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January 19-20, 2017 ===== PAGE 2 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 10:00 a.m. – Friday, January 20, 2017 Julian M. Carroll Academic Services Building Board of Regents Room – 2nd Floor Regent Karen W. Bearden, Presiding # AGENDA ***** I. CALL TO ORDER: Regent Karen Bearden, Chair II. ROLL CALL: Gordon Rowe, Secretary III. OPENING REMARKS: Regent Bearden IV. APPROVAL OF MINUTES: Action Items: Approval of Minutes from the October 21, 2016 Board Meeting V. COMMITTEE REPORTS: A. Presidential Search Committee: Regent Ekumene Lysonge Presidential Search Update B. Governance Committee: Regent Syamala Reddy Governance Update C. Academic Affairs Committee: Regent Elaine Farris Academic Affairs Update Action Item: • Approval of Academic Program Reorganization D. Audit Committee: Regent Mindy Barfield Audit Update Action Items: • Approval of University President's Travel Expense Policy - Approval of Financial Statements and Report of External Auditors ===== PAGE 3 ===== E. Business Affairs Committee: Regent Karen Bearden Business Affairs Update Action Items: • Approval of Human Resources Handbook • Approval of Supplier Diversity Statement F. External Relations and Development Committee: External Relations and Development Update Regent Elgie McFayden G. Student Affairs Committee: Regent Ekumene Lysonge Student Affairs Update Action Items: • Approval of Enrollment Deposit • Approval of Student Housing Application Fee • Approval of Housing Contract Default Fee • Approval of New and Continuing Students Housing Cancellation Fee • Approval of Housing Contract Term Change Fee ### VIII. TECHNOLOGY UPDATE: Wendy Dixie, Chief Information Officer IX. TITLE III UPDATE Christina Leath, Title III Director ### X. PRESIDENT'S REPORT: REPORT: Dr. Aaron Thompson, Interim President Action Item: • Approval of University Title IX Policy ### XI. CLOSED SESSION: A. Pending Litigation (KRS 61.810 (1)(c)) B. Individual Personnel Matters (KRS 61.810 (1)(f)) C. Property Acquisition (KRS 61.810 (1)(b)) XII. OPEN SESSION: Regent Bearden XIII. CLOSING REMARKS: Regent Bearden XIV. ADJOURNMENT: Regent Bearden ===== PAGE 4 ===== ## BOARD MINUTES ===== PAGE 5 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 9:00 a.m., October 21, 2016 Academic Services Building Frankfort, Kentucky Regent Karen Bearden, Presiding MINUTES ***** ### I. Call to Order: Chairperson Karen Bearden called the meeting of the Kentucky State University (“KSU” or the “University”) Board of Regents (the “Board”) to order on Friday, October 21, 2016, at 9:00 a.m. ### II. Opening Remarks: Chairperson Bearden opened with brief, introductory remarks and welcomed all attendees to the Board meeting. Chairperson Bearden yielded the floor to Ron Chi, Special Assistant to the President, to discuss the dual credit program. Ron Chi introduced the dual credit program then yielded the floor to Vince Mattox for additional remarks. Vince Mattox explained how the dual credit program has evolved into a true pipeline program for the University. Through this program, KSU has developed important relationships with partner schools and has also aided in teacher development at the partner schools, especially in the area of cultural competence. Karen Heavin discussed the history of the program. The program was originally designed to provide access to high quality instruction for high school algebra students. The program focused on economically and socially disadvantaged students who typically don’t have access to such services. Many of the students who enrolled initially went on to become first generation college students. Interim President Aaron Thompson also discussed the pipeline nature of the dual credit program. He stated that students who participate are prepared for the rigors of college because they have actually been enrolled in college. KSU is in the best position to attract these students after enrollment in the program because they are exposed to the University, its instructors and many of the programs they could participate in. President Thompson also emphasized that the University's partnership with area schools allows the University to infuse cultural competence into classrooms that may not otherwise have diverse cultural exposure. Regent Elaine Farris invited Vince Mattox and Karen Heavin to attend the dual credit workshop sponsored by CPE. ===== PAGE 6 ===== Representatives from the Kenan Charitable Trust, also attended the meeting, along with two participating KSU students, Navar Cunningham and Dorian Wright. The Kenan Charitable Trust supports retention, including bringing back students who have left the University. This program works with students from Pre-K through college matriculation. They employ a 3:1 support system and 4 pillars of success. The program focuses on students who do not have adequate support structures for academic success. Principal Mike Hefling of Frankfort Independent Schools also thanked the Board for the welcome his students have received on campus. ### III. Roll Call: Secretary Gordon Rowe conducted the roll call:
Regent Mindy BarfieldPresent
Regent Karen BeardenPresent
Regent Elaine FarrisPresent
Regent Ralph WilliamsPresent
Regent Paul HarnicePresent
Regent LaVaughn HenryAbsent
Regent Ekumene LysongePresent
Regent Derrick GilmorePresent
Regent Elgie McFaydenPresent
Regent Syamala H.K. ReddyPresent
Regent Dalton JantzenPresent
Ten Regents were in attendance and a quorum was established. ### IV. Approval of Minutes: Action: Regent McFayden made a motion to approve the minutes from the Board of Regents meeting held on July 21, 2016. The motion was seconded by Regent Williams. The motion passed 10-0. ### V. Election of Officers Due to the departure of Charles Whitehead, the Board held an election for the office of Vice Chairperson. Regent Gilmore nominated Regent Lysonge as Vice Chairperson. The nomination was seconded by Regent McFayden. Regent Reddy moved to close the nominations. That motion was seconded by Regent McFayden. Chairperson Bearden asked whether there was any discussion on the nomination or whether there was any opposition to the motion. No opposition was raised and the nominations were closed. On a voice vote, Regent Lysonge was elected as Vice Chairperson of the Board on a vote of 9-0. ===== PAGE 7 ===== ### VI. Committee Reports: ## Presidential Search Committee Report: Regent Lysonge presented Mac Stewart from Academic Search, who gave an update on the Presidential Search process. Dr. Stewart provided some background information on Academic Search, stating that it is based in Washington, D.C. and has extensive experience in such searches. He stated that at this point Academic Search has talked to various constituent groups and is using the input received in those discussions to prepare a profile of the next president. He stated that the profile will be used to advertise the position to prospective candidates. He also stated that there will be very broad advertising for the position. Dr. Stewart also explained the search process. He stated that Academic Search will review the credentials of all nominated candidates and work with the Presidential Search Committee to choose select candidates to interview. After those interviews, the Presidential Search Committee will make specific recommendations to the Board and the Board will select the next University President. Regent Lysonge stated that the profile for the president should be ready by mid to late November. He expects the final pool of candidates to be selected by late January and then the Board and all stakeholder groups can review the final candidates in February. No action was taken in regard to the Presidential Search Committee report. ## Governance Committee Regent Reddy presented his vision of the purpose and activities of the Governance Committee. He stated that he expects the committee to define and refine the roles of Board members and provide clear guidelines for Board members in terms of the execution of their fiduciary duties. He used a slide presentation to outline the basic fiduciary duties for Board members and to explain the general responsibilities of Board membership. He also stressed that the Board must work together with the President and the faculty to be effective. He stated that the Board should periodically re-evaluate its purpose, mission and goals. No action was taken in regard to the Governance Committee report. ## Academic Affairs Regent Farris gave the report of the Academic Affairs Committee. She reported that the Academic Affairs Committee met on the previous day. She reported to the Board that, during the meeting, all members were present except Dr. Reddy. Minutes from the previous meeting were approved. Dr. Candice Jackson presented to the committee. She ===== PAGE 8 ===== discussed how Title III funds various programs at the University and how the funds are allocated. She also discussed how student support programs work. A discussion ensued as to the allocation of funds for student advising and the extent to which that work is supported by Title III. Dr. Jackson explained the importance of student advising and discussed recent gains in retention rates, which she attributed to improved student support and advising. Dr. Jackson also reported that the organizational chart for Academic Affairs has been presented to the campus community and will be incorporated into the University’s overall organizational chart. Dr. Jackson also provided information on the University’s 2+2 program and explained how the program works. She stated that approximately twenty students are part of the 2+2 program. Committee members expressed some concern that similar programs were tried in the past and stressed that the program must be regularly evaluated. Several faculty and staff members will attend a SACSCOC conference in December in preparation for SACSCOC reporting and evaluation. Dr. Jackson reported to the committee that she expects the Faculty Handbook will be updated by April and that she plans to submit a draft of the handbook to the Board prior to the Board’s April meeting. Dr. Jackson also reported that the call for proposals for the new QEP will be in November. No action was taken in regard to the Academic Affairs Committee report. ## Audit Committee Regent Barfield gave the report of the Audit Committee. She stated that Ingram Quick reported to the committee that the Bursar's office had been re-evaluated and found to be in compliance with the recommendations of the external audit. Two action items were discussed. One item was approval of the President’s travel expenses. The committee asked Mr. Quick to develop a policy that would allow for approval of substantial travel and a review of other travel expenses. There is currently no such policy in effect and no other mechanism to review such expenses. Second, Mr. Quick stated that there was a need to amend the charter for the Audit Committee to define the Internal Auditor's functional reporting relationship to the Board. The committee approved the action item to amend the charter. Action Item: Regent Lysonge made a motion to approve the amended charter for the Audit committee to define the Internal Auditor’s functional reporting relationship to the Board. Specifically, the Internal Auditor shall henceforth report administratively to the President and functionally to the Board. The motion was seconded by Regent Gilmore. The motion passed on a vote of 8-0. ===== PAGE 9 ===== Dean Dorton Allen & Ford also reported on the external audit. The auditors reported that concerns and issues from last year’s audit are likely to reoccur. However, the auditors did indicate that they were encouraged to see that there now appears to be the right people in the right positions in Business Affairs and that personnel seems to be cleaning up past errors. Regent Reddy suggested that the entire travel policy for the University should be reviewed to set parameters for travel, travel guests, and other related items. The Board tasked Mr. Quick with the responsibility of reviewing the current policy and comparing it with best practices at other universities. No other action was taken in regard to the Audit Committee report. ## Business Affairs Regent McFayden gave the report of the Business Affairs Committee. He stated that the committee learned that, due in significant part to unfunded pension obligations, the University’s net asset position was about $2.4 million less than previously projected. Regent McFayden stated that this deficiency must be addressed. The committee discussed deficiencies in the delay in drawdowns for grants and how those delays may have cost the University significant funds that it would have been able to access. Regent Gilmore stated that he wanted to see an expansion of the Presidential Scholars program. President Thompson said that this will be explored. Vice President for Business Affairs Gregory Rush explained the effects of the change in net asset position on unrestricted funds. He said that there were several reasons for the $2.4 million dollar difference. First, accruals were not done during the prior fiscal year. Although historically they were done after the audit report, he stated that going forward the accruals will be done during the year. In addition, the new GSB regulations require that KSU must account for pension fund contributions, which are about $900,000. President Thompson commented that some of the problems were due to personnel who are no longer with the University. He noted that the pension aspect will continue to affect the University because the contribution will not be clearly known until the end of the year. No other action was taken in regard to the Business Affairs report. ## Student Affairs Committee Report: Chairperson Bearden summarized the Student Affairs Committee meeting. She reported that Francene Gilmer gave the report to the committee. She reported that many positive changes have taken place in the area of career services and that the Career Center has been renamed the Career and Professional Development Center. ===== PAGE 10 ===== She stated that Ms. Gilmer reported to the committee that student enrollment has increased over 9%. A discussion was held in regard to the composition of new students, including transfer students. No action was taken in regard to the Student Affairs Committee Report. ### VII. Information Technology Chief Information Officer Wendy Dixie and Oracle Project Manager N'Namdi Paskins gave the Information Technology report to the Board. Ms. Dixie stated that the Oracle implementation is progressing. She stated that the goal of the implementation team is to have the system ready to go live by January but she indicated that there was some risk in doing so. She stated that Addvantum's parallel team is still not performing as well as it should be. However, the KSU Executive team has a strategy to get the parallel team back on track and fully contributing. The project is currently in the stage of System Integration Testing (“SIT”). Mr. Paskins explained the components of SIT. He stated that after the process, KSU users will begin User Acceptance Testing (“UAT”), where users will test the system with real data to make sure that the system is properly configured and usable. A discussion ensued as to the security of the new system. Ms. Dixie stated that Oracle has very good security protocols in place and that it will be a very difficult system to hack. Regent Farris stated that she has concerns about the training of KSU employees in regard to the Oracle system. President Thompson stated that KSU employees will receive training and will have to be certified before they can use the Oracle system. He also stated that training manuals are being developed to help new users adapt to the system. No action was taken in regard to the Information Technology Report. ### VIII. Title III Update: Christina Leath, Title III Director, gave a report on Title III. She presented to the Board a summary of expenditures and highlighted the major expenditures for the current period. A discussion ensued as to software expenditures under Title III. Ms. Dixie stated that current funding only pays for updates of software licenses and maintenance. President Thompson stated that the administration is putting procedures in place to make sure that software purchases are not redundant. Ms. Leath stated during the Spring 2017 Semester she will be writing a new Title III grant proposal and will be soliciting requests from various constituent groups. Regent Lysonge raised a question as to the high costs for travel reflected in the Title III spending report. Ms. Leath stated in order to better track results from such travel, in the future ===== PAGE 11 ===== persons who participate in such travel must come back to the University and report on what that person learned from the activity. Ms. Leath also described the purpose of Title III. She started that Title III is generally for capacity building. A university requesting Title III grant funding must provide a rationale for how the proposed funding increases capacity at the university. Title III funds are not perpetual. She also stated that the University can also use up to 20% of Title III funds to contribute to its endowment, if the University matches the contribution. Title III finds can also be used for new academic buildings, though not residence halls. The funds should not be used to indefinitely fund salaries. The University must find a way to sustain Title III programs after the initial 5-year funding period. Ms. Leath noted that salaries have been reduced, particularly in the student advising area, for Title III in the last year of the current 5-year grant cycle. She also emphasized that the renovation of Bell Gym is a good use of Title III funding because it will help the University build capacity for women’s athletic programs and assist the University in its Title IX compliance goals. Ms. Leath also reviewed expenditures under SAFRA and HBCU Masters. She answered questions from the Board as to both programs. She clarified that although travel may be attributed to a certain person, it actually pertains to a group. She stated that the University must shift from using Title III funds to support the vast majority of Information Technology programs. She stated that the majority of the Information Technology budget currently comes from Title III funds. She also stated that SAFRA funds will be used to upgrade the library. HBCU Masters can be used for student stipends and scholarships but must generally be used to support the growth of STEM programs. It currently funds 20-30 students at KSU pursuing Master's degrees. No action was taken in regard to the Title III Report. ### IX. Closed Session Action: Regent McFayden made a motion to go into Closed Session to discuss personnel matters, pending litigation, and property acquisition pursuant to K.R.S. 61.810 (Kentucky Open Meetings Act). The motion was seconded by Regent Reddy at 11:27 a.m. The motion passed 9-0, and the Board went into closed session at that time. ===== PAGE 12 ===== ### X. Open Session The Board reconvened in Open Session at 12:32 p.m. Chairperson Bearden announced that, in closed session, the Board gave direction to counsel regarding litigation matters discussed during the session. The directives and the discussion related thereto was attorney-client privileged. No other action was taken by the Board in closed session. The Board recessed for lunch at 12:35 p.m. The Board reconvened at 1:22 p.m. ### XI. President's Report After returning from a lunch recess, the President was joined by Dr. Mary Pat Wohlford to discuss the Strategic Plan. Dr. Thompson and Dr. Wohlford reviewed a revised draft of the KSU Strategic Plan with the Board. The theme of the Strategic Plan is “Racing Toward KSU’s Future.” Dr. Wohlford discussed the basis for the plan. She stated that she and Dr. Thompson developed a plan that would be a living document, allowing for year-to-year adjustments, depending on the needs of the University. She stressed that the plan was designed to be agile. The plan also provides for accountability among senior leadership. Dr. Thompson also explained the strategic enrollment management plan. He reviewed data showing current enrollment statistics and data on past cohorts and graduation rates. He stated that KSU must improve its graduation rates and that at the current time, based on students remaining in the upcoming cohorts, the KSU graduation rates will continue to be low. However, by implementing the right methodologies, President Thompson stated that, if all students in the 2014 cohort were retained and graduate within six years, the graduation rate for that cohort could be as high as 43.33%. It could be as high as 59.2% for the 2015 cohort, if all students in that cohort are retained and graduate within 6 years. There are 5 principal goals in the Strategic Plan: 1. Enhance student enrollment, improve student life and engagement and improve student advising and career development; 2. Achieve academic excellence across all colleges; 3. Increase University financial strength and operational efficiency; 4. Enhance the impact of External Relations; and 5. Obtain maximum institutional effectiveness. Action Item: Regent McFayden made a motion to accept the Strategic Plan and the Enrollment Management Plan, which was seconded by Regent Barfield. The motion passed on a vote of 6-0. ===== PAGE 13 ===== Action Item: Regent McFayden made a motion to accept the Management Plan to be presented to CPE, with administrative flexibility. The motion was seconded by Regent Jantzen. The motion passed on a vote of 6-0. ### XII. Adjournment Action: Chairperson Bearden called for a vote to adjourn. Regent McFayden made a motion to adjourn the meeting. The motion was seconded by Regent Williams. The motion passed on a vote of 6-0. Chairperson Bearden adjourned the meeting at 2:35 p.m. Submitted By: Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University ___ Approved with no corrections ___ Approved with corrections ===== PAGE 14 ===== ## EXECUTIVE COMMITTEE MINUTES ===== PAGE 15 ===== # KENTUCKY STATE UNIVERSITY Board of Regents Executive Committee Meeting 8:00 a.m., October 21, 2016 Academic Services Building Frankfort, Kentucky Regent Karen Bearden, Presiding # MINUTES ***** ### I. Call to Order: Chairperson Karen Bearden called the meeting of the Kentucky State University Board of Regents (the “Board”) Executive Committee to order on Friday, October 21, 2016, at 8:19 a.m. ### II. Opening Remarks: Chairperson Bearden welcomed the attendees to the Committee meeting. ### III. Roll Call: Board Secretary Gordon Rowe conducted the roll call: Regent Karen Bearden Present Regent Mindy Barfield Present Regent Elaine Farris Present Regent LaVaughn Henry Absent Regent Ekumene Lysonge Present Regent Elgie McFayden Present Regent Syamala Reddy Absent Five regents were in attendance and a quorum was established. ### IV. Closed Session: Action: Regent Barfield made a motion to go into closed session to discuss pending litigation, personnel matters and property acquisition. The motion was seconded by Regent McFayden. The motion passed on a vote of 5-0, and the Committee went into closed session at 8:20 a.m. ### V. Open Session: The Committee reconvened in open session at 8:58 a.m. Chairperson Bearden reported that the Executive Committee took no action in the closed session. ===== PAGE 16 ===== ### VI. Adjournment: Action: Chairperson Bearden called for a vote to adjourn. A motion to adjourn was made by Regent Lysonge and seconded by Regent Barfield. The motion passed on a vote of 5-0. Chairperson Bearden adjourned the meeting at 8:59 a.m. Submitted By: Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University ___ Approved with no corrections ___ Approved with corrections ===== PAGE 17 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee January 19, 2017 – 9:00 a.m. Carl M. Hill Student Center Kentucky State University Frankfort, Kentucky ## MEETING INDEX Section Page Minutes of the October 21, 2016 Meeting 3 Report for the January 19-20, 2017 Board of Regents Meeting I. External Program Accreditation Updates 6 A. National Association of Schools of Music (NASM) B. Network of Schools of Public Policy, Affairs, and Administration (NASPAA) C. Accreditation Commission for Education in Nursing II. Academic Program Reorganization 6 III. Faculty Senate Update 6 A. Tenure and Promotion B. Faculty Handbook IV. Office of Educational Support 7 A. Success Initiatives B. 2 + 2 Program Update C. Fall 2016 DFW Report D. Fall 2016 Midterm-to-Final Report V. Office of Research, Grants, and Sponsored Programs 32 VI. Strategic Plan Update—Office of Academic Affairs 40 A. Goal II B. Language Initiatives ===== PAGE 18 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee January 19, 2017 – 9:00 a.m. Carl M. Hill Student Center Kentucky State University Frankfort, Kentucky ## AGENDA I. CALL TO ORDER: Regent Elaine Farris, Chairperson II. ROLL CALL: Candice Love Jackson, Interim Vice President for Academic Affairs III. OPENING REMARKS: Regent Farris IV. APPROVAL OF MINUTES: Regent Farris V. EXECUTIVE SUMMARY REPORT: Candice Love Jackson VI. ADJOURNMENT: Regent Farris ===== PAGE 19 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee October 21, 2016 9:00 a.m. to 10:30 a.m. Harold R. Benson Research and Demonstration Farm Frankfort, Kentucky MINUTES ***** Regent Elaine Farris, Chairperson, called the Academic Affairs Committee meeting of the Kentucky State University Board of Regents to order at 9:00 a.m. on October 21, 2016. Regent Farris asked the secretary to call roll: Elaine Farris Present Syamala Reddy Not Present Mindy Barfield Present Ralph Williams Present Elgie McFayden Present A quorum was declared. ## Approval of Minutes Minutes of the July 21, 2016, meeting were approved. Motion was made by Regent McFayden and seconded by Regent Barfield. Motion passed. ## Academic Affairs Update Dr. Candice Jackson began the meeting by giving an update on Title III funds and how they are allocated in Academic Affairs. Title III funds are used for faculty development, institutional planning, and student success and retention. We are actively working on a new QEP and quality advising program. We are no longer implementing AWA. Allocations are made to support an increase in retention and graduation rates. A question was raised concerning whether allocations are going to support the Board of Regents' Strategic Plan. Funds are allocated for salaries for Student Support and Student Success, which aligns with the Board of Regents' Strategic Plan. A discussion was held on Title III funds budgeting, scholarships, enrollment, sustainability, and how much of Dr. Erin Wheeler's operations were funded by Title III. Christina Leath addressed the Committee, stating she will present a Title III report to the Board tomorrow and it will show how funds are allocated for each activity. ===== PAGE 20 ===== Dr. Jackson stated the organizational chart approved at the July 2016 Board of Regents meeting has been presented to the campus community with much discussion. Once the Board’s Strategic Plan is approved, we will implement those changes in the organizational chart. Some concern was expressed over the reorganization, specifically adding the extra layer of reporting structure by adding the Dean level to the colleges. Dr. Jackson explained that the recommendations for the reorganization of Academic Programs are from the Registry and follow best practices in higher education. Dr. Jackson gave an update on the Office of Educational Support. We are piloting a Centralized Advising Model. It is a triangular model that offers each student an academic advisor, success coach, and faculty mentor. This is already in effect in some areas and will be fully implemented in the Spring. Early indicators show that it is a success, and some of the changes include a Student Success Contract outlining the student’s responsibilities for successful matriculation and the University’s commitment to their success. The advisors are checking student’s attendance and grades. If they see a problem, they reach out to the student to see what their needs are and how to get them back on track. Dr. Jackson reported on the 2+2 Program, stating there are 20 students in the pilot 2+2 cohort. These students were being denied admission due to low ACT test scores, even though they had a higher grade point average. Students meet with their advisors weekly and focus on personal development, decision making, and skill building. A discussion was held about programs like this not being successful in the past. Regent Bearden requested that once this pilot was complete the board develop a policy and consider capping the number of 2+2 participants. Dr. Jackson stated a follow-up report is due to the Southern Association Colleges and Schools Commission on Colleges in April 2017 on the substantive change. We have a new chair in the School of Nursing who is working on establishing an assessment culture and will present a draft early next semester. Reaffirmation of accreditation is in 2019. Our team has been identified. Several staff and faculty will be attending a SACSCOC conference in December. Kentucky State University must have three semesters of data to produce and a new Quality Enhancement Program. Calls for proposals for the new Quality Enhancement Program will begin on November 1, 2016. Dr. Jackson discussed faculty concerns. Tenure has been reinstated but not promotion. We are working on strengthening the promotion process. We will be reviewing and updating the Faculty Handbook and will have a revision for your review and approval in April. Will try to have a draft to the Board in January. Faculty Searches will also be published November 1, 2016. Regent Farris was pleased with the discussion during this committee meeting and glad that it was a healthy discussion. We have to understand approval goes back to the full Board and the Board will continue to review and do research before moving forward. ## Adjournment Motion for adjournment of the Academic Affairs Committee meeting was made by Regent McFayden and seconded by Regent Barfield. The meeting was adjourned at 10:30 a.m. ===== PAGE 21 ===== Submitted by: Dr. Candice Love Jackson, Interim Vice President for Academic Affairs ___ Approved by: Approved with no corrections _____ Approved with corrections Regent Elaine Farris, Chairperson, Academic Affairs Committee ===== PAGE 22 ===== ### I. External Program Accreditation Updates The Department of Music seeks continued accreditation by the National Association of Schools of Music (NASM). The Self-Study is complete, and Dr. Roosevelt Shelton will submit the Self-Study to NASM in February 2017. Kentucky State University is also seeking continued accreditation through the Network of Schools of Public Policy, Affairs, and Administration (NASPAA). We are requesting a delay in the submission of the programmatic Self-Study to ensure that faculty and processes are firmly in place. The School of Nursing is seeking accreditation through the Accreditation Commission for Education in Nursing. Both the Self-Study and on-site visits are scheduled for the spring semester. ### II. Academic Program Reorganization The Office of Academic Affairs has evaluated the current organizational structure of the academic programs at Kentucky State University, including those recommendations from the Registry Consultants and Dr. Karla Hughes. Both the Registry, as well as Dr. Hughes, have recommended the reinstatement of the Deans structure, as the Dean of the University model proved ineffective. The proposed reorganization will reinstate the Deans structure as well as realign departments in the liberal arts theoretical model. Of note is the restructuring of the College of Arts and Sciences into three Divisions: Humanities, Social and Behavioral Sciences, and Natural and Technological Sciences. The College of Professional Studies would house the School of Public Administration and Social Work, the School of Business, and the School of Nursing. Criminal Justice will be realigned with Political Science for the Department of Criminal Justice and Political Sciences, under the Division of Behavioral and Social Sciences. The College of Agriculture, Food Science, and Sustainable Systems remains unchanged. (See Appendix A) ### III. Faculty Senate Update Tenure and Promotion. Professors undergoing Tenure and Post-Tenure Review have been notified and given a timeline for the submission of respective dossiers. The Kentucky State University Faculty Handbook is currently under review. The previous administration utilized a top-down process without much input from the Faculty Senate. In the spirit of shared governance and institutional effectiveness, the Office of Academic Affairs is diligently working with the Faculty Senate to update the Kentucky State University Faculty Handbook. As the committee is updating the Faculty Handbook, the Professional Concerns Committee is evaluating the tenure and promotion process. Once the Handbook is complete, the Office of General Counsel must review before presentation to the Board of Regents for final approval. We are ===== PAGE 23 ===== seeking to have a partial-to-complete draft for the April 2017 Meeting of the Board of Regents, and a complete draft by the July 2017 Meeting of the Board of Regents. ### IV. Office of Education Support ## Vision The vision of the Office of Educational Support is to provide quality, researched-based, high-impact, student-centered services and programs to empower all students to achieve academic success and attain a timely degree completion. ## Mission From orientation to graduation, the Office of Educational Support is committed to empowering students to achieve academic excellence through proactive advising, effective academic support, impactful mentoring, personalized coaching and innovative programming. ## Goals and Objectives Increase first-to-second year retention rate by 3% to 5% every year (or to 70% within five years). Maintain retention rate at 80% from sophomore to junior and each year thereafter. - Improve the number of students successfully completing 15 credit hours or more each semester. Improve the number of students graduating within four years. (Targets will reflect numbers in the strategic plan.)
UnitsObjectivesStaff
Academic Advising Center· In collaboration with academic departments, oversees academic planning for all students.· Ensure all student success outcomes are met.· Monitor and resolve academic and personal issues that inhibit retention and persistence.· Address early alerts.· Enforce all retention initiatives created by Office of Educational Support.Sherri Lyons, DirectorTravis HaskinsStephanie CramerSophia EllisWhitni MiltonWalter Malone
1st and 2nd Year Experience
Creates and improves programming that addresses the transitional issues that inhibit retention and persistence of 1st and 2nd Year Students. Staff meet with students who may have personal and social transitional issues. ===== PAGE 24 =====
New Student Orientation• Oversee the logistics of New Student Orientation.\n• Ensure all learning outcomes are met for incoming students and parents.\n• Select, train and supervise Orientation Leaders.Churi Level, 1st-Year Academic Success Coordinator\nVictoria Mathis, 1st-Year Experience Counselor
University Orientation• Coordinate University 101 courses.\n• Responsible for coordinating the creation of seminars beyond the first-year.Marshawn Thomas, University Orientation Coordinator
Living Learning Community• In collaboration with Student Affairs, create programming that promotes learning inside and outside the classroom.\n• Responsible for coordinating the creation of a 2nd-year Experience Program.Ray Bankston, Living/Learning Community Coordinator
LINK Mentoring Program• Coordinate training and recruitment of mentors, the pairing of students with mentors, and the programming of mentoring activities.Churi Level, 1st-Year Academic Success Coordinator
Disability Services and Testing• For students, employees, and visitors to the campus who have disabilities and need accommodations; provides support in accordance with the Americans with Disabilities Act (ADA).\n• Proctor national and local standardized testing.Lloyd Clark, Director of Disability Services and Testing
Office of Non-Traditional Education• Provide support for non-traditional, transfer, and commuter students.\n• Coordinate programs such as Project Graduate, Donovan Scholarship and Credit for Life.\n• Oversee the FRIENDS Program that provides space and custom programming for non-traditional students and commuter students.Ray Jordan, Director
Student Support Services• Federally funded TRIO program that serves 1st-generation, low-income, minority and/or disabled college students.\n• Provides personal counseling, cultural trips, career and graduateJoseph Goodman, Director Xavier Dillard, Counselor Mary Maxwell, Administrative Assistant
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school development, and academic enrichment activities.
