Procurement, Continued

When to use a purchase order

Purchase orders must be used for the following types of purchases:

• contracts (see Contract Policy),
• construction, repairs and maintenance (see Renovations to Facilities Policy),
• furniture, fixtures or equipment (including software) ≥ 2,000,

Note: Any changes to purchase orders must be processed through Purchasing Department (see below).

When not to use a purchase order

Purchase orders may not be used for:

• contributions to civic or non-profit causes (see below for guidelines),
• entertainment expenses,
• independent contractors (i.e., 1099 vendors),
• interest charges,
• moving expenses,
• personal expenses,
• salary expenses, payroll advances, personal loans,
• traffic citations or other fines for University or personal vehicles (these are personal expenses),
• University parking permits (these are personal expenses).

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Revised Date: April 30, 2010

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