| Program | Type of Accreditation | Accrediting Agency | Due Date of Accreditation | Progress Towards Completion | Status |
| | | | | |
| School of Education | | | | | |
| Elementary Education (P-5) | Reaffirmation | National: Council for the Accreditation of Educator Preparation (CAEP); formerly NCATE) and State: Education Professional Standards Board (EPSB) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Heath Education (P-5) | Reaffirmation | Education Processional Standards Board (EPSB) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Interdisciplinary Early Childhood Education (Birth-P) | Reaffirmation | Council for the Accreditation of Educator Preparation. (CAEP) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Music Education (P-12) | Reaffirmation | Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Biology Education (8-12) | Reaffirmation | Council for the Accreditation of Educator Preparation. (CAEP) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Secondary English Education (8-12) | Reaffirmation | Council for the Accreditation of Educator Preparation. (CAEP) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Mathematics Education (8-12) | Reaffirmation | Council for the Accreditation of Educator Preparation. (CAEP) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Social Studies Education (8-12) | Reaffirmation | Council for the Accreditation of Educator Preparation. (CAEP) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| Special Education (Master-Level) (P-12) | Reaffirmation | Council for the Accreditation of Educator Preparation. (CAEP) | 2020 | Self-Study Committee to be drafted Nov 3, 2015 | Accredited -Waiting for Reaffirmation |
| | APPENDIX A | | | 18 |
===== PAGE 57 =====
| Program | Type of Accreditation | Accrediting Agency | Due Date of Accreditation | Progress Towards Completion | Status |
| School of Nursing | | | | | |
| Nursing ADN to BSN | Reaccreditation | Accreditation Commission for Education in Nursing (ACEN) and Kentucky Board of Nursing (KBN) | Teach Out (2019) | Self-Study Committee to be drafted Nov 1,2015 | April 20, 2015, the Kentucky Board of Nursing placed the Associate Degree program on Monitoring status. (Monitoring 2015 NCLEX Pass rate) |
| Nursing RN to BSN | Reaccreditation | Accreditation Commission for Education in Nursing (ACEN) and Kentucky Board of Nursing (KBN) | 2019 | Self-Study Committee to be drafted Nov 1,2015 | Accredited by ACEN |
| Nursing BSN | Initial Accreditation | Accreditation Commission for Education in Nursing (ACEN) and Kentucky Board of Nursing (KBN) | 2016 | Fall 2014 BOR Approved BSN. Spring 2015 Application Submitted to KBN Request date for Site Visit June 1, 2015. No contact to SACS or ACEN. | Organizing Response to KBN to Site Visit by Nov 1, 2015. Formal Communication to SACS and ACEN between Nov 1-3, 2015 |
| Nursing DNP | SACSCOC Substantive Change | Accreditation Commission for Education in Nursing (ACEN) and Kentucky Board of Nursing (KBN) | 2016 | Substantive Change Visit September to October 2015. Follow Up Report due 2016 | After Follow Up Report- Await June results of decision by SACSCOC |
| | | | | |
| School of PUA/CJE/SOW | | | | | |
| Social Work | Reaccreditation | Council of Social Work Education CSWE | 6/1/2020 | Self-Study Committee to be drafted Nov 1st | Accredited- Waiting for Re-accreditation |
| Masters of Public Administration | Reaccreditation | Network of Schools of Public Policy, Affairs, & Administration | 2018 | Self-Study Committee to be drafted Nov 1st. Routine Report filed October, 2015 | Accredited- Waiting for Re-accreditation |
| Public Administration | Reaccreditation | Public Policy, Affairs, & Administration (NASPAA) | 2017/2018 | Self-Study Committee to be drafted Nov 1st | Accredited- Waiting for Re-accreditation |
| | | | | 19 |
===== PAGE 58 =====
| Program | Type of Accreditation | Accrediting Agency | Due Date of Accreditation | Progress Towards Completion | Status |
| Division of Fine Arts | | | | | |
| School of Division Fine Arts/Baccalaureate Degree Programs in Music
Bachelor of Arts
Bachelor of Music
Bachelor of Music Education | Reaffirmation | National Association of Schools of Music (NASM) | 5/1/2020 | Self-Study Committee to be drafted by November 1st. | Accredited- Waiting for Reaffirmation |
| | | | Draft to the University administration for review and comments. October 21, 2016 - November 15, 2016 | Committee to be drafted Nov 1, 2015 |
| | | | Implement administrative revisions Forward copies of the Self-Study to evaluators and to the NASM National Office. November 15, 2016 - December 15, 2016 | |
| | | | National Office copies include the Application for Membership form. | |
| | | | Make final arrangements for the on-site visit, including presentation of student work, schedules for team visit, and appointments. November 15, 2016-January 15, 2017 | |
| | | | Complete and Submit the NASM HEADS Audit Report January 28, 2016 | |
| | | | | |
| School of Business | | | | | |
| KSU/School of Nursing/Bachelor of Arts In Business Administration | Retain Accreditation | Accreditation Council For Business Schools and Programs | 2020 | 2014 School formally requested removal of Notes and Conditions attached to reaffirmation from the 2010 Reaffirmation visit. Commission voted to remove and to ADD Notes and Conditions July 27, 2015. SOB submitted Follow Up Report to ALL Open Notes and Conditions to the Commission on September 15th | Notes and Conditions remain open and current status is Waiting to for Commission Response on ALL Notes and Conditions. This status affects both Baccalaureate and Masters degrees. |
| Masters of Business Administration | Retain Accreditation | | 2020 | | |
| | | | | |
| | | | | 20 |
===== PAGE 59 =====
# Kentucky State University
# Board of Regents Meeting Student Affairs Committee
October 22, 2015