Upward Bound• Federally funded TRIO program that serves 1st-generation, low-income, minority and/or disabled high school students. • Provide tutoring, cultural trips, personal counseling, and college prep workshops to help prepare underserved students for college.T'Ebony Torain, Director Ayana Martin, Counselor Joann Webber, Administrative Assistant
## The Office of Educational Support Staff ## Erin Wheeler, Assistant Provost/Vice President Brittany Motley, Executive Director for Student Success, has a Bachelor's degree in pure mathematics, a Master's degree in Business Administration and a Master's degree in Computer Science, all from Kentucky State University. Ms. Motley has over 7 years of experience in Academic Support Services at minority serving institutions. She previously served as Assistant VP of Academic Affairs and Director of Academic Support Services at Wilberforce University. Erica Dunn, Office of Educational Support Administrative Assistant and Athletic Academic Coordinator, received a Bachelor's of Arts in Physical Education from Kentucky State University and is currently working on her Masters of Science in Intercollegiate Athletic Administration at Western Kentucky University. She has been employed at KSU for 7 years. She has experience in athletics and student success. Sherri Lyons, Director of Advising, is in her second year as Director of Academic advising at Kentucky State University. She is a graduate of Western Kentucky University where she received her Masters and Rank I in Guidance and Counseling. She served as a High School Counselor for over 20 years, and was Project Director of the Louisville Youth Opportunity Grant where she planned, directed, and monitored instructional, vocational, and student activities. She also recruited, hired, trained, and evaluated supplemental staff, and recommended personnel actions for programs and services. Ms. Lyons served as Associate Director of The Governors Scholars Program where she addressed public audiences to explain program objectives and to elicit support, prepared grant proposals, budgets, scored applications, and selected program participants. Ms. Lyons served on the National Merit Selection Committee for three years. Travis Haskins Sr., Advisor, has a Bachelor’s degree in Social Work and a Masters in Public Administration from Kentucky State University. He has been employed with Kentucky State University for 13 years and Academic Advising for six years working with the special student populations. Sophia Ellis, Advising and Retention Liaison, has a Bachelor's degree in Diversity Leadership from Kentucky State University, Bachelor's degree in Organizational Management from ===== PAGE 26 ===== Midway University and a MPA from Kentucky State University. She has been employed at Kentucky State University for 16 years, previously worked at various colleges, and Texas Instruments for 18 years serving in Quality Control and Teambuilding. Ms. Ellis also has over 20 years experience in customer service, program coordinating, and quality assurance. Stephanie Cramer, Advising and Retention Liaison, holds an Education Doctorate (Ed.D.) in Curriculum and Instruction from the University of Kentucky. Recently retiring from The University of Tennessee, Knoxville, Dr. Cramer taught Education and Art in higher education for twenty years. Prior to this, she taught art in public schools and a variety of youth and gifted programs. In addition to being a Success Coach and Advisor, she currently teaches Education 309: Cultural Responsiveness as an adjunct in KSU's School of Education. Dr. Cramer is certified in K-12 art education in Kentucky. Walter Malone, Advising and Retention Liaison, is a native of Louisville KY, holds a M.A. in Administration and an Ed.D. in Educational Leadership and Organizational Development. Walter works in Academic Advising and Retention at Kentucky State University, and is an adjunct professor within the School of Professional Studies at WKU. His assignments have included various director and staff positions. Within higher education, he has worked in Intercultural Student Engagement and has been an instructor for a number of courses in addition to working in Academic Advising. Dr. Malone has also served as Director of Operations within the faith-based non-profit sector, and worked with many service and community-based programs. Dr. Malone holds a Master's Leadership Certification, and his research interest focuses on effective leadership practices and student retention. Whitni Milton, Advising and Retention Liaison, received her Bachelor of Arts degrees in Biology and Psychology from Kent State University. She obtained her Doctor of Medicine from Tulane University School of Medicine in 2011 and completed four years of post-graduate medical training in Internal Medicine and Anatomic and Clinical Pathology. Dr. Milton is passionate about increasing the number of minority students entering STEM majors (science, technology, engineering, and math) and preparing them to excel as competent professionals in these fields. Janessa Graham, Academic Advising Center Administrative Assistant, has a Bachelor's degree in Child Development & Family Relations from Kentucky State University. She is currently in the Masters in Ministry program at Cedarville University. Janessa has been employed at KSU for one year as the Administrative Assistant in Academic Advising. Ray Bankston Jr., Living Learning Community Coordinator, earned his Bachelor's Degree in Mass Communications and Journalism from Kentucky State University and has been employed with KSU since July 2016. Prior to rejoining the Thorobred family as a staff member, Ray spent two years at Central State University working within the divisions of Administration & Finance and Student Affairs. Ray is especially passionate about assisting college students as they navigate their first year and work towards finding their purpose. Victoria Mathis, First Year Experience Counselor, earned her Bachelor's degree in Chemistry from Kentucky State University. Victoria has been employed at KSU for eight months now. She ===== PAGE 27 ===== served as a student ambassador and has experience developing peer New Student Orientation Leaders. Marshawn Thomas, University Orientation Coordinator, has a bachelor's degree in business marketing with a specialization in Spanish and a Master's of Science in environmental studies with a concentration in business. She has been employed with the University for 4 years. Ms. Thomas has previous experience teaching developmental math and English courses while serving KSU as an academic coach and instructional counselor. Churi Level, 1st Year Academic Success and LINK Coordinator, received her Bachelor's degree in Industrial Technology from Central State University. She has experience developing and advising new students through academic and personal difficulties. She has been employed at KSU for one year and also serves as the Auxiliary Coordinator for K-Rettes in the Mighty Marching Thorobred Band. Lloyd Clark, Disability Services and Testing Director, has a Bachelor's Degree in Psychology from Rhodes College and a Ph.D. in Education from the University of Tennessee. She has been employed at KSU for 1 year and primarily works with students with disabilities. Prior to coming to KSU, she worked in higher education for 7 years as director of the Student Wellness Center. Dr. Clark is also a certified Health Coach. Dr. Clark has multiple years of experience working with college age students in multiple areas from stress reduction, disability management, as well as health and wellness initiatives. Ray Jordan, Director of the Office of Non-Traditional Student Education, has a Bachelor's of Arts degree in English and is currently working on his Master's degree in Public Administration at Kentucky State University. Mr. Jordan has been employed at KSU since 2006. His experience involves working as an English Instructional Counselor and FRIENDS program coordinator. He now serves as the Director for Non-Traditional Student Education. Joseph Goodman, Director of Student Support Services, earned a Bachelor’s Degree in Business from Chicago State University, a Master of Public Affairs Degree from Indiana University, as well as a Master’s Degree in Counseling & College Student Personnel from the University of Louisville. He has prior experience in banking, and customer relationship management, and is in his second year of employment at KSU. He previously worked at Indiana University, as well as at the University of Louisville coordinating programs to support and promote college students’ academic success, career preparation and holistic development. He is currently working on his Ph.D. Xavier Dillard, Student Support Services Counselor, holds a Bachelor's degree in Criminal Justice and a Master's in Public Administration from Kentucky State University. He is now in his fourth month with the SSS program. He is a former football player, president of the Criminal Justice club, and Kentucky State University Women's basketball assistant coach. Mary Maxwell, Administrative Assistant, has a Bachelor's degree in Liberal Arts from Kentucky State University. She has been employed at Kentucky State University, Student Support Services for almost two years. She was previously employed with the Commonwealth of ===== PAGE 28 ===== Kentucky, Finance Cabinet and retired in 2013 with over 33 years including two and a half years of that retirement with Kentucky State University Graduate School as the Office Coordinator. She currently serves as the Secretary of the Staff Senate at Kentucky State University and the Board Chairman of the South Frankfort Community Center. T'Ebony Torain, Upward Bound Director, has a Bachelor's degree in History from Fisk University and a Master's in Public Administration (with a concentration in Not for Profit Management) from Kentucky State University. She has been employed at Kentucky State University for nine years. Joann Webber, Upward Bound Administrative Assistant, is a Franklin County High School Graduate and attended Kentucky State University. She has been employed as an Administrative Assistant with the Upward Bound Program at Kentucky State University for two years. Previous employment was with Bluegrass Community and Technical College, Instructional Specialist and Commonwealth of Kentucky, Administrative Specialist III as a warehousing/transportation manager. Ms. Webber has experience working with youth as a children’s church director, coaching youth sports and testing high school students for nursing aide. Reggie McDaniel Sr., Accelerated Learning Coordinator, is beginning his second year as the Accelerated Learning Program Coordinator and has a Bachelor of Arts Degree in Mathematics Education from Kentucky State University (1987) and a Master's Degree in Mathematics Education from the University of Louisville (1995). Reginald retired in 2015 from the Jefferson County Public School System in Louisville, KY after 27 years of service where he taught secondary mathematics and served as a program coordinator. He served as a part-time lecturer of developmental mathematics for 12 years at the University of Louisville. In addition to being employed full time, he taught (10 summers) as well as coordinated (7 summers) the Lincoln Foundation Math and Science Program for 17 summers. Kristine Wilson, English Instructional Counselor, has a Bachelor of Arts in English from Simpson College in Indianapolis, Iowa, and is working on an M.A.E. in Literacy education from Western Kentucky University in Bowling Green, Kentucky. She has been employed at Kentucky State University for two years. She previously taught high school language arts and journalism courses for four years. Ms. Wilson has presented a poster on KSU's Accelerated Reading courses at the 2016 Kentucky Student Success Summit. Kessiah Cunningham, English Instructional Counselor, has a Bachelor's degree in English from Kentucky State University. She has been employed at KSU for one semester; she previously worked at Kentucky State University serving as a peer tutor in ACE. Kessiah is currently working on her Master's in Public Administration. Danielle Kincaid, English Instructional Counselor, received her Bachelor's degree in English at Kentucky State University where she also served as the President of Sigma Tau Delta, the English Honor Society. She serves as an English Instructional counselor. She previously worked at KSU as an English tutor, as well as an English supplemental instructor for the AWA program. ===== PAGE 29 ===== George Johnson, Peer Tutor Coordinator, has a Bachelor's Degree in Mathematics and a Master's in Business Administration with a specialization in Environmental Studies from Kentucky State University. He will complete his Master's Degree in Computer Science Technology in May 2017. He has worked at Kentucky State University since 2007 in various roles in academic support, including Peer Tutor, Undergraduate Teaching Assistant, Project Seminar Leader in the Academics with Attitude program, Instructional Counselor in Mathematics and Business, Supplemental Instruction Coordinator, and Peer Tutor Coordinator. George Johnson began the Supplemental Instruction program in Spring 2016. Nicole Washington, Academic Coach, has a Bachelor’s degree in Liberal Studies from Kentucky State University. She previously worked for EDU Staff serving as a Building Substitute for Novi Meadows 6th grade building. ## The Office of Educational Support For finals week, the Office of Education Support (OES) hosted a two-week finals mania. Week 1 consisted of an Academic Pep Rally, Graduate School 101, Math Anxiety, and What Happens if I Fail My Finals? Week 2 consisted of Stress reliever activities such as Paints and Canvas, Stress Less with Pets, Poetry Jam (in collaboration with LLP), and Smart Body, Smart Mind Yoga workshops.
Educational Pep RallyNumber of attendees: 100
Blaze Your Trail to SuccessNumber of attendees: 215
Stress Less with PetsNumber of attendees: 100
Paints and CanvasNumber of attendees: 50
Open Mic NightNumber of attendees: 80
PJ Study JamNumber of attendees: 56
The OES implemented the Student Success Collaborative software on August 29, 2016. Engagement and adoption of the system has exceeded expectation. 80% of faculty use the system to report attendance and submit progress reports and early alerts on at-risk students. Staff utilize the software to track advising appointments, workshop attendance, communicate with students, track progress of special student groups, track tutoring appointments and manage student issues. Consultants were thoroughly impressed stating, “The faculty responses for attendance and reporting were the highest amongst all schools that she consults with.” ===== PAGE 30 ===== ## Academic Advising Center During the Fall 2016 semester, the Academic Advising Center (AAC) increased student contact and visibility by hosting table sits every Tuesday and Thursday in the Student Center. The Academic Advising Center will implement the second year of the Thorobred Improvement Program (TIP), a spring semester retention initiative focused on first and second year students who have been placed on, or are at risk of being on, academic probation. TIP is an intrusive program implemented by academic advising to help students get back on track and help to ensure that attrition does not increase due to academic struggles. This program is mandatory for all first and second year students identified as being academically at-risk. The learning outcomes of the program are for students to identify their individual learning style, understand their external and internal influences, and develop skills to assess the factors within their control that promote academic success. The TIP program promotes student ownership of their educational experience. By owning their successes and failures, students are less likely to blame others and begin to move in a positive direction toward internal accountability and academic success. Academic Advising also monitored the students participating in the 2+2 Program. Below are the academic outcomes for the Fall 2016 semester. ===== PAGE 31 =====
2+2 Program
Total Number of Students:18
Total Number of Band Students:12
Total Number of Non-Band Students:6
*Originally 19 students one student was withdrawn from all courses for the semester.
Total Number of Students w 2.0 or abo1477.78%
Students with 2.5 or above:844.44%
Students with 3.0 or above:527.78%
Students with 3.5 or above:316.67%
Total Number of Students below 2.0422.22%
Band Students:
Students w 2.0 or above per Total Student1055.56%
Students below 2.0 per Total Student:211.11%
Students w 2.0 or above per Band Student1083.33%
Students below 2.0 per Band Student:216.67%
Non-Band Students:
Students w 2.0 or above per Total Student422.22%
Students below 2.0 per Total Student:211.11%
Students w 2.0 or above per Non-Band Student466.67%
Students below 2.0 per Non-Band Student233.33%
REGISTRATION & TIP PROGRAM
Total Number of Students Registered for S1161.11%
Total Number of Students for the TIP Prog844.44%
## Academic Center for Excellence In the Fall of 2016, the Academic Center for Excellence continued marketing Academic Coaching services, in-class presentations, and six seminars to students and faculty. The individual, in-class presentations and seminars focused on time-management, study skills, and learning strategies as well as balancing social and academic life. Forty students scheduled approximately 196 appointments throughout the semester. ===== PAGE 32 ===== ## First Year Experience Through collective efforts, First Year Experience (FYE) has increased students' awareness of educational support services, thus increasing the likelihood that students will utilize those services which directly impacts GPA. FYE has built meaningful relationships with first-year students through the use of New Student Orientation (NSO) Leaders that are each responsible for a small group of students (approximately 20). NSO Leaders aid students in a smooth social transition, while making referrals to the appropriate office(s) and staff as necessary. “New Student Orientation” is designed to introduce new students and their families to KSU. This summer’s orientation was different in format, as it was student-led and student-centered. Students met their NSO Leaders during Orientation and once students arrived in the fall semester, these familiar faces greeted them again to aid in their transition into college. All newly admitted students are required to attend. “Welcome Week” is designed as a retention initiative to acclimate new students to KSU and is filled with a variety of fun and engaging academic and social activities. All first-year students were required to participate. Welcome Week is planned in collaboration with Student Affairs. “No Boys Allowed” & “Man Up” are group mentoring sessions designed for first-year students where conversations are co-facilitated by students. Men and women separately discussed gender-specific issues. Sessions were held on a monthly basis and participation was voluntary.
Date“No Boys Allowed” Attendance“Man Up” Attendance
September 22nd816
October 20th1115
November 17th1318
“Class of 2020 Community Meeting,” held on November 1st, was designed to bring together the 2020 cohort to communicate pertinent information. All first-year students were required to attend. 90% of new students attended. “Birth of a Nation Movie Viewing” was a cultural enrichment activity that aligned with the course material from the accelerated reading courses. Seventy-nine first-year students viewed the movie and participated a post-movie discussion. “ The Reality Store" was a collaboration between the FYE, KSU's Office of Regional Stewardship & Community Engagement, and the Frankfort Area Chamber of Commerce. This financial simulation was designed to allow students to make decisions about their budgets and lifestyles. All students that were enrolled in University Orientation 101 were required to participate. ===== PAGE 33 =====
Special Interest Group (SIG) Events Conducted by NSO Leaders
Event NameDateSIGAttendance
“Personal Pizzas” (collaboration with College of Agriculture)September 27thCook, Live & Learn16
“Super-Cookin”October 26thCook, Live & Learn & Boom-Pow71
“Race, Justice & Peace”October 20thRiseN/A
“What Not to Wear”October 31stSo Fly4
Movie Viewing of the Documentary “13th”November 3rdRise28
“Beat Making” “Making it in the Industry”November 15thCreate24
“Game Night”SeptemberSports of All SortsN/A
## University Orientation Fall 2016 was the first semester implementing the Service Learning model in UNV 101. The change was made to improve engagement and class attendance as a means to improve pass rates. The change was successful, as attendance improved, as well as the DFW rate. The average DFW rate for UNV 101 in the past was 31%. This semester the DFW rate is down to 13% despite the increased rigor and accountability in the course. Convocation attendance also improved this semester, as the retention software allowed staff to electronically track participation and hold students accountable.
UNV 101ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
MID-TERM2011821990.54%
FINAL1951701787.17%
InstructorSectionTime and Agency
Dr. Milton101-01MW 9:00am - 9:50amREP Academy
Marshawn101-02MW 10:00am - 10:50amService Projects
Marshawn101-03MW 1:00pm - 1:50pmWesley Foundation
Khirsten101-04MW 2:00pm - 2:50pmHumane Society
Khirsten101-05MW 3:00pm - 3:50pmSalvation Army
===== PAGE 34 =====
Marshawn101-06TR 1:00pm - 1:50pmService Projects
Marshawn101-07TR 2:00pm - 2:50pmCESKAA
Convocation DateFreshmen AttendanceParticipation Rate
September 6, 210615395%
September 8, 201615495.65%
September 27, 201611269.56%
October 14, 20168250.93%
October 27, 20168955%
November 1, 201611068.32%
November 10, 20167244.72%
## Service Learning Activity Summary • UNV 101-01 worked with the R.E.P. (Rosenwald Empowerment and Preparation) Academy. Kentucky State University students served as mentors for the high school students and met with them weekly. - UNV 101-02 and UNV 101-06 worked on several service projects throughout the semester with the Office of Regional Stewardship and Public Engagement. Students worked the 911 Service Day Fall Arts Festival at Josephine's Sculpture Park. Students participated in various activities from assisting with parking to face painting/crafts and giving away food. For the observation of national peace day on Wednesday, September 21 students participated in a 1k peace rally to the Capitol. Halloween on the Hilltop was another fun and exciting service project students participated in where they were able to give candy and create creepy crafts in celebration of Halloween. They also gave out food and played fun games with the children. Attendance at the Reality Store activity was encouraged for all first year students, but these two sections used their class time to attend this activity. Overall, the Reality Store was a hands-on, interactive, educational, life experience that was sponsored by Kentucky Employees Credit Union and the Frankfort Area Chamber Staff. Similarly to the game of "Life", each student received an assigned occupation and monthly income based on the luck of the draw. They then proceeded through the Reality Store – booths manned by business community volunteers that represented everything from housing choices to taxes. In each instance, the student must make a choice and reduce the corresponding cost from their income. The point of the simulation game is to make choices that fit within the assigned income and allow for unexpected expenses! Students really enjoyed this activity because it gave them a sense of what life would be like after college. To conclude the semester on December 3rd, we had a full day of service for Family Volunteer Day. We began the day at the Greenhill Cemetery were some students cleaned the grounds by picking up trash and removing ===== PAGE 35 ===== limbs from trees. Other students worked on documenting the gravestones in preparation of kiosk creation so that visitors can easily locate their family members. Next we attended the Sharing is Caring event held in the Exum Center where the Frankfort Kiwanis Club hosted a Christmas celebration for the local Frankfort community children. This event got everyone is the Christmas spirit with crafts, music, drawings, and food. We concluded our final day of service by packing boxes for families in Haiti. - UNV 101-03 met weekly at the Wesley Foundation on Wednesdays. Each Wednesday students worked on various projects from stocking the food and toiletries closets to writing Christmas cards for the homeless. Students also held a seasonal wraps drive where they donated all materials to the homeless of the Frankfort community. Pastor Tina and Monique Frisby-Williams kent the students busv with weekly activities. - UNV 101-04 worked in groups to compile a volunteer training video for the Frankfort Humane Society. Some students visited the shelter where they took photos and videos needed for video. Other students stayed in the classroom and worked on the edits of the photos and videos and constructed voice overs for the final product. Some students brainstormed ideas to present the material in an interactive and fun way. - UNV 101-05 worked on various projects for the Frankfort Salvation Army. They held a class competition to see who could raise the most money for the kettle drive. They also volunteered at the center stocking food in the pantry. Students even helped organize the donations for the upcoming Salvation Army thrift store opening in April 2017. - UNV 101-07 class visited the CESKAA (Center of Excellence for the Study of Kentucky African Americans) weekly to compile information to construct a virtual tour of Kentucky State University. Throughout the semester students worked with Dawn Offit, Irma Johnson, and archivist Ms. Betty. Each week students were divided into groups based on the buildings and alumni they chose. Students learned all the interesting facts and the history of their building and alumni. On nicer days, students began filming their segments with the help of the mass communications department and Diane Hawkins. At the end of the semester, students submitted all their segments to Irma Johnson who then forwarded them to Diane Hawkins to be put into a final movie to be used for admissions purposes. ## UNV 102 This semester we will re-launch UNV 102. The purpose of UNV 102 is to help first year students continue the transition to Kentucky State University, both academically and personally. This course aims to foster a sense of belonging, promote engagement in the curricular and co-curricular life of the University, and focus on personal development and academic exploration, while helping students develop and apply critical thinking skills and continuing to clarify their purpose, meaning, and direction. This semester all sections will be taught by the Success Coach for the 2016 Cohort. The syllabus can be found in Appendix B. ###### L.I.N.K. Mentoring Lead, Inspire, Network, Know-How (L.I.N.K.) Freshman Mentorship Program. There were 178 students/freshmen paired with an individual mentor or to a mentor within a club or organization. Currently the LINK program does not require events to be attended by the mass body. Activities ===== PAGE 36 ===== are conducted on an individual basis with the assigned mentor, but all students were encouraged to attend. Welcome Week, A+ Ice Cream Social, Community Meeting Awareness, and interest group activities that were sponsored by staff who are volunteers of the mentoring program. 45 activity reports were submitted by the students in November to show communication between the mentee and mentor. 75% of freshman/transfer students attended scheduled events and activities sponsored on campus. This improved the social connection and participation of the freshman class to attend campus events and activities in a greater capacity due to the relationship bridged with the New Student Orientation Leaders. ## Student Support Services In their Annual Performance Report to the Department of Education, Student Support Services reported strong numbers for persistence, retention, and graduation rates for their registered students. All metrics met or exceeded the University average.
2015-16 Results for Funded Number Criterion
Number of participants funded to serveNumber of participants servedPercent servedStandard objective score
140144102%3
2015-16 Results for the Persistence Objective
Number of participants funded to serveNumber of participants servedNumber persistedApproved persistence objectiveActual persistence rateStandard objective score
14014414460%100%4
2015-16 Results for the Good Academic Standing (GAS) Objective
Number of participants funded to serveNumber of participants servedNumber in GASApproved GAS objectiveActual GAS RateStandard Objective Score
14014413875%96%4
2015-16 Results for the Bachelor's Degree Attainment Objective
Cohort YearNumber of participants in cohortNumber of participants attaining bachelor's degreeApproved bachelor's degree objectiveActual bachelor's degree attainment rateStandard objective score
2010-11581846%31%0
===== PAGE 37 ===== ## Accelerated Learning Program The first semester of accelerated composition and reading classes were very successful. Passing rates, defined as a student making a “C” or better, were consistent with the smaller pilot of spring 2015 (69.8%; 20/29) and significantly better than the 45-50% rates shown in past years. However, when the increased scale is considered, the performance is excellent. Composition courses (ENG 101) finished with a passing rate of 66.5% (145/218) and reading (103) finished at 76.0% (73/96). The major reasons for failures in these classes were excessive absences (often as many as 20+) and the failure to complete assignments (consistently accomplishing less than 50% of assigned work, including papers, tests, and homework). Faculty members used all available means to communicate with students and were consistent in giving second chances to help first-time students adapt to the expectations of college. Academic Center for Excellence and Accelerated Program staff hosted Mid-Week Mastery sessions to provide extra support to students outside of class. ## Final Grade Results
ENG 101ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
MID-TERM2141348062.6%
FINAL2181457366.5%
ENG 103ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
MID-TERM96633365.6%
FINAL96732376.0%
English Mid-Week Mastery Sessions - 38 students attended the workshops - 32 of the students were enrolled in both English 101 and English 103 - 80 total visits were made
MAT 171ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
MID-TERM92672572.8%
FINAL88741484%
===== PAGE 38 =====
ENG 101ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
FINAL FALL '152181457366.5%
FINAL SPRING '1674443059%
*6 STUDENTS THAT WITHDREW ARE INCLUDED IN THE FAILING NUMBERS
FINAL FALL '161791334674%
*7 STUDENTS THAT WITHDREW ARE INCLUDED IN THE FAILING NUMBERS
MAT 176ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
MID-TERM79681186.07%
FINAL72462563.88%
MAT 172ENROLLMENTPASSINGFAILINGPERCENTAGE PASSING
MID-TERM78473160.25%
## Office of Non-Traditional Student Education (ONSE) 1. The ONSE hosted several events such as Non-Traditional Student Education Week and participated in collaborations with various on and off-campus entities that were key to nontraditional student education at KSU. 2. Director participated in the Project Graduate Initiative Council on Post-Secondary Education. KSU will be represented as the Council plans to execute a statewide campaign as a collective effort to increase visibility of the Project Graduate Initiative.
Project Graduate Inquires= 16 Enrolled= 6 Graduates= 2Donovan Scholars Inquires= 7 Enrolled= 6
CLE Inquires= 12 Enrolled= 4FRIENDS Center Visits= 397 Individual Students= 74
ONSE's Project Graduate program proved to be a success this semester for KSU's graduation rate.
===== PAGE 39 ===== The six students enrolled at KSU through the Project Graduate program this semester graduated with Bachelors of Arts Degrees. ## Disability Services and Testing There are 38 registered clients of the Office of Disability Services. The services provided allowed students to receive individualized accommodations in their classes. The students were also able to take exams with extended time and in a low distraction environment. Students were also provided note takers for their classes when necessary. Consultation services regarding connection with community agencies, study habits, and learning tips were provided on an ongoing, as-needed basis. This was done via email and followed up with individualized face-to-face meetings with all 38 qualified students. Many of these students were seen on a weekly or biweekly basis for follow-up consultation, proctoring, etc. The Director also communicated with each student who needed to register with the Office of Disability Services to make sure their needs were met. ## Collaborations The Office of Educational Support collaborated with Student Affairs to develop a unified retention model. The retreat was held on December 14, 2016, and there were 31 attendees representing Academic and Student Affairs. Per Goal 1 and Goal 2 of the KSU Strategic Plan, we are to improve the student life and engagement experience as well as the student advising and career development. The purpose of this retreat was to help everyone see the specific role they play in retention at KSU and how we can collaborate to enhance our roles and be more efficient. There was a lot of productive discussion and practical solutions presented, such as: 1. To reduce losing students due to financial issues, we would: - Host a Financial Literacy week to address all financial issues students may encounter. Restructure UNV curriculum to deal with financial aid issues as they arise. - Improve all financial aid presentations during NSO (enhance the parent and student portion of NSO). Include an activity/event during Welcome Week ensure all First-Year Students complete all financial aid steps so that the number of outstanding balances can be avoided. 2. In advocating for students, ensuring we: - Understand our students, so we will share reports among departments regarding student engagement. Understand the climate we create for students. Are we approachable to first generation college students? 3. To improve student engagement, we will: • Utilize more peer to peer marketing. Create video tutorials. ===== PAGE 40 ===== Improve student incentives (Scholar Dollars) to make sure students are attending all campus events. ## Upcoming for Spring 2017 Academic Enhancement Sessions – Spring 2017 (Proposed Schedule) All sessions will be held in Student Support Services Classroom unless noted otherwise. Below are the proposed dates and departments to cover each of the academic enhancement sessions. No times have been listed to give room for departmental input upon approval. It would be ideal if all parties could agree on a consistent time for advertising purposes (i.e., Mondays at 5 p.m. and Wednesdays at 12:00 p.m.).
