Audit Area: Tuition and Fee Compliance
Audit RecommendationThe Bursar Office should work with Information Technology to facilitate the process of recording students' book store charges to their accounts in the Banner system. A review should be performed to ensure that the proper amount of bookstore charges were applied to students' accounts.
Management's ResponseManagement concurred with and planned to implement the audit recommendation noted.
Current StatusNo action taken yet. (Auditor's Note: The corrective action was not scheduled to be implemented until the beginning of the Fall 2016 semester.)
Implementation DateThe corrective action will be implemented on 8/1/16.
Indicator of Implementation / ProgressBeginning Fall 2016, the University will provide full and part time undergraduate students with a book scholarship. The scholarship will be offset with a book fee. Internal Audit will perform testing to determine whether or not the scholarship and fee are applied appropriately.
Audit IssueThere was one instance in which the tuition charged to the student was not in agreement with the applicable Tuition and Fee Schedule for the semester. The student was charged the undergraduate non-resident rate for tuition although Admissions has the student listed as a resident of Kentucky.
Audit RecommendationThe Office of Admissions should ensure the student's residency is accurately reflected in the Banner system based on the source document used to capture resident status (e.g., application). Periodic monitoring by management could be performed to verify information from random student's applications are accurately reflected in the Banner system.
Management's ResponseManagement concurred with and planned to implement the audit recommendation noted.
Current StatusIn process.
Implementation DateThe corrective action was to be implemented on 3/7/16
Indicator of Implementation / ProgressA sample of five student file folders was tested to verify the necessary documentation is included to verify residency. All of the student file folders were located and contained the required documentation to verify residency. The students were charged the correct tuition rate based on their residency status.
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