Telephones and Communication Devices
Description
Telephones, cellular telephones, and other communication devices are essential business tools for Kentucky State University. There are inherent risks with these including the potential misuse for personal reasons. It is important that risks are recognized and appropriately addressed.
Self-Assessment
| Self-Assessment | ||||
| Standard | Yes | No | N/A | |
|---|---|---|---|---|
| 1 | Are there documented policies and procedures for telephone and other communication devices activities? | |||
| 2 | Has the business purpose for each communication device (e.g., cellular telephone) been justified and documented? | |||
| 3 | Has the business purpose for each service feature (e.g., text messages, data plans) been justified and documented for each communication device? | |||
| 4 | Is there a routine process, to include review and justification by the responsible users, for charges such as monthly service, text message, and data plans? | |||
| 5 | Are users required to make reimbursements for personal charges incurred in compliance with Kentucky State University policy? | |||
| 6 | Are user reimbursements properly documented and deposited in the appropriate Banner account? | |||
| 7 | Is an internal telephone assignment listing maintained and periodically reconciled to the monthly bills? | |||
| 8 | Are all communications services (e.g., telephones, cellular phones) coordinated through Information Technology? | |||
| 9 | Is there an inventory listing of communication devices, including type and assigned user? | |||
| 10 | Has the responsibility of maintaining the inventory listing of communication devices, including periodic physical verifications, been assigned to one individual? | |||
[33]