JanuaryMarch
• Understanding Your Course Syllabus: Keys to Success!• What Does My Professor Want from Me?!? Faculty 411! 3/6 (Dr. Wheeler) 3/8 (Dr. Wheeler)
1/23 (AAC)3/6 (Dr. Wheeler)
1/25 (AAC)3/8 (Dr. Wheeler)
• Identifying & Accessing Support Resources!• Active Reading: Strategies to Improve Course Learning! 3/6 (ACE) 3/8 (ACE)
1/30 (FYE & SSS)3/6 (ACE)
2/1 (FYE & SSS)3/8 (ACE)
• Effective Communication in College!• Academic Advising: Your Pathway to Degree Completion! 3/20 (AAC) 3/22 (AAC)
1/30 (LLC)3/22 (AAC)
2/1 (LLC)• Time & Stress Management! 3/27 (Dr. Clark) 3/29 (Dr. Clark)
February3/29 (Dr. Clark)
• Putting Your Best Pen Forward: Effective Note Taking!• The Balancing Act: Family & Academic Commitments! 3/27 (Ray Jordan) 3/29 (Ray Jordan)
2/6 (ACE)3/29 (Ray Jordan)
2/8 (ACE)3/29 (Ray Jordan)
• Being Successful in Online Classes!• Academic Standing?!? Wait...What is That?!?
2/6 (AAC)4/3 (AAC)
2/8 (AAC)4/5 (AAC)
• Discovering Your Learning Style with Style!• Test Taking Strategies & Test Anxiety! 4/10 (ACE) 4/12 (ACE)
2/13 (ACE)4/10 (ACE)
2/15 (ACE)4/12 (ACE)
• Winning the Procrastination Battle!4/10 (ACE)
2/13 (LLC)4/12 (ACE)
2/15 (LLC)4/12 (ACE)
• Study Skills Boot Camp! (Prep for Midterms)4/12 (ACE)
2/20 (ACE)4/12 (ACE)
2/22 (ACE)4/12 (ACE)
• Facing Your Fear of Math!4/12 (ACE)
2/27 (ACE)4/12 (ACE)
3/1 (ACE)4/12 (ACE)
3/1 (ACE) New Student Orientation January 12-13, 2017 ===== PAGE 41 ===== No Boys Allowed and Man Up Freshmen Mentoring January 24, 2017 Living Learning Community Lock In February 10, 2017 Upward Bound Orientation February 11, 2017 No Boys Allowed and Man Up Freshmen Mentoring February 21, 2017 - Can Do Carnival February 21, 2017 Upward Bound Orientation February 25, 2017 Upward Bound Orientation March 11, 2017 Upward Bound Orientation March 25, 2017 No Boys Allowed and Man Up Freshmen Mentoring March 21, 2017 Living Learning Community Meeting March 28, 2017 No Boys Allowed and Man Up Freshmen Mentoring April 18, 2017 Living Learning Community End-of-Year Celebration April 28, 2017 Upward Bound Orientation April 29, 2017 Upward Bound Orientation May 2, 2017 On This Day in Black History Seminar ONSE February 10, 2017 • Child Predators Seminar ONSE February 2017 (Date TBA) • “Friend to FRIENDS Game Begins” ONSE March 20-May 1, 2017 Alpha Sigma Lambda Induction Ceremony April 21, 2017 Kentucky State University Cohort Report January 2017 ## Cohort Management: ## Success Coach The Academic Advising Center staff is now responsible for cohort management. Each cohort is assigned a success coach. A Success Coach is a professional advisor that will be responsible for monitoring the persistence, retention, and graduation rates for a cohort of students (first-time, full-time students). Through UNV 101, UNV 102, individual meetings, small groups, interventions, workshops, and seminars, Success Coaches will be responsible for ensuring that all cognitive, metacognitive, and social, financial, and academic affecting retention and success are factors addressed from freshman to senior year. Coaches will also ensure that all students are
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Figure 1 3:1 Advising Team Model
properly progressing in their career and professional school pathways. They are also responsible for re-enrollment campaigns for their cohorts in April-August and October-January. ===== PAGE 42 ===== During Spring 2017, Success Coaches will regularly host cohort/class meetings with students to discuss: 1. Curriculum progression and registration information 2. Academic, personal, or social hurdles that may impede progression 3. Institutional issues or concerns students may have 4. Student success strategies related to academics, graduate school, and career ## Cohort 2010 (August 1, 2016): ent Cohort count: 519 ent Cohort count: 476 (NA: 41) As of April 2016: 1-30 hours: 233 (150 students transferred) 31-60 hours: 87 (43 students transferred) 61-90 hours: 29 (7 students transferred) 91-120 hours: 9 As of November 2016: 1-30 hours: 228 (150 students transferred) 31-60 hours: 73 (43 students transferred) 61-90 hours: 32 (7 students transferred) 91-120 hours: 24 Number of students enrolled Fall 2016: 18 31-60: 1 61-90 hours: 5 91-120 hours: 12 4-yr Graduation Rate 5.3% 5-yr Graduation Rate 12.4% 6-yr Graduation Rate 20.6% ## Cohort Status: 1. Students that earned 91+ hours not enrolled in the Spring 2016 semester were targeted with direct communications for completion for August 2016. 10 students responded to outreach communications and 5 of those students completed their degrees by August 2016. If those 5 students would not have enrolled, our projected graduation rate would have been 19.5%. Advisors worked to resolve balances, help students prepare for CLEP, and get transfer credits documented. 2. There were 18 students from the 2010 cohort that were enrolled in Fall 2016 and are being monitored by SSS and the Office of Non-traditional Student Education so that they can complete their degree. ===== PAGE 43 ===== Original Student Cohort count: 489 Revised Student Cohort count: 464 (NA: 25) (April 2016) Number of students with: 1-30 hours: 273 (135 students transferred) 31-60 hours: 56 (30 students transferred) 61-90 hours: 17 (2 students transferred) 91-120 hours: 15 (1 student transferred) Number of students enrolled spring 2016: 46 Graduates: 61 (13.14% as of Fall 2015) Graduates: 88 (18.9% as of Spring 2016) (November 2016) Number of students with: 1-30 hours: 239 (135 students transferred) 31-60 hours: 57 (30 students transferred) 61-90 hours: 20 (2 students transferred) 91-120 hours: 21 (1 student transferred) Number of students enrolled fall 2016: 21 1-30 hours: 0 31-60 hours: 0 61-90 hours: 2 91-120 hours: 19 Potential Graduation Rate with students enrolled Fall 2016: 22.8% ## Cohort 2012 (6-Year Graduation Date: August 1, 2018) ## (As of November 2016) Original Student Cohort count: 361 Revised Student Cohort count: 332 (NA: 29) 1-30 hours: 206 (73 transferred) 31-60 hours: 41 (24 transferred) 61-90 hours: 27 (1 transferred) 91-120 hours: 35 Number of students enrolled Fall 2016: 56 Graduation Rate as of August 1, 2016: 4.8% Potential Graduation Rate with students enrolled Fall 2016: 21.6% Highest Possible Graduation Rate: 24% ===== PAGE 44 ===== ## Cohort Status: Students who have at least 57 credit hours as of Fall 2016 can complete their degree by August 2018. There are currently 64 students that are on target for a 6-year graduation rate. The highest possible graduation rate with this number is 24%. Within the 64 possible graduates, 8 students were not enrolled in the Fall semester and are targeted to re-enroll in the Spring or Summer 2017 to complete their degree by 2018. Also, 8 of the 64 students completed their graduation requirements in Fall 2016. However, their degrees were not officially conferred at the time of this report and are not counted in the current graduate rate for this cohort. Cohort 2013 (August 1, 2019): Original Student Cohort count: 463 Revised Student Cohort count: 434 (29 non-attending) 1-30 hours: 203 (99 transferred) 31-60 hours: 53 (27 transferred) 61-90 hours: 75 (1 transferred) 91-120 hours: 55 Number of students enrolled Fall 2016: 127 Potential Graduation Rate with students enrolled Fall 2016: 28% Highest Possible Graduation Rate: 34% Cohort Status: Students who have at least 33 hours as of Fall 2016 can complete their degree by August 2019. There were 124 students that were enrolled. Fall 2016 that are on track to graduate within 6 years, with 15 students on track for a 4-year degree completion. There are 24 possible students that have not transferred, could re-enroll and graduate within two years. However, that number is reduced to 3 when eliminating students with GPAs under 2.0 and outstanding balances over $6,000. There are 5 students who have completed their degrees, 1 in Spring 2016 and 4 in Fall 2016. Cohort 2014 (August 1, 2020): Original Student Cohort count: 280 Revised Student Cohort count: 278 (2 non-attending) 1-30 hours: 108 (56 transferred) 31-60 hours: 105 (27 transferred) 61-90 hours: 49 (13 transferred) 91-120 hours: 1 Number of students enrolled Fall 2016: 123 Potential Graduation Rate with students enrolled Fall 2016: 44% Highest Possible Graduation Rate (enrolled plus not enrolled): 50% ===== PAGE 45 ===== ## Cohort Status: All students with at least 15 credit hours can complete their degree by 2020. There are 79 students that have not transferred to other universities. However, if eliminating those students without a 2.0, there are 16 students (5 with balances over $1,000) that can could re-enroll and successfully complete their degree. Cohort 2015 (August 1, 2021): Original Student Cohort count: 174 Currently enrolled in Fall: 103 1-30 hours: 59 31-60 hours: 43 61-90 hours: 1 Cohort 2016 (August 1, 2022) Original Cohort Count: 161 Target Fall to Spring Retention = 85% or higher 85% = 137 Students Returning 90% = 145 Students Returning Fall to Fall Retention Target If 137 Students Enrolled in Spring 60% Retention = 83 Students 65% Retention = 90 Students If 145 Students enroll in Spring 60% Retention = 87 Students 65% Retention = 95 Students ## Fall 2016 Mid-term and Final Grades Overview The Office of Institutional Research and Effectiveness (OIRE) has compiled the fall 2016 midterm and final grades. The methodology used was to run the list of students and courses on the census date, which is the last day for administrative course additions, and the grades were run on January 3, 2017. The DFW percentage is calculated as the total count of D, F, and W grades divided by the total count of all grades. There were 1,736 students enrolled in fall 2016, with 407 courses in 529 different sections offered in that term. The overall percent of DFW midterm grades of all courses is 17.2% and the overall percent of DFW final grades of all courses decreased to 13.4%. ===== PAGE 46 ===== Considering A, B, C, and P's are satisfactory grades and D, F, and W's are failing grades, the overall final grades revealed that there were increases in the satisfactory grades from the midterm grades. There was a 7.5% increase in the total A's earned, 2.8% increase in B's, and 0.2% increase in C's. The failing grades on the other hand were decreased. The D's decreased by 3.5%, and a 3.0% decrease in F's. However, the P's decreased by 0.1% and W's increased by 2.7% which means that 2.7% of students withdrew from the midterm until final grading period. The overall satisfactory grades combined increased by 10.4% and the failing grades combined decreased by 3.8%.
Chart 1: Fall 2016 Midterm and Final Grades Percentages
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Of those courses with 15 or more students enrolled, the following are the list of courses with the highest percentage of DFW grades:
Table 1: Fall 2016 courses with highest DFW midterm and final grades
CourseNumber of studentsPercent DFW mid grades
PHE 3552080.0%
ENG 2161656.3%
HIS 1035250.0%
CHE 3012050.0%
PHE 3332944.8%
CourseNumber of studentsPercent DFW final grades
IGS 3005743.9%
CHE 3101936.8%
MAT 1768835.2%
CHE 3012035.0%
CDF 2032133.3%
===== PAGE 47 ===== However, the comparison of the same courses from midterm to final shows that CHE 301 still remains among the highest percentages of DFW grades in both the midterm and final. CDF 203, CHE 310, IGS 300, and MAT 176's percentages of DFW grades increased from midterm to the final, while ENG 216, HIS 103, PHE 333, and PHE 355's decreased and are no longer in the list of the highest percentage of DFW grades.
Table 2: Fall 2016 comparison of the same courses from midterm to final
CourseNumber of studentsPercent DFW mid gradesPercent DFW final grades
CDF 203210.0%33.3%
CHE 3012050.0%35.0%
CHE 3101915.8%36.8%
ENG 2161656.3%12.5%
HIS 1035250.0%9.6%
IGS 3005738.6%43.9%
MAT 1768828.4%35.2%
PHE 3332944.8%13.8%
PHE 3552080.0%20.0%
The grades distribution by student classification shows that the percentage of satisfactory grades of all classifications increased from the midterm to final except for Master's students, and the percentage of failing grades of all classifications decreased except for the UG non degree and High School students.
Table 3: Grades distribution by student classification
ClassMidtermFinal
SatisfactoryFailingSatisfactoryFailing
Freshman65.7%21.9%76.0%20.0%
Sophomore71.6%19.3%82.5%15.5%
Junior73.2%17.8%85.0%13.7%
Senior78.2%14.2%91.1%7.2%
UG Non Degree82.4%0%82.4%5.9%
High School62.1%12.5%66.0%12.8%
Master's90.2%6.4%90.0%4.9%
GR Non Degree100%0%100%0%
Doctoral95.3%0%100%0%
Total72.7%17.2%83.1%13.4%
===== PAGE 48 ===== ### V. Office of Research, Grants, and Sponsored Programs FY17-2ND QUARTER REPORT (JULY-DECEMBER) Monthly Overview: Proposals: As of the 2nd quarter of FY17 a total of 37 proposals have been submitted, with a requested total budgeted amount of 6,148,438. See attached listing of all proposals submitted for FY17. MONTHLY SUBMISSIONS BY AMOUNT AND NUMBER < div style = "text-align: center;" > < img src = "imgs/imginchartbox595117820452209.jpg" alt = "Image" width = "56%" / > < /div > Quick Facts: - Average amount requested for FY17, per proposal:183,176. • Total Indirect Costs (IDC) requested: $442,096 (avg. amount per proposal: $15,789, based on 12 proposal submissions that allow IDC). 61% of proposals submitted were classified as “public service” and 31.5% classified as “research”. - The US Dept. of Labor accounts for 40% of proposals submitted during the 1^{st} quarter of FY17, followed by the US Dept. of Agriculture at 32%, the Dept. of Health and Human Services 6%, US Dept. of Education 5%, and the Commonwealth of Kentucky 4.5%. ===== PAGE 49 =====
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## Awards: Through the 2nd quarter of FY17, 31 new awards were received and activated through the OSP which total 11,973,827. See attached listing of all awards for FY17.
FY17 Monthly Award Trend
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===== PAGE 50 ===== ## Quick Facts: Land Grant and Extension programs amount for 44% of all awards, followed by Title III at 26%, the Office of the President 12%, and Environmental Studies 8%. - Total amount of Indirect Costs (IDC) awarded for FY17: 279,574. Based on 11 of the 28 awards that allowed IDC, the average rate is 9%. < div style = "text-align: center;" > < img src = "imgs/imginchartbox29176322351981.jpg" alt = "Image" width = "76%" / > < /div > ## Quick Facts: - US Dept. of Agriculture represented 52% (6M) of all awards, followed by the US Dept. of Education at 30% ($3.5M), the Commonwealth of Kentucky 9% ($1M), Private Foundations 4% ($525K), and the US Dept. of Health and Human Services 3% ($300K). Twenty-one faculty and staff are responsible for management of the 28 awards in FY17 to date. ===== PAGE 51 =====
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Kentucky State University
Office of Research, Grants, and Sponsored Programs
National Science Foundation-Higher Education Research and Development Survey Summary ## Executive Summary: According to the National Science Foundation, nationally reports of federal funding for higher education indicates that “research and development funds declined by 1.7% between FY 2014 and FY 2015 and has fallen over 13% since its peak in FY 2011 (figure 1).1 Kentucky State University however, has defied this trend and in the 2014 Higher Education Research and Development (HERD) Survey reported a KSU increase by eight (8) positions from the previous year position of 383. Currently ranked at 375, KSU also saw overall two percent increase in the amount of research expenditures reported. Among HBCUs KSU ranked 30th among 50 reporting institutions. FIGURE 1. Higher education R&D expenditures, by source of funds: FYs 1972–2015 ===== PAGE 52 =====
Billions of constant 2009 dollars
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SOURCE: National Science Foundation, National Center for Science and Engineering Statistics, Higher Education Research and Development Survey.
## What is the HERD Survey? The Higher Education Research and Development (HERD) Survey, successor to the Survey of Research and Development Expenditures at Universities and Colleges, is the primary source of information on R&D expenditures at U.S. colleges and universities. The survey collects information on R&D expenditures by field of research and source of funds and also gathers information on types of research and expenses and headcounts of R&D personnel. The survey is an annual census of institutions that expended at least $150,000 in separately budgeted R&D in the fiscal year. ## Kentucky State University on the Rise!!! When comparisons to key groups including institutions in the Commonwealth of Kentucky, 1890 Land Grant Institutions, Aspirational Institutions, and Historically Black Colleges and Universities, KSU in many instances outperformed and reported steady growth in research expenditures over the past five-years. Below are some facts/figures that provide an account of the aforementioned comparison groups. ===== PAGE 53 ===== ## KSU comparison to Institutions in the Commonwealth of Kentucky (Table 1): - KSU is ranked 4^{th} of the 8 schools reporting from the Commonwealth, reporting $6,017,000 in expenditures One of only two schools who reported a positive percentage of increase from 2013 to 2014, (KSU 2%, NKU 13%) - Over a 5-year period KSU has an average of 7% increase in research expenditures KSU is the only reporting institution in the Commonwealth that data indicates a positive percentage of change when comparing 2010 to 2014, calculated at 16% ## KSU comparison with 1890 Land Grant Institutions (Table 2): KSU ranked 17th among 1890 Land Grant Institutions in 2013, however 2015 saw KSU climb to 15th - Langston Univ. (73%) reported the highest % of increase from the previous year, while Arkansas Pine Bluff reported the highest percentage of decrease from 2013 at -52% ## KSU comparison with Historically Black Colleges & Universities (Table 3): KSU ranked 30th out of the 49 Historical Black Colleges & Universities. KSU federal government funding totaled out to $4,590,000, followed by state and local government at $1,391,000. Business funding was at $34,000 and non-profit organization at $2,000.
Commonwealth of Kentucky:
Higher education R&D expenditures, ranked by FY2015 R&D expenditures: FYs 2010-15
RankState Institutions of Kentucky201020112012201320142015% of Change FY14-15
69U. Kentucky359,944372,932360,776339,764328,239331,7051%
107U. Louisville189,090197,438196,842186,772183,376179,499-2%
347Western Kentucky U.9,9438,34410,6399,3228,2807,854-5%
375Kentucky State U.4,9124,5626,8595,6055,6946,0176%
490Murray State U.3,3963,7183,3452,1922,0802,37114%
512Northern Kentucky U.2,3162,3972,2011,8102,0522,026-1%
524Morehead State U.2,1452,0182,1742,6311,8921,838-3%
===== PAGE 54 =====
Table 16. Higher education R&D expenditures, ranked by FY 2015 R&D expenditures: FYs 2010-15% of Change FY14-15
RankInstitution201020112012201320142015
200Florida A&M U.53,47453,32652,26351,14946,36746,5220%
220North Carolina A&T State U.35,29734,93035,10333,99435,04735,1720%
230Alabama A&M U.30,49730,23829,97929,72029,46129,202-1%
242Tuskegee U.15,58115,68515,99121,15024,94525,6523%
263Tennessee State U.12,43213,46815,43916,17720,06819,955-1%
285Delaware State U.15,20019,01915,66817,29517,67915,980-10%
301Prairie View A&M U.12,56515,24314,55213,19812,29213,1237%
303South Carolina State U.7,16710,03712,90912,80912,70912,607-1%
322U. Maryland, Eastern Shore8,6928,6647,3098,8268,9829,7008%
330Alcorn State U.10,28011,39711,51511,31510,0609,396-7%
341U. Arkansas, Pine Bluff8,3439,4159,0828,9118,1988,4253%
342Langston U.4,4925,2065,3264,9328,5128,126-5%
348Virginia State U.7,4668,56210,2969,5358,3747,808-7%
356West Virginia State U.3,7704,1765,0874,4917,2217,3652%
375Kentucky State U.4,9124,5626,8595,6055,6946,0176%
395Southern U. & A&M C., Baton Rouge6,8656,8196,7734,9204,8124,766-1%
397Southern U. & A&M C., Agricultural Research and Extension Centerne6,1438,1225,5305,6064,761-15%
511U. of the District of Columbia5,0124,4224,0303,0732,3612,043-13%
===== PAGE 55 =====
Historically Black Colleges & Universities:
Table 27. Higher education R&D expenditures at historically black colleges and universities, ranked by all R&D expenditures, by source of funds: FY 2015 (Dollars in thousands)
RankInstitutionAll R&D expendituresSource of funds
Federal governmentState and local governmentInstitution fundsBusinessNonprofit organizationsAll other sources
All HBCUs548,364424,51632,02473,8734,2806,4477,224
1Howard U.47,32238,8201,3184,8391,0181,28740
2Florida A&M U.46,52236,9751,0797,955474390
3North Carolina Agricultural and Technical State U.35,17222,4139412,068555420
4Morehouse School of Medicine33,36730,0121142,0163029230
5Alabama A&M U.29,20221,9826074,34715802,108
6Tuskegee U.25,65214,1662,8985,3584291942,607
7Jackson State U.23,90819,6561,3132,011089830
8U. of the Virgin Islands20,63019,456254000920
9Tennessee State U.19,95511,1457837,533470240
10Delaware State U.15,98012,0911733,34236950
11Hampton U.14,89514,73514812000
12Meharry Medical C.13,99813,068039155340
13Fayetteville State U.13,7469,2435963,6431631010
14Morgan State U.13,57712,805553NA9310818
15Prairie View A&M U.13,1237,9942,9381,957760167
16South Carolina State U.12,6074,4564,8523,290009
17North Carolina Central U.12,44810,874371NA158781264
18Clark Atlanta U.9,9457,45502,307581250
19U. Maryland, Eastern Shore9,7009,284174055232
20Xavier U. Louisiana9,5887,73581779202440
21Alcorn State U.9,3966,7841212,261178520
22Dillard U.9,3878,8533734509161
23Fisk U.8,7587,9018570000
24U. Arkansas, Pine Bluff8,4253,9121,9782,4590760
25Langston U.8,1265,6212,5050000
26Virginia State U.7,8084,951852,7490023
27West Virginia State U.7,3655,5621,43819300172
28Lincoln U., Jefferson City6,2965,4928040000
29Morehouse C.6,1805,9442360000
30Kentucky State U.6,0174,5901,39103420
31Norfolk State U.5,3485,104110026207
32Texas Southern U.5,0053,458284926842530
33Southern U. and A&M C., Baton Rouge4,7663,258921,3595700
34Southern U. and A&M C., Agricultural Research and Extension Center4,7612,5142,21433000
35Fort Valley State U.4,3204,0790241000
36Tougaloo C.2,6892,68900000
37Alabama State U.2,3032,30300000
38Elizabeth City State U.2,2772,05813000206
39Wiley C.2,1761,89427000120
40U. of the District of Columbia2,0431,4340609000
41Grambling State U.1,8631,1774319500160
42Savannah State U.1,8011,79600050
43Spelman C.1,5241,03504167300
44Central State U.1,5081,50800000
45Bowie State U.1,4971,49700000
46Shaw U.1,4041,0780326000
47Benedict C.1,3731,37300000
48Albany State U.1,3561,12817205600
49Ctaflin U.1,2551,1583034600
===== PAGE 56 ===== ### VI. Strategic Plan Update—Office of Academic Affairs ## Goal 2: Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates #### 2. a. Launch the Assessment and Institutional Effectiveness Plan The Assessment and Evaluation Plan has been updated and is being implemented. Policies are being reviewed and, in some cases, drafted, to ensure effectiveness in the Office of Academic Affairs. The document is being finalized for final approval. Academic Program Reviews comprise the first stage of the Academic Assessment and Evaluation Plan and are in process. #### 2. b. Develop and deploy a Quality Enhancement Plan The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requires institutions to develop a Quality Enhancement Plan (QEP) with each decennial review. A key component of the reaffirmation of accreditation process, the QEP provides a three- to five-year plan of action to improve student knowledge, skills, attitudes, values, or behaviors. The requirements for the QEP are defined in the SACSCOC Principles of Accreditation: Core Requirement 2.12 and Comprehensive Standard 3.3.2. This information is also posted on the Kentucky State University website. #### 2. c. Launch an effective program review process An Academic Program Review calendar and cycle has been developed. Those programs undergoing program review are submitting self-studies to the Office of the Academic Affairs for Assessment and Recommendations. #### 2. d. Review academic programs for sustainability Academic programs are being reviewed for sustainability through the program review process. Disciplines with consistent low enrollment will be suspended or eliminated. #### 2. x. Develop a plan to promote opportunities for faculty, staff, and students to participate in significant and conscientious shared governance The Kentucky State University Faculty Senate remains engaged in the transformation of Kentucky State University through shared governance. The Faculty Senate is integrally involved with the University Committee Book and makes recommendations to the Vice President of Academic Affairs and the President. 2.bb. Design tactics to promote the teacher education program as a program of distinction built on a culturally responsive curriculum. The School will graduate teachers who are ===== PAGE 57 ===== competent and skilled at teaching in any cross-cultural or multicultural setting and who contribute to the workforce needs of Kentucky. ### 2. cc Design processes to promote the Whitney Young Center for Global Leadership program The Whitney Young Center for Global Leadership is being reimagined as an honors program of excellence and relevance through curriculum redesign and programming. This also includes reestablishing membership in the National Association of African American Honors Programs (NAAAHP); students and faculty recently attended the 25th Anniversary conference in Nashville, Tennessee, hosted by Tennessee State University. The curriculum redesign seeks to recruit highly academically talented students to Kentucky State University and the Whitney Young Honors Program. As part of the transformation, Whitney Young is also revitalizing Kentucky State University’s Study Abroad program. Kentucky State University has reestablished its partnership with the Kentucky Institute for International Studies (KIIS) and have developed policies and protocols for students and faculty interested in study abroad opportunities. #### 2. hh. Launch the processes necessary to ensure an exemplary SACSCOC Reaffirmation Process The SACSCOC Liaison, Dr. Deneia Thomas, is leading the SACSCOC Reaffirmation Process. Committees have been established to prepare for the SACSCOC Compliance Audit to be submitted in 2018. Kentucky State University is conducting an internal audit to assess its compliance of the SACSCOC Standards. ## Language Initiatives Kentucky State University has submitted applications to the Alliance for Language Learning and Education Exchange (ALLEX) Foundation’s Teaching Associate Program. The ALLEX Teacher Training Consortium (Cornell University, Ohio State University, Portland State University, and Washington University in St. Louis) recruits, screens, and trains instructors in an intense, rigorous training program on language pedagogy. Fellows will also develop cultural programming. The host institution allows ALLEX Fellows to enroll in two courses toward a second bachelor’s degree or a Master’s degree as well as provide room and board. Kentucky State University has applied for language instructors in Chinese, Japanese, and Korean. Placement decisions will be made between February and March. A Memorandum of Understanding is also being developed with Georgetown College to share a French professor for the Fall 2017-2018 academic year. This will increase our foreign languages offerings from one (Spanish) to a possible five languages. ===== PAGE 58 ===== APPENDIX A ===== PAGE 59 ===== ## Office of Academic Affairs
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===== PAGE 60 =====
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===== PAGE 61 ===== APPENDIX B ===== PAGE 62 ===== # Kentucky State University Academic Affairs - Office of Educational Support – Personal Development & Academic Exploration (1 Credit Hour) PROFESSOR: Dr. Walter Malone SEMESTER: Spring 2017 OFFICE: ASB 241 A CLASS TIME: Thursdays at 12 noon PHONE: 502-802-2239 CLASSROOM: ASB Auditorium E-MAIL: walter.malone@kysu.edu OFFICE HOURS: By Appointment ## MISSION STATEMENTS: The Objectives and Learning Outcomes of this course directly support the Mission of the University, College, and Division, available at the websites below: www.kysu.edu/about http://kysu.edu/academics/academic-programs-wd/ ## NOTICE TO STUDENTS WITH DISABILITIES: Any student who requires an accommodation due to a documented disability may contact the Disability Resource Center (DRC) at (502) 597-5076, or visit Academic Services Building (ASB), Suite 241, to arrange for reasonable accommodations. The student is required to obtain verification from the DRC and deliver the signed DRC document to the instructor specifying the accommodations. The student is encouraged to complete this process at the beginning of the semester since an approval for accommodations is not retroactive. The accommodations become effective upon receipt of the DRC approval by the faculty member from the student. Additional information concerning the DRC and accommodations can be found at the following website: http://kysu.edu/administration-governance/finance-business/human-resources/disability-resources/ ## COURSE DESCRIPTION – COURSE RATIONALE: “This course is designed to help students make a smooth transition as they assume their roles and responsibilities as students at Kentucky State University. Emphasis will be placed on helping student improve their success strategies in order to adjust successfully to the University’s rigorous academic environment. The topic covered will include the wide variety of campus resources and services that are available to help student meet their academic, social, financial, and personal needs.” (KSU Catalogue). ===== PAGE 63 ===== ## COURSE OBJECTIVES: The purpose of UNV 102 is to help first year students continue the transition to Kentucky State University, both academically and personally. This course aims to foster a sense of belonging, promote engagement in the curricular and co-curricular life of the university, and focus on personal development and academic exploration all while helping students develop and apply critical thinking skills, and continuing to clarify their purpose, meaning, and direction. ## STUDENT LEARNING OBJECTIVES/OUTCOMES: ### 1. Foster Personal Wellness a. Explain the impact of personal health and wellness on one's experience as a college student and describe methods to improve one's own health b. Creating a balanced life (Spiritually, Physically, and Emotionally) c. Stress Management (healthy stress and healthy relationships) ### 2. Academic Planning/Career Exploration a. Create an educational and career plan b. Explore how students interest, talents and educational abilities align with specific majors and careers c. Major decisions showcase ### 3. Conducting Research a. Understand the impact of technology b. Research methods and integrity (Plagiarism) c. Relating research to coursework d. Explore library resources ### 4. Leadership Development a. Facilitate students’ exploration of multicultural perspectives b. Personality and leadership c. Identifying strengths and opportunities ### 5. Financial Literacy a. Budgeting and saving b. Credit cards, loans and debt c. Home basics and living expenses d. Insurance and auto ### 6. Foster Academic Success a. Challenge students toward attainment of academic excellence and persistence b. Critical Thinking c. Adjusting your academic perspective d. Creating an individualized study plan e. Utilization of campus resources ===== PAGE 64 ===== ## BLACKBOARD: BlackBoard 9.0 (BB) is a course-management system that allows students to access class information, documents, and assignments 24 hours a day. By using BB, you can stay better organized, keep up with your assignments, and more easily meet your academic obligations. The course outline, requirements, policies, important documents, assignments, project directions, etc. are available on BB at any time day or night. Periodically, you may be required to complete online quizzes on BB outside of class hours; those quizzes will be graded instantly and the grades will be posted immediately in your personal ‘Grades’ section in the BB Gradebook. UNV grades will be posted and updated regularly on BB, or in a manner determined by the instructor, so you as a student can check your progress at any time. Check the system daily because sometimes simple assignments will appear unannounced. In addition, the Blackboard 9.0 system enables your professor to periodically check to see (a) who logs on, (b) when they log on, and (c) what areas they look at, quizzes they take, etc. So, if you need to practice using BB, the directions are on the BB link on the KSU website. There is also a BB Tutorial on the BB link's opening page that will show you step-by-step how to use the system. If you have trouble, quickly ask for help. ## COURSE SPECIFIC REQUIREMENTS, EXPECTATIONS, POLICIES: 1. ATTENDANCE - Attendance in class is recorded each day by the professor. Class attendance is important and the rules and guidelines governing class attendance are set by the instructor in agreement with KSU policy. The attendance policy for this course is the same as the University's attendance policy as stated in the KSU Catalogue: if a student has more than three unexcused absences a professors will lower the final grade in the class one letter grade beginning with the fourth unexcused absence. In other words, you lose points when you miss class – and you lose out on a lot more than that. Quizzes often begin during the first few minutes of class, so if you're late you will not have enough time to finish the quizzes. 