Regent Ekumene Lysonge, Chairperson
Regent David Guarnieri
Regent Hettie Oldham
Regent Elaine Farris
Regent Diamond Gordon
Ms. Francene Gilmer,
Interim Vice President for Student Affairs, Staff
===== PAGE 60 =====
# KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee Report October 22, 2015 Cooperative Extension Building Conference Room Frankfort, Kentucky
## Meeting Index
PAGE
1. October 22, 2015 Agenda 2
2. April 23, 2015 Committee Meeting Minutes 3
3. April 23, 2015 Minutes Addendum 6
4. Executive Summary 7
5. Analyses of Fall 2015 Enrollment 8
6. Fall 2016 Application Update 9
7. Fall 2016 Recruitment Plan 10
8. Status of Student Handbook Update 10
9. 2015 Fall Semester Zero Tolerance Policy Update 10
10. One-Stop-Shop Update 11
11. 2015-2016 Student Life Activities Calendar 13
===== PAGE 61 =====
# KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee Report October 22, 2015 Cooperative Extension Building Conference Room Frankfort, Kentucky
## AGENDA
| I. | CALL TO ORDER | Regent Ekumene Lysonge, Chairperson |
| II. | ROLL CALL | Ms. Francene Gilmer, Interim Vice President for Student Affairs |
| III. | OPENING REMARKS | Regent Lysonge |
| IV. | APPROVAL OF APRIL 23, 2015 MINUTES | Regent Lysonge |
| V. | EXECUTIVE SUMMARY REPORT | Ms. Gilmer |
| A. ENROLLMENT | Ms. Gilmer |
| B. ANALYSES OF FALL 2015 ENROLLMENT | Ms. Gilmer |
| C. FALL 2016 APPLICATION UPDATE | Ms. Gilmer |
| D. FALL 2016 RECRUITMENT PLAN | Ms. Gilmer |
| E. STATUS OF STUDENT HANDBOOK | Ms. Gilmer |
| F. ZERO TOLERANCE POLICY UPDATE | Ms. Gilmer |
| G. ONE-STOP-SHOP REDESIGN | Ms. Gilmer |
| H. 2015-16 STUDENT ACTIVITIES CALENDAR | Ms. Gilmer |
VI. ADJOURNMENT
Regent Lysonge
===== PAGE 62 =====
KENTUCKY STATE UNIVERSITY
Regular Meeting of the Board of Regents
Student Affairs Committee
April 23, 2015
3:00 p.m. to 4:30 p.m.
Julian M. Carroll Academic Services Building, Board Room
Frankfort, Kentucky
MINUTES
*****
Regent Ekumene Lysonge, Committee Chairperson, called the Student Affairs Committee meeting of the Kentucky State University Board of Regents to order at 3:00 p.m. on April 23, 2015. Regent Lysonge asked the secretary to call roll:
Travis Haskins
Breana L. Smith
Ekumene Lysonge
Present
Present
Present
David Guarnieri
Elaine Farris
Present Present
A quorum was declared.
### I. Approval of Minutes
Minutes of the January 22, 2015, meeting were approved. Motion was made by Regent Haskins and seconded by Regent Farris.
### II. Vice President's Report
Dr. Vernell Bennett identified the priorities of the unit as: reclaiming the students; recruitment and retention; customer service; holistic programming; student, faculty and staff engagement; streamlining the admissions process; reformatting the Open House; integrating student input into programming; developing learning communities in the residence halls, and the in-in-state recruitment initiative, the Thorobred Express.
Dr. Bennett discussed the importance of reclaiming the students. She identified accountability and engagement as being paramount. Dr. Bennett reported that faculty, staff, and administration have been very helpful with the recruitment effort. She stated that the Thorobred Express has played an important role in the collaborative recruiting effort with at least two faculty from every major attending each stop. Dr. Bennett reported that students were highly engaged during convocations and volunteered to participate in all of the programs. She reported that convocation attendance has increased tremendously. Attendance during the convocation series ranged between 300-500.
===== PAGE 63 =====
Strategies for increasing fall enrollment include:
• Contacting admitted students who have not submitted Intent to Enroll forms and those whose applications are incomplete
- Making the Intent to Enroll forms accessible on line to insure timely submission and processing
- Cross training other units on Admissions processes
Regent Farris asked how many first year student applications, both incomplete and accepted, there were Dr. Bennett reported that of the 1,568 students accepted, 511 were from Kentucky. Regent Farris also asked how we document if a student decides not to attend? Dr. Bennett answered stating that calls are made until an answer is received from the student.
Regent Lysonge questioned the drop date for housing deposit. Ms. McDonald responded by saying there is no deadline. First come, first served. Discussion ensued.
More effective recruitment must be done in Kentucky and the efforts must be focused in Kentucky. The Thorobred Express was designed for this purpose. The Thorobred Express will have stops in Hopkinsville and Louisville. Other stops will be scheduled at a later date. Dr. Bennett has reached out to high school counselors and teachers to participate in the focus group, Operation Perception Correction. As per Dr. Downing, the faculty will follow up with letters, calls, and e-mails which seems to be very effective.
It was reported that the class of 2015 cohort is as follows:
4,339 applications of which 1,021 are from Kentucky.
- 1,563 admitted of which 353 are from Kentucky.
• 79 GPA's above 4.0 with the highest being a 4.9.
• The two highest ACT composites are 34 (2) and 35 (1). Two are from Kentucky.
- Seven of the 79 students with a GPA above 4.0 are from Kentucky. Six have submitted Intent to Enroll forms.
- 1,334 students admitted have a GPA above a 3.0. (281 are from Kentucky)
• Applicants represent 42 states and Germany.
100% of the goals that were set for the Spring Open House were accomplished. The goals identified included:
• Attendees will complete evaluation forms on site
• A KSU pre-college initiative participant will be featured
• Attendees who have submitted Intent to Enroll forms will be recognized.
- A minimum of 300 students will register to attend the Spring Open House.
