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To:Board of Regents\nExternal Relations and DevelopmentDate:\nJanuary 24, 2014
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Committee Meeting Minutes (Oct. 25, 2013)
Reason for Consideration:ApprovalEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:January 24, 2014
Effective Date:January 24, 2014
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Regent Whitehead inquired about the schedule for the pedestrian walkway. Mr. McNear responded that the utility movement and the design phase are being completed concurrently, and the anticipated start for construction is the end of March.", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 66.4622, "t": 177.8062, "r": 537.2158, "b": 135.0943 }, "text": "The Alumni Relations and Development reports were presented by Mr. William Wilson, Associate Vice President for Development and Major Gifts. Mr. Wilson distributed materials about the Dr. Henry E. Cheaney Legacy Plaza brick paver project.", "reading_order": 11 }, { "page": 5, "type": "TEXT", "location": { "l": 66.7021, "t": 124.7763, "r": 551.8519, "b": 96.9416 }, "text": "The Endowment Summary report was presented by Ms. LouAnn Atlas and Mr. James Fereday of Fifth Third Bank.", "reading_order": 12 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TITLE", "location": { "l": 57.5845, "t": 757.2961, "r": 102.2126, "b": 742.6589 }, "text": "Action:", "reading_order": 0, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 56.6248, "t": 743.8586, "r": 547.7729, "b": 708.8253 }, "text": "Regent Whitehead asked for approval of the minutes from the July 26, 2013, External Relations and Development Committee. 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Submitted by.Approved by:
Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and DevelopmentRegent Charles Whitehead, Chairperson External Relations and Development Committee
.Approved with no corrections
.Approved with corrections
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To:Board of Regents\nExternal Relations and DevelopmentDate:\nJanuary 24, 2014
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Executive Summary Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:January 24, 2014
Effective Date:January 24, 2014
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The amount received for Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University is $5,088,469 from 2,897 contributors.", "reading_order": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 50.6264, "t": 456.6332, "r": 546.3333, "b": 361.3713 }, "text": "The Office of Alumni Relations processed the following memberships through the second quarter of the fiscal year: 624 annual/associate, 288 complimentary to new graduates, 316 life and 45 subscribing life for a total of 1,273 KSU National Alumni Association financial members. The K-Club has 45 members. There were mass mailings to alumni for the following purposes: Permanent Alumni Scholarship Fund solicitation (613 packages), Homecoming (8,628), K-Club (1,264), Classes in Reunion (1,302) and miscellaneous mailings (5,157). 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The university also was covered in 71 television news stories reaching a Nielsen audience of 1,465,794 for a total ad equivalency of $18,511 or total publicity value of $55,527. There were 58 messages posted on KSU's electronic message board and 57 press releases sent to the media.", "reading_order": 7 } ] }, { "page": 9, "items": [ { "page": 9, "type": "TEXT", "location": { "l": 542.7343, "t": 765.6945, "r": 559.7697, "b": 754.6566 }, "text": "D3", "reading_order": 0 }, { "page": 9, "type": "TEXT", "location": { "l": 237.2963, "t": 739.7794, "r": 388.4557, "b": 725.3822 }, "text": "Agenda Item Background", "reading_order": 1 }, { "page": 9, "type": "TABLE", "location": { "l": 66.4622, "t": 727.5417, "r": 532.1771, "b": 563.4129 }, "text": "
To:Board of RegentsExternal Relations and DevelopmentDate:January 24, 2014
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Executive Contributions ReportAlumni Relations Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Board Action Date:January 24, 2014
Effective Date:January 24, 2014
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Constituency TypeTotal Dollars Raised July 1, 2012 – December 31, 2012Total Dollars Raised July 1, 2013 – December 21, 2013Total Participation July 1, 2012 – December 31, 2012Total Participation July 1, 2013 – December 31, 2013
Alumni$102,076.38$61,690.21182203
Corporations$5,100.00$8,792.5027
Employees$7,792.10$4,135.29929
Foundations$555,000.00$19,928.46413
Organizations$1,029.94$6,200.0048
University Friends$14,829.66$117,906.005769
TOTAL$685,828.08$218,622.46258329
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Constituency TypeTotal Dollars Raised\\nJuly 1, 2010 – December 31, 2013Total Participation\\nJuly 1, 2010 – December 31, 2013
Alumni$553,913.491203
Corporations$2,598,690.50493
Employees$157,418.76372
Foundations$927,909.16120
Organizations$607,926.84334
University Friends$242,610.59375
Total$5,088,469.342897
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To:Board of RegentsExternal Relations and DevelopmentDate:January 24, 2014
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Auxiliary Enterprises Report & Capital Planning, Construction and Facility Operations Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:January 24, 2014
Effective Date:January 24, 2014
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Prior Year YTDCurrent Year YTDVariance
Food Services2,542,0002,981,000439,000
Housing2,953,0003,149,000196,000
Bookstore75,00075,000(0)
Facility Usage12,0009,0003,000
Laundry23,00022,000(1,000)
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"placeholder": false, "ref": "#/tables/0" }, { "location": [ 373.5197, 522.9406, 479.1514, 536.578 ], "text": "439,000", "html_text": "439,000", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 56.6248, 509.3032, 479.1514, 522.9406 ], "cells": [ { "location": [ 56.6248, 509.3032, 162.2565, 522.9406 ], "text": "Housing", "html_text": "Housing", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 162.2565, 509.3032, 267.8881, 522.9406 ], "text": "2,953,000", "html_text": "2,953,000", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 267.8881, 509.3032, 373.5197, 522.9406 ], "text": 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495.6658 ], "text": "12,000", "html_text": "12,000", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 267.8881, 482.0284, 373.5197, 495.6658 ], "text": "9,000", "html_text": "9,000", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 373.5197, 482.0284, 479.1514, 495.6658 ], "text": "3,000", "html_text": "3,000", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 5, "location": [ 56.6248, 468.391, 479.1514, 482.0284 ], "cells": [ { "location": [ 56.6248, 468.391, 162.2565, 482.0284 ], "text": "Laundry", "html_text": "Laundry", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": 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A portion of the food service variance is related to a meal-plan increase. Housing occupancy at the end of December was at 90 percent with 919 students, compared to 821 during the previous year. 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Total50
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To:Board of Regents\nExternal Relations and DevelopmentDate:\nJanuary 24, 2014
From:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Subject:Communications Report
Reason for Consideration:Informational ItemEnclosures: Yes
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Initiator:Mr. Hinfred McDuffie, Executive Vice President for Administration, External Affairs, and Development
Board Action Date:January 24, 2014
Effective Date:January 24, 2014
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Number of Stories-71
Ad Equivalency-$18,511
Nielsen Audience-1,465,794
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QuarterTotal # StoriesPositiveNegativeNeutral
Second Quarter Fiscal Year 2013-201418785%8%7%
First Quarter Fiscal Year 2013 - 201414878%4%18%
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QuarterTotal # StoriesPositiveNegativeNeutral
Second Quarter Fiscal Year 2013-20143669%3%28%
First Quarter Fiscal Year 2013 - 20143577%23%0%
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Advertising / Marketing ModeMARKETTIME PERIODMARKET IMPACT
Billboards (4)Frankfort – various locations in cityAnnual12,834,332 Impressions
I-64 near Frankfort Exit 58Annual12,096,000 Impressions
Airport DisplaysLouisville International AirportAnnual3.4 million Passengers
Blue Grass Airport (Lexington)Annual414,721 Passengers
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