2. OFFICIAL EXCUSED ABSENCES – Read the University’s attendance policy in the KSU Catalogue. You must take verification/proof of an absence to the Office of the Vice President of Student Affairs (3rd floor Student Center). This is your responsibility. If an “excused absence” is granted, a staff member in that office will email the official excuse to all of your professors. However, it is up to your professor to decide whether or not you get to make up any work you missed during your absence. Good grades usually result from faithful attendance and hard work. Poor attendance almost ALWAYS results in a failing grade. 3. LATE ASSIGNMENTS - If you are having trouble getting your work done on time, contact your professor immediately because all late assignments, quizzes, projects, etc. are usually penalized one letter grade for each day they're late. Some professors may not accept late work at all. Your professor determines the penalty – but turning things in late will quickly ruin your grades. Late work is usually the result of poor time management, ===== PAGE 65 ===== so it is crucial that you learn to manage your time well so you can get your work done well and ON TIME. 4. E-MAIL ACCOUNTS – Your campus email account is your ‘academic business address’ while you are a KSU student. You must get in the habit of using your campus email address as an important means of communicating with your professors - and for conducting your academic and financial business with professional staff. If you have trouble with your email, either go to the Computer Lab on the 2^{nd} floor of the Student Center or to the Office of Information Technology (3^{rd} floor ASB) to find out what’s wrong. Information about important university events, financial aid issues, check disbursements, midterm & final grades are sent to your campus email address - not to your personal email. Assignments submitted from your personal, off-campus address will NOT be accepted by most professors. NOTE: One of the easiest and least painful ways to establish an effective relationship with your professors is to email your questions to them. 5. FINANCES & YOUR WIRED ACCOUNTS – It is YOUR responsibility to keep up with your financial situation at the University – and it can get pretty confusing if you don’t pay attention. In UNV class you will learn how to navigate the WIRED link on the KSU homepage to view your financial aid/account summary information and make sure you are financially healthy. You can’t learn if you’re freaking out about money issues. If your password does not work or is disabled for some reason go to the One-Stop Shop in ASB to get it reset. You will find most of the important academic information on WIRED – including your course schedule, midterm grades and final grades. 6. ACE - KSU students who develop the habit of seeking help from the Instructional Counselors (ICs) and/or Student Tutors in the Academic Center for Excellence (ACE), which is located on the first floor of the student center, make better grades than students who do not. As a result, students who develop the habit of going to ACE for help each week during their freshman year progress toward graduation more steadily than students who wait until their sophomore year or later. ASKING FOR HELP IS SMART. . Early in the semester when students most need help adjusting to their classes there are many academic workshops offered – usually in the Student Center. The schedule of these workshops is posted regularly on the campus website. 7. PERFORMANCE GUIDELINES – On BlackBoard 9.0 in the 'Course Documents' section you will find a list of important behavioral expectations called PERFORMANCE GUIDELINES. Students who follow these guidelines usually have a very effective and enjoyable college experience. Look at the KSU Student Handbook for additional information about appropriate student behavior both in the classroom and on the KSU campus. For example, in the Handbook you will find the following: “Students are expected to attend classes, ready to learn, and stay for the duration of class. Inappropriate behavior will not be tolerated” (KSU Student Handbook). In addition, all faculty members have the authority to enforce the KSU Dress Code described in the Handbook, so check with your professors about their expectations. 8. PERSONAL ISSUES – All students have personal issues that often get in the way of their academic performance. First-year students in particular face many stressful challenges when they begin college because they are in an entirely new environment. So, the professional staff members in the Comprehensive Counseling Center (CCC) in the ===== PAGE 66 ===== Betty White Health Center will come to one of our first Tuesday Seminars and explain how they are available to help students adjust to the campus environment. You must learn to recognize when you need help and then to ask for it. The staff members in the CCC offer free confidential advice/support to students through private counseling sessions – and additional support through group workshops and other programs on campus. 9. CELL PHONES – As a rule, your cell phone must be out of sight at all times during class and turned to “silent.” The use of cell phones, tablets and laptops is not allowed in class unless the instructor permits. ## COURSE ASSIGNMENTS Students will have a variety of papers/projects throughout the semester. These projects and activities are designed to help students gain the skills necessary to be a successful college student. These are subject to change and more details will be given in class or on Blackboard. 1. Syllabus Quiz – There will be a syllabus quiz the first week of class. Make sure to familiarize yourself with your syllabus. This quiz will be due by Sunday, January 22, 2017 at midnight. 2. Critical Thinking Reflection Paper – Students will read the selected article from Blackboard on becoming a critical thinker. After reading the article, each student will write a 2 page reflection summarizing the article, identifying their area(s) that needs improvement, and the most impactful thing they took from the reading. This assignment is due by Sunday, January 29, 2017 at midnight. 3. Library Research Project – Students will attend an instructional workshop explaining the various research services of KSU’s Library. After this workshop, students will select groups of 2 or 3 persons, and create a one (1) minute IG video that illustrates what the students learned about conducting research. These videos should be creative, and to receive credit should have the Office of Educational Support tagged in the post. This assignment is due by Sunday, February 19, 2017 at midnight. 4. Faculty/Staff interview Reflection – Using the interview questions provided and questions you create in class, you will interview 1 staff and 1 faculty member about their college experience and advice that they may have for you. You will then write a 2 page paper about who they are, what they said and if you think the experience was valuable. This assignment is due by Sunday, February 26, 2017 at midnight. 5. Leadership Assessment – Students will be required to take a leadership assessment and will use the results to contribute towards their Leadership Analysis paper and presentation. This assignment should be completed by Sunday, February 19, 2017. ===== PAGE 67 ===== 6. Leadership Analysis Paper/Presentation – In assigned groups, students will choose and conduct a leader assessment of a public person (not a relative or friend). The public person is either historic or currently living. Students must have the person of their analysis approved by the instructor. Students evaluate their leader by analyzing the leader's behaviors using the Five Practices of Effective Leaders by Kouzes and Posner. Students must describe how their leader illustrated one leadership approach talked about during the ROTC Leadership Development day. The paper should be no more than 3 pages, and the presentation should be 5 mins. Creatively find a way to incorporate each group members to leadership behavior into the presentation. Both the paper and presentations will be due during Week 8 in lieu of a midterm exam. 7. Letter to Self – Students will write a 1 page (minimum) letter to themselves discussing their academic and life goals. There is room for creativity for this project and it will be discussed further in class. This assignment is due by Sunday, April 9, 2017 at midnight. 8. Monthly Budget Assignment – Students will complete a monthly budget based on a given scenario, challenging the students to plan, prepare, and learn some needed life skills pertaining to their finances. This assignment is due by Sunday, April 23, 2017. 9. Campus Resource Project – Students will be divided into groups and given a KSU campus resource to research, including conducting an interview with a staff member of that department. They will present their findings to the class in a 7 minute presentation using PowerPoint and create a hand out for the class. Additional instructions will be given in class. These presentations will be due during Week 16 in lieu of a final exam. 10. One on Ones – Two times per semester you will be required to meet with your Success Coach, to talk about how your semester is going and the needs you may have in regards to college life. This is also so you become more comfortable talking with your instructors. 11. Registration Appointment – In April, you will be required to meet with your Academic Advisor, to get registered for the Fall 2017 semester. This appointment will count towards your final grade. 12. One-Minute Paper/Participation – Class attendance, participation, and in-class assignments are an important portion of the semester grade. At the beginning of each class meeting, students will have 1 minute paper prompt to write and turn in for participation points. 13. Convocation – All UNV 102 classes are required to attend convocations throughout the semester. These will be held in either Bradford Hall Auditorium or the Little Theatre. It is the student’s responsibility to swipe in at each convocation to ensure their attendance is recorded. At these Seminars you should behave in a respectful manner to show respect. ===== PAGE 68 ===== for the speakers, your classmates, teachers, and yourself. Sit up, turn off your phone, put it away, remove your headgear, listen to the speaker, act interested, etc. ## EVALUATION PROCEDURES: The methods of instruction in this course include short lectures, class discussions and activities, group projects, and written assignments. The methods of evaluation in this course will include daily assignments, written and oral work, quizzes, a Library Research Assignment, and other assigned work deemed important by the instructor.
Attendance/Participation (5pts per One-Minute Paper)75pts
Convocation45pts
One on Ones20pts
Registration Appointment10pts
Syllabus Quiz10pts
Critical Thinking Reflection Paper25pts
Library Research Assignment50pts
Faculty/Staff Interview Reflection50pts
Leadership Assessment10pts
Leadership Analysis Paper50pts
Leadership Analysis Presentation50pts
Letter to Self25pts
Monthly Budget Assignment10pts
Campus Resource Presentation100pts
TOTAL POINTS530pts
Grading Policy:
A = 100 - 90%
B = 89 - 80%
C = 79 - 70%
D = 69 - 60%
F = 59% or lower
===== PAGE 69 ===== ## UNV 102 TUESDAY COURSE SCHEDULE Spring 2017
WEEKDATETOPICASSIGNMENTDUE DATE
11/19/17Critical Thinking & ExpectationsSyllabus Quiz1/22/17
Article Reflection1/29/17
21/26/17Knowing Your Learning Style
32/2/17Self-ManagementLPI Assessment2/19/17
Leader Analysis Presentations3/9/17
42/9/17College Research & Library SkillsLibrary Research Project2/19/17
52/16/17KSU Success: Faculty/Staff 411Interview Reflection2/26/17
62/23/17Leadership Development
73/2/17Mid-Term Prep
83/9/17Leadership Analysis PresentationsCampus Resource Presentation5/4/17
93/16/17SPRING BREAK
103/23/17Academic Planning
113/30/17Group Project Session
124/6/17Diversity & Identity DevelopmentLetter to Self4/9/17
134/13/17Financial LiteracyMonthly Budget Assignment4/23/17
144/20/17Bred Talk
154/27/172nd Year Prep
165/4/17Campus Resource Presentations
===== PAGE 70 ===== EXTRA CREDIT: Each student has the opportunity to earn 2pts per convocation attended, if dressed in business casual attire. Check-in with your professor at the Convocation to receive bonus points for your professional attire. Student Acknowledgment of Receipt of Course Information My signature below indicates that I have received a course syllabus for the following course, _____, and I have been notified that the "Common Policies for all Courses at KSU" can be found throughout the University Catalogue at: http://www.kysu.edu/about/divisions/studentAffairsAndEnrollment/enrollmentManagement/registrar/Kentucky+State+University+Catalogue.htm I agree to read these documents, and I agree to sign and deliver this copy of the “Student Acknowledgment” form within two (2) weeks of the start of the semester. I understand that the policies contained within these documents apply directly to me and to all students in the class. I agree to abide by these policies, and recognize that not abiding by these policies could result in dismissal from this class and/or affect my standing as a student at KSU as per Section 2.C. of the Student Handbook and Section XIX.G.1 of the University Catalogue. Name (please print): _____ CWID: ___ Signature: _____ Date: ___ Contact information (please print): Local Address: ___ Local Phone: ___ E-Mail: ___ [Or, the instructor may choose the electronic option:] Student Acknowledgment of Receipt of Course Information Read the syllabus and the “Common Policies for all Courses at KSU” found throughout the University Catalogue at: http://www.kysu.edu/about/divisions/studentAffairsAndEnrollment/enrollmentManagement/registrar/Kentucky+State+University+Catalogue.htm ===== PAGE 71 ===== Then, type exactly what is written below in Statements (1) and (2), and deliver this statement as instructed; make sure "Student Acknowledgment of Receipt of Course Information" is on the subject line. Adding your name and student ID at the end of the statement will stand as your signature. I also agree to deliver this copy of the "Student Acknowledgment" form within two (2) weeks of the start of the semester. I understand that the policies contained within these documents apply directly to me and to all students in the class. I agree to abide by these policies, and recognize that not abiding by these policies could result in dismissal from this class and/or affect my standing as a student at KSU as per Section 2.C. of the Student Handbook and Section XIX.G.1 of the University Catalogue. 1) This statement acknowledges that: (A) I have received the course syllabus for _____, and (B) I have read the "Common Policies for all Courses at KSU." I understand this statement will be printed and kept in my permanent file or be placed in my electronic Blackboard file for future reference. 2) I agree that I have read these documents before sending this email to my Instructor. I understand that the policies contained within these documents apply directly to me and to all students in the class. By sending this email I agree to abide by these policies, and recognize that not abiding by these policies could result in dismissal from this class and/or affect my standing as a student at KSU. ===== PAGE 72 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee January 19, 2017 3:45 p.m. Carl M. Hill Student Center ## MEETING INDEX Section Page Minutes of October 20, 2016 Meeting 3 Office of Admissions Update 5 Financial Aid Update 5 Career and Professional Development Center 7 Office of Residence and Student Life 8 Housing Report 12 Student Conduct 19 ===== PAGE 73 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee January 19, 2017 3:45 p.m. I. CALL TO ORDER: Regent Ekumene Lysonge, Chairperson II. ROLL CALL: Francene Gilmer, Interim Vice President, Student Affairs III. OPENING REMARKS: Regent Lysonge IV. APPROVAL OF MINUTES: Regent Lysonge V. EXECUTIVE SUMMARY: Francene Gilmer VI. ADJOURNMENT: Regent Lysonge ===== PAGE 74 ===== KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee October 21, 2016 1:00 p.m. to 2:30 p.m. Harold R. Benson Research and Demonstration Farm Frankfort, Kentucky MINUTES ***** Regent Karen Bearden called the Student Affairs Committee meeting of the Kentucky State University Board of Regents to order at 1:00 p.m. on October 21, 2016. Regent Bearden asked the Secretary to call roll: Ekumene Lysonge Not Present Mindy Barfield Present Elaine Farris Present Ralph Williams Present Dalton Jantzen Present Ralph Williams Present A quorum was declared. ## Approval of Minutes Minutes of the July 21, 2016, meeting were approved. Motion was made by Regent Williams and seconded by Regent Barfield. Motion passed. ## Student Affairs Update Francene Gilmer, Interim Vice President for Student Affairs, gave a summary of the areas in Student Affairs. The Betty White Student Health Center has been relocated to the School of Nursing to promote total health and allow the School of Nursing students to become involved in a clinic setting. The Career and Professional Development Center is the new office for career services. The new location of the Career and Professional Development Center is 320 Hill Student Center. The Career Fair was held on September 29, 2016, and was well attended. Employers were impressed. Favorable remarks about student preparation and the location were made. Plans for the Spring Career Fair are underway. A census update was given from the Office of Admissions. The September census indicates an increase from Fall 2015 to Fall 2016. First-time freshmen and graduates increased by 9.7%. The total enrollment is 1,736, which is an increase of 9.5% from Fall 2015. A discussion was held on admission criteria, dual credit students, and scholarships. Due to ITT and St. Catharine's College closings, seventy-five students were admitted as a result of focused recruiting efforts. ===== PAGE 75 ===== Financial Aid is currently working to improve customer service and financial aid processes. The FAFSA for the 2017-18 Academic Year was made available on October 1, 2016. A campaign to encourage students to complete it is underway. The Career and Professional Development Center is installing a system by Symplicity and is scheduled to go live January 12, 2017. Symplicity will allow electronic storage of information for employers and students, post job and internship openings, create resume books for majors and career fields, assist with career fair registration, and allow notes to be recorded for student progress. An additional focus is engaging students and working with faculty to become involved in the student's career development plan. Career coaches will be hired to assist students in building and preparing for their future. The Center's new location will allow better access to students and visitors. Interview rooms, computer stations, and literature resources will be available. Office of Residence and Student Life update. All staff and Resident Assistants in Chandler Hall have been relocated to Combs Hall because of mold. The mold in Chandler Hall can be remedied by removing ducts and providing a deep cleaning. Updating existing residence halls will be reviewed for immediate change. Discussions were held regarding a Facilities Master Plan for buildings and implementing periodic maintenance checks. The Facilities Master Plan will be available for the January meeting to review capital construction needs and advocate for the needs with Legislatures when they reconvene in 2017. ## Adjournment Motion for adjournment of the Student Affairs Committee meeting was made by Regent Barfield and seconded by Regent Farris. The meeting was adjourned at 2:25 p.m. Submitted by: Approved by:
Francene Gilmer,
Interim Vice President for Student Affairs
Regent Ekumene Lysonge, Chairperson Student Affairs Committee
______Approved with no corrections
______Approved with corrections
===== PAGE 76 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee January 19, 2017 Carl M. Hill Student Center Frankfort, Kentucky ### I. Office of Admissions The following information highlights recent activity for the Office of Admissions. As of January 4, 2017, the total number of received applications for Fall 2017 is 2,073. 495 prospective students have been admitted and 269 have been denied admission. 1,298 applications are incomplete. Approximately 200 applicants have submitted complete applications with transcripts and/or test scores that are not recent. Decisions are pending for this group of applicants, as they are submitting updated transcripts and/or test scores. The KSU Experience Open House on Saturday, October 29, 2016, was a success with 518 students attending. Priority application deadline for all scholarships is February 15. ## Action Item: Proposed mandatory enrollment deposit of $100.00 to be paid by a specified date. ## Rationale: At this time, the University does not require an enrollment deposit. The lack of deposit makes it difficult to accurately project enrollment and plan for the incoming class. Research indicates the majority of schools require some type of enrollment deposit or fee when committing to attend the university. Requiring this deposit will help with projections and confirm students' intent to enroll. The $100.00 enrollment deposit will be applied to the student's tuition and fees once enrolled. If the student does not enroll, the student will forfeit the deposit. ### II. Financial Aid Office ## Processing
2016-2017 AwardingFinancial Aid Office (FAO) began awarding and sending out Award Letters April 22, 2016. The State FAFSA Filing priority deadline was April 15, 2016. Awarding for New Students for Fall 2017 will take place soon after the People Soft is implemented and live. The current estimated date is in March.
===== PAGE 77 =====
Financial Aid PackagingTo date the FAO has packaged 2,946 students for some type of aid source. A slight increase in the number of students packaged for aid during Spring registration is expected.*Please note this is not exclusive to Federal, State and Institutional aid. This includes State Employee discount recipients, KSU, and other institution employee waivers and Donovan Scholars.
Processing• The FOA continues on the weekly processing schedule of Importing and exporting FAFSA details, Loan and Pell data. Disbursements also occur on a weekly basis unless otherwise directed.\n• Awarding, Award Letters, and Missing Information Letters continue on a weekly basis as well.
Projects• Ongoing projects are Verifications. To date the FAO has verified 394 students.\n• Clean-up. The FAO is in the process of evaluating all of our Federal Aid programs to ensure complete compliance with all State and Federal Regulations, including but not limited to returns.
TechnologyThe FAO is working with IT to obtain the needed updates to maintain functionality within the BANNER system. Because the new system will not go live until March 2017 (estimate), version 8.28 is needed. Version 8.26.1 is currently used.
Upcoming Activities
New FAFSA dateThe 2017-18 FAFSA became available October 1, 2016 for students to complete. The FAO hosted, Financial Aid Nights every Tuesday in October from 4:30 to 6 pm. Our office remained open to assist student with FAFSA completion and any other FA need.
PeopleSoftFA is continuing to work closely with our implementation team. We are up to date and on schedule with implementation.
Professional Development• The two of the newest members to the FAO attended the FALL KASFAA conference. This is a professional Financial Aid Organization, of which each KSU FAO staff is a member. This organization provides trainings and keeps all members up to date on State and Federal Aid news.\n• Assistant Director Frank Kincaid will attend the Southern Association of Student Federal Aid Administrators conference in February.\n• Interoffice training is conducted on a weekly basis. Staff members are trained in their areas of specialization and Federal Aid regulations.
===== PAGE 78 ===== ### III. Career and Professional Development Center The Career and Professional Development Center has been established and will be housed in Suite 320 of the Carl M. Hill Student Center. The redesign of the space to adequately accommodate the needs of students and employer activities is delayed until mid-May. The decision to delay will provide the eight weeks needed to properly prepare the space. The lack of personnel in facilities resulted in not attending to the suggested timelines and a six month delay. Installation of new carpet and paint will be completed by January 13. Ms. Elizabeth Marcum, the Recruiting Coordinator, and Ms. Francene Gilmer will initially occupy the suite to provide these student services. Students are currently being offered services in Suite 330 Carl M. Hill Student Center. Ms. Dionna McDonald has received thorough instruction for the Symplicity System and is training Ms. Marcum to utilize Symplicity to the extent possible until PeopleSoft is available. The following activities will be planned for these time frames:
Kentucky State University CAREER AND PROFESSIONAL DEVELOPMENT CENTER Spring 2017
Week 1 - 2
January 16 - 27Welcome back activitiesStudents take career assessmentsHost resume writing, job search and interviewing sessionsAdvertise job openings, graduate school opportunitiesStudents sign up to take the GRE, LSAT, MCATPromote summer internships
Week 3 - 5
January 30 - February 17Introduce Strengths Finder assessmentsHost Thurgood Marshall College Fund representatives to interview for the Fall 2017 Leadership Institute and provide workshops on interview preparation
Week 6 - 8
February 20 - March 10Invited employers to conduct mock interviewsPromote summer internships
===== PAGE 79 =====
Week 9
March 13 - 17Spring Break
Week 10
March 20 - 24Student Career Fair preparation workshopsFinal Career Fair preparation
Week 11
March 27 - 31March 29 - Career Fair
Week 12 - 14
April 3 - 21Career Fair follow-up with student and employersConduct senior survey; collect resumes from seniorsCelebration with students and employers
Week 15 - 16
April 24 - May 5May 13 - CommencementResume critique, job search, interviewing activities
### IV. Office of Residence and Student Life Event: The Office of Residence and Student Life Professional Training Residence Life Overview: Date: Sunday, January 8, 2017 Summary: The training sessions will consist of an overview of the University's and Student Affairs expectations, staff development, best practices, prepare for Resident Assistant trainings, end of the year reports, programming, campus labs, living learning communities, visitation policy, and incident reports. Event: The Office of Residence and Student Life Resident Assistant Training Dates: Monday, January 9, 2017 to Wednesday, January 11, 2017 Summary: The training sessions will consist of an overview of department's expectations, communication, crisis management, diversity and social justice, ethics and role modeling, leadership, teamwork, mental health, programming, roommates, and sustainability. ===== PAGE 80 ===== Event: 2017 Spring Move-In Date: Wednesday, January 11, 2017 Summary: The residence halls will reopen for all new and returning students to move-in. Early arrivals (student athletes) checked in Tuesday, January 3, 2017. Upcoming Student Life Events: #### Event: Celebration of Dr. Martin Luther King, Jr. Candlelight Ceremony, Cheney Plaza Date: Tuesday, January 17, 2017 Summary: Students will participate in a march on campus to honor Dr. Martin Luther King, Jr. Students will reflect on the 1964 March in Frankfort through song and poetry. There will be a brief presentation from Donald Lyons. Mr. Lyons will provide insight about his participation in the 1964 March on Frankfort. Students who attend the event should be able to: 1. Gain a better understanding of the 1964 March on Frankfort. 2. Gain an appreciation for equality. Event: Tax Preparation Seminar Date: Wednesday, January 18, 2017, 7:00 p.m. Summary: The Office of Student Life will host a seminar that will focus on helping students prepare their own tax returns for financial gain. Students who attend event should be able to: 1. Prepare their own taxes for the maximum return. 2. Understand the importance of tracking and organizing financial documents throughout the calendar year. 3. Use their tax information to complete their FASFA. Event: Selma Viewing Party, Student Center Ballroom Date: Wednesday, January 18, 2017, 8:00 p.m. Summary: The Office of Student Life will host a movie viewing of Selma in honor of Dr. Martin Luther King, Jr. Students who attend the event should be able to: 1. Gain a better understanding of the march in Selma. 2. Promote change focused on current national equality issues. ### Event: Martin Luther King, Jr. Celebration Service Project, Student Center Game Room Date: Friday, January 20, 2017 Summary: The Office of Residence and Student Life along with various student organizations will host a community service event for members of the Frankfort King Center. Participants aged 7-11 years old will create dream journals. Participant aged 12-17 will create dream boards (vision boards). Students who attend the event should be able to: 1. Understand the role Dr. King played when advocating for human rights. 2. Gain an understanding of servant leadership. ===== PAGE 81 ===== Event: Martin Luther King, Jr. Banquet, Student Center Ballroom Date: Saturday, January 21, 2017 Summary: The Office of Student Life will host a banquet to celebrate the memory of Dr. Martin Luther King. The banquet will feather an oratorical performance, “The Heart of a King,” a one man show about the life of Dr. Martin Luther King. Students who attend the event should be able to: 1. Gain a better understanding of Dr. King's life story. Event: Jonathan Blanchard, Bradford Hall Auditorium Date: Thursday, February 9, 2017 Summary: Bass vocalist Jonathan Blanchard will perform a funky blend of soul, jazz, funk, and spirituals. Event: Hand Drumming Workshop, Student Center Ballroom Date: Tuesday, February 7, 2017 Summary: Students will engage in a workshop that will instruct them on the techniques of West African Hand Drumming. Students will also engage in a lecture focused on the history of hand drumming in West Africa. Students who attend the event should be able to: 1. Have a better understanding of West African music. 2. Learn more about the history of Africa. 3. Identify techniques for hand drumming. Event: Linkin' Bridge, Bradford Hall Auditorium Date: Tuesday, February 21, 2017 Summary: America's Got Talent finalist will perform. Event: Dr. William “Bill” Turner Date: Tuesday, February 28, 2017 Event: Spring Convocation, Frankfort Convention Center Date: Saturday, May 13, 2017 Spring 2017 Convocation Schedule: Thursday, January 19, 2017 State of the University Address Speaker: Interim President Dr. Aaron Thompson Thursday, February 2, 2017 Black History Series Speaker: Judge Olu Stevens Judge Olu A. Stevens is a Circuit Judge for the 30th Judicial Circuit, 6th Division in Louisville, Jefferson County, Kentucky. Judge Stevens has received international attention due to a series of incidents which took place in his courtroom in 2015 and early 2016. ===== PAGE 82 ===== Thursday, February 16, 2017 Black History Series/Men’s Conference Convocation Speaker: Amir Windom Grammy Award winning record executive Amir Windom has assisted in developing/managing careers of some of today's biggest stars such as the band "fun," Pharrell, T.I., Bruno Mars, Lupe Fiasco, Madonna, B.O.B, Trey Songz, and Kanye West to name a few. Thus far, Amir has worked on numerous Grammy Award winning albums, songs, and soundtracks that have sold millions globally. Thursday, February 23, 2017 Black History Series Speaker: Dr. Ricky L. Jones Dr. Ricky L. Jones currently serves as the Chair of the Pan-African Studies Department at the University of Louisville. His research interests are African American politics and leadership; African American nationalism; and violence and resistance. He has served as a local, national, and international political analyst. Thursday, April 6, 2017 Honors Convocation Speaker: TBA (Pending Academic Affairs) Thursday, April 13, 2017 Women's Conference Convocation Speaker: Lecia J. Rives, J.D. Lecia J. Rives is an electrifying, spell-binding motivational speaker, author and comedienne who leaves her audiences screaming for more. Her dynamic delivery coupled with her enchanting charisma enables her to convey messages of hope, opportunity, and self-empowerment. Thursday, April 20, 2017 National Poetry Month Speaker: Devine Carama, Power of Words Devine Carama is a lyrical driven and conscious hip hop artist and social activist from Lexington, KY. He has worked with and opened up for acts such as Nappy Roots, LL Cool J, Allen Poe, J. Cole, and Little Brother. His music has been covered in The Source, Vibe, and Complex Magazine. ===== PAGE 83 ===== ### V. Housing Report
Image
Bed Spaces Occupied Per Residence Hall
Residence
HallSpring 2015Fall 2015Spring 2016Fall 2016
Chandler9265620
Combs91567685
Hunter81915380
Kentucky1028571110
McCullin76766372
Young134128126139
Grand Total576501451486
Final Fall 2016 Housing Occupancy Information (As of January 5, 2017)
Housing Occupancy for Fall 2016
Residence HallTotal # of StudentsFemalesMales
Chandler Hall000
Combs Hall85850
Hunter Hall802159
Kentucky Hall1101100
McCullin Hall72072
Young Hall1394495
TOTALS486260226
===== PAGE 84 =====
Total Bed Spaces for Fall 2016
Residence HallTotal # of BedsFemalesMales
Chandler Hall114*114*0
Combs Hall1061060
Hunter Hall1023468
Kentucky Hall1361360
McCullin Hall97097
Young Hall15048102
TOTALS705438267
*Bed spaces were taken offline due to mold issues
NOTE: The Halls residence hall is currently offline and excluded from the total bed capacity.
