Commitment to sound governance is critical for any entity to be successful.

Documented policies and procedures should exist for all critical areas of operations. This should include authorized activity, workflow, responsibilities, documentation requirements and step-by-step instructions for processing activity. This helps ensure personnel understand expectations and promotes consistency in activities.

Levels of responsibilities should be clearly defined for personnel.

All personnel should be properly trained in the performance of their duties. Performance assessments help identify areas where additional training would be beneficial. In addition, changes in Kentucky State University policies and procedures (e.g., Personnel) should be communicated to all applicable departmental personnel and training provided as needed.

➢ Segregation of key duties is essential. In times where complete segregation is not possible, compensating measures need to be implemented. This includes routine monitoring and oversight as well as spot checks of activity.

Personnel should understand the behavior expectations of all Kentucky State University employees. These expectations are detailed in Ethical Principles and Code of Conduct.

Conflicts of interest can undermine the public trust in the institution. Therefore, it is essential that all potential conflicts are identified and properly addressed.

Responsibility for performing reconciliations of activities should be assigned to one person.

Reconciliation should include verification of activity reports to source documents. This helps ensure completeness, accuracy, and reliability of reports.

Verifying compliance with applicable guidelines and regulations can be incorporated into routine reconciliation activities.

Monitoring and oversight of activities is a critical duty of senior level management. This provides assurance that activity is performed as intended, and helps identify opportunities to enhance efficiency and effectiveness.

Departmental activities should be aligned with Kentucky State University's overall Strategic Plan. The activities should contribute to achievement of goals and objectives.

Sound performance measures should be used for all critical activities.

Personnel should understand that compliance with laws and regulations is mandatory.