Travel
Kentucky State University personnel often need to travel for official business. This may include out of town trips that require overnight stays, such as attendance at a professional conference. There are also times in which personnel provide their own transportation and are reimbursed for mileage costs. In order to mitigate some of the risk associated with travel, there are detailed policies and procedures for the activity.
| Self-Assessment | ||||
| Standard | Yes | No | N/A | |
|---|---|---|---|---|
| 1 | Are department personnel that travel required to be familiar with Kentucky State University’s travel policies and procedures? | |||
| 2 | Do department personnel review all travel documents for compliance with policies and procedures prior to submitting them for processing? | |||
| 3 | Are all out of town trips pre-approved? | |||
| 4 | Is the use of the most economical transportation documented and verified? | |||
| 5 | Are all early payment discounts (e.g., early registration) taken? | |||
| 6 | Are per diems based on Kentucky State University’s policy rate, and are the calculations verified? | |||
| 7 | Are all expenses properly documented, including receipts for transactions exceeding the applicable threshold? | |||
| 8 | Are travel advances paid only to Kentucky State University employees providing meals to students, with each employee submitting their own requests and documentation? | |||
| 9 | Do mileage reimbursement requests for personal vehicle usage contain beginning and ending odometer readings as well as the purpose of each segment? | |||
| 10 | If travel service (e.g., AAA, Mapquest) mileage is used for reimbursement (rather than actual), is it properly documented? | |||
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