Twenty-five percent of senior prospective students attending will submit an application for admission for the fall semester.
- Seventy-five percent of attendees will rate their experience as “satisfied” or “very satisfied.”
===== PAGE 64 =====
The “I Am KSU and You Can Be Too” dvd was presented.
Regent Bearden questioned the Career Counseling and Placement Director, Mr. Ron Banks, regarding the process of job placement and internships. Mr. Banks informed the committee about the process. It was requested that the University track data after graduation to make sure students are placed in positions in their major field. Seventy-one vendors participated in the Career Fair. Discussion ensued.
### III. Adjournment
The meeting was adjourned at 4:12 pm.
Approved by:
Dr. Vernell Bennett,
Vice President for Student Affairs
Regent Ekumene Lysonge,
Chairperson
Student Affairs Committee
___ Approved with no corrections
Approved with corrections
===== PAGE 65 =====
# ADDENDUM
KENTUCKY STATE UNIVERSITY
Regular Meeting of the Board of Regents
Student Affairs Committee
April 23, 2015
3:00 p.m. to 4:30 p.m.
Julian M. Carroll Academic Services Building, Board Room
Frankfort, Kentucky
The following information to the April 23, 2015, minutes of the Student Affairs Committee is offered to correct information included in the official record.
## Official Minutes:
It was reported that the class of 2019 cohort is as follows:
4,339 applications of which 1,021 are from Kentucky.
- 1,563 admitted of which 353 are from Kentucky.
• 79 GPA's above 4.0 with the highest being a 4.9.
• The two highest ACT composites are 34 (2) and 35 (1). Two are from Kentucky.
- Seven of the 79 students with a GPA above 4.0 are from Kentucky. Six have submitted Intent to Enroll forms.
- 1,334 students admitted have a GPA above a 3.0. (281 are from Kentucky)
• Applicants represent 42 states and Germany.
## CORRECTION:
From the Office of Institutional Research report dated September 15, 2015, the class of 2019 cohort is as follows:
--5,483 applications of which 1766 are from Kentucky.
--2095 admitted of which 684 are from Kentucky.
Interim Vice President for Student Affairs has been unable to verify the remaining information, but is currently assessing the demographics of the first year cohort.
- 79 GPA's above 4.0 with the highest being a 4.9.
• The two highest ACT composites are 34 (2) and 35 (1). Two are from Kentucky.
- Seven of the 79 students with a GPA above 4.0 are from Kentucky. Six have submitted Intent to Enroll forms.
- 1,334 students admitted have a GPA above a 3.0. (281 are from Kentucky)
Applicants represent 42 states and Germany.
===== PAGE 66 =====
KENTUCKY STATE UNIVERSITY
Regular Meeting of the Board of Regents
Student Affairs Committee Report
October 22, 2015
Cooperative Extension Building Conference Room
Frankfort, Kentucky
### A. Executive Summary
The Office of Student Affairs has provided information on the topics outlined in the Agenda. As the Interim Vice President for Student Affairs, it is a goal to promote collaborative programming, encourage hands on guidance for student programs and leadership development, and inspire a renewed spirit in staff members to participate in recruiting students to Kentucky State University. During the search for the next Vice President for Student Affairs, efforts will be made to uphold previous commitments to our various stakeholders.
===== PAGE 67 =====
### B. Analysis of Fall 2015 Enrollment
The Office of Institutional Research and Effectiveness provides official data for enrollment statistics. Below is Fall 2015 enrollment data.
| FALL 2015 on October 2, 2015 (IR) | | | | | | | | |
| Term Student Levels | Total Number All Applications (includes both Complete + Incomplete) | Total Number All Incomplete Applications | Number All Complete Applications* | Completion Rate (D/B) | Number Admitted/ Accepted** | Accepted Rate (F/D) | Number with Intent to Enroll | Intent to Enroll Rate (H/F) | Number Registered 201610*** |
| New | | | | | | | | | |
| Fall 2015 - First Time Freshmen Out of State | 3486 | 1671 | 1815 | 52.1% | 1334 | 73.5% | 100 | 7.5% | 70 |
| Fall 2015 - First Time Freshmen KY | 1284 | 600 | 684 | 53.3% | 465 | 68.0% | 134 | 28.8% | 143 |
| Fall 2015 - New Graduate Out of State | 28 | 11 | 17 | 60.7% | 17 | 100.0% | 1 | 5.9% | 15 |
| Fall 2015 - New Graduate KY | 60 | 8 | 52 | 86.7% | 50 | 96.2% | 11 | 22.0% | 43 |
| Fall 2015 - Transfers Out of State | 204 | 140 | 64 | 31.4% | 60 | 93.8% | 15 | 25.0% | 22 |
| Fall 2015 - Transfers KY | 424 | 234 | 190 | 44.8% | 171 | 90.0% | 77 | 45.0% | 88 |
| Fall 2015 - Total New | 5486 | 2664 | 2822 | 51.4% | 2097 | 74.3% | 338 | 16.1% | 381 |
| FALL 2015 on October 2, 2015 (IR) | | | | | | | | |
| Term Student Levels | Total Number All Applications (includes both Complete + Incomplete) | Total Number All Incomplete Applications | Number All Complete Applications* | Completion Rate (D/B) | Number Admitted/ Accepted* | Accepted Rate (F/D) | Number with Intent to Enroll | Intent to Enroll Rate (H/F) | Number Registered 201610*** |
| Et Cetera | | | | | | | | | |
| Fall 2015 - High School Student KY | 140 | 1 | 139 | 99.3% | 139 | 100.0% | -- | -- | 134 |
| Fall 2015 - International + Out of State Resident | 49 | 39 | 10 | 20.4% | 6 | 60.0% | -- | -- | 1 |
| Fall 2015 - Project Graduate Out-of-State | 1 | 1 | 0 | 0.0% | -- | -- | | -- | -- |
| Fall 2015 - Project Graduate KY | 5 | 2 | 3 | 60.0% | 2 | 66.7% | -- | -- | -- |
| Fall 2015 - Readmit + Out of State Resident | 10 | 2 | 8 | 80.0% | 7 | 87.5% | 4 | 57.1% | 5 |
| Fall 2015 - Readmit KY + Resident | 25 | 7 | 18 | 72.0% | 17 | 94.4% | 3 | 17.6% | 12 |
| Fall 2015 - Special Non-degree Seeking Out of State | 5 | 5 | 0 | 0.0% | -- | -- | -- | -- | -- |
| Fall 2015 - Special Non-degree Seeking KY | 20 | 2 | 18 | 90.0% | 18 | 100.0% | -- | -- | 11 |
| Fall 2015 - Total Et Cetera | 255 | 59 | 196 | 76.9% | 189 | 96.4% | 7 | 3.7% | 163 |
| * "Complete" application are applications with status that are coded as "C" or "D" as appears on SARADAP_APST_CODE. |
* "Complete" application are applications with status that are coded as "C" or "D" as appears on SARADAP_APST_CODE.
