

===== PAGE 12 =====

		Grand Total	Full-Time			Part-Time
		Grand Total	Total	Men	Women	Total	Men	Women
Undergraduate	Degree Seeking
	Nonresident Alien	9	8	6	2	1	1	0
	Black, Non Hispanic	1,196	1,072	465	607	124	55	69
	American Indian/Alaskan Native	0	0	0	0	0	0	0
	Asian	6	6	2	4	0	0	0
	Hispanic	17	14	3	11	3	1	2
	White, Non Hispanic	377	249	107	142	128	29	99
	Unknown	455	401	176	225	54	20	34
	Two or More Races	20	15	6	9	5	2	3
	Hawaiian or Pacific Islander	4	4	1	3	0	0	0
	Degree Seeking Total	2,084	1,769	766	1,003	315	108	207
	Non Degree Seeking
	Nonresident Alien	36	2	0	2	34	14	20
	Black, Non Hispanic	14	2	1	1	12	2	10
	American Indian/Alaskan Native	0	0	0	0	0	0	0
	Asian	7	5	0	5	2	1	1
	Hispanic	3	0	0	0	3	0	3
	White, Non Hispanic	135	2	2	0	133	42	91
	Unknown	15	1	0	1	14	7	7
	Two or More Races	2	1	0	1	1	0	1
	Hawaiian or Pacific Islander	0	0	0	0	0	0	0
	Non Degree Seeking Total	212	13	3	10	199	66	133
	Undergraduate Total	2,296	1,782	769	1,013	514	174	340

Graduate	Degree Seeking
	Nonresident Alien	8	7	2	5	1	0	1
	Black, Non Hispanic	118	69	25	44	49	23	26
	American Indian/Alaskan Native	0	0	0	0	0	0	0
	Asian	4	4	0	4	0	0	0
	Hispanic	6	3	2	1	3	1	2
	White, Non Hispanic	72	22	15	7	50	19	31
	Unknown	7	4	1	3	3	2	1
	Two or More Races	1	0	0	0	1	1	0
	Hawaiian or Pacific Islander	3	1	1	0	2	1	1
	Degree Seeking Total	219	110	46	64	109	47	62
	Non Degree Seeking
	Nonresident Alien	2	0	0	0	2	0	2
	Black, Non Hispanic	2	0	0	0	2	1	1
	American Indian/Alaskan Native	0	0	0	0	0	0	0
	Asian	5	0	0	0	5	0	5
	Hispanic	1	1	1	0	0	0	0
	White, Non Hispanic	9	7	6	1	2	2	0
	Unknown	1	0	0	0	1	0	1
	Two or More Races	1	0	0	0	1	0	1
	Hawaiian or Pacific Islander	0	0	0	0	0	0	0
	Degree Seeking Total	21	8	7	1	13	3	10
	Graduate Total	240	118	53	65	122	50	72

Black, Non Hispanic White, Non Hispanic Unknown Other

Other Black, Non Hispanic White, Non Hispanic Unknown Other