Comprehensive Data for Final Fall 2016 Occupancy
Residence HallCapacityOccupancyOccupancy %
Chandler Hall11400%
Combs Hall10685 (all females)80.2%
Hunter Hall10280 (21 females and 59 males)78.4%
Kentucky Hall136110 (all females)80.9%
McCullin Hall9772 (all males)74.2%
Young Hall150139 (44 females and 95 males)92.7%
TOTAL705486 (260 females and 226 males)68.9%
Spring 2017 Residence Hall Application Submission Information (As of January 5, 2017)
Type of StudentComplete (paid application fee)Incomplete (no payment received)Total Application Submissions
New369
Transfer202
Continuing134
TOTALS6915
===== PAGE 85 =====
Proposal for Revisions to Fall 2017 – Spring 2018 On-Campus Housing Fees and Assignment Process*Denotes Action Item
Fall 2016 - Spring 2017Proposed Changes for Fall 2017 - Spring 2018Rationale
Housing Application Fee
*New Students310 (only a portion of the fee is noted as non-refundable per the 2016 - 2017 Tuition Fee Schedule approved by the Board of Regents)310 (designate the entire 310 as non-refundable on the tuition & fee schedule)The housing application is deemed non-refundable; however, not all of the fees are noted as non-refundable on the tuition and fee schedule.
*Continuing Students60 by May 13th deadline for discounted rate; After May 13th, continuing students are deemed a new student and required to pay 310100 by May 5th deadline for discounted rate. After May 5th deadline, continuing students are deemed a new student and required to pay 310. (NOTE: The discounted rate will be offered April 2, 2017 – May 5, 2017.)60 only covers the third-party personal property insurance; it includes very little funds to handle an insurance rate increase and there are no funds for annual residence hall needs.
Housing Application Available/Accepted
New StudentsStart accepting applications in March 2016Start accepting applications in March 2017Materials and information (including move-in days and procedures) need to be determined for publication, and Residence (new online housing system) needs to be implemented.
Continuing StudentsStart accepting applications in March 2016Start accepting applications in April 2017 during Summer 2017 and Fall 2017 registration period; student must be registered for Fall 2017 classes prior to applying for on-campus housing.Minimizes the number of students, without registered Fall 2017 classes, who will incur housing charges and are included in reported housing numbers.
===== PAGE 86 =====
Fall 2016 - Spring 2017Proposed Changes for Fall 2017 - Spring 2018Rationale
Housing Deadline
New & Continuing StudentsJune 30th priority deadline; Residence Life will accept applications until on-campus housing is at full capacityNew Student - June 30th priority deadline Continuing Student - May 31st priority deadline; Residence Life will accept applications until on-campus housing is at full capacityA deadline will assist with forecasting housing needs for upcoming semester.
Housing Assignments
New & Continuing StudentsHousing assignments were made per the ranked order of residence halls to occupy by gender and classification, and then requested room type: 1) Kentucky (continuing female students only), 2) Young (co-ed including W.M. Young Honors Scholars and STEM Scholars), 3) Chandler Hall (new freshmen and transfer females only), 4) McCullin (new freshmen and transfer males only), 5) Hunter (co-ed with new, transfer, and continuing students), 6) Combs (overflow for male students)Residence Life to assign housing assignments per the ranked order of residence halls to occupy by gender and classification, then requested room type: 1) Kentucky (continuing and new transfer females only), 2) Young (co-ed with 3.0 GPA; including continuing students, new transfer students, W.M. Young Honors Scholars, and STEM Scholars only), 3) Combs (continuing and transfer males only), 4) Chandler Hall (new freshmen females only), 5) Hunter (new freshmen males only), 6) McCullin (to be determined in August based on the spaces needed)The ranked order of residence halls assists with increasing the occupancy rate of each residence hall. In addition, Young Hall having a 3.0 GPA requirement and continuing to house scholars will give more structure and support to academic achievements in the residence halls. Lastly, there is a large revenue loss and gap in students' development levels identified when a suite-style building is used to accommodate new students only.
===== PAGE 87 =====
Fall 2016 - Spring 2017Proposed Changes for Fall 2017 - Spring 2018Rationale
Housing Assignment Notifications Sent
New StudentsVia e-mail and on-site (upon receipt)Via Residence Online Housing PortalNew electronic housing system (Residence)
Continuing StudentsVia e-mail and on-site (upon receipt)Via Residence Online Housing PortalNew electronic housing system (Residence)
Exemptions
New & Continuing StudentsExemptions must be submitted and met before the first day of classes.Exemptions must be submitted and met before the first day of classes, and before a two-semester residence hall contract is submitted.Officially publicized to educate students and parents of process prior to signing a two-semester housing contract.
*Audit of freshmen and sophomores not residing on-campusNoneConduct an audit of all students who are registered for classes and required to reside on campus (on Monday, July 24, 2017 for Fall 2017 and Monday, January 8, 2018 for Spring 2018). Students who are in this category and have not completed the housing application process or submitted an Off-Campus Appeal Form will be automatically billed a non-compliance fee of 1,600** for every semester they are not in compliance (fee and date notice will be communicated during housing application process).A complete process (including a penalty) is needed to ensure students are adhering to the University's on-campus housing residency policy. Students disregard the policy because there is not a penalty to enforce it. The lack of penalty contributes to decreased housing occupancy and department/University revenue.**NOTE: 1,600 is approximately half of the lowest room and board charge per semester.
===== PAGE 88 =====
Fall 2016 - Spring 2017Proposed Changes for Fall 2017 - Spring 2018Rationale
Exemptions (continued)
Living with Parents' ValidationStudent submits a signed Living with Legal Guardian/Parent Form accompanied by an Off-Campus Appeal Form and copy of legal guardian/parent's current driver's license/government issued photo ID.Student submits a signed Living with Legal Guardian/Parent Form accompanied by an Off-Campus Appeal Form and copy of legal guardian/parent's current driver's license/government issued photo ID.No change; evidence has shown students and parents will submit falsified documents to be exempt from policy in order to avoid room and board charges.
Cancellations
*New & Continuing StudentsCancel by July 1st (for Fall 2016)New Students Cancellation Deadline (without fee) - June 30th; afterwards 100 fee.\nContinuing Students Cancellation Deadline (without fee) - May 31st; afterwards 100 feeIt will decrease the number of students who do not give proper notice by the designated deadline; thus, increasing the projected number of bed spaces needed.
Residence Hall Contract Release Fee
*New & Continuing StudentsNone975 (approximately one fourth of the total room and board charges for the lowest room rate and board rate)For various reasons, students request two-semester residence hall contract releases. If a request is granted, the student should pay a fee to assist with the revenue loss.
===== PAGE 89 =====
Fall 2016 - Spring 2017Proposed Changes for Fall 2017 - Spring 2018Rationale
First Date to Permit Early Arrivals Move-in
New & Continuing StudentsSunday, August 7, 2016 @ noonMonday, August 7, 2017 @ 9:00AMThe structured date and time helps Residence Life and other departments to have enough time to properly plan for residence hall repairs, student development needs, etc.
Move-in Days and Times
New StudentsSaturdaySaturday, August 12, 2017 from 9:00am - 4:00pmThis date and time gives everyone a structured time to handle all University business matters; it will eliminate the check-in issues that cannot be resolved without other departments.
Continuing StudentsWednesdayWednesday, August 16, 2017 - 9am - 5pm; Thursday, August 17, 2017 - 9am - 5pm; Friday, August 18, 2017 - 9am - 5pm; Saturday, August 19, 2017 - 10am - 5pmThe official and enforced check-in days and times will give everyone a structured time to handle all University business matters, and the structured timeframe will eliminate the check-in issues that cannot be resolved without other departments.
===== PAGE 90 ===== ### VI. Student Conduct As of January 5, 2017, there are a total of 39 conduct cases. From October 20, 2016, through January 5, 2017, there were four zero tolerance cases, one Title IX case, five suspensions, and one expulsion. ===== PAGE 91 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs Committee January 19, 2017- 10:15 a.m. (Session 1) 1:00 p.m. (Session 2) Carl M. Hill Student Center Ballroom, 4th Floor Frankfort, Kentucky ## MEETING INDEX Page Minutes of October 20, 2016 4 Business Affairs Report 8 Human Resources Report 16 Supplier Diversity Policy Statement 18 Budget to Actual as of December 31, 2016 20 University Organizational Charts 21 Department Level Budgets – Education and General 23 Human Resources Handbook 36 ===== PAGE 92 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs Committee January 19, 2017 Carl M. Hill Student Center Ballroom, 4th Floor Frankfort, Kentucky ## AGENDA I. Call to Order Regent Karen Bearden, Acting Chairperson II. Roll Call Gregory Rush, Vice President of Business Affairs III. Opening Remarks Regent Bearden IV. Approval of Minutes Regent Bearden V. Business Affairs Report Gregory Rush VI. Human Resources Report Gregory Rush VII. Other Informational Items Gregory Rush VIII. Approve Human Resources Handbook Gregory Rush IX. Discussion 1 Gregory Rush X. Adjournment 1 Regent Bearden ===== PAGE 93 =====
Agenda Item Background
To:Board of Regents Business Affairs CommitteeDate: January 19, 2017
From:Gregory Rush, Vice President of Business Affairs
Subject:October 20, 2016 Committee Minutes
Reason for Consideration:ApprovalEnclosures: Yes
## Background: The minutes of the Business Affairs Committee meeting for October 20, 2016 require approval in order to become an official part of the committee records. ## Recommendation: It is recommended that the Business Affairs Committee approve the minutes of the October 20, 2016 meeting.
Approval
Initiator:Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
EffectiveJanuary 29, 2017
===== PAGE 94 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs Committee 10:30 a.m.-Thursday, October 20, 2016 Harold R. Benson Research and Demonstration Farm MINUTES ***** Regent Elgie McFayden, in the absence of Regent LaVaughn Henry, Chairperson, called the meeting of the Business Affairs Committee of the Kentucky State University Board of Regents to order at 10:35 a.m. on October 20, 2016. Regent McFayden asked the secretary to call the roll: LaVaughn Henry Derrick Gilmore Elgie McFayden Not Present Elaine Farris Present Paul Harnice Present Syamala Reddy Present Present Not Present A quorum was declared. ### I. Approval of Minutes Action: Motion to approve the minutes from the April 21, 2016 Business Affairs Committee meeting and the July 21, 2016 Business Affairs Committee meeting was made by Regent Farris and seconded by Regent Bearden. The minutes stand approved as submitted. Regent McFayden recognized Mr. Rush to carry the discussion forward. ### II. Vice President's Report ## Financial Audit FY2016 Vice President Rush stated that at the July meeting he estimated that net assets had declined by approximately $400,000. With the impact of pension adjustments and other accrual entries the amount of the decline is now estimated at $2.4M. He stated that in the past several years we have operated on a cash basis and when the auditors come in and process the accrual entries we often see unexpected financial results. Vice President Rush introduced Michelle Sutton, Director of Accounting, who is going through all entries in detail to make sure that this does not occur again next year. Vice President Rush stated that we are still finalizing entries for fixed assets and cash. He stated the auditors should have the Management Discussion Report ready in a couple of weeks. Regent Farris inquired as to how this would affect the bottom line. Vice President Rush stated we started the year with unrestricted net assets of $22M, and should be about right at $20M with the financial statements when the audit is complete. He stated that because the audit is not complete, the first quarter financial statements could not be presented. Regent Farris inquired as to the cause of the lateness. Vice President Rush stated there were several issues, entries not done as they should have been, staffing changes, bank statements not reconciled and system issues with Banner. ===== PAGE 95 ===== Vice President Rush stated that though it's not good going $2.5M into the fund balance, be reminded that last year we started with a $4.5 revenue shortfall. Vice President Rush stated that we don't have a contingency in the budget and it's very important that we do so in the future. He also stated that we will have to develop a process to address any pension adjustments. ## Grant Drawdowns Vice President Rush gave the committee an update on the issue of missed drawdowns for grants. Regent McFayden stated that due to the missed drawdowns, we spend money we don't have and don't get reimbursed for it. Vice President Rush stated our grant files are not in good order and the need to have people in place that understand the rules and regulations. Regent Gilmore stated going forward, we need better system processes mapped to make sure our policies don't hinder our research processes. Regent Harnice inquired of an analysis of the money lost and also having someone responsible for ensuring that all grant money is tracked. Ms. Michelle Sutton, Director of Accounting, stated that when she started, the population of grants could not be provided and there was no policy manual which would state the standard operating procedures. She also stated that at this point, she is still finding grants that she is trying to ensure that we have actually done what is required. Vice President Rush stated that the Department of Agriculture is the largest granting agency where most of the funds come from and Land Grant has hired Cindy James as the Fiscal Compliance Officer who will review all grant processes to make sure the University is in compliance. ## Accounting Michelle Sutton, Director of Accounting gave an overview of the three areas which are under her direct supervision, grants accounting, accounting and accounts payable. Per Ms. Sutton, there was not a complete listing of grants to work from and they are still compiling it. Ms. Sutton stated that beginning in September, staff were requested to reconcile all grants as of September 30th. Regent Harnice inquired as to how long it would take to get a complete listing of all grants to the Board. Ms. Sutton stated in the accounting area they are having to do a lot of manual work in the Banner system and she is having to spend a lot of time with the Oracle implementation team to ensure bad data is not brought over into the new system. Ms. Sutton stated efficient practices and procedures are being developed on how things are being done in Accounts Payable. Regent McFayden inquired as to the dollar amount paid in the last few months for late fees of invoices. Vice President Rush stated that he didn't have an accurate number as of now because it has never been tracked in the Banner system. ## Food Service Regent McFayden inquired of the Perkins contract and also commented that the students should have healthier food options to choose from. Vice President Rush stated that Mr. Perkins has made some management changes and he has received some positive and some not too positive feedback. Regent Bearden stated that the issue of food service was voiced at the student town hall meeting. Vice President Rush stated that the food service contract expires June 30, 2017. ## Human Resource Services Vice President Rush stated the review of accounts for KTRS and KRS has been completed. He also stated that an employee health fair was held on Tuesday, October 4th, professional ===== PAGE 96 ===== development for faculty and staff was held during the week of September 19th, and performance appraisal training began on September 29th. Vice President Rush stated the salary schedule review is in process and the organizational charts are being developed by Ms. Smoot. ### III. Adjournment Motion for adjournment of the Business Affairs Committee was made by Regent Farris and seconded by Regent Bearden. The meeting adjourned at 12:00 p.m. Submitted by: Approved by:
Mr. Gregory Rush, Vice President of Business AffairsRegent LaVaughn Henry, ChairpersonBusiness Affairs Committee
Approved with no correctionsApproved with corrections
===== PAGE 97 =====
Agenda Item Background
To:Board of Regents Business Affairs CommitteeDate: January 19, 2017
From:Gregory Rush, Vice President of Business Affairs
Subject:Business Affairs Report
Reason for Consideration:Informational ItemEnclosures: Yes
## Background: Please see attached ## Recommendation:
Informational Item
Initiator:Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 98 ===== ## Business Affairs Report Accounting Department Report Financial Audit for year ended June 30, 2016 The financial audit report was issued Dec. 29, 2016. We continue to gather the remaining information for the Single Audit report that will be issued separately. There was only one Financial Statement Finding listed for 2016 and that was a repeat finding from 2015. The finding addresses the issue of the books not being finalized and the accounts not being reconciled at 6/30/16. KSU Update for Finding 2016-001: The 14 general ledger cash accounts are being reconciled more timely now and we are identifying the other general ledger accounts that need to be reconciled monthly or quarterly, so that the books can be closed quickly at the end of June 2017. Several of the adjusting entries that were required by the audit firm were a result of numerous KSU processes that had not happened timely to ensure that FY 16 could close by the time the auditors were ready to do their testing. The remaining 2015 findings below are Single Audit issues and we currently do not know the status of these finding for the 2016 audit. Follow-up on prior year findings are as follows: Finding 2015-1: Adequate controls over financial reporting and the reconciliation of subsidiary ledgers. KSU update: improvements are being made in this area as we work to get accounts reconciled in a timelier manner. Once the new staff are hired and properly trained additional reconciliations will occur to resolve any known differences. Finding 2015-2: Proper withdrawal date being used for the return of Title IV funds. KSU update: A revised Withdrawal Form was created and new reports were being implemented. Finding 2015-3: Student Support Services did not serve the required number of students KSU update: final determination has been provided by the USDOE and TRIO program funds will have to be repaid back due to not serving the required number of students. A reimbursement of $28,644 was made for the previous program year. Finding 2015-4: Entrance counseling for students eligible for Perkins loans had not been properly documented. ===== PAGE 99 ===== KSU update: Policies and procedures are being reviewed to ensure that proper signatures are obtained for the entrance counseling. USDA findings included in the financial audit: KSU update: Additional information has been provided to the USDA and KSU is waiting the final determination from USDA at this time. USDA UPDATE - On December 29, 2017, the University was notified by the USDA that, after a review of financial reports submitted by the University from 2011 through 2014, it was determined that the University did not provide required matching funds for those years for land grant programs. The USDA has requested that the University reimburse them a total of $2.9 million for the cumulative matching shortfall from 2011 to 2014. ## Grant Accounting area activities: Staffing as of 1/1/17: Currently we have three grant accountants. One of the grant accountants is splitting her time with general accounting area work, until staff start 1/9/17. We continue to monitor the work load and address processes that can be improved. Work has been ongoing to reconcile active grant awards for each month to drawdown funds for expenses incurred by each program. Currently all internal processes and procedures are being reviewed to help streamline the workflow process and ultimately provide better service to the programs by providing more timely and accurate information. - Collaboration between grant accounting staff and program investigators/offices is being completed to reconcile known differences in BANNER balances. - Staff are doing a thorough review of grant lists and documentation to ensure that all active grant awards are being properly maintained, and that all required reporting and drawdowns are being done in a timely manner. This work will also ensure that the proper grants are transitioned to the new system. - Staff are also working with the capital projects accounts in BANNER to reconcile our active projects with the state's list of projects. This activity will also ensure that accurate data is transitioned into the new system. - Collaboration is ongoing between grant accounting staff and Sponsored programs to establish a process for properly setting up budgets/funds in BANNER. - Staff is also 'de-cluttering' our grant files and maintaining better records of active and inactive grant folders. - Staff continues to collaborate with the program investigators for each award and work in partnership with them on fiscal aspects of the awards. • Attached is a list of the current grant awards. ## Accounting area activities: Staffing as of 1/1/17: Currently we have one designated staff person in accounting. At this time one grant accountant is assisting with the accounting duties and will move back to grant accounting full time when a new accountant starts 1/9/17. This will be a total of 2 full time accountants in this area. Working with Fifth Third Bank to address our accounts and processes as we implement the cash management module in the new accounting system. ===== PAGE 100 ===== With the implementation of the new accounting system, banking features are changing and testing is underway. We continue to evaluate banking charges to identify savings to KSU as we add new features. • Worked with the auditor to complete the financial statement portion of the audit and will be closing the BANNER system for Fiscal Year ending 2016. • Completed the month end requests to the state to ensure that monthly expense and revenues are properly reported. Have fully requested funds from the state for the first two quarters of the fiscal year. Bank reconciliations continue to be timely for the 14 general ledger accounts that we review monthly. The differences that we note in these accounts have to be addressed with the various sub-ledger owners (payroll, accounts payable, receivables, capital projects, etc). Cross department collaboration helps to make everyone aware of how the financial information flows to the general ledger and what activities need to be improved to not have differences each month. - Improvements have been made to help close each month and get the information from each KSU department, so that reports and reconciliations can be completed. ## Accounts Payable area activities: • Staffing as of 1/1/17: Currently we have two full-time staff in this area. New person was hired 12/1/16 and on the job training is occurring to ensure limited delays in bill processing. - Staff are in the process of developing work flow that will properly segregate duties to ensure timely payment of invoices and elimination of duplicate payment possibilities. - Staff are in the process of reviewing and updating operational policies with regards to various processes within the area. Currently any suggested policy changes are being noted and will be addressed with the new system implementation. The staff in this area is working with all of campus on an as needed basis to ensure that policy and procedures are being followed and exceptions to those policies are limited. Work continues for tracking of the late fees for both Fiscal year 2016 and Fiscal year 2017. The late fee charges had not been entered into BANNER appropriately for 2016 and we've utilized staff to review all Fiscal year 2016 payments for late fee amounts. Our current balance for 2016 late fee amounts is 4,764.23. This is going thru the invoices alphabetically and staff have completed this task thru the letter _'J'to date. The request was made to start coding in Fiscal year 2017 late fees and interest charges to their proper accounts and we currently have atotal of484.04 in the system. We continue to find documents that need to be properly coded and will update the amounts accordingly. Additionally all staff continue to spend more hours with the implementation team to provide documentation for the system transition as requested. The work in this area, requires a thorough review of prior data and development of best practices for moving forward. Staff continue to identify data integrity issues and ensuring that we provide accurate information going into the new system. ===== PAGE 101 ===== ## Auxiliaries ## Food Service The contract with the University's current food service vendor, Perkins Management, expires in June of 2017. The University has decided to move forward with an RFP this spring with the intent to award a multi-year contract for food service beginning July 1, 2017. The RFP is under development and will be issued in January. The tentative schedule for evaluation and award is as follows: Receive responses - March 1, 2017 Evaluate responses – March 2017 Negotiate and award contract – April 2017 This schedule provides for a three month transition period if a new vendor is selected. ## Vending University staff met with representatives of the Commonwealth of Kentucky, Department of the Blind, regarding the vending program. In this meeting, the state representatives reaffirmed that it is the position of the Department of the Blind that they have first rights to provide vending services on state property, including the Kentucky State University property. The Office of General Counsel for the University is reviewing the applicable statutes. There is an opportunity to partner with the Department of the Blind to modernize vending services on campus and University staff will continue those discussion. It is also recommended that representatives from the Department of the Blind be invited to the April meeting of the Board of Regents to discuss their program and how they can partner with the University to improve services. ===== PAGE 102 =====
FEDERAL GRANTS
GRANT FUNDCFDA #TitleAward AmountProject End DateAmount Rec'd, Invoiced and/or DrawdownRemaining Balance
21117410.025AGDISCOVERY SUMMER ENRICHMENT PROGRAM$40,000.0004/08/17$38,285.82$1,714.18
21016610.200SRAC- Spawning Aid Project$29,250.0005/31/17$2,564.76$26,685.24
21016510.202FY 2016 USDA McIntyre Stennis$110,200.0009/30/17$3,500.00$106,700.00
21015810.205FY 2016 Cooperative Research$3,584,182.0009/30/17$2,898,592.35$685,589.65
21016710.205FY 2017 Cooperative Research$3,584,182.0009/30/18$93,142.69$3,491,039.31
21016810.205FY 2016 Cooperative Research- CF$900,000.0009/30/17$0.00$900,000.00
21115710.215SARE MSP FY2015$11,111.0002/28/17$10,317.07$793.93
21116110.215SARE MSP FY2016$203,395.0003/31/18$24,794.13$178,600.87
21117910.215SARE MSP FY2017$11,111.0006/30/17$0.00$11,111.00
21012710.216CAPSICUM GERMPLASM COLLECTION-extended$299,373.0008/31/17$123,112.43$176,260.57
21012810.216KSU NUTRITIONAL SCIENCES OPTION$150,000.0008/31/17$111,186.93$38,813.07
21012910.216DEVELOPMENT OF APICULTURE COURSE$149,490.0008/31/17$117,644.95$31,845.05
21013910.216STRENGTHENING ENVIRONMENT SCIENCE PROGRAM$149,999.0008/31/17$149,999.00$0.00
21014210.216AQUAPHONICS URBAN$584,640.0008/31/17$334,502.03$250,137.97
