[ { "page": 1, "items": [ { "page": 1, "type": "TEXT", "location": { "l": 70.56, "t": 678.96, "r": 403.44, "b": 629.52 }, "text": "Kentucky State", "reading_order": 0 }, { "page": 1, "type": "TEXT", "location": { "l": 70.8, "t": 608.88, "r": 303.36, "b": 562.56 }, "text": "University", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 73.68, "t": 555.12, "r": 282.48, "b": 532.08 }, "text": "Board of Regents Meeting", "reading_order": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 62.64, "t": 498.48, "r": 479.52, "b": 468.96 }, "text": "Finance Administration Committee", "reading_order": 3, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 222.72, "t": 370.08, "r": 325.68, "b": 349.92 }, "text": "April 25, 2014", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 134.4, "t": 309.84, "r": 413.76, "b": 288.96 }, "text": "Regent Lavaughn Henry, Chairperson", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 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To:Board of Regents\nFinance AdministrationDate:\nApril 25, 2014
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:January 24, 2014 Committee Minutes
Reason for\nConsideration:ApprovalEnclosures: Yes
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Initiator:Ms. Anita Lockridge, Vice President for Finance Administration
Board Action Date:April 25, 2014
Effective Date:April 25, 2014
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Call to Order", "reading_order": 2, "level": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 101.28, "t": 507.84, "r": 562.08, "b": 479.28 }, "text": "The meeting was called to order at 10:00 a.m. on January 24, 2014 by Board of Regents Chair Karen Bearden in the absence of Committee Chair Lavaughn Henry.", "reading_order": 3 }, { "page": 5, "type": "TITLE", "location": { "l": 67.44, "t": 468, "r": 149.52, "b": 453.84 }, "text": "II. Roll Call", "reading_order": 4, "level": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 101.76, "t": 439.92, "r": 447.84, "b": 425.76 }, "text": "Regent Bearden asked for the roll call, which was recorded as follows:", "reading_order": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 102.24, "t": 413.04, "r": 260.16, "b": 398.64 }, "text": "Regent Karen Bearden, present", "reading_order": 6 }, { "page": 5, "type": "TEXT", "location": { "l": 102.72, "t": 398.64, "r": 241.2, "b": 385.92 }, "text": "Regent Jeter-Davis, present", "reading_order": 7 }, { "page": 5, "type": "TEXT", "location": { "l": 102.96, "t": 384.96, "r": 262.8, "b": 372.24 }, "text": "Regent Lavaughn Henry, absent", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 102.48, "t": 371.76, "r": 264.24, "b": 358.56 }, "text": "Regent David Guarnieri, present", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 102.72, "t": 358.08, "r": 258.48, "b": 345.36 }, "text": "Regent Travis Haskins, present", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 102.72, "t": 344.88, "r": 257.28, "b": 331.68 }, "text": "Regent Syamala Reddy, absent", "reading_order": 11 }, { "page": 5, "type": "TEXT", "location": { "l": 102.48, "t": 331.44, "r": 272.4, "b": 318 }, "text": "Regent Chuck Whitehead, present", "reading_order": 12 }, { "page": 5, "type": "TEXT", "location": { "l": 102.48, "t": 317.76, "r": 222, "b": 303.84 }, "text": "Mrs. Lockridge, present", "reading_order": 13 }, { "page": 5, "type": "TEXT", "location": { "l": 101.76, "t": 291.12, "r": 224.16, "b": 277.2 }, "text": "A quorum was declared.", "reading_order": 14 }, { "page": 5, "type": "TITLE", "location": { "l": 67.2, "t": 264.96, "r": 213.12, "b": 250.32 }, "text": "III. Approval of Minutes", "reading_order": 15, "level": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 102.48, "t": 236.88, "r": 143.04, "b": 223.92 }, "text": "Action:\nMotion to approve the minutes from the July 26, 2013 and October 25, 2013 Finance and Business Committee meeting was made by Regent Jeter-Davis and seconded by Regent Haskins. The minutes stand as approved as presented.", "reading_order": 16 }, { "page": 5, "type": "TEXT", "location": { "l": 170.16, "t": 236.64, "r": 561.12, "b": 180.72 }, "text": "Motion to approve the