** "Admit" students are those who applied and have decisions made as appears on SARAPPD_APDC_CODE, and are coded as "AD," "CI," "GM," "GR," "PB," and "PV." Or on SARADAP_ADMT_CODE and are coded as "03," "20," and "AP."
*** "Registered" students are only those who were currently registered for any course and had not withdrawn as of October 2, 2015.
_015.
===== PAGE 68 =====
### C. Fall 2016 Application Update
The Office of Institutional Research provided the below report for applications received by the Office of Admissions. As of October 8, 2015, 536 applications have been received; 81 applications are complete.
| Term Student Levels | Total Number All Applications (includes both Complete + Incomplete) | Total Number All Incomplete Applications | Total Number All Complete Applications* | Completion Rate (D/B) | Number Admitted/ Accepted** | Accepted Rate (F/D) | Number with Intent to Enroll | Intent to Enroll Rate (H/F) | Number Registered 201610*** |
| New |
| Fall 2016 - First Time Freshmen Out of State | 364 | 312 | 52 | 14.3% | 32 | 61.5% | -- | -- | -- |
| Fall 2016 - First Time Freshmen KY | 145 | 118 | 27 | 18.6% | 18 | 66.7% | -- | -- | -- |
| Fall 2016 - New Graduate Out of State | 2 | 2 | 0 | 0.0% | -- | -- | -- | -- | -- |
| Fall 2016 - New Graduate KY | 1 | 1 | 0 | 0.0% | -- | -- | -- | -- | -- |
| Fall 2016 - Transfers Out of State | 6 | 6 | 0 | 0.0% | -- | -- | -- | -- | -- |
| Fall 2016 - Transfers KY | 15 | 13 | 2 | 13.3% | 2 | 100.0% | -- | -- | -- |
| Fall 2016 - Total New | 533 | 452 | 81 | 15.2% | 52 | 64.2% | 0 | 0.0% | -- |
| December 1, 2015- World Aid Day |
| December 2, 2015- Delta Korean Exchange Dinner |
| December 3, 2015- AKA Financial Seminar |
| December 4, 2015- KSU Birthday Ugly Sweater Party |
| December 5, 2015- AKA Winter Wonderland |
| December 8, 2015- Diversity Holiday Initiative |
| December 9, 2015- Delta Sigma Theta Study Table |
| December 11, 2015- SGA Christmas Destination |
December 16, 2015- KSU Relaxation Station centers on Student Life's mission to provide a holistic approach to alleviating stress for students by offering various forms of relaxation during final and mid-term exams. Massages, meditation, yoga and more relaxation techniques are offered! Student Life seeks to provide students with the resources needed to relax and rejuvenate.
Fall 2015 - Dorm Wars Week Includes KSU Girls Powder Puff League (Residence Hall) is sure to be a big “win” among our competitive-female student population in addressing the need for social and physical activity and healthy living through Student Life. This league will challenge each dormitory to bond through fun, athletic engagement and play regularly scheduled football games. The winning team will receive a trophy. To ensure the success of this initiative, collaborative efforts and commitments have been made on behalf of residence halls to join the Student Life Office in promoting and implementing this event. These events will increase participation of students in growth producing activities.
===== PAGE 79 =====
# 2015-16 Student Life Activities Calendar
# JANUARY 2016
Spring 2016- KSU Diversity Appreciation Week speaks to the mission of The Student Life Office to empower students through cultural experiences and programs. “KSU Diversity Appreciation Week” will recognize and celebrate ethnicities and cultures and highlight contributions of Hispanics, Asians, Africans, Caucasians, Pacific Islanders, Muslims, Christian, Catholic and more while encouraging the KSU family to sample foods during the Taste of Diversity event and participate in games, contests, that embrace worldwide diversity.
This event provides students with an opportunity to experience different cultures and gain a better understanding of international cultural differences. Students will attend Louisville's "Worldfest," an outdoor festival to enjoy and experience different cultures from around the world.
Our goal is for students to be more appreciative of various cultures and be more inclined to embrace diversity. To ensure the success of this initiative, collaborative efforts and commitments have been made on behalf of Admissions and key organizations to join Student Life in promoting and implementing this initiative.
KSU Student of the Year is a contest based upon the contributions of a student to empower the world! The recipient is a student who goes beyond the call of duty to make a difference in the lives of others and is nominated by their peers for this prestigious award. This activity provides positive exposure for outstanding student achievement. Students will be more appreciative of the overall efforts of other students, staff/faculty and advisors as well as be motivated to achieve like recognition.