21014310.216VETERINARY TECH DEGREES AND EXTENSION VET INITIATIVE$519,998.0008/31/17$66,827.13453,170.87 < /td > < /tr > < tr > < td style = 'text-align: center; word-wrap: break-word;' > 210150 < /td > < td style = 'text-align: center; word-wrap: break-word;' > 10.216 < /td > < td style = 'text-align: center; word-wrap: break-word;' > RESEARCHAPPALACHIANLULC < /td > < td style = 'text-align: center; word-wrap: break-word;' >566,119.0008/31/17$138,248.44$427,870.56
21015210.216DEVELOPMENT OF AQUACULTURE EDUCATION, RESEARCH & OUTREACH IN APPALACHIAN, KY$566,091.0009/30/17$235,208.55$330,882.45
21015310.216KSU AFE ACADEMY$150,000.0008/31/17$80,281.05$69,718.95
21015410.216Developing a Comprehensive High Tunnel App as a New Tool for Building Capacity$349,999.0008/31/17$94,966.23$255,032.77
21015610.216HEALTHY ECOSYSTEMS HEALTHY PEOPLE$139,836.0009/30/16$114,731.70$25,104.30
21016210.216Crossbreeding & Genetic Regulation for Fast Grow Tilapia$299,712.0008/31/18$20,306.09$279,405.91
21016310.216High Tunnell Usage for Fish & Plant Production$598,604.0008/31/18$178,661.77$419,942.23
21117010.216Asian Carp$296,626.0008/31/18$211.50$296,414.50
21014510.310FARM DIVERSIFICATION$499,661.0004/14/17$237,530.00$262,131.00
21015710.310Genomic Approaches to Noscema Cernae$81,157.0006/30/18$28,999.27$52,157.73
21016010.311FARMING FOR CASH: APPRENTICESHIP PROGRAM$493,467.0008/31/18$163,942.46$329,524.54
21115910.351ENHANCING PROGRAM ACCESSIBILITY IN UNDERSERVED RURAL COMMUNITIES$75,000.0009/30/16$74,929.39$70.61
21117110.443OUTREACH & ASSISTANCE FOR SOCIALLY DISADVANTAGED FARMERS AND RANCHERS$199,982.0008/31/17$182,632.12$17,349.88
21014610.500EFNEP FY2014$124,229.0009/30/18$120,543.29$3,685.71
21015110.500EFNEP FY2013$100,000.0009/30/17$99,347.70$652.30
===== PAGE 103 =====
21111510.5002008 FACILITIES GRANT$5,833,556.0008/31/16$1,233,377.16$4,600,178.84
21114410.500READY COMMUNITY$17,000.0008/31/15$10,402.69$6,597.31
21114510.500SARE PDP FY2014$10,000.0003/31/16$10,000.00$0.00
GRANT FUNDCFDA #TitleAward AmountProject End DateAmount Rec'd, Invoiced and/or DrawdownRemaining Balance
21116210.500EFNEP FY 2015$124,229.0009/30/19$60,435.78$63,793.22
21116310.500CENTER FOR AGR EXPERIENTIAL LEARNING$2,209,324.0008/31/15$0.00$2,209,324.00
21116610.500FY 2016 Cooperative Extension$3,261,840.0009/30/17$2,764,914.20$496,925.80
21116710.500USDA CYFAR$228,750.0005/31/17$141,875.32$86,874.68
21117510.500SMREC (Southern Risk Mgmt Education Ctr.)$50,000.0009/30/17$7,018.00$42,982.00
21117610.500FY 2017 Cooperative Extension$3,151,776.0009/30/18$397,726.80$2,754,049.20
21117710.500FY 2016 Cooperative Extension- CF$652,368.0009/30/17$0.00$652,368.00
21117810.500USDA RREA FY 2016$13,500.0009/30/17$0.00$13,500.00
21118110.500FY 2016 EFNEP$122,266.0009/30/20$0.00$122,266.00
21118010.902SMALL LIMITED RESOURCE FARMER FY2016/17$10,000.0012/31/16$10,000.00$0.00
21016410.912Soil Health Assessment: Cover Manure/Cover Cro$48,875.0009/30/18$6,898.02$41,976.98
21114810.924ESTABLISHING A FAMILY AND CONSUMER SCIENCES DEGREE$520,000.0008/31/17$54,652.36$465,347.64
21116510.924SMALL LIMITED RESOURCE FARMER FY2015$10,000.0009/30/17$10,000.00$0.00
21409416.560Cognitive Human Factors and Forensic Document Examiner$728,615.0007/31/19$118,054.91$610,560.09
21409516.7264H NATIONAL MENTORING PROGRAM$57,960.0012/31/17$38,972.92$18,987.08
22014120.215Summer Transportation Institute$60,615.1806/30/17$60,525.27$89.91
21408043.008NASA EPSCOR$120,766.0012/31/16$39,587.27$81,178.73
21409347.070Innovative, Broadly Accessible Tools for Brain Imagina$79,851.0007/31/19$29,757.68$50,093.32
21408147.076GEOSPATIAL PROGRAM$399,992.0006/30/17$152,659.80$247,332.20
21408247.076LSAMP: KY-WV MID-LEVEL ALLIANCE$243,507.0006/30/17$175,582.76$67,924.24
21408347.076TIP-Promoting Minority Students at KSU$500,000.0007/31/17$252,088.70$247,911.30
21409747.076LSAMP: KY-WV MID-LEVEL ALLIANCE$124,755.0009/30/18$15,100.00$109,655.00
21208684.007Federal SEOG$128,710.0006/30/17$128,710.00$0.00
21213784.007Federal SEOG$126,302.0009/30/17$62,101.00$64,201.00
21212584.033FCWS 2015/16$523,816.0008/31/17$267,895.00$255,921.00
21213384.033FCWS 2016/17$523,816.0008/31/17$84,486.13$439,329.87
21208784.063Federal Pell Grant$ per Student06/30/17$5,695,390.23
21208884.268Federal Direct Loan$ per Student06/30/17$15,552,310.00
21200984.379Federal TEACH Grant$ per Student06/30/17$9,312.00
21305593.243KSU MENTAL HEALTH PROMOTION INITIATIVE$7,500.0006/30/15$7,352.79$147.21
21306193.243KSU SUBSTANCE ABUSE/HIV PREVENTION YR3$296,288.0009/30/16$249,511.00$46,777.00
21306393.243PYCE FY2017$300,000.0008/31/17$71,910.24$228,089.76
21305693.658EKU/TRC FY16$107,500.0006/30/16$76,870.89$30,629.11
===== PAGE 104 =====
21305793.658EKU/DIVERSITY FY16$6,825.0006/30/16$4,284.03$2,540.97
21306493.658EKU/DIVERSITY FY17$6,981.0006/30/17$0.00$6,981.00
21306593.658EKU/TRC FY17$111,464.0006/30/17$25,209.77$86,254.23
GRANT FUNDCFDA #TitleAward AmountProject End DateAmount Rec'd, Invoiced and/or DrawdownRemaining Balance
21305993.919PROMISING YOUTH CENTER FOR EXCELLENCE YEAR #3$300,000.0008/31/16$282,861.72$17,138.28
22013597.066FFY 2015 Homeland Security Grant Program$20,000.0006/30/17$10,000.00$10,000.00
21212184.031BTIII HBCU YR #3$2,500,812.0009/30/15$1,461,760.79$1,039,051.21
21212784.031BT-III SAFRA 2015-2020 YR 1$839,098.0008/31/16$456,637.10$382,460.90
21212984.031BT-III 2012-2017 Yr4 FY2017$2,141,331.0008/31/16$1,967,287.10$174,043.90
21213084.031BT-III 2012-2017 YR3 FY2015 C/F$467,142.0009/30/17$459,131.85$8,010.15
21213184.031BT-III SAFRA 2010-2015 YR5 Extension$1,067,371.6109/30/17$1,085,880.56-$18,508.95
21213584.031BT-III SAFRA 2015-2020 YR 2$825,875.0008/31/20$97,993.37$727,881.63
21213684.031BT-III 2012-2017 Yr5 FY2017$2,201,543.0009/30/20$222,273.53$1,979,269.47
21213884.031BT-III FY 2012-17 Yr 4 CF$467,142.0009/30/17$809.00$466,333.00
21213984.031BT-III SAFRA 2015-2020 YR1CF (FY17)$839,098.0009/30/16$839,098.00$0.00
21212684.042AStudent Support Services- FY 2015$220,000.0006/30/16$220,000.00$0.00
21213484.042AStudent Support Services- FY 2016/17$226,600.0008/31/17$95,512.68$131,087.32
21211884.047AKSU CLASSIC UPWARD BOUND YR #3$250,000.0006/30/17$250,000.00$0.00
21212484.047AKSU CLASSIC UPWARD BOUND YR #4$250,000.0009/30/17$248,136.86$1,863.14
21213284.047AKSU CLASSIC UPWARD BOUND YR #3$250,000.0009/30/17$62,133.88$187,866.12
21212884.382GT-VII-HBCCU Masters-Yr5 Extension$543,257.0009/30/20$400,865.03$142,391.97
===== PAGE 105 =====
Agenda Item Background
To:Board of Regents Business Affairs and Audit CommitteesDate: January 19, 2017
From:Mr. Gregory Rush, Vice President of Business Affairs
Subject:Human Resources Report
Reason for Consideration:Informational ItemEnclosures: Yes
## Background: Please see attached. Recommendation:
Informational Item
Initiator:Mr. Gregory Rush, Vice President of Business Affairs
===== PAGE 106 =====
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
## Human Resources Report ## FLSA HR has reviewed the reclassification of exempt/nonexempt employees preparing for the FLSA ruling which was supposed to go in effect December 1. Prior to this deadline there was a ruling by a Texas judge which granted an emergency motion for a preliminary injunction barring the Department of Labor from enforcing its revised overtime rule, scheduled to take effect December 1, pending resolution of a consolidated legal challenge. This ruling would require all exempt employees to a minimum salary of $47,476. In reviewing the exemption status for KSU employees, 40 employees will transition from an exempt to a non-exempt status. In the event the ruling does move forward requiring the university to comply - it will cause 15 employee's salaries to be adjusted to meet the minimum salary creating a financial impact of $84,253.89. ## Lunch and Learn Starting January 2017 HR will offer Lunch and Learn sessions that will offer training during the lunch hour, once a month covering topics regarding Health, Finance, and Mental Health. BB and T has identified High Blood Pressure and Diabetes to be our biggest opportunities at the university, so our Health Training will cover those topics. ## Retirement Audit The HR Team has scheduled monthly KTRS meetings to discuss any concerns or outliers. KRS has assigned a representative specifically to Kentucky State University for outstanding questions. In speaking with KRS they feel there are no priority issues with the university, however the HR department will be conducting monthly audits to ensure compliance and continue to strengthen our relationship with KRS. ## Workers Compensation HR will be setting measurable for 2017 to begin identifying trends (0 incident organization to start as a benchmark) HR has been assessing the University from a high risk/high exposure standpoint, and how to close the gap with training. ## EHS We will begin using the service of an Occupational Health facility starting January 2017, which will allow us to send employees after injuries and pre-employment physicals, annual physicals, and random drug screening. We have not had any injuries since approval was granted for use of this facility. Moving forward, any non-life-threatening injury will be directed to this facility as the primary resource for care. The use of this facility will reduce the overall cost per injury that the university must pay out-of-pocket. ===== PAGE 107 ===== Faculty and Staff within Facilities, The Farm, The Sciences, The Arts, and within Aquaculture have received RCRA training (Hazardous Waste) and GHS HAZCOM training as required. Boiler Room staff has received Method 9 training for reading opacity as required by the University's Title V permit. Facilities tradepeople have received 3rd party Asbestos Operations and Maintenance training, and facilities housekeeping personnel have received in-house asbestos awareness training. ## Performance Appraisals 122 Performance Appraisal were completed and submitted by Staff. Out of the 122 submitted 4 rated below expectation. HR will be partner with Department Head to develop performance plans for these individuals. HR will be following up on the 237 that were not submitted. HR will partner with Academic Affairs to track and analyze performance appraisals for Faculty, April 2017. ## HR Staffing and Reorganization • New staff: Susan Figueroa – Administrative Assistant - HR Generalist – Position is currently open. HR has been conducting interviews, and hopes to make a final selection by January 15, 2017 ## Employee Health Fair The October Health Fair was a success. We had a participation of 78 staff and faculty. HR will host a Spring Health Fair April 19, 2017 10 a.m. – 1 p.m. We hope to increase engagement by 30%, by reaching out to be more local vendors and partnering with External Relations to increase campus communication. ## Organizational Structure and Professional Development HR has gone through Blackboard training, as well as identified resources to offer the variety of trainings. Human Resources has developed the following calendars for future sessions to provide an ongoing professional development structure. ===== PAGE 108 =====
Agenda Item Background
To:Board of Regents Business Affairs CommitteeDate: January 19, 2017
From:Gregory Rush, Vice President of Business Affairs
Subject:Supplier Diversity Statement
Reason for Consideration:ApprovalEnclosures: No
## Background: Kentucky State University is committed to the goal of enhancing economic opportunities for, and developing mutually beneficial relationships with, small, minority-owned, women-owned, disadvantaged, veteran owned and local business enterprises. ## Recommendation: It is recommended that the Business Affairs Committee approve the following policy statement addressing supplier diversity:
Policy Statement:
TrainingContentTarget dateMethod
Customer Service TrainingThe effortless experienceFebruary, March, May
Oracle Product TrainingHR/ Finance / purchasing modulesJanuary, February Monthly thereafterFace to Face – HR Team
Excel BasicsTBDFace to Face – Trainer TBD
Campus SafetyTBDFace to Face –
Safety TrainingSlips Trips and Falls Blood Borne Pathogens Emergency ProceduresTBDFace to Face – Eric Robinson
Professionalism in the WorkplaceEtiquette, professional dress,TBDFace to Face – Ivan Ralls
Time ManagementTBDFace to Face –
Professional CommunicationsEmail, written correspondence and speechTBD
===== PAGE 109 ===== When all business considerations are determined to be equal among competitive suppliers, the University will award contracts to local small businesses, minority owned business enterprises, women owned business enterprises, disadvantaged and veteran owned businesses. Department managers are encouraged to explore opportunities to enhance the number of diverse suppliers and to actively seek participation from local small businesses, minority owned business enterprises, women-owned business enterprises, disadvantaged, and veteran-owned businesses. The effort is university-wide and includes traditional procurement and contracted services as well as subcontracting and joint venture activities.
Approval
Initiator:Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
Agenda Item Background
To:Board of Regents Business Affairs and Audit CommitteesDate: January 19, 2017
From:Mr. Gregory Rush, Vice President of Business Affairs
Subject:Budget to Actual through December 29, 2017
Reason for Consideration:Informational ItemEnclosures: Yes
## Background: Audited financial statements were issued on December 29, 2017. The accounting staff are completing adjusting entries in Banner and verifying that Banner balances match the audited statements. Until this process is complete, full financial statements cannot be compiled. Attached is a budget to actual report reflecting fiscal year 2017 activity through December 29, 2017. ===== PAGE 110 ===== Recommendation:
Informational Item
Informational Item
Initiator:Mr. Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 111 =====
Kentucky State University Budget vs. Actual As of December 29, 2017 Amounts shown in dollars
YTDActualYTD Actual %
Approved BudgetActivityof BudgetVariance
Revenues
State Appropriations26,729,60014,701,30055.00%-45.00%
Student Tuition & Mandatory14,937,5007,235,50048.44%-51.56%
Auxiliaries4,234,5002,048,80048.38%-51.62%
Other1,064,000534,00050.19%-49.81%
Revenues Total46,965,60024,519,60052.21%-47.79%
Expenditures
Instruction9,684,3003,452,50035.65%-64.35%
Research2,828,200941,10033.28%-66.72%
Public Service3,951,400773,10019.57%-80.43%
Academic Support1,232,000507,00041.15%-58.85%
Student Services5,086,4002,168,50042.63%-57.37%
Institutional Support9,591,6006,001,10062.57%-37.43%
Operations & Maintenance5,550,9002,731,60049.21%-50.79%
Student Financial Aid4,806,3002,915,40060.66%-39.34%
Residence Halls1,836,500378,18920.59%-79.41%
Dining1,718,000886,50051.60%-48.40%
Other Auxiliaries680,000162,55123.90%-76.10%
Expenditures Total46,965,60020,917,54044.54%-55.46%
Surplus (Deficit)-3,602,060
50.00% of budget expired ===== PAGE 112 =====
Agenda Item Background
To:Board of Regents Business Affairs and Audit CommitteesDate: January 19, 2017
From:Mr. Gregory Rush, Vice President of Business Affairs
Subject:Organizational Charts
Reason for Consideration:Informational ItemEnclosures: No
## Background: The detailed organizational charts for all University areas will be mailed under separate cover. ## Recommendation:
Informational Item
Initiator:Mr. Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
Agenda Item Background [22] ===== PAGE 113 =====
To:Board of Regents Business Affairs and Audit CommitteesDate: January 19, 2017
From:Mr. Gregory Rush, Vice President of Business Affairs
Subject:Budgets By Department
Reason for Consideration:Informational ItemEnclosures: Yes
Background: See attached. Recommendation:
Informational Item
Initiator:Mr. Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 114 ===== Kentucky State University Adopted Budget by Organization Fiscal Year 2016-2017
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
Academic AffairsVP Academic Affairs/ProvostSalaries677,700.00600,000.0077,700.00
Academic AffairsVP Academic Affairs/ProvostFringe Benefits253,500.00224,200.0029,300.00
Academic AffairsVP Academic Affairs/ProvostGeneral Operating111,700.00111,700.00-
Academic AffairsVP Academic Affairs/ProvostCopy Center/Motor Pool10,000.0010,000.00-
Academic AffairsFaculty SenateSalaries15,300.0015,300.00-
Academic AffairsFaculty SenateFringe Benefits5,800.005,800.00-
Academic AffairsFaculty SenateGeneral Operating500.00500.00-
Academic AffairsSacsSalaries10,000.0010,000.00-
Academic AffairsSacsFringe Benefits3,800.003,800.00-
Academic AffairsSacsGeneral Operating5,000.005,000.00-
Academic AffairsFaculty DevelopmentGeneral Operating39,600.0039,600.00-
Academic AffairsFaculty DevelopmentCopy Center/Motor Pool400.00400.00-
Academic AffairsAcademic Assessment & EvaluationSalaries125,000.00125,000.00-
Academic AffairsAcademic Assessment & EvaluationFringe Benefits47,500.0047,500.00-
Academic AffairsDual CreditSalaries44,000.0044,000.00-
Academic AffairsDual CreditFringe Benefits16,600.0016,600.00-
Academic AffairsDual CreditGeneral Operating10,000.0010,000.00-
Academic AffairsChair Of Math And ScienceSalaries160,400.00160,400.00-
Academic AffairsChair Of Math And ScienceFringe Benefits60,500.0060,500.00-
Academic AffairsChair Of Math And ScienceGeneral Operating1,300.001,300.00-
Academic AffairsChair Of Math And ScienceCopy Center/Motor Pool700.00700.00-
Academic AffairsBiologySalaries315,800.00370,500.00(54,700.00)
Academic AffairsBiologyFringe Benefits119,000.00139,800.00(20,800.00)
Academic AffairsBiologyGeneral Operating500.00500.00-
Academic AffairsBiologyCopy Center/Motor Pool1,500.001,500.00-
Academic AffairsChemistrySalaries171,300.00223,100.00(51,800.00)
Academic AffairsChemistryFringe Benefits64,600.0084,300.00(19,700.00)
Academic AffairsChemistryGeneral Operating1,300.001,300.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 115 =====
Academic AffairsChemistryCopy Center/Motor Pool700.00700.00-
Academic AffairsMath & PhysicsSalaries452,800.00385,000.0067,800.00
Academic AffairsMath & PhysicsFringe Benefits146,200.00120,400.0025,800.00
Academic AffairsMath & PhysicsGeneral Operating1,200.001,200.00-
Academic AffairsMath & PhysicsCopy Center/Motor Pool2,700.002,700.00-
Academic AffairsNursing DNPSalaries135,000.0060,000.0075,000.00
Academic AffairsNursing DNPFringe Benefits51,300.0022,800.0028,500.00
Academic AffairsSchool Of NursingSalaries29,700.0076,800.00(47,100.00)
Academic AffairsSchool Of NursingFringe Benefits11,200.0029,100.00(17,900.00)
Academic AffairsNursing AssociateSalaries439,100.00404,600.0034,500.00
Academic AffairsNursing AssociateFringe Benefits165,700.00152,600.0013,100.00
Academic AffairsNursing AssociateGeneral Operating1,000.001,000.00-
Academic AffairsNursing BachelorSalaries129,200.00163,700.00(34,500.00)
Academic AffairsNursing BachelorFringe Benefits48,900.0062,000.00(13,100.00)
Academic AffairsNursing BachelorGeneral Operating1,000.001,000.00-
Academic AffairsDean, College of Bus and Com SciencGeneral Operating2,500.002,500.00-
Academic AffairsComputer & Technology ScienceSalaries83,200.0083,200.00-
Academic AffairsComputer & Technology ScienceFringe Benefits31,400.0031,400.00-
Academic AffairsComputer ScienceSalaries424,300.00400,000.0024,300.00
Academic AffairsComputer ScienceFringe Benefits159,900.00150,700.009,200.00
Academic AffairsComputer ScienceGeneral Operating700.00700.00-
Academic AffairsComputer ScienceCopy Center/Motor Pool3,200.003,200.00-
Academic AffairsApplied InformationGeneral Operating500.00500.00-
Academic AffairsApplied InformationCopy Center/Motor Pool500.00500.00-
Academic AffairsDean, College of Arts & SciencesGeneral Operating3,300.003,300.00-
Academic AffairsDean, College of Arts & SciencesCopy Center/Motor Pool600.00600.00-
Academic AffairsChair Of Behavior SciencesSalaries36,400.0044,300.00(7,900.00)
Academic AffairsChair Of Behavior SciencesFringe Benefits13,700.0016,700.00(3,000.00)
Academic AffairsChair Of Behavior SciencesGeneral Operating2,900.002,900.00-
Academic AffairsPsychologySalaries216,400.00200,000.0016,400.00
Academic AffairsPsychologyFringe Benefits81,600.0075,400.006,200.00
Academic AffairsPsychologyGeneral Operating200.00200.00-
Academic AffairsGeneral Social ScienceSalaries253,900.00246,000.007,900.00
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 116 =====
Academic AffairsGeneral Social ScienceFringe Benefits96,200.0093,200.003,000.00
Academic AffairsGeneral Social ScienceGeneral Operating1,100.001,100.00-
Academic AffairsGeneral Social ScienceCopy Center/Motor Pool3,800.003,800.00-
Academic AffairsPolitical ScienceSalaries113,400.00113,400.00-
Academic AffairsPolitical ScienceFringe Benefits42,700.0042,700.00-
Academic AffairsPolitical ScienceGeneral Operating200.00200.00-
Academic AffairsChair Of Fine ArtsSalaries49,000.0049,000.00-
Academic AffairsChair Of Fine ArtsFringe Benefits18,500.0018,500.00-
Academic AffairsChair Of Fine ArtsGeneral Operating5,800.005,800.00-
Academic AffairsChair Of Fine ArtsCopy Center/Motor Pool200.00200.00-
Academic AffairsArtSalaries113,100.0070,000.0043,100.00
Academic AffairsArtFringe Benefits40,300.0023,900.0016,400.00
Academic AffairsArtGeneral Operating3,900.003,900.00-
Academic AffairsArtCopy Center/Motor Pool1,000.001,000.00-
Academic AffairsMusicSalaries384,300.00426,300.00(42,000.00)
Academic AffairsMusicFringe Benefits117,900.00133,900.00(16,000.00)
Academic AffairsMusicGeneral Operating1,000.001,000.00-
Academic AffairsBandSalaries78,400.0078,400.00-
Academic AffairsBandFringe Benefits29,500.0029,500.00-
Academic AffairsBandGeneral Operating32,600.0032,600.00-
Academic AffairsBandCopy Center/Motor Pool400.00400.00-
Academic AffairsConcert ChoirGeneral Operating1,000.001,000.00-
Academic AffairsConcert ChoirCopy Center/Motor Pool1,000.001,000.00-
Academic AffairsGospel EnsembleGeneral Operating400.00400.00-
Academic AffairsGospel EnsembleCopy Center/Motor Pool100.00100.00-
Academic AffairsSpeech Communication/TheaterSalaries48,800.0091,200.00(42,400.00)
Academic AffairsSpeech Communication/TheaterFringe Benefits18,400.0034,400.00(16,000.00)
Academic AffairsSpeech Communication/TheaterGeneral Operating900.00900.00-
Academic AffairsSpeech Communication/TheaterCopy Center/Motor Pool1,600.001,600.00-
Academic AffairsBradford Hall AuditoriumSalaries46,000.0046,000.00-
Academic AffairsBradford Hall AuditoriumFringe Benefits17,300.0017,300.00-
Academic AffairsBradford Hall AuditoriumGeneral Operating300.00300.00-
Academic AffairsBradford Hall AuditoriumCopy Center/Motor Pool4,200.004,200.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 117 =====
Academic AffairsChair Literature LanguageSalaries43,500.0043,500.00-
Academic AffairsChair Literature LanguageFringe Benefits16,500.0016,500.00-
Academic AffairsLiterature Language & PhilosophySalaries724,400.00650,000.0074,400.00
Academic AffairsLiterature Language & PhilosophyFringe Benefits273,200.00244,900.0028,300.00
Academic AffairsLiterature Language & PhilosophyGeneral Operating4,500.004,500.00-
Academic AffairsESLSalaries3,300.003,300.00-
Academic AffairsStudent PublicationsSalaries10,000.0010,000.00-
Academic AffairsStudent PublicationsFringe Benefits1,700.001,700.00-
Academic AffairsStudent PublicationsGeneral Operating10,000.0010,000.00-
Academic AffairsWhitney YoungSalaries48,900.0048,900.00-
Academic AffairsWhitney YoungFringe Benefits18,400.0018,400.00-
Academic AffairsWhitney YoungGeneral Operating6,000.006,000.00-
Academic AffairsCassis, Liberal Studies - AssociateSalaries108,100.0090,000.0018,100.00
Academic AffairsCassis, Liberal Studies - AssociateFringe Benefits40,800.0033,900.006,900.00
Academic AffairsLiberal Studies - BachelorSalaries163,800.00181,800.00(18,000.00)
Academic AffairsLiberal Studies - BachelorFringe Benefits61,700.0068,600.00(6,900.00)
Academic AffairsDean, College Of Prof StudiesGeneral Operating3,000.003,000.00-
Academic AffairsChair, School Of BusinessSalaries50,400.0050,400.00-
Academic AffairsChair, School Of BusinessFringe Benefits19,100.0019,100.00-
Academic AffairsChair, School Of BusinessGeneral Operating900.00900.00-
Academic AffairsChair, School Of BusinessCopy Center/Motor Pool1,100.001,100.00-
Academic AffairsBusiness AdministrationSalaries659,400.00600,000.0059,400.00
Academic AffairsBusiness AdministrationFringe Benefits248,500.00225,900.0022,600.00
Academic AffairsBusiness AdministrationCopy Center/Motor Pool16,000.0016,000.00-
Academic AffairsChair, School Of EducationSalaries44,400.0044,400.00-
Academic AffairsChair, School Of EducationFringe Benefits16,700.0016,700.00-
Academic AffairsChair, School Of EducationGeneral Operating7,000.007,000.00-
Academic AffairsChild Dev And FamSalaries87,400.0087,400.00-
Academic AffairsChild Dev And FamFringe Benefits33,000.0033,000.00-
Academic AffairsChild Dev And FamGeneral Operating500.00500.00-
Academic AffairsEducationSalaries253,000.00200,000.0053,000.00
Academic AffairsEducationFringe Benefits91,700.0071,600.0020,100.00
Academic AffairsEducationGeneral Operating3,600.003,600.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 118 =====
Academic AffairsEducationCopy Center/Motor Pool4,400.004,400.00-
Academic AffairsHPerSalaries171,100.00129,100.0042,000.00
Academic AffairsHPerFringe Benefits64,700.0048,700.0016,000.00
Academic AffairsHPerCopy Center/Motor Pool1,500.001,500.00-
Academic AffairsTeacher Education SupervisionGeneral Operating10,000.0010,000.00-
Academic AffairsIntramuralsSalaries99,600.0099,600.00-
Academic AffairsIntramuralsFringe Benefits25,800.0025,800.00-
Academic AffairsIntramuralsGeneral Operating3,000.003,000.00-
Academic AffairsChair, School Of Public AdminSalaries37,500.0049,600.00(12,100.00)
Academic AffairsChair, School Of Public AdminFringe Benefits14,200.0018,800.00(4,600.00)
Academic AffairsChair, School Of Public AdminGeneral Operating3,600.003,600.00-
Academic AffairsChair, School Of Public AdminCopy Center/Motor Pool1,400.001,400.00-
Academic AffairsPublic AdministrationSalaries311,700.00325,500.00(13,800.00)
Academic AffairsPublic AdministrationFringe Benefits105,600.00110,800.00(5,200.00)
Academic AffairsPublic AdministrationGeneral Operating2,500.002,500.00-
Academic AffairsSocial Work & Criminal JusticeGeneral Operating400.00400.00-
Academic AffairsSocial Work & Criminal JusticeCopy Center/Motor Pool600.00600.00-
Academic AffairsCriminal JusticeSalaries166,100.00217,100.00(51,000.00)
Academic AffairsCriminal JusticeFringe Benefits62,600.0082,000.00(19,400.00)
Academic AffairsCriminal JusticeGeneral Operating1,000.001,000.00-
Academic AffairsSocial WorkSalaries94,800.0094,800.00-
Academic AffairsSocial WorkFringe Benefits35,700.0035,700.00-
Academic AffairsSocial WorkGeneral Operating800.00800.00-
Academic AffairsSocial WorkCopy Center/Motor Pool1,200.001,200.00-
Academic AffairsAquaculture MasterSalaries69,600.0070,700.00(1,100.00)
Academic AffairsAquaculture MasterFringe Benefits26,200.0026,600.00(400.00)
Academic AffairsCAFSSSSalaries95,100.00109,600.00(14,500.00)
Academic AffairsCAFSSSFringe Benefits35,800.0041,300.00(5,500.00)
Academic AffairsCAFSSSGeneral Operating2,000.002,000.00-
Academic AffairsDirector Blazer LibrarySalaries609,000.00510,000.0099,000.00
Academic AffairsDirector Blazer LibraryFringe Benefits229,800.00192,200.0037,600.00
Academic AffairsDirector Blazer LibraryGeneral Operating192,200.00192,200.00-
Academic AffairsDirector Blazer LibraryCopy Center/Motor Pool7,800.007,800.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 119 =====
Academic AffairsRegional StewardshipSalaries8,100.008,100.00-
Academic AffairsRegional StewardshipFringe Benefits3,000.003,000.00-
Academic AffairsRegional StewardshipGeneral Operating14,800.0014,800.00-
Academic AffairsRegional StewardshipCopy Center/Motor Pool200.00200.00-
Academic AffairsGraduate StudiesSalaries10,200.00153,400.00(143,200.00)
Academic AffairsGraduate StudiesFringe Benefits3,800.0058,200.00(54,400.00)
Academic AffairsGraduate StudiesGeneral Operating3,800.003,800.00-
Academic AffairsGraduate StudiesCopy Center/Motor Pool200.00200.00-
Academic AffairsSponsored Projects Grants & ContSalaries62,100.0062,100.00-
Academic AffairsSponsored Projects Grants & ContFringe Benefits23,500.0023,500.00-
Academic AffairsSponsored Projects Grants & ContGeneral Operating3,400.003,400.00-
Academic AffairsSponsored Projects Grants & ContCopy Center/Motor Pool1,600.001,600.00-
Academic AffairsAsst Provost Outreach & Extend ProgSalaries107,700.00107,700.00-
Academic AffairsAsst Provost Outreach & Extend ProgFringe Benefits40,600.0040,600.00-
Academic AffairsAsst Provost Outreach & Extend ProgGeneral Operating41,500.0041,500.00-