minutes from the July 26, 2013 and October 25, 2013 Finance and Business Committee meeting was made by Regent Jeter-Davis and seconded by Regent Haskins. The minutes stand as approved as presented.", "reading_order": 17 }, { "page": 5, "type": "TEXT", "location": { "l": 101.28, "t": 155.76, "r": 473.76, "b": 140.64 }, "text": "Regent Bearden recognized Mrs. Lockridge to carry the discussion forward.", "reading_order": 18 }, { "page": 5, "type": "TITLE", "location": { "l": 66.96, "t": 102.48, "r": 229.2, "b": 87.6 }, "text": "IV. Vice President's Report", "reading_order": 19, "level": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 288.24, "t": 53.76, "r": 339.84, "b": 31.68 }, "text": "\\left\\{\\begin{array}{l}5\\end{array}\night\\}", "reading_order": 20 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TITLE", "location": { "l": 102.96, "t": 740.16, "r": 205.2, "b": 725.04 }, "text": "Executive Summary", "reading_order": 0, "level": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 101.76, "t": 713.04, "r": 562.32, "b": 683.04 }, "text": "Vice President Lockridge gave an overview of the executive summary. She reported on budget vs actual and the financials for the five month period ending November 30, 2013.", "reading_order": 1 }, { "page": 6, "type": "TITLE", "location": { "l": 102, "t": 631.68, "r": 266.64, "b": 617.04 }, "text": "Tronconi Segarra and Associates", "reading_order": 2, "level": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 101.52, "t": 604.08, "r": 561.36, "b": 575.28 }, "text": "Vice President Lockridge reported that the internal auditors were on campus during the week of December 9th performing work in Land Grant.", "reading_order": 3 }, { "page": 6, "type": "TITLE", "location": { "l": 102.24, "t": 564.24, "r": 155.04, "b": 550.08 }, "text": "TouchNet", "reading_order": 4, "level": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 101.28, "t": 536.4, "r": 562.08, "b": 467.04 }, "text": "Vice President Lockridge stated that KSU purchased a software package through TouchNet that allows students to pay their balances online by ACH or credit card. Students can access TouchNet's website on-line at the One Stop Shop. Students were made aware of this service at the time the University was communicating with them about the financial requirements to return for the Spring semester.", "reading_order": 5 }, { "page": 6, "type": "TITLE", "location": { "l": 102.24, "t": 455.76, "r": 141.84, "b": 440.88 }, "text": "Budget", "reading_order": 6, "level": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 101.28, "t": 428.4, "r": 561.84, "b": 398.88 }, "text": "Vice President Lockridge stated that the budget planning process is underway for FY 2014-2015. The budget will be presented at the April Board meeting.", "reading_order": 7 }, { "page": 6, "type": "TITLE", "location": { "l": 101.76, "t": 387.6, "r": 233.04, "b": 373.2 }, "text": "Human Resource Services", "reading_order": 8, "level": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 100.8, "t": 360.48, "r": 547.44, "b": 303.84 }, "text": "Vice President Lockridge stated that on January 15th, the Employee Benefits Advisory Committee (EBAC) met with representatives from United Healthcare to receive the annual update on the plan performance. She also mentioned that Neace Lukens, our insurance broker, will assist us with the health care renewal negotiations.", "reading_order": 9 }, { "page": 6, "type": "TEXT", "location": { "l": 100.32, "t": 292.56, "r": 561.6, "b": 181.92 }, "text": "Vice President Lockridge stated that The Classification and Compensation Project began with a formal kick-off on January 7th. Per Vice President Lockridge, Dr. Fox provided a project overview with faculty and staff and also provided an explanation of the position description questionnaire (PDQ) that every non-faculty employee is to complete. She gave an overview of the project timeline. Regent Guarniere inquired as to the goal for this project and if there were generic job descriptions. Mr. Meiseles, Director of Human Resource Services responded stating the project goal is for internal equity, review of job