January 11, 2016- KSU Biggest Loser Contest
January 13, 2016- KSU Hour of Power
January 15, 2016- KSU Dream Birthday Party
January 19, 2016- African American Museum on Wheels
January 20, 2016- KSU Hour of Power
===== PAGE 80 =====
# 2015-16 Student Life Activities Calendar
# JANUARY 2016 (Continued)
January 22, 2016- KSU Chopped is an Office of Student Life event that addresses our mission of teaching skills outside of the classroom. This initiative highlights KSU students demonstrating their culinary skills in a competition to determine who can prepare the best meal in three rounds. Students form four different teams and one team is eliminated in each round. This event is a collaborative effort with the Wesley Foundation. Students will learn how to prepare healthy meals when their time is limited.
January 27, 2016- KSU Hour of Power
January 29, 2015- KSU America's Next Top Model in conjunction with KSU'S
"Profashionals," a student modeling troupe (RAW-Recklessly Alluring Walkers), will provide students an opportunity to express their creative capabilities through fashion. This event will feature vendors and speakers who will address "Making money with your passion." This activity provides students a venue to exhibit their artistic talent and creations. Students will be more fashion conscious and interested in bringing their own artistic creations to life. A survey will be given to collect accurate and reliable data from each student.
===== PAGE 81 =====
# 2015-16 Student Life Activities Calendar
## FEBRUARY 2016
February 2016 - KSU'S HBCU Black History Speech & Debate Bowl. This initiative compliments the mission of the Office of Student Life to provide academic programs that enhance the overall educational experiences of students. This activity provides a platform for other HBCU's to challenge KSU's premier Whitney Young School of Honors Program to speak and debate on a specific topic or theme. In conjunction with the Whitney Young School of Honors Program, KSU will serve as host to three other HBCU's to debate selected theme and topic for the Debate Bowl. Students will leave this event more educated and empowered to make a difference on campus and throughout the world.
February 2016 - VIP KSU & African American Legends. This is a cultural program initiated from the Office of Student Life that educates students and performs live impersonations of the men and women of Kentucky State University and African figures who made significant contributions to our country and world. Staff members will dress up as significant KSU figures, African and African-Americans and share with campus students who the figure is and their contributions to the University, country and world through a mobile presentation. The Office of Student Life student staff will meet and greet in the Student Center during high traffic hours of the day.
February 2, 2016- KSU Black History Makers
## February 3, 2016- KSU Hour of Power
## February 4, 2016- KSU BlaTck History Makers
February 5, 2015- KSU Speed Dating. This event will be the talk of campus as single students market their relationship capabilities and share their wishes for the perfect mate! This is an LGBT friendly event. At KSU, we believe... “Love is LOVE!” This event will promote education about healthy relationships and support of diverse populations. This activity provides students positive exposure for dating opportunities and promote appreciation of all mankind.
===== PAGE 82 =====
# 2015-16 Student Life Activities Calendar
# FEBRUARY 2016 (Continued)
February 8, 2015- KSU Artists Unite Showcase. This activity addresses the mission of the Office of Student Life to complement and enhance the overall educational experience of students through the development and exposure of cultural programs. The Student Center will be the venue for students and art majors to display their talents through a student art exhibit showcasing their views on social issues and topics. Students will also focus on creating art that relates to the legacy, history, and cultural pride connected to Kentucky State University.
February 11, 2016- KSU Black History Program
February 14, 2016- KSU Romantic Movie Night
February 17, 2016- KSU Hour of Power
February 20, 2016- KSU Family Feud
February 22, 2016- KSU Black History Makers
February 21, 2016- Phi Beta Sigma Week
February 23, 2016- I AM KSU Oratorical Contest. This compliments the mission of Student Life to provide academic programs that enhance the overall educational experiences of students by providing a public speaking challenge that uses oral communication skills to empower their peers and explores the duties, responsibilities, rights and privileges of a KSU graduate. By participating with their intellectual and leadership experience, students will leave this event more educated and empowered to make a difference on campus and throughout the world.
February 26, 2016- KSU I Matter Party. This Party supports Student Life's mission to provide social and cultural awareness to students. This Valentine's Day event during Black History Month will allow students to celebrate our historical accomplishments and February birthdays. Students will be more empowered and in touch with current events and laws that impact them on a daily basis. Students will come together for a common goal and "Party with a Purpose."
===== PAGE 83 =====
# 2015-16 Student Life Activities Calendar
## MARCH 2016
March 2016- KSU Faculty/Staff Talent Show This Show is an absolute favorite among students who enjoy being “entertained.” This initiative supports the mission of the Office of Student Life to enhance one’s collegiate journey through social and cultural programs. Celebrity judges will crown the “KSU Faculty/Staff Entertainer” and the winner will receive a gift card and be featured in the school newspaper.
March 1-3, 2016- KSU Women's Conference. In collaboration with the female residence halls and sororities, this Conference enhances our mission and impacts the educational experience through social, cultural and spiritual governance programs in Student Life. Our female students will be more empowered and in touch with current events, laws and other subjects that impact their daily lives. This will be the ultimate female empowerment event of the year to motivate our students and create bonds with seasoned professionals who offer a feminist approach to success.
March 2, 2016- KSU Hour of Power
March 9, 2016- KSU Hour of Power
March 20, 2016- Zeta Phi Beta Week
March 23, 2016- KSU Hour of Power
March 27, 2016- AKA Week
March 30, 2016- KSU Hour of Power
Spring 2016- KSU Advisor of the Year. This contest will acknowledge the outstanding efforts and hard work of an advisor who has gone beyond the call-of-duty to ensure students achieve their individual and collective academic goals at the University. We intend to receive hundreds of nominations over the school year. The winner will receive a trophy and free lunch in the cafeteria. Students to learn how to acknowledge great customer service at KSU. This contest makes students feel a part of building University morale. A survey will be given to collect accurate and reliable data from each student.