Academic AffairsAsst Provost Outreach & Extend ProgCopy Center/Motor Pool500.00500.00-
Academic AffairsTestingGeneral Operating2,500.002,500.00-
Academic AffairsRegistrarSalaries197,800.00198,800.00(1,000.00)
Academic AffairsRegistrarFringe Benefits66,500.0066,900.00(400.00)
Academic AffairsRegistrarGeneral Operating20,200.0020,200.00-
Academic AffairsRegistrarCopy Center/Motor Pool4,800.004,800.00-
Academic AffairsGlobal EducationGeneral Operating20,000.0020,000.00-
Academic AffairsDir Academic Ctr for ExcellenceSalaries234,000.00490,500.00(256,500.00)
Academic AffairsDir Academic Ctr for ExcellenceFringe Benefits81,200.00178,500.00(97,300.00)
Academic AffairsDir Academic Ctr for ExcellenceGeneral Operating3,900.003,900.00-
Academic AffairsDir Academic Ctr for ExcellenceCopy Center/Motor Pool6,100.006,100.00-
Academic AffairsDir Student Support ServicesGeneral Operating1,000.001,000.00-
Academic AffairsDir Ctr Acad Persistence & SuccessGeneral Operating900.00900.00-
Academic AffairsDir Ctr Acad Persistence & SuccessCopy Center/Motor Pool100.00100.00-
Academic AffairsDisability ServicesSalaries40,600.0040,600.00-
Academic AffairsDisability ServicesFringe Benefits1,900.001,900.00-
Academic AffairsDisability ServicesGeneral Operating2,500.002,500.00-
Academic AffairsDisability ServicesCopy Center/Motor Pool500.00500.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 120 =====
Academic AffairsCourse FeesGeneral Operating97,700.0097,700.00-
Academic AffairsSummer FacultySalaries125,000.00125,000.00-
Total Academic Affairs13,267,500.0013,404,100.00(136,600.00)
Land GrantResearchGeneral Operating2,828,200.002,828,200.00-
Land GrantExtensionGeneral Operating3,843,000.003,843,000.00-
Total Land Grant6,671,200.006,671,200.00-
AthleticsAthletic AdministrationSalaries205,700.00315,700.00(110,000.00)
AthleticsAthletic AdministrationFringe Benefits77,600.00119,400.00(41,800.00)
AthleticsAthletic AdministrationGeneral Operating178,900.00178,900.00-
AthleticsAthletic AdministrationCopy Center/Motor Pool6,100.006,100.00-
AthleticsAthletic Academic CenterSalaries51,900.0016,000.0035,900.00
AthleticsAthletic Academic CenterFringe Benefits19,700.006,100.0013,600.00
AthleticsMen's FootballSalaries299,000.00299,000.00-
AthleticsMen's FootballFringe Benefits88,600.0088,600.00-
AthleticsMen's FootballGeneral Operating124,800.00124,800.00-
AthleticsMen's FootballCopy Center/Motor Pool21,000.0021,000.00-
AthleticsMen's BasketballSalaries74,800.0089,000.00(14,200.00)
AthleticsMen's BasketballFringe Benefits23,300.0028,700.00(5,400.00)
AthleticsMen's BasketballGeneral Operating43,200.0043,200.00-
AthleticsMen's BasketballCopy Center/Motor Pool4,800.004,800.00-
AthleticsMen's BaseballSalaries16,800.0016,800.00-
AthleticsMen's BaseballFringe Benefits6,300.006,300.00-
AthleticsMen's BaseballGeneral Operating42,500.0042,500.00-
AthleticsMen's BaseballCopy Center/Motor Pool500.00500.00-
AthleticsMen's TrackSalaries20,000.0020,000.00-
AthleticsMen's TrackFringe Benefits7,500.007,500.00-
AthleticsMen's TrackGeneral Operating13,300.0013,300.00-
AthleticsMen's TrackCopy Center/Motor Pool2,700.002,700.00-
AthleticsMen's GolfGeneral Operating6,000.006,000.00-
AthleticsMen's Cross CountrySalaries6,800.006,800.00-
AthleticsMen's Cross CountryFringe Benefits600.00600.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 121 =====
AthleticsMen's Cross CountryGeneral Operating3,500.003,500.00-
AthleticsWomen's BasketballSalaries76,000.0093,300.00(17,300.00)
AthleticsWomen's BasketballFringe Benefits28,600.0035,200.00(6,600.00)
AthleticsWomen's BasketballGeneral Operating47,000.0047,000.00-
AthleticsWomen's BasketballCopy Center/Motor Pool3,000.003,000.00-
AthleticsWomen's softballSalaries3,600.003,600.00-
AthleticsWomen's softballFringe Benefits1,900.001,900.00-
AthleticsWomen's softballGeneral Operating37,800.0037,800.00-
AthleticsWomen's softballCopy Center/Motor Pool200.00200.00-
AthleticsWomen's VolleyballSalaries40,000.0040,000.00-
AthleticsWomen's VolleyballFringe Benefits15,200.0015,200.00-
AthleticsWomen's VolleyballGeneral Operating40,000.0040,000.00-
AthleticsWomen's TrackSalaries20,000.0020,000.00-
AthleticsWomen's TrackFringe Benefits7,500.007,500.00-
AthleticsWomen's TrackGeneral Operating17,500.0017,500.00-
AthleticsWomen's TrackCopy Center/Motor Pool2,500.002,500.00-
AthleticsWomen's Cross CountrySalaries8,100.008,100.00-
AthleticsWomen's Cross CountryFringe Benefits700.00700.00-
AthleticsWomen's Cross CountryGeneral Operating5,000.005,000.00-
Total Athletics1,700,500.001,846,300.00(145,800.00)
AuxiliariesAuxiliariesAuxiliaries3,734,500.004,234,500.00(500,000.00)
Business AffairsVP Finance And Business AffairsSalaries318,700.00273,700.0045,000.00
Business AffairsVP Finance And Business AffairsFringe Benefits120,100.00103,000.0017,100.00
Business AffairsVP Finance And Business AffairsGeneral Operating2,700.002,700.00-
Business AffairsVP Finance And Business AffairsCopy Center/Motor Pool2,300.002,300.00-
Business AffairsBusiness ServicesGeneral Operating680,100.00180,100.00500,000.00
Business AffairsBusiness OperationsGeneral Operating93,500.0093,500.00-
Business AffairsBusiness OperationsCopy Center/Motor Pool500.00500.00-
Business AffairsAccounting OfficeSalaries139,200.00141,500.00(2,300.00)
Business AffairsAccounting OfficeFringe Benefits52,700.0053,600.00(900.00)
Business AffairsAccounting OfficeGeneral Operating4,900.004,900.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 122 =====
Business AffairsAccounting OfficeCopy Center/Motor Pool100.00100.00-
Business AffairsProcurementSalaries87,700.0099,200.00(11,500.00)
Business AffairsProcurementFringe Benefits33,000.0037,400.00(4,400.00)
Business AffairsProcurementGeneral Operating4,900.004,900.00-
Business AffairsProcurementCopy Center/Motor Pool100.00100.00-
Business AffairsBursarSalaries195,500.00195,500.00-
Business AffairsBursarFringe Benefits73,900.0073,900.00-
Business AffairsBursarGeneral Operating40,500.0040,500.00-
Business AffairsBursarCopy Center/Motor Pool4,500.004,500.00-
Business AffairsBursarBad Debt Expense500,000.00500,000.00-
Business AffairsAccounts PayableSalaries57,800.0044,100.0013,700.00
Business AffairsAccounts PayableFringe Benefits17,600.0012,400.005,200.00
Business AffairsAccounts PayableGeneral Operating4,800.004,800.00-
Business AffairsAccounts PayableCopy Center/Motor Pool200.00200.00-
Business AffairsGrant DepartmentSalaries37,000.0044,700.00(7,700.00)
Business AffairsGrant DepartmentFringe Benefits13,900.0016,900.00(3,000.00)
Business AffairsGrant DepartmentGeneral Operating4,500.004,500.00-
Business AffairsGrant DepartmentCopy Center/Motor Pool500.00500.00-
Business AffairsHuman ResourceSalaries285,900.00285,900.00-
Business AffairsHuman ResourceFringe Benefits103,800.00103,800.00-
Business AffairsHuman ResourceGeneral Operating65,700.0065,700.00-
Business AffairsHuman ResourceCopy Center/Motor Pool14,300.0014,300.00-
Business AffairsSafetySalaries47,800.0047,800.00-
Business AffairsSafetyFringe Benefits18,200.0018,200.00-
Business AffairsSafetyGeneral Operating20,000.0020,000.00-
Total Business Affairs3,046,900.002,495,700.00551,200.00
External RelationsUniv Admin External Relations & DevSalaries291,500.00382,100.00(90,600.00)
External RelationsUniv Admin External Relations & DevFringe Benefits110,000.00144,400.00(34,400.00)
External RelationsUniv Admin External Relations & DevGeneral Operating51,000.0051,000.00-
External RelationsUniv Admin External Relations & DevCopy Center/Motor Pool12,000.0012,000.00-
External RelationsPublic RelationsSalaries61,000.00116,800.00(55,800.00)
External RelationsPublic RelationsFringe Benefits23,000.0044,200.00(21,200.00)
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 123 =====
External RelationsPublic RelationsGeneral Operating21,000.0021,000.00-
External RelationsPublic RelationsCopy Center/Motor Pool4,000.004,000.00-
External RelationsAlumni RelationsSalaries84,400.0060,000.0024,400.00
External RelationsAlumni RelationsFringe Benefits31,900.0022,600.009,300.00
External RelationsAlumni RelationsGeneral Operating33,700.0033,700.00-
External RelationsAlumni RelationsCopy Center/Motor Pool1,300.001,300.00-
External RelationsAlumni - HomecomingGeneral Operating8,000.008,000.00-
Total External Relations732,800.00901,100.00(168,300.00)
FacilitiesFacilities ServiceSalaries152,600.00163,300.00(10,700.00)
FacilitiesFacilities ServiceFringe Benefits57,500.0061,600.00(4,100.00)
FacilitiesFacilities ServiceGeneral Operating1,664,900.001,664,900.00-
FacilitiesFacilities ServiceCopy Center/Motor Pool5,100.005,100.00-
FacilitiesWarehouseSalaries40,400.0023,200.0017,200.00
FacilitiesWarehouseFringe Benefits15,200.008,700.006,500.00
FacilitiesWarehouseGeneral Operating3,000.003,000.00-
FacilitiesElectrical ServicesSalaries109,000.0076,000.0033,000.00
FacilitiesElectrical ServicesFringe Benefits41,100.0028,500.0012,600.00
FacilitiesElectrical ServicesGeneral Operating30,000.0030,000.00-
FacilitiesHousekeepingSalaries773,200.00640,000.00133,200.00
FacilitiesHousekeepingFringe Benefits291,700.00241,100.0050,600.00
FacilitiesHousekeepingGeneral Operating30,000.0030,000.00-
FacilitiesGroundsSalaries109,900.00116,000.00(6,100.00)
FacilitiesGroundsFringe Benefits41,400.0043,700.00(2,300.00)
FacilitiesGroundsGeneral Operating210,000.00210,000.00-
FacilitiesBuilding ServicesSalaries39,400.0039,400.00-
FacilitiesBuilding ServicesFringe Benefits15,000.0015,000.00-
FacilitiesMaintenance ServicesGeneral Operating200,000.00200,000.00-
FacilitiesMotor PoolSalaries31,200.0048,000.00(16,800.00)
FacilitiesMotor PoolFringe Benefits11,700.0018,100.00(6,400.00)
FacilitiesMotor PoolGeneral Operating30,000.0030,000.00-
FacilitiesMotor PoolCopy Center/Motor Pool25,000.0025,000.00-
FacilitiesBoiler PlantSalaries162,500.00162,500.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 124 =====
FacilitiesBoiler PlantFringe Benefits61,300.0061,300.00-
FacilitiesBoiler PlantGeneral Operating108,000.00108,000.00-
FacilitiesMechanical ServicesSalaries238,700.00190,000.0048,700.00
FacilitiesMechanical ServicesFringe Benefits90,100.0071,600.0018,500.00
FacilitiesMechanical ServicesGeneral Operating110,000.00110,000.00-
FacilitiesCapital Planning and ConstructionSalaries45,000.0045,000.00-
FacilitiesCapital Planning and ConstructionFringe Benefits17,000.0017,000.00-
FacilitiesCapital Planning and ConstructionGeneral Operating703,800.00703,800.00-
FacilitiesCapital Planning and ConstructionCopy Center/Motor Pool1,200.001,200.00-
Total Facilities5,464,900.005,191,000.00273,900.00
Information Technology Information Technology Information Technology Information Technology Information TechnologyGeneral Operating496,100.00496,100.00-
Information Technology Information Technology Information TechnologyCopy Center/Motor Pool3,900.003,900.00-
Information Technology Information Technology Information TechnologySalaries572,600.00572,600.00-
Information Technology Information Technology Information TechnologiesFringe Benefits216,400.00216,400.00-
Information Technology Information TechnologiesSalaries95,000.0095,000.00-
Information Technologies Technologies Technologies Technologies Technologies Technologies Technologies TechnologiesFringe Benefits35,800.0035,800.00-
Total Information Technology1,419,800.001,419,800.00-
Presidential AreaOffice Of The PresidentSalaries457,100.00430,500.0026,600.00
Presidential AreaOffice Of The PresidentFringe Benefits172,300.00162,200.0010,100.00
Presidential AreaOffice Of The PresidentGeneral Operating327,040.00327,040.00-
Presidential AreaOffice Of The PresidentCopy Center/Motor Pool2,960.002,960.00-
Presidential AreaBoard Of RegentsGeneral Operating9,700.009,700.00-
Presidential AreaBoard Of RegentsCopy Center/Motor Pool300.00300.00-
Presidential AreaGeneral CounselSalaries195,000.00250,000.00(55,000.00)
Presidential AreaGeneral CounselFringe Benefits74,000.0094,900.00(20,900.00)
Presidential AreaGeneral CounselGeneral Operating112,100.00112,100.00-
Presidential AreaGeneral CounselCopy Center/Motor Pool2,900.002,900.00-
Presidential AreaInternal AuditSalaries108,000.00108,000.00-
Presidential AreaInternal AuditFringe Benefits40,700.0040,700.00-
Presidential AreaInternal AuditGeneral Operating5,000.005,000.00-
Presidential AreaInstitutional ResearchSalaries228,100.00228,100.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 125 =====
Presidential AreaInstitutional ResearchFringe Benefits86,100.0086,100.00-
Presidential AreaInstitutional ResearchGeneral Operating30,200.0030,200.00-
Presidential AreaInstitutional ResearchCopy Center/Motor Pool800.00800.00-
Presidential AreaCommencement ActivitiesGeneral Operating12,000.0012,000.00-
Presidential AreaStaff CouncilGeneral Operating2,000.002,000.00-
Total Presidential Area1,866,300.001,905,500.00(39,200.00)
Student AffairsUpward BoundGeneral Operating1,000.001,000.00-
Student AffairsStudent AffairsSalaries492,300.00527,100.00(34,800.00)
Student AffairsStudent AffairsFringe Benefits181,700.00194,900.00(13,200.00)
Student AffairsStudent AffairsGeneral Operating28,000.0028,000.00-
Student AffairsStudent AffairsCopy Center/Motor Pool12,000.0012,000.00-
Student AffairsCheerleadersSalaries5,000.005,000.00-
Student AffairsCheerleadersFringe Benefits1,900.001,900.00-
Student AffairsCheerleadersGeneral Operating2,500.002,500.00-
Student AffairsAVP Enrollment ManagementGeneral Operating20,000.0020,000.00-
Student AffairsOne Stop ShopGeneral Operating1,000.001,000.00-
Student AffairsAdmissionsSalaries456,800.00400,000.0056,800.00
Student AffairsAdmissionsFringe Benefits172,600.00151,000.0021,600.00
Student AffairsAdmissionsGeneral Operating96,700.0096,700.00-
Student AffairsAdmissionsCopy Center/Motor Pool48,300.0048,300.00-
Student AffairsFinancial AidSalaries390,500.00300,000.0090,500.00
Student AffairsFinancial AidFringe Benefits147,300.00112,900.0034,400.00
Student AffairsFinancial AidGeneral Operating7,900.007,900.00-
Student AffairsFinancial AidCopy Center/Motor Pool2,100.002,100.00-
Student AffairsFinancial AidInstitutional Aid4,806,300.004,806,300.00-
Student AffairsWork Program - InstitutionSalaries100,000.00240,000.00(140,000.00)
Student AffairsCareer Planning and PlacementSalaries125,600.00100,000.0025,600.00
Student AffairsCareer Planning and PlacementFringe Benefits42,600.0032,900.009,700.00
Student AffairsCareer Planning and PlacementGeneral Operating15,000.0015,000.00-
Student AffairsCareer Planning and PlacementCopy Center/Motor Pool5,000.005,000.00-
Student AffairsCareer FairGeneral Operating5,000.005,000.00-
Student AffairsCareer FairCopy Center/Motor Pool1,000.001,000.00-
Functional AreaOrganizationExpense LineAdopted BudgetRevised BudgetAdjustments
===== PAGE 126 =====
Student AffairsStudent Government AssociationSalaries13,400.0013,400.00-
Student AffairsStudent Government AssociationFringe Benefits1,200.001,200.00-
Student AffairsPlanningSalaries24,500.0024,500.00-
Student AffairsPlanningFringe Benefits9,300.009,300.00-
Student AffairsDirector Student LifeSalaries128,500.00105,000.0023,500.00
Student AffairsDirector Student LifeFringe Benefits43,700.0034,800.008,900.00
Student AffairsDirector Student LifeGeneral Operating46,500.0046,500.00-
Student AffairsDirector Student LifeCopy Center/Motor Pool3,500.003,500.00-
Student AffairsHealth CenterSalaries86,200.0070,000.0016,200.00
Student AffairsHealth CenterFringe Benefits32,500.0026,300.006,200.00
Student AffairsHealth CenterGeneral Operating42,900.0042,900.00-
Student AffairsHealth CenterCopy Center/Motor Pool3,100.003,100.00-
Student AffairsAlcohol & Drug PreventionSalaries76,400.0088,500.00(12,100.00)
Student AffairsAlcohol & Drug PreventionFringe Benefits28,900.0033,500.00(4,600.00)
Student AffairsAlcohol & Drug PreventionGeneral Operating800.00800.00-
Student AffairsAlcohol & Drug PreventionCopy Center/Motor Pool200.00200.00-
Total Student Affairs7,709,700.007,621,000.0088,700.00
University PoliceUniversity PoliceSalaries678,000.00555,000.00123,000.00
University PoliceUniversity PoliceFringe Benefits253,500.00210,400.0043,100.00
University PoliceUniversity PoliceGeneral Operating19,800.00109,800.00(90,000.00)
University PoliceUniversity PoliceCopy Center/Motor Pool200.00200.00-
Total University Police951,500.00875,400.0076,100.00
VariousAccreditation, Women's Soccer, Etc.General Operating400,000.00400,000.00-
Grand Total46,965,600.0046,965,600.00-
===== PAGE 127 =====
Agenda Item Background
To:Board of Regents Business Affairs CommitteeDate: January 19, 2017
From:Gregory Rush, Vice President of Business Affairs
Subject:Human Resources Handbook
Reason for Consideration:ApprovalEnclosures: Yes
## Background: The Human Resources Handbook for the University has been revised. The revised handbook will be provided under separate cover. ## Recommendation: It is recommended that the Business Affairs Committee approve the revised Human Resources Handbook.
Approval
Initiator:Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 128 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee January 19, 2017 – 1:45 p.m. Carl M. Hill Student Center Frankfort, Kentucky ## MEETING INDEX Minutes of October 20, 2016 5 Internal Audit – Presidential Travel Policy Recommendation 9 Internal Audit – Vendor Payment Audit Preliminary Results 11 Internal Audit – Audit Plan Status 13 2015-2016 Financial Statements and Report of External Auditors 14 ## Page ===== PAGE 129 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee January 19, 2017 1:45 p.m. Carl M. Hill Student Center Frankfort, Kentucky ## AGENDA I. Call to Order Regent Mindy Barfield, Chairperson II. Roll Call III. Opening Remarks Ingram Quick, Internal Auditor Regent Mindy Barfield IV. Approval of Minutes Regent Mindy Barfield V. Action Item Presidential Travel Policy Recommendation Ingram Quick VI. Vendor Payment Audit – Preliminary Results Ingram Quick VII. Action Item Approval of 2015-2016 Financial Statements and Report of External Auditors Gregory Rush, Vice President of Business Affairs VIII. Adjournment Regent Mindy Barfield ===== PAGE 130 ===== ## Agenda Item Background
To:Board of Regents Audit CommitteeDate: January 19, 2017
From:Ingram Quick, Internal Auditor
Subject:October 20, 2016 Committee Minutes
Reason for Consideration:ApprovalEnclosures: Yes
## Background: The minutes of the Audit Committee meeting for October 20, 2016 require approval in order to become an official part of the committee records. ## Recommendation: It is recommended that the Audit Committee approve the minutes of the October 20, 2016 meeting.
Approval
Initiator:Ingram Quick, Internal Auditor
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 131 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee October 20, 2016 2:30 p.m. – October 20, 2016 Harold R. Benson Research and Demonstration Farm Frankfort, KY MINUTES ***** Regent Mindy Barfield, Chairperson, called the meeting of the Audit Committee of the Kentucky State University Board of Regents to order at 2:40 p.m. on October 20, 2016. Regent Barfield asked the secretary to call the roll: Mindy Barfield Karen Bearden Syamala Reddy
PresentDerrick Gilmore
PresentLaVaughn Henry
Not Present
Present Not Present A quorum was declared. ### I. Approval of Minutes Action: A motion to approve the minutes from the July 21, 2016 Audit Committee meeting and the April 21, 2016 Audit Committee meeting was made by Regent Bearden and seconded by Regent Gilmore. The motion was approved unanimously. Regent Barfield recognized Mr. Quick to carry the discussion forward. ### II. Internal Audit Report Mr. Ingram Quick, Internal Auditor, stated follow-up testing was performed to assess an issue identified in the January 2016 Bursar Office Audit Report. Per Mr. Quick, testing was performed to determine whether cash receipts were deposited in the bank in a timely manner. Mr. Quick stated follow-up testing for this particular issue was expedited due to concern raised by the Board of Regents in the July 2016 meeting. Test results revealed that all 20 daily cash receipts reviewed were deposited in the bank in a timely manner, within one business day of receipt. Mr. Quick stated that the current Out of Town travel policy does not address the approval of the University President’s travel expenditures. Mr. Quick recommended the Board of Regents should adopt a policy to have the Chairperson or designated personnel from senior management approve the University President’s travel plans and/or subsequent travel expenses. Mr. Quick ===== PAGE 132 ===== suggested that in order to reduce the frequency of this approval and to not hinder the University President’s ability to represent the University, the approval of travel plans and / or actual expenses could be on a quarterly basis. Mr. Quick stated he will perform a review of all Presidential expenditures on a yearly basis to determine whether expenses are appropriate, accurate and in compliance with institutional policies. President Thompson questioned whether such a policy would be for pre-approval or a review of subsequent travel expenses. Regent Farris stated that she would agree with a policy that would not hinder the University President’s ability to travel. The external auditor, Crissy Fiscus with Dean Dorton Allen Ford, PLLC, stated that the President’s travel should not require pre-approval unless the travel will exceed a certain dollar amount. Ms. Fiscus stated that ultimately it is the Board of Regents’ fiduciary responsibility to have knowledge and awareness of Presidential travel expenses. She stated the related risk would be the Board of Regents not knowing of inappropriate expenses. Mr. Quick stated he would draft a proposed Presidential travel policy that could be reviewed by the Board of Regents for implementation. Mr. Quick requested the approval of the amended charter which was revised to include language which clearly defines the Office of Internal Audit's functional reporting relationship to the Board of Regents. Mr. Quick stated the proposed revisions to the charter would further strengthen the organizational independence of the Office of Internal Audit. Action: Motion to approve the proposed charter for the Office of the Internal Audit was made by Regent Farris and seconded by Regent Gilmore. The motion was approved unanimously. ### III. External Audit The Vice President of Business Affairs, Greg Rush, introduced Crissy Fiscus and Megan Crane with Dean Dorton Allen Ford to give a status of the University’s financial audit. Mr. Rush also informed the Board of Regents that the audit had not yet been completed. Ms. Fiscus provided preliminary results of the audit in their management letter which was presented to the Board of Regents. Ms. Fiscus stated they considered the following deficiencies in the University’s internal control structure to be material weaknesses: financial reporting, credit cards, cash disbursements and vendor payment activity. Regent Barfield asked whether there would need to be a special meeting to approve the external audit of financial statements when complete. Mr. Rush stated that the external audit would be disseminated to the Board of Regents when complete and there should be an action item requiring approval of the audit in the January 2017 meeting. ### IV. Adjournment Motion for adjournment of the Audit Committee was made by Regent Bearden and seconded by Regent Farris. The meeting adjourned at 3:07 p.m. ===== PAGE 133 ===== Submitted by: Approved by: Ingram Quick, Internal Auditor Ingram Quick, Internal Auditor Approved with no corrections Regent Mindy Barfield, Chairperson Audit Committee _____ Approved with correction ===== PAGE 134 =====
Agenda Item Background
To:Board of Regents Audit CommitteeDate: January 19, 2017
From:Ingram Quick, Internal Auditor
Subject:Presidential Travel Policy Recommendation
Reason for Consideration:ApprovalEnclosures: Yes
Background: Please see attached. Recommendation: The recommendation is presented to the Audit Committee for consideration to implement.
Approval
Initiator:Ingram Quick, Internal Auditor
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 135 =====
Image
# Office of Internal Audit Recommendation - Presidential Travel Policy The Kentucky State University Board of Regents should implement a policy to have the Chairperson or a designated Regent review the University President’s travel on a quarterly basis. A pre-approval should be required from the Chairperson or designated Regent if the travel falls into one of the following categories; estimated travel costs exceed a certain dollar amount, traveling out-of-country, and spousal travel. This recommended policy could be implemented through a resolution approved by the Board of Regents and included in their Policy Handbook. If implemented, this policy should be disseminated to appropriate personal (e.g., President’s Office, Purchasing) to ensure awareness and understanding of the requirements. The following language could be used to draft such a policy: “The University President is often called upon to travel both inside and outside the Commonwealth of Kentucky to attend meetings, conferences or other events which are designed to benefit Kentucky State University. On a more limited basis, the University President may travel outside the United States on University business. On a quarterly basis, appropriate personnel (i.e., Executive Administrative Assistant to the President) must submit to the Board of Regents' Chairperson or designated Regent a listing of all Presidential travel during the quarter. This listing needs to include the arrival and departure dates, title and purpose of meeting, location, and total expenditure amount. Prior approval is required from the Board of Regents Chairperson or designated Regent if Presidential travel falls into one of the following categories; estimated travel costs exceed (a certain dollar threshold), traveling out-of-country, and spousal travel. When the University President is performing official duties in such areas as development, alumni, and governmental relations, the President's spouse may make a contribution to the success of the event. In such cases, the University will reimburse the spouse's travel expenses if the following conditions are met: 1. The purpose of the travel is fully documented and submitted for approval by the Board of Regents Chairperson or designated Regent prior to attending. 2. The spouse attends and contributes to the official function. 3. Expenses incurred are fully documented and submitted for reimbursement. At any time, the Board of Regents could request the Office of Internal Audit to perform an audit of Presidential travel expenses to determine whether expenses were appropriate, accurate and in compliance with applicable institutional policies and procedures. ===== PAGE 136 =====
Agenda Item Background
To:Board of Regents Audit CommitteeDate: January 19, 2017
From:Ingram Quick, Internal Auditor
Subject:Vendor Payment Audit - Preliminary Results
Reason for Consideration:Informational ItemEnclosures: Yes
## Background: Preliminary audit results have been provided to keep the Board of Regents informed of the progress and significant findings identified during the Vendor Payment Audit. The Office of Internal Audit has provided the necessary departments details of the audit findings for final review. A draft report will be issued by the end of January 2017 and the final report with management's corrective action will be included in the April 2017 Board of Regents Audit Committee report. ## Recommendation: There is no recommendation for this item.
Informational Item
Initiator:Ingram Quick, Internal Auditor
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 137 =====
PROJECT TITLE
Kentucky State University – Vendor Payment Process
OBJECTIVE AND SCOPE
The audit objective was to perform an assurance – operational review of the Kentucky State University’s vendor payment process. The operating policies, procedures, and records for procurement activity were reviewed. This included how activity was processed, recorded, monitored, and reported. The primary focus was compliance with Kentucky State University’s policies and applicable statutory requirements. The objective was to obtain assurance that the risks were adequately mitigated through the internal control structure.
This was an assurance review based on best practices and existing policies and procedures for the operational and fiscal administration of procurement activity. The review included vendor payment activity during fiscal year 2015, fiscal year 2016 and the first quarter of fiscal year 2017 (July 1, 2016 through September 30, 2016). This was a scheduled audit.
