Procurement, Continued
When to use a purchase order
Purchase orders must be used for the following types of purchases:
contracts (see Contract Policy),
construction, repairs and maintenance (see Renovations to Facilities Policy),
furniture, fixtures or equipment (including software) ≥ 2,000,
Note: Any changes to purchase orders must be processed through Purchasing Department (see below).
When not to use a purchase order
Purchase orders may not be used for:
contributions to civic or non-profit causes (see below for guidelines),
entertainment expenses,
independent contractors (i.e., 1099 vendors),
interest charges,
moving expenses,
personal expenses,
salary expenses, payroll advances, personal loans,
traffic citations or other fines for University or personal vehicles (these are personal expenses),
University parking permits (these are personal expenses).
Continued on next page
Revised Date: April 30, 2010
61