===== PAGE 84 =====
APRIL 2016
April 2, 2016- KSU Weekend Codes
April 3, 2016- Delta Week
April 4, 2016- KSU Dance Extravaganza
April 6, 2016- KSU Hour of Power
April 10, 2016- Alpha
April 13, 2016- KSU Hour of Power
April 17 2016- SGA Week
April 19, 2016- KSU Mocktails and Poetry
April 20, 2016- KSU Hour of Power
April 23, 2016- Student Leadership Conference. This Conference embodies Student Life's mission of stimulating an interchange of ideas, attitudes and opinions, and builds self-esteem and strong leadership skills. Through hands-on leadership experiences, inspirational speakers, impactful workshops and peer discussions, students are engaged and empowered to dream and plan for leadership roles throughout their matriculation, and beyond. Leadership is the key to success in every profession and students will enjoy innovative and fun leadership workshops where they learn and apply essential leadership skills. The skills include team building, ethical decision making, time management, goal setting, public speaking, and conflict resolution. Students who participate will develop characteristics of leadership and boost interest in being more prepared to lead organizations and initiatives for the campus.
April 24, 2016- Diversity Week- will recognize and celebrate different ethnicities and culture that highlight contributions of Hispanics, Asians, Africans, Caucasians, Pacific Islanders, Muslims, Christian, Catholic and more while encouraging the KSU family to sample foods during the Taste of Diversity, participate in games, contests, and events that embrace diversity worldwide!
===== PAGE 85 =====
## APRIL 2016 (Continued)
April 27, 2016- KSU Hour of Power
April 28, 2016- KSU Faculty/ Staff Talent Show- This show will display the best of employee's gifts and talents on campus for the students. Winner will receive a gift card and be featured in the school newspaper.
April 30, 2016- KSU Birthday Pool Party
===== PAGE 86 =====
MAY 2016
May 4, 2016- KSU Hour of Power
May 6, 2016- KSU Birthday Pool Party
May 11, 2016- KSU Finals Relaxation Station
===== PAGE 87 =====
# Kentucky State University
Board of Regents Meeting
# Business Affairs and Audit Committees
October 22, 2015
# Regent LaVaughn Henry, Chairperson Regent Elaine Farris
Regent David Guarnieri
Regent Syamala Reddy
Mr. Gregory Rush,
Acting Vice President of Business Affairs, Staff
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# KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs and Audit Committees October 22, 2015 Cooperative Extension Building Conference Room Frankfort, Kentucky
## MEETING INDEX
Background: Human Resources Activity Reported to the Board of Regents October 22, 2015
| HR Status Report Item | July | Aug. | Sept. | Total |
| Number of Student EPAFs applied to Banner | 9 | 12 | 34 | 55 |
| Number of “client” contacts at the Disability Resource Center | 18 | 0 | 61 | 79 |
| Number of employees on leave under the Family and Medical Leave Act | 3 | 1 | 0 | 4 |
| New approved request for leave under the Family and Medical Leave Act | 0 | 1 | 0 | 1 |
| Number of employees on leave under short term disability | 0 | 0 | 0 | 0 |
| New Claim request for leave under the short term disability | 0 | 1 | 1 | 2 |
| Number of employees on leave under long term disability | 0 | 2 | 2 | 2 |
| New Claim request for leave under the long term disability | 0 | 0 | 0 | 0 |
| All Residents Students |
| 10 meal plan with $300 Flex Dollars | $1,675 |
| 15 meal plan with $200 Flex Dollars | $1,675 |
| 225 block meal plan with $150 Flex Dollars | $1,675 |
| Commuter Meals |
| 5 Meal Membership with $200 Dining Dollars | $652 |
| 50 block with $250 Dining Dollars | $594 |
| $300 Dining Dollars | $300 |
| 20 Block with $50 Dining Dollars | $180 |
| Proposed Board Rates |
| All Residents Students |
| 19 meal plan with $200 Declining Balance | $1,675 |
| 15 meal plan with $300 Declining Balance | $1,675 |
| Commuter Meals |
| $400 Declining Balance Value | $371 |
| 10 weekly meal plan plus $150 Declining Balance | $905 |
| 5 weekly meal plan plus $200 Declining Balance | $492 |
Note: Students residing in residence halls are required to have a meal plan.
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## Recommendation:
Approval of the proposed board rates and plans for FY 2015-2016.
