===== PAGE 1 ===== # Student Success and Enrollment Management (SSEM) Update Board of Regents Meeting September 12, 2014 ===== PAGE 2 ===== ## Overview of Discussion Fall 2014 Enrollment Observations from Fall 2014 Registration Process Registration Process Improvement Plan • Residence Hall Occupancy Report • Residence Hall Consolidation Plan ===== PAGE 3 ===== ## Fall 2014 Enrollment Update ===== PAGE 4 ===== ## Fall 2013 to Fall 2014 First-Time Freshman

===== PAGE 5 ===== ## Fall 2013 to Fall 2014 First-Time Freshman by Residency

===== PAGE 6 ===== ## Fall 2013 to Fall 2014 First-Time Transfers

===== PAGE 7 ===== ## Fall 2013 to Fall 2014 First-Time Graduate

===== PAGE 8 ===== ## Fall 2013 to Fall 2014 Dual Credit – High School Students

===== PAGE 9 ===== ## Fall 2013 to Fall 2014 Full-time Vs Part-time

===== PAGE 10 ===== ## Fall 2013 to Fall 2014 Residency Status

===== PAGE 11 ===== ## First-time, Undergraduate, Degree Seeking Freshman by Residency

	Fall	Fall	Fall	One Year Change
	2012	2013	2014
In-State	110	214	155	-28%
Out-of-state	213	323	192	-41%
Total	323	537	347	-35%

===== PAGE 12 ===== ## First-time, Undergraduate, Degree Seeking Freshman Top Five Kentucky Counties

Fall	2012	Fall	2013	Fall	2014	One Year Change
Jefferson	53	Jefferson	85	Jefferson	49	-42%
Franklin	20	Franklin	28	Franklin	13	-54%
Fayette	19	Fayette	14	Fayette	12	-14%
Anderson	2	Anderson	13	Anderson	11	-15%
Shelby	3	Shelby	5	Shelby	11	120%

===== PAGE 13 ===== ## KENTUICKY STATE UNIVERSITY ## First-time, Undergraduate, Degree Seeking Freshman Top Five Non-Kentucky States

Fall	2012	Fall	2013	Fall	2014	One Year Change

Ohio	57	Ohio	83	Ohio	45	-46%
Illinois	45	Illinois	86	Illinois	39	-55%
Michigan	38	Michigan	58	Michigan	38	-34%
Indiana	31	Indiana	41	Indiana	29	-29%
Georgia	7	Alabama	11	Georgia	10	N/A

===== PAGE 14 ===== ## I B A M KENTUCKY STATE UNIVERSITY ## First-time, Graduate, Degree Seeking

	Fall	Fall	Fall	One Year Change
	2012	2013	2014

Total	68	46	52	13%

===== PAGE 15 ===== ## Dual Enrolled / High School Students

	Fall	Fall	Fall	Fall	One Year Change
	2011	2012	2013	2014

Total	23	131	214	101	-53%

===== PAGE 16 ===== ## KENTUCKY STATE UNIVERSITY ## First-time, Transfer Students

	Fall	Fall	Fall	Fall	One Year Change
	2011	2012	2013	2014

Total	115	179	173	165	-5%

===== PAGE 17 ===== ## KENTUCKY STATE UNIVERSITY ## Total Enrollment

	Fall	Fall	Fall	Fall	One Year Change
	2011	2012	2013	2014

Undergraduate	2490	2296	2370	1695	-28%
Graduate	256	228	163	139	-15%
Total	2746	2524	2533	1834	-28%

===== PAGE 18 ===== ## !H₂O! KENTUICKY STATE UNIVERSITY ## Causes for Enrollment Shortfall • No Matriculation or Enrollment Deposit Requirement • Negative press regionally/nationally as a result of more stringent student payment plans in spring 2014 • Process challenges in transfer recruitment area • Students inability to pay (unmet financial need) Need to revise tuition structure for destiny/legacy areas • Process challenges during transfer of graduate admissions from Academic Affairs to SSEM ===== PAGE 19 ===== # Observations from Fall 2014 Registration Process ===== PAGE 20 ===== ## Registration: Opportunities for Improvement The process to dis-enroll students occurs too No Single Integrated Process for Determining Which Late in the semester. Students are Here • Registration Inadequate for Current Day Coordination between Departments Inactive Holds (e.g. Financial, Immunization, Better Documentation for Students and disciplinary academic etc.) Administrators of Where Each Student is in Process More Flags of Bottlenecks, Process Step Breakdowns & Validations Complete Audit Trail of Each Student from Initial Inquiry through Graduation ===== PAGE 21 ===== ## KENTUCKY STATE UNIVERSITY ## Student Registration Process Overview ## The process to dis-enroll students occurs too Apply e seme Application Complete Admit • Inactive Holds (e.g. financial, immunization, disciplinary, academic, etc.) Deposit of Matriculation

Confirm Forms Enroll ===== PAGE 22 ===== ## KENTUCKY STATE UNIVERSITY ## Registration Improvement Plan

	What	Who	When
1	Form Improvement Team	Enrollment Services, IT, Finance, Academic Affairs, Strategic Planning	Completed 9/8/14
2	Review & Document Current Processes. Measure Success Rates	Enrollment Services, IT, Finance, Academic Affairs, Strategic Planning	By 9/29/14
3	Research Best Practices. Develop Improved Workflow Plan	Enrollment Services, IT, Finance, Academic Affairs, Strategic Planning	By 10/20/14
4	Implement Improved Workflow Plan a. Recruit—Application Complete b. Admit—Confirmation c. Enrollment	Enrollment Services, IT, Finance, Academic Affairs, Strategic Planning	a. End of Q4 2014b. End of Q1 2015c. End of Q2 2015

===== PAGE 23 ===== ## Residence Hall Occupancy Report ===== PAGE 24 ===== ## Fall 2013 vs Fall 2014 Residence Hall Overall Occupancy After Drop

Fall 2013 Students Fall 2014 Students % Decrease in Occupancy ===== PAGE 25 ===== ## KENTUCKY STATE UNIVERSITY ## Residence Hall Revenue Impact

===== PAGE 26 ===== ## Residence Hall Occupancy Updates

===== PAGE 27 ===== # Student Success and Enrollment Management (SSEM) Update Board of Regents Meeting September 12, 2014