• With the implementation of the new accounting system, banking features are changing and testing is underway. We continue to evaluate banking charges to identify savings to KSU as we add new features.
• Worked with the auditor to complete the financial statement portion of the audit and will be closing the BANNER system for Fiscal Year ending 2016.
• Completed the month end requests to the state to ensure that monthly expense and revenues are properly reported. Have fully requested funds from the state for the first two quarters of the fiscal year.
• Bank reconciliations continue to be timely for the 14 general ledger accounts that we review monthly. The differences that we note in these accounts have to be addressed with the various sub-ledger owners (payroll, accounts payable, receivables, capital projects, etc). Cross department collaboration helps to make everyone aware of how the financial information flows to the general ledger and what activities need to be improved to not have differences each month.
• Improvements have been made to help close each month and get the information from each KSU department, so that reports and reconciliations can be completed.

Accounts Payable area activities:

• Staffing as of 1/1/17: Currently we have two full-time staff in this area. New person was hired 12/1/16 and on the job training is occurring to ensure limited delays in bill processing.
• Staff are in the process of developing work flow that will properly segregate duties to ensure timely payment of invoices and elimination of duplicate payment possibilities.
• Staff are in the process of reviewing and updating operational policies with regards to various processes within the area. Currently any suggested policy changes are being noted and will be addressed with the new system implementation. The staff in this area is working with all of campus on an as needed basis to ensure that policy and procedures are being followed and exceptions to those policies are limited.
• Work continues for tracking of the late fees for both Fiscal year 2016 and Fiscal year 2017. The late fee charges had not been entered into BANNER appropriately for 2016 and we've utilized staff to review all Fiscal year 2016 payments for late fee amounts. Our current balance for 2016 late fee amounts is 4,764.23. This is going thru the invoices alphabetically and staff have completed this task thru the letter _'J'to date. The request was made to start coding in Fiscal year 2017 late fees and interest charges to their proper accounts and we currently have atotal of484.04 in the system. We continue to find documents that need to be properly coded and will update the amounts accordingly.

Additionally all staff continue to spend more hours with the implementation team to provide documentation for the system transition as requested. The work in this area, requires a thorough review of prior data and development of best practices for moving forward. Staff continue to identify data integrity issues and ensuring that we provide accurate information going into the new system.

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