| Constituency Type\n(Quarterly) | Total Dollars Raised\nJuly 1, 2015-September\n30, 2015 | Total Dollars Raised\nJuly 1, 2014 - September 30, 2014 | Total Dollars Raised July 1, 2013 – September 30, 2013 | Total Dollars Raised July 1, 2012 – September 30, 2012 | Total Dollars Raised July 1, 2011 – September 30, 2011 | Total Dollars Raised July 1, 2010 – September 30, 2010 |
| Total Alumni Contributions | $22,327 | $67,743 | $12,813 | $8,810 | $35,300.00 | $1,900 |
| Total Corporation Contributions | $19,000 | $8,000 | $7,063 | $5,600 | $0.00 | $11,100 |
| Total Employee Contributions | $300 | $190 | $2,527 | $1,342 | $1,316 | $100 |
| Total Foundation Contributions | $0.00 | $7,456 | $14,903 | $551,000 | $0.00 | $33,041 |
| Total Organization Contributions | $1,124 | $2,100 | $3,600 | $3,320 | $4,415.00 | $105,843 |
| Total University Friends Contributions | $6,504 | $4,298 | $3,688 | $9,709 | $27,710.93 | $1,405 |
| TOTAL CONTRIBUTIONS | $49,255 | $89,787 | $44,594 | $579,781 | $68,742 | $153,389 |
| Constituency Type\n(Annual) | Total Dollars Raised\nJuly 1, 2014 – June 30, 2015 | Total Dollars Raised\nJuly 1, 2013- June 30, 2014 | Total Dollars Raised\nJuly 1, 2012 - June 30, 2013 | Total Dollars Raised\nJuly 1, 2011 – June 30, 2012 | Total Dollars Raised\nJuly 1, 2010 – June 30,2011 | Total Dollars Raised\nJuly 1, 2009– June 30, 2010 |
| Total Alumni Contributions | $193,493 | $173,539 | $141,321 | $154,538 | $97,195 | $471,037 |
| Total Corporation Contributions | $10,251 | $412,688 | $538,779 | $2,027,419 | $179,887 | $64,844 |
| Total Employee Contributions | $64,851 | $11,014 | $31,608 | $110,721 | $20,071 | $18,487 |
| Total Foundation Contributions | $76,356 | $86,638 | $716,468 | $87,035 | $130,380 | $73,140 |
| Total Organization Contributions | $54,733 | $120,847 | $124,331 | $176,723 | $420,400 | $202,107 |
| Total University Friends Contributions | $49,822 | $123,751 | $45,555 | $168,601 | $15,492 | $19,230 |
| TOTAL CONTRIBUTIONS | $449,506 | $928,477 | $1,598,062 | $2,725,037 | $863,424 | $848,845 |
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| Post Message | Type | Post Total Reach | Post Total Impressions | Engaged Users |
| KSU Marching Band | Video | 38146 | 66827 | 5270 |
| KSU Marching Band rocks at the Thorobred Express | Video | 32579 | 55727 | 4275 |
| KSU Marching Band | Video | 27357 | 44428 | 3289 |
| KSU Concert Choir during the Thorobred Express | Video | 14282 | 22674 | 1604 |
| Thank God it's Friday!!! Here's a glimpse of the KSU Marching Band! | Video | 14116 | 19283 | 1193 |
| Straight outta Frankfort!! Go Breds!!!! | Photo | 9982 | 15478 | 873 |
| The game, the Battle of the Bands, the parade | Photo | 3428 | 6547 | 589 |
| Kentucky State University is Atlanta Journal-Constitution's HBCU of the Week. Check out AJC.com this week for features about our university. | Link | 5513 | 9078 | 480 |
| Do you plan to go to the Fetty Wap concert? Here's how you can buy your tickets. | Link | 6096 | 9927 | 433 |
 | Kentucky State U. @KyStateU · Aug 21Mark your calendars! KSU men's basketball will face @KentuckyMBB bit.ly/1PDtwnC #bredtownpic.twitter.com/5n7BxLy6imView Tweet activity | 4,321 | 408 | |
 | Kentucky State U. @KyStateU · Sep 26Congrats to the Breds!!!! 21 Thorobreds, 17 Marauders @CircCityClassic #BredToWinView Tweet activity | 3,209 | 53 | |
 | Kentucky State U. @KyStateU · Jul 8KSU Ranked One Of The Most Affordable Small Colleges In The U.S.Kentucky State University is included among...fb.me/4liJAgFPJView Tweet activity | 1,978 | 21 | |
 | Kentucky State U. @KyStateU · Sep 26Straight outta Frankfort! Go Breds!!pic.twitter.com/zISKQuUixCView Tweet activity | 1,872 | 311 | |
 | Kentucky State U. @KyStateU · Sep 15.@LexingtonLegend are inviting 10 students to attend the Winter Meetings bit.ly/1F1de7w @KSU_Athleticspic.twitter.com/jRltxNI0VTView Tweet activity | 1,601 | 69 | |
| Tweet text | retweets | replies | favorites |
| Mark your calendars! KSU men's basketball will face @KentuckyMBB http://t.co/UdQKRtnDmg #bredtown http://t.co/5n7BxLy6im | 35 | 0 | 18 |
| Congrats to the Breds!!!! 21 Thorobreds, 17 Marauders @CircCityClassic #BredToWin | 15 | 0 | 6 |
| KSU Ranked One Of The Most Affordable Small Colleges In The U.S. | 4 | 0 | 0 |
| Kentucky State University is included among...http://t.co/Ox5DcxZ8MU | | | |
| Straight outta Frankfort! Go Breds!! http://t.co/zISKQuUixC | 25 | 1 | 11 |
| @LexingtonLegend are inviting 10 students to attend the Winter Meetings http://t.co/M39xSkj0kL @KSU_Athleticshttp://t.co/iR1txNIOVT | 2 | 0 | 3 |
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## Instagram
Our Instagram account (Instagram.com/kentuckystateuniversity) is used to share photos and video clips of campus life and activities including convocations, athletic events and even students studying around campus. It provides a view of campus life that often goes unseen.
Through our team's commitment to more frequent updates to this highly visual channel, we have grown from about 450 followers since our last report to 625 followers as of September 30.
| Team Mobilization, Project Charter, Detailed Project Plan, Risk Register, Mitigation Plan, Responsibility Assignment Matrix |
| Business Requirements Document, FIT Gap Analysis, Reports Interface Conversions Extensions (RICE)Tracker, Data Migration Strategy Document |
| Configuration Workbook, Functional Design for RICE, Technical Design for RICE, Data Migration Scripts |
| Technical Design for RICE - Updated, Functional and Technical Design Documents, Data Migration Plan, System Configured and Data Migrated |
## Deliverable
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| Milestone 5: Testing and Training | Unit Test Results, System Integration Test Results, Training Documents, End User Training, Competency Evaluation System |
| Milestone 6: Go-Live | Rollout Plan, Complete System in Production, Production Test Results, All Issues Resolved, Begin Maintenance Plan |
| Milestone 7: 90 Days after Go-Live | System Fully Implemented and Functioning Correctly |
Kentucky State University (KSU) will be invoiced for a milestone only after successful completion and signoff of all of the deliverables in the respective milestone.
Once the detailed plan is created and mutually agreed upon by both KSU and Tata, the project schedule and milestones will be adjusted accordingly.
