Audit Area: Cash Management
Management's ResponseManagement concurred with and planned to implement the audit recommendation noted.
Current StatusIn process.
Implementation DateThe corrective action was to be implemented on 1/25/16.
Indicator of Implementation / ProgressA sample of six Cashier Check-Out forms was tested to verify accuracy, completeness and to ensure they were performed in the presence of two individuals. All of the forms were calculated correctly and agreed to the system generated detail reports. However, there were four instances in which the daily reconciliations of cashiering activity were not performed in the presence of two individuals as evidenced by way of the reviewer's signature and date of the review.
Audit IssueCashiers have the ability to view and adjust system receipt information and activity reports from the Banner system prior to and during their daily checkout process without supervisor review. This allows the cashier to be aware of revenue receipt balances prior to closing their register. This increases the risk that funds could be diverted for personal use without detection.
Audit RecommendationAppropriate personnel should determine whether the Banner system has security features to prohibit cashier access to receipt information / activity reports. If so, these controls should be activated. In the absence of these security features, compensating controls (e.g., unannounced cash counts by supervisor) could be performed to help ensure the accuracy of revenue receipts.
Management's ResponseManagement concurred with and planned to implement the audit recommendation noted.
Current StatusIn process.
Implementation DateThe corrective action was to be implemented on 4/1/16.
Indicator of Implementation / ProgressThe Bursar Office is currently working to fill vacant positions by the beginning of Fall 2016 semester. Once Bursar Office staff has been replenished, they will explore the feasibility of prohibiting cashier access to receipt information / activity reports in the Banner system.
Audit Area: Tuition and Fee Compliance
Audit IssueThere were instances where bookstore charges applied to the students' accounts in Banner did not agree to the bookstore charges reported in the Blackboard system. The Banner system included the bookstore charge as part of the student's bill while the Blackboard system did not have any record of the
[12]