PR
A summarization of preliminary findings related to the Kentucky State University Vendor Payment Audit include the following. It should be noted that the preliminary findings may be subject to change upon further review. • Timeliness. There were instances in which invoices were not paid in a timely manner, within 30 days of the receipt of the vendor’s invoice. • Payment Errors. There were some issues which resulted in Kentucky State University paying vendors erroneously. The errors included duplicate payments, overpaying for goods/services, and paying sales tax for which the University should be exempt. • Receipt of Goods. There were instances in which the Central Receiving Department confirmed receipt of goods in the Banner system, however, documentation could not be provided to verify receipt of goods by the requesting department received the goods. • General Administration. There were issues noted regarding the administration of the vendor payment process. ➢ There is a lack of updated desktop procedures to guide personnel in the performance of their job duties related to the procurement of goods and services. ➢ Accounts Payable does not maintain an updated list of personnel from each department that are authorized to request and pick up checks on behalf of the department. ➢ There is a lack of security cameras and alarm systems at the Central Receiving Department (i.e., Jordan Hall) which is responsible for the receipt and distribution of the majority of the supplies, materials and equipment delivered to Kentucky State University.
===== PAGE 138 =====
Agenda Item Background
To:Board of Regents Audit CommitteeDate: January 19, 2017
From:Ingram Quick, Internal Auditor
Subject:Audit Plan Status
Reason for Consideration:Informational ItemEnclosures: Yes
## Background: Please see attached. ## Recommendation: There is no recommendation for this item.
Informational Item
Initiator:Ingram Quick, Internal Auditor
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 139 ===== ## Office of Internal Audit Audit Plan Status At the July 21, 2016 Board of Regents meeting, a motion was made to approve the Office of Internal Audit's Fiscal Year 2017 Audit Plan. The motion was approved unanimously. Three of the core services offered by the Office of Internal Audit were outlined in the plan. These included Assurance, Consulting and Integrity services. The bulk of audit resources are dedicated to planned assurance engagements. During the first half of Fiscal Year 2017 (July 1 through December 31, 2016), 50% of the planned assurance engagements were on-going, 50% were not started and none were planned to be postponed. Overall, approximately 77% of the 9 projects included in the plan have been completed or are on-going while approximately 23% of the projects have not been started. Please see the table below.
Core ServiceDepartmentProject Name# of ProjectsCompleteOngoingNot StartedPostponed
AssuranceBusiness AffairsPrinting Contract10010
AssurancePresident's OfficePresidential Expenses10010
AssuranceBusiness AffairsVendor Payment Process10100
AssuranceEnterpriseGrants10100
Assurance Subtotal40220
% of Assurance Subtotal0%50.0%50.0%0.0%
ConsultingBoard of RegentsSpecial Request11000
ConsultingEnterpriseSelf-Assessment Guide11000
ConsultingPresident's OfficeSpecial Request11000
ConsultingEnterpriseCash Handling Training11000
IntegrityEnterpriseTipline Complaints11000
Overall Total95220
% of Total55%22%23%0%
===== PAGE 140 =====
Agenda Item Background
To:Board of Regents Audit CommitteeDate: January 19, 2017
From:Gregory Rush, Vice President of Business Affairs
Subject:2015-2016 Financial Statements and Report of External Auditors
Reason for Consideration:ApprovalEnclosures: Yes
## Background: The external financial audit was completed on December 29, 2016. The University has been in discussion with the State Controller's Office regarding the completion of the audit. The A-133 audit, or Single Audit, will be completed by February 2017 and will be included in the April 2017 Board of Regents Audit Committee report. ## Recommendation: It is recommended that the Audit Committee accept the Audit of the Financial Statements for the 2015-2016 fiscal year.
Approval
Initiator:Gregory Rush, Vice President of Business Affairs
Board Action Date:January 19, 2017
Effective Date:January 19, 2017
===== PAGE 141 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee January 19, 2017 2:45 p.m. Carl M. Hill Student Center ## MEETING INDEX Section Page Minutes of the October 20, 2016 Meeting 3 External Relations and Development Report 6 Digital Strategy and Marketing Report 11 Alumni Relations Report 19 Endowment Management Report 21 ===== PAGE 142 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee January 19, 2017 2:45 p.m. Carl M. Hill Student Center AGENDA ***** I. CALL TO ORDER Regent McFayden, Chairperson II. ROLL CALL Rick Smith, Interim Vice President, External Relations and Development III. OPENING REMARKS Regent McFayden IV. APPROVAL OF MINUTES V. EXTERNAL RELATIONS & DEVELOPMENT Regent McFayden Rick Smith VI. DIGITAL STRATEGY AND MARKETING Louis DeFreeze VII. ALUMNI RELATIONS JC Campbell VIII. ENDOWMENT REPORT James Fereday IX. ADJOURNMENT Rick Smith ===== PAGE 143 ===== # KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee October 20, 2016 4:00 p.m. Harold R. Benson Research Farm MINUTES ***** Regent Elgie McFayden, Committee Chairperson, called the Kentucky State University (KSU) Board of Regents External Relations and Development Committee meeting to order at 3:30 p.m. on October 20, 2016. Regent McFayden asked the secretary to call the roll: Ekumene Lysonge Derrick Gilmore Paul Harnice Not Present Present Present Elgie McFayden LaVaughn Henry Present Not Present A quorum was declared. ## Approval of Minutes ## Executive Summary Report Minutes of the July 21, 2016, meeting were approved. Motion was made by Regent Gilmore and seconded by Regent Harnice. Rick Smith, Interim Vice President for External Relations and Development, distributed flyers in regard to the Honda Battle of the Bands. The Kentucky State University Band is in competition to participate in the showcase, which is based on votes. All voters are allowed six votes a day and advised to vote early and often. Eight bands are chosen to advance to the showcase. Rick Smith reported on the Kentucky State University Communications Plan update. The office continues to focus on proactively promoting positive media stories to local, state, national, and trade media outlets. The focus of the plan is to improve the general public's perception of Kentucky State University within the focus areas identified in the University's Strategic Plan. Kentucky State University partnered with the Frankfort Downtown Kiwanis Club to internally launch the "What Can You Do for Kentucky State University" initiative. The initiative has been successful and is now supported by the county and city. Discussion followed about the use of taxpayer dollars. The Office of Athletics partnered with External Relations to launch the Thorobred Network. This online streaming network launched during KSU's first Fall 2016 home football game. ===== PAGE 144 ===== KSU launched online ticket sales with Etix. This service provider allows KSU supporters to buy tickets to sporting and entertainment events. For the Cheaney Plaza Brick Project, approximately 40 bricks have been received. The bricks were installed the week of October 3, 2016. To date, this project has raised approximately $40,000. An accurate report for Circle City Classic was not available. Capital Campaign: In 2011, KSU launched a $12.5 million Capital Campaign to commemorate the University's 125th Anniversary. The campaign never officially concluded. Due to turnover in staff and University leadership, the campaign has been inactive. Upon hiring, Rick Smith began building relationships within the Frankfort community. He is currently working within the Kentucky State University strategic plan to develop an outline that supports various types of giving from potential donors with a goal of $2.9 million by the fall of 2018. Global Advancement, which was retained in December 2015 by former President Raymond Burse to assist and participate in the internal and external assessment of KSU's development capabilities, was directed to suspend their work. Global Advancement will present their findings and recommendations to Rick Smith in November. Louis DeFreeze, Director of Marketing and Digital Strategy, presented an update on marketing developments. The office is correcting the inaccurate and outdated information on the KSU website. Discussion about the process of updating and the use of department web masters ensued. The importance of a branded website was also discussed. JC Campbell, Assistant Director of Alumni Relations, presented an update on the progress of the Office of Alumni Relations. Updates were provided on the Thorobred Weekly; alumni highlights and special mention in the quarterly Onward & Upward; 24-hour turnover for calls and inquiries; implementation of the “Born and Bred” alumni volunteer program; and re-establishment of the Young Alumni Association with 40 members to date. LouAnn Atlas and James Fereday from Fifth Third Bank presented details of the Endowment Management Report as of September 30, 2016. There was some discussion about the overall and historical performance, Fiscal Year Endowment Comparison, and Manager Performance. ## Adjournment Motion for adjournment of the External Relations and Development Committee was made by Regent Gilmore and seconded by Regent Bearden. The meeting was adjourned at 5:00 p.m. ===== PAGE 145 ===== Submitted by: Approved by:
Rick Smith, Interim Vice President for External Relations and DevelopmentRegent Elgie McFayden, Chairperson, External Relations and Development Committee
Approved with no corrections Approved with corrections
===== PAGE 146 ===== # External Relations and Development Report ## Director of Alumni Relations Search Committee The position of Director of Alumni Relations at Kentucky State University was posted on the Kentucky State University website on December 19, 2016. The position will remain posted until it has been filled. A Search Committee for the position has been formed to review all applications received from the Office of Human Resources. The committee is comprised of the Interim Vice President for External Relations and Development, seven alumni, and two staff members. Members were appointed by the Interim Vice President of External Relations and Development and approved by the Interim President of Kentucky State University. ## Cheaney Brick Project A table was set up during the December graduation ceremony to sell bricks. In early February, a mailing to active alumni is planned encouraging them to purchase a brick, as tax season is approaching. A flash sale and a separate mailing are planned prior to commencement in May. The sale will end an hour or two after the conclusion of the graduation ceremony. Flash sale prices are $350, $700, and $1,100. A mailing to families of the May graduates encouraging families to buy bricks as gifts for the graduates is in the planning stages, pending approval. A plan to advertise the sale of Cheaney bricks on the website is also being planned. Administrative personnel in facilities and maintenance received notification in October about proper care of the plaza. Another reminder was sent in early January so bricks are not damaged during snow removal this year. KSU retained the company Brick It to extract and place the bricks. KSU plans to choose a new engraving company by the end of January. Bricks not ordered during the last order, and mistakes with bricks in the last order, will be replaced and/or placed on the plaza in March when the weather is better. The most recent bricks were placed prior to Homecoming 2016. Delayed recipients will receive an upgrade for their inconvenience. ===== PAGE 147 ===== ## Communications Report A listing of media coverage for Kentucky State University: ## October • Rand Paul to Debate Jim Gray Halloween Night on KET Lexington Herald-Leader – Published October 5 - Kentucky State University Students Get Politically Interactive on C-SPAN Campaign 2016 Bus Frankfort State Journal – Published October 7 • GOP Absence Draws Criticism at KSU Operation Turnout Candidate Forum Frankfort State Journal – Published October 8 - Kentucky State University Closes Dorm After Mold Discovered Lex18, WDRB, WYMT, Kentucky New Era, The Messenger, Kankakee Valley Post-News, Lafayette Leader, Herald Journal, Newton County Enterprise, Rensselaer Republican, Fountain County Neighbor, Williamsport Review Republican, WTVQ, Frankfort State Journal, WLKY – Published October 9 • Partnership to Create Limited Ddition Kentucky Proud Beers Lane Report – Published October 10; Frankfort State Journal; Lexington Herald-Leader – October 12; WTVQ, October 13 - Historic Marker to be Placed for Mr. Taylor's Barber Shop Frankfort State Journal – Published October 12 - Former Thorobred Musician to Speak Frankfort State Journal – Published October 13 KSU Partners with Frankfort High School's Mentorship Program Capital Living – Published October 14 Candidate Forum at Kentucky State Frankfort State Journal – Published October 20 • Kristin Bryant Receives ‘Service to Youth’ Award Frankfort State Journal – Published October 20 ## Highlights - C-SPAN 2016 Campaign Tour Bus gave KSU enthusiastic feedback from both the C-SPAN representative and Cable 10. University students learned about interactive, technological tools featured on the mobile newsroom. ===== PAGE 148 ===== Tops of Lexington covered the Thursday evening Coronation. The Lexington-based online magazine photographed several attendees at the event. WKYT-TV and the State Journal covered the announcement of the installation for the historical marker at Mr. Taylor's Barber Shop. - Kentucky Monthly Magazine shared KSU's story via social media about the University's partnership with Frankfort High School's Mentorship Program. - Seventeen stories were published on KSU's Campus News in October. • Recorded a farm-to-table farm television show. • Worked with Thorobred Sports Network during Homecoming for sideline reporting, created Synthia SAINT JAMES painting video, and created Locker Sponsorship video. - Social media video posts. There were a total of 35 videos posted by the External Relations staff. The total reach of all of the videos was 224,256 views. ## November • Kentucky State University Senior Art Exhibition is Monday Frankfort State Journal – Published November 3 - A Delightful Tradition (editorial mentions the excitement of KSU marching band’s participation in the annual Candlelight Tradition) Frankfort State Journal – Published November 5 - Gov. Bevin Makes Appointments to Kentucky Boards and Commissions Lane Report – Published November 5; KyForward Published November 7 KSU, Families Will Unite for a Day of Service Louisville Defender – Published November 10; Capital Living Published November 18 KSU's John L. Smith Named SIAC Coach of the Year WKYT, The Undefeated – Published November 11 KSU Students Receive Honors at the Kentucky Academy of Science Kentucky Ag Connection – Published November 17 ## KSU, SFPC in Concert Frankfort State Journal – Published November 19; Capital Living Published November 29 ===== PAGE 149 ===== ## Highlights Twenty stories were published in the Campus News section on the KSU website. The Office of External Relations and Development organized a pep rally at the Exum Center to celebrate the SIAC volleyball team championship. Rick Smith covered the football and volleyball championship games in Alabama and Florida. On November 17, Jesse Osbourne went to Evansville, IN, to photograph and write a story about KSU grad and Small College Basketball Hall of Fame inductee Travis Grant. - The Marketing and Communications teams are producing more videos to accompany stories and promotions. For example, a video was produced to promote Miss KSU Natalie Berry for the Ebony magazine competition. • Created KYSU News – Interviewed David Banner, Jeff Hancock. Made a relationship with The Frank Magazine, an upscale, high society magazine published by The State Journal. Made a relationship with the Frankfort Chamber of Commerce. They have agreed to publish our advertisements in their weekly email blasts that go out to residents throughout Franklin County. - Social media video posts: There were a total of 24 videos posted by the External Relations Staff. These 24 videos reached 30,102 viewers. ## December - Farmer Brown Entertains, Educates the Next Generation of Farmers WDRB-TV – Aired December 4; WKYT December 14 • Legends Sponsoring KSU Students at Baseball Winter Meetings Lex18.com – Published December 5 • Kentucky State University Research Analyst Shimar Keith Makes Film Debut in ‘Andy’s Rainbow’ Frankfort State Journal – Published December 14 KSU Defies National Trend in Research and Development Capital Living – Published December 16 ===== PAGE 150 ===== • 29+ Fun Things for the week of December 15-21 Courier-Journal, Pal-Item, The Star-Press, JC Online (Lafayette & Courier) – Published December 14 • Simplifying Christmas WTVQ – Aired December 15 • Kentucky University Enrollment Primarily Positive While National Study Indicates Declines Murray State NPR, WEKU – Published December 20 KSU Aquaponics Program Helping Shelters Give Out Healthy Food LEX18 – Aired December 20 KSU Development Services Coordinator Jackson Will Perform a Solo on CBS's 'Musical Celebration' Louisville Defender – Published December 22 - The Food Label: What It Means and Why It’s Important Kentucky Educational Television – Aired December 31 ## Highlights - College of Agriculture, Food Science, and Sustainable Systems senior Trevor “Farmer Brown” Claiborn was interviewed by two TV stations: WKYT and WDRB. WDRB visited the University to speak with Mr. Claiborne about his energetic teaching style to young students about farming. He also visited the WKYT studio for an interview about his growing popularity among young students. Diane Hawkins represented Kentucky State University at the Kentucky Chapter of Council for Advancement and Support of Education (CASE) on December 8 at the Louisville Marriott Downtown. She was a speaker and exchanged ideas with several public relations officers from universities across the state. Her topic of discussion was “Preaching to the Choir: The Challenges of Internal Communications.” On December 15, Jennifer Hubbard-Sanchez, State Specialist for Sustainable Systems, discussed ways to make holiday shopping experiences less costly and better for the environment on ABC 36. - A video was included in a profile about a 64 year-old KSU graduating senior for a graduation day story. The video was well-received on social media channels. Dr. Thompson and Kentucky State University are included in the Black History Collector's Edition HBCU Calendar and Resource Guide. The Office of Communications will consult with the Spirit Shop on ways to sell the calendar on campus. The calendar is also sold at Walgreen's and Amazon. Proceeds will go to the participating colleges and universities. For more information about the calendar, visit: http://blackhistoryhbcu.com/ ===== PAGE 151 ===== - The Office of Communications provided photos and information to CPE's website listing of campuses. See http://cpe.ky.gov/campuses/state.html - Nine stories were posted on KSU's Campus News website in December.
Digital Strategy and Marketing Report
DescriptionMonth / WeeksDeadline
Phase I – KSU Rebranding & Marketing Campaign\n(Content revisions, planning & strategy)Jan - MarchEst. Completion March
0 Meet with University President on Marketing planning & strategy\n(In-progress)\n■ Identify KSU’s Marketing and Branding Steering Committee Members\n■ Gather research\n■ Determine message / theme\n■ Establish a budget\n■ Scope of rebranding\n■ Develop media partners\n■ Develop creative\n■ All on board (explain campaign to internal shareholders/ infrastructure in place)\n■ Launch campaign (public)\n■ Monitor feedback\n■ Make adjustments\n■ Establish checkpoints\n■ Fine-tune as the campaign dictatesJan 12th
• Review and Develop Recommendations Goals\n■ Increase Overall enrollment for Fall 2017\n■ Complete a crowd funding campaign by November 2017\n■ Developing a strategic scaffolding to enable new & existing staff in the major recruitment, alumni stewardship & marketing roles to improve the structure of their functional areas.\n■ Increase overall staff & faculty applications\n■ Providing a framework for moving forward in phases. Address KSU critical issues.Jan – Feb
• Establish KSU’s Marketing and Branding Steering Committee\n(Key Stakeholders, Staff, Faculty, Students)Jan 27th
• Steering Committee Members include faculty and staff with communications and branding expertise from various parts of campus, ensuring depth and broad engagement.
===== PAGE 152 =====
■ This group will advise the campus administration on how to develop branding concepts and organizational structures and support and leverage the individual work of our colleges and institutes to present a complete picture of the University.
■ Providing input and guidance as we define a cohesive brand position, identify our best operating model, and develop a long-term roadmap for success.
■ Reviewing, providing feedback and offering institutional perspectives on brand research.
■ Providing input into the development and testing of positioning concepts that evolve out of that brand research.
■ Helping to identify key individuals or resources (e.g., past research) that may provide insight and evidence to support decisions around brand positioning or the marketing operating model.
■ Take ownership for making final decisions regarding university brand strategy and approaches.
■ Assisting with resolving escalated issues.
Phase I – Current Website Update Plan\n(Content revisions, planning & strategy with department owners)Jan - March\nOngoing\nJan 3rd – Feb 17thEst.\nCompletion\nMarch -\nApril
0 Meet with department directors and chairs on content revisions, planning & strategy (In-progress)\n■ First Section: Admissions, Academics, Campus Life\n■ Second Section: Alumni, Community, Future Student, Parents\n■ Third Section: About KSU, Visit KSU, Current Sections, Faculty & Staff, Administration & Governance
0 Assign goals implantation process for updating and maintaining content with University guidelines of governance (In-progress)\n■ Review and assign content revision to site owners with current web admins, authors, and editors\n■ The web content redesign includes creating a revised sitemap of content\n■ Review edited content with department directors and chairs\n■ Deploy published content to website sections
0 Establish KSU’s Digital Center of Expertise (Staff, Faculty, Students) (In-progress)\n■ Review guidelines with KSU WordPress users to reestablish departmental goals of maintaining updated content and guidelines\n■ WordPress training for campus staff\n■ WordPress training manuals\n■ Web style guide\n■ Web policies and procedures\n■ Include accessibility standards, requirements, and complianceFeb 1st – Feb 28th
===== PAGE 153 =====
Phase II – Revamp Website Timeline Plan (Preparing for KSU revamp website launch) 0 Research & Competitive Web Site Assessments (Complete) 0 Develop Request for Proposal (RFP) ■ Finalize for approval and posting ■ RFP posting & proposal evaluation ■ Accept selected proposalStill PendingEst. Completion Jan - Feb
Phase III – Website Rebuild Outlined scope of work is estimated to commence on or from a selected vendor proposal date with an expected completion to be determined by the provider. 1. Research & Competitive Assessments ■ Website and search marketing evaluation and counsel ■ Define business objectives for the website and reporting ■ Benchmark current state and future stateFeb – AprilEst. Completion March - April
2. Digital Strategy & Recommendations ■ Define Objective and Goals for Business, Branding, Visitors ■ Define Visitor Scenarios, Paths, Outcomes
3. Crafting the User Experience & Design ■ Define Map Objective to User Paths ■ Concept Prototypes and Wireframes
4. Development & Deployment ( Primary landing sites Academics, Alumni, Blog) ■ Install CMS, apply customizations, add plugins and extras ■ Import media libraries, upload digital assets ■ Two rounds of review and edits with client or consultant ■ Collaborative review of progress; round of edits
5. Build out of Frameworks & Middleware ■ Connectivity to KSU enterprise system via integrations or middleware
6. Build out of cross-channel activations ■ Repurpose and connect content to mobile, KSU app, and email
7. Launch, Test, and Optimize ■ Move from Staging to Production environment
8. Post-launch and Evaluation ■ Project Scorecard & recap ■ KPI & Analytics reporting
===== PAGE 154 =====
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[F23] ImageTweet impressions 51K uparrow22.6%Profile visits 4,510 downarrow16.5%Mentions 74 downarrow12.9%Followers 2,790 uparrow63
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Your Tweets earned 238.8K impressions over this 91 day period
[F24] [F8][F4][F28]ImageImage
ImageImage104.KImageImage
ImageImage136K4.2%Image
ImageImage8,8112.6%Image
ImageImage5,7761.5%Image
Image[F4]3,6807.7%Image
Image[F4]3,4857.3%Image
## Social Media Channels:
Twitter
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===== PAGE 155 ===== ## Facebook
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## Total Reach The number of people who were served any activity from your Page including your posts, posts to your Page by other people, Page like ads, mentions and checkins.
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## Post Reach
The number of people your posts were served to.
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===== PAGE 156 ===== ## Facebook Videos Video Views: 99,391 Organic vs. Paid
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## Top Videos
Most viewed videos on your Page watched for 3 seconds or more, for videos posted between Sep 27, 2016 and Dec 20, 2016.
☑ Video Library
PublishedVideoTargetingReachViews
10/28/2016 9:31 pmImage Head to head! KSU MIGHTY MARCHING THOROBREDS V. Lane College26.7K11.3K
10/10/2016 5:37 pmImage Join us for Kentucky State University's 130th Homecoming celebration! Click on the link to purchase your tickets25.8K11.3K
10/15/2016 3:22 pmImage It's halftime!!!! The #Kentuckystateuniversity Marching Band #kysuhc20.7K8.4K
10/14/2016 4:00 pmImage The mighty marching Thorobreds! #KYSUHC19.1K8.4K
10/12/2016 3:56 pmImage MR. & MISS KSU 2016 CORONATION CELEBRATION STARTS OCTOBER 13TH AT EXUM CENTER. #kysuhc19.6K8.4K
10/28/2016 9:51 pmImage Part 2 Head to head! KSU MIGHTY MARCHING THOROBREDS V. Lane College21.7K8.2K
10/15/2016 11:36 amImage The Kentucky State University Mighty Marching Band! #KYSUHC14.1K3.6K
11/04/2016 5:48 pmImage Be sure to purchase your tickets for the SIAC CHAMPIONSHIP GAME!! #GoBreds #KYSU7.9K3.1K
10/21/2016 10:31 amImage KSU is headed to THE HONDA BATTLE OF THE BANDS!! SUPPORT YOUR HBCU! Vote here:7.4K2.9K
10/28/2016 8:56 pmImage Kentucky State University's Mighty Marching Thorobreds vs. Lane College8.6K2.8K
See More ===== PAGE 157 ===== ## Instagram
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## kentuckystateuniversity Kentucky State University Official Instagram for Kentucky State University. #thorobreds; Website: www.kysu.edu; E-mail: public.relations@kysu.edu http://www.kysu.edu 434 TOTAL POSTS 1,317 FOLLOWERS 74 FOLLOWING
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## 13
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## Sunday at 8am is the best time for you to post ## Content posted on Sundays at 8am receives 86% more engagement than your average post. Consider posting more during this and other shaded areas for more engagement with future posts. +86%
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ENGAGEMENT
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11p
## @joseluisguerrerorazo is your biggest fan ## Of the 304 people who have recently interacted with your posts interacted with your posts. joseluisguerrerorazo, i_quill and trice_walker are your biggest fans. If you don't already, give them a follow or take a look at their photos. 304
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FANS
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## # kekntuckystate is your top hashtag ## Of the hashtags you use most #kekntuckystate received 76% more engagement than your average post. Consider using it and your other top hashtags more often for more likes and comments on future posts. +76% ENGACEMENT
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## Your top post got 91 likes ### You get an average of 47.5 likes per You get an average of 47.5 likes per post. Take a look at your three most and least popular posts to see if you can identify any patterns or common themes. ### 47.5 LIKES/POST
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Most Engagement
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===== PAGE 158 =====
Website Traffic Driven by Social Media
Social NetworkSessionsSessions
1. ■ Facebook7,33789.85%
2. ■ Twitter5456.67%
3. ■ LinkedIn1381.69%
4. ■ Instagram620.76%
5. ■ reddit320.39%
6. ■ Blogger310.38%
7. ■ Naver70.09%
8. ■ Stack Exchange60.07%
9. ■ Pinterest50.06%
10. ■ Weebly30.04%
Website Traffic
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===== PAGE 159 ===== ## Alumni Relations Report The Office of Alumni Relations has been involved in a number of projects during the year. Alumni Relations continues to strive to establish a more effective, cohesive, and organized office that will serve our alumni and our institution at maximum capacity. Homecoming 2016 was a success with room for improvement. The Office of Alumni Relations is diligently working with alumni and other departments to ensure the process for Homecoming 2017 is more efficient. Highlights from Homecoming 2016: • Collaborating with volunteers from the Kentucky Region Alumni for registration • Increased membership gain - A successful alumni concert featuring Pieces of a Dream Fostering relationships with alumni who have not been active and working to make sure they become active The Office of Alumni Relations diligently works to ensure smooth day-to-day operations. The following are examples of projects in process or completed: - The success of the alumni newsletter (Thorobred Weekly) to increase continuous communication between the office and our alumni base with a 55 percent open rate. It is sent to more than 3,000 alumni and friends. - Working with KSUNAA leaders to increase association membership to 40 percent by July 2017. The success of our alumni volunteer program, “Born and Bred,” which consists of 25 alumni volunteers that come to our office to assist with answering phones, organization, and Homecoming activities. - Reestablishing the Young Alumni Association (YAA), which has 43 student members, $10 annual dues, and $500 operating costs. Finalizing the move from Raiser's Edge 7 to Raiser's Edge NXT, the newest program from Blackbaud that will bring even more efficiency to the alumni database. ===== PAGE 160 ===== # CONTRIBUTIONS REPORT FY 2017 First Quarter July 1, 2016–December 31, 2016
Constituency Type\n(Quarterly)Total Dollars Raised\nJuly 1, 2016-\nDecember 31, 2016Total Dollars Raised\nJuly 1, 2015-\nDecember 31, 2015Total Dollars Raised\nJuly 1, 2014 –\nDecember 31, 2014
Total Alumni\nContributions$43,208.55$76,776105,853 < /td > < /tr > < tr > < td style = 'text-align: center; word-wrap: break-word;' > Total CorporationnContributions < /td > < td style = 'text-align: center; word-wrap: break-word;' >53,900$19,600$8,600
Total Employee\nContributions$1,732.44$1,17763,159 < /td > < /tr > < tr > < td style = 'text-align: center; word-wrap: break-word;' > Total FoundationnContributions < /td > < td style = 'text-align: center; word-wrap: break-word;' >24,156$5,500$10,056
Total Organization\nContributions$7,893.10$8,5379,148 < /td > < /tr > < tr > < td style = 'text-align: center; word-wrap: break-word;' > Total UniversitynFriendsnContributions < /td > < td style = 'text-align: center; word-wrap: break-word;' >11,155.08$11,796$8,039
TOTAL\nCONTRIBUTIONS$142,045.17$123,386$204,855
===== PAGE 161 ===== ## Endowment Management Report The market value of the endowment as of December 20, 2016, is $15,452,037. This represents an increase of approximately $221,438 (+1.45\%) during the fourth calendar quarter of 2016. Over the last twelve months, the portfolio is up approximately $743,973 (+5\%). There were no major allocation changes during the quarter outside of the market moves that occurred – we continue to be overweight equity and underweight fixed income securities, while neutral in REIT’s and slightly over in alternatives. Within equities, we diversified our large cap managers and added passive index managers in the large/mid/small domestic asset categories to reduce tracking error. ===== PAGE 162 ===== ## President's Report