### II. Strategic Direction of Information Technology
As discussed in July's Board Retreat, Office of Information Technology is no longer a back office in the organization. Information Technology has become a strategic and transformational component to organizations, and particularly in higher education. The Office of Information Technology at KSU will be no different. Information Technology must have leadership collaboration to determine the right solutions for KSU instead of determining these solutions in isolation. The strategic direction for Information Technology will be divided into three areas:
1. System Stabilization – Ensure systems are available and data is protected.
2. Service Improvement in Multiple Technologies – Enhance and provide technologies that will provide greater services.
3. Growth – Provide the foundation to ensure KSU is able to offer and manage new technologies.
Key indicators for each area are as follows:
## System Stabilization:
In order to ensure that KSU's technological systems are available and accessible to students, faculty, and staff as well as that the data is protected, the Office of Information Technology has identified three key initiatives:
1. Ensuring the data center is available and protected. The data center will be moved to the Commonwealth Office of Technology (COT). The goal is to complete the data center move by January 2016.
2. Transferring KSU's ERP and Blackboard Learning System, two mission critical systems, to a hosted environment. The ERP will be hosted as part of
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the Oracle project. Blackboard hosting is currently in review. If approved, the goal is to have Blackboard moved by January 2016.
3. Developing a security roadmap for KSU by conducting vulnerability scans and regular security audits. This initiative is being funded by a Homeland Security Grant which provides KSU with tools that will enable the University to analyze data flows through the firewall and have protection at all endpoints.
## Service Improvements in Multiple Technologies:
The goal is to enhance and provide technologies that will provide better services to students, faculty, and staff. Initiatives in this area will be:
1. Migrating to Oracle PeopleSoft Campus Solutions and Cloud ERP.
2. Upgrading the Network Infrastructure, which consists of fiber installation, building rewiring, reengineering data closets, refreshing the network equipment, replacing the telephone system, and then refreshing the data center equipment.
3. Executing a data security plan.
4. Increasing the use of mobile technology where possible. Blackboard mobile will be available to students and faculty by the end of November 2015.
5. Refining policies, procedures, standards, and creating these items where needed.
6. Reviewing current classroom technologies and introducing classroom technology in areas where none exists.
7. Training and professional development for faculty and staff readiness for emerging educational technologies.
## Growth:
In order to ensure that KSU can offer and manage emerging technologies and situate KSU in a competitive position, the Office of Information Technology has identified the following initiatives:
1. Enhancing the Oracle PeopleSoft Camus Solutions and Cloud ERP system;
2. Connecting to Kentucky Wired which will provide KSU with increased speeds. Kentucky Wired is the statewide initiative that will bring high speed internet access to all 120 counties in Kentucky. One major connection point for Kentucky Wired will be COT, which is right across the street from KSU. The
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goal is for KSU to join directly to the COT connection once it is available. There will be many opportunities here and the opportunities will need to be explored;
3. Ensuring efficiency by fully integrating technology systems, and
4. Utilizing analytics to make administrative decisions and improve institutional outcomes.
Once the University strategic plan is complete, Information Technology will align the strategies of Information Technology with the goals of the University.
## Overall Timeframe
These initiatives, providing that funding and approval are received, will be ongoing through fiscal year 2018. As each initiative is planned, the Office of Information Technology will establish and communicate respective end dates.
Initial measures of success for the Office of Information Technology will be:
- A detailed project plan for each project measured against project milestones. Any exceptions or gaps in time and budget will be reported weekly at a minimum.
- A comprehensive evaluation of the availability of non-desktop systems (network, equipment and applications) during peak/published business hours. The goal will be an uptime of 97%.
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| Develop Planning Timeline and Approach | |
| Draft Strategic Planning Team | ✓ |
| Research Strategic Plan Approach & Select Best Fit for KSU | ✓ |
| Identify information needed for strategic planning | ✓ |
| Develop list of stakeholders | ✓ |
| Develop a plan for soliciting stakeholder input | ✓ |
| |
| |
| Review/Validate Mission and Vision | |
| Research & Discuss KSU Strategic Plan 2010 | ✓ |
| Discuss KSU History | ✓ |
| Research Issues Facing Higher Ed | ✓ |
| Research & Discuss Population Trends in KY | ✓ |
| Research & Discuss CPE Strategic Plan Formation | ✓ |
| Review KSU 5 Year Trends (State of KSU) | ✓ |
| Develop Mission Statement Draft | ✓ |
| Develop Vision Statement Draft | ✓ |
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## KSU Strategic Plan 2020
| Gather Relevant Data and Stakeholder Input | |
| Community / Business Focus Group Dinner | ✓ |
| CPE Focus Groups | ✓ |
| Faculty / Staff Institute Feedback | ✓ |
| Legislative Focus Group | ✓ |
| Research other College Best Practices in Strategic Planning models | ✓ |
| Select Benchmark Competitors & Discuss Strengths | Oct-15 |
| |
| Set Goals/Develop Plan Framework | |
| Develop Values Draft | ✓ |
| Review Institutional Effectiveness Models | Oct-15 |
| Brainstorm goals and objectives | Nov-15 |
| Comprehensive list of Goals | Nov-15 |
| Prioritize Goals for Critical Few | Dec-15 |
| Develop Strategies Aligning with Goals | Dec-15 |
| Work with University Functions to Develop Tactical Functional Plans | Jan-16 |
| Prepare full Plan 2020 Draft 1 | Feb-16 |
| Stakeholder Review & Input | Feb-16 |
| Integrate Feedback into 2020 Draft 1 | Feb-16 |
| Final Internal, External & Board Review | Mar-16 |
| Publish Plan 2020 after Board Approval | Apr-16 |
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## What follows is for reference only and is the previously reviewed KSU Strategic Plan Update from July 2015
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# KSU STRATEGIC PLAN 2020 Update
July 30, 2015