descriptions for exempt and non-exempt and that there were some generic job descriptions.", "reading_order": 10 }, { "page": 6, "type": "TEXT", "location": { "l": 100.56, "t": 171.12, "r": 529.44, "b": 142.08 }, "text": "Vice President Lockridge stated that the salary increase of 2% with an effective date of January 1, 2014 will be reflected on the January 31st paycheck.", "reading_order": 11 }, { "page": 6, "type": "TITLE", "location": { "l": 101.04, "t": 121.2, "r": 133.92, "b": 106.8 }, "text": "Other", "reading_order": 12, "level": 4 }, { "page": 6, "type": "TEXT", "location": { "l": 100.32, "t": 93.84, "r": 495.84, "b": 64.8 }, "text": "Vice President Lockridge reported that year-end tax form 1099 and 1098T have been issued and W2's will be mailed today and are also available online.", "reading_order": 13 }, { "page": 6, "type": "DISPLAY_FORMULA", "location": { "l": 286.32, "t": 54.24, "r": 340.32, "b": 30.96 }, "text": "\\ 6 \\", "latex": "\\left\\{\\begin{array}{l l}{6}&{}\\end{array}\\right\\}", "reading_order": 14 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TEXT", "location": { "l": 101.28, "t": 726, "r": 562.56, "b": 575.04 }, "text": "Vice President Lockridge gave an overview of the FY 2014-2015 Governor's Executive Budget Recommendation. The Governor's recommendation includes a 2.5% reduction in all Public universities state appropriation and schools who contribute to KERS will receive 50% of their expected increase in cost for FY 14-15. Included is also a general fund capital project to replace KSU's boiler and the repair of aging distribution lines and an agency bond project to construct an athletics sports complex. Regent Davis-Jeter inquired if the reduction was for multiple years. President Sias stated that the reduction would be for year one of the biennium and will carry forth in year two. Regent Guarniere inquired if there were requests we were advocating but had been left out of the Governor's budget. President Sias responded nine million dollars for the Batty White Health Center and equitable funding for the Land Grant program were not in the Governor's budget for these requests.", "reading_order": 0 }, { "page": 7, "type": "TITLE", "location": { "l": 66.72, "t": 545.76, "r": 177.12, "b": 530.64 }, "text": "V. Adjournment", "reading_order": 1, "level": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 100.56, "t": 507.84, "r": 560.16, "b": 466.32 }, "text": "Motion to adjourn the Finance and Business committee meeting was made by Regent Haskins and seconded by Regent Whitehead. The Finance and Business committee meeting adjourned at 10:24am.", "reading_order": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 100.8, "t": 427.68, "r": 174, "b": 412.08 }, "text": "Submitted by:", "reading_order": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 307.92, "t": 426.48, "r": 379.92, "b": 410.4 }, "text": "Approved by:", "reading_order": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 100.56, "t": 373.2, "r": 184.08, "b": 358.32 }, "text": "Anita Lockridge", "reading_order": 5 }, { "page": 7, "type": "TEXT", "location": { "l": 273.84, "t": 372, "r": 425.76, "b": 357.12 }, "text": "Lavaughn Henry, Chairperson", "reading_order": 6 }, { "page": 7, "type": "TEXT", "location": { "l": 100.8, "t": 358.8, "r": 234.72, "b": 345.12 }, "text": "Vice President for Finance", "reading_order": 7 }, { "page": 7, "type": "TEXT", "location": { "l": 273.84, "t": 357.84, "r": 440.64, "b": 343.44 }, "text": "Finance and Business Committee", "reading_order": 8 }, { "page": 7, "type": "TEXT", "location": { "l": 100.8, "t": 345.36, "r": 362.88, "b": 330.72 }, "text": "Administration Board of Regents", "reading_order": 9 }, { "page": 7, "type": "TEXT", "location": { "l": 101.04, "t": 331.92, "r": 406.32, "b": 316.08 }, "text": "Kentucky State University Kentucky State University", "reading_order": 10 }, { "page": 7, "type": "TEXT", "location": { "l": 100.8, "t": 277.92, "r": 310.56, "b": 261.84 }, "text": "___Minutes approved with no corrections", "reading_order": 11 }, { "page": 7, "type": "TEXT", "location": { "l": 99.36, "t": 251.52, "r": 295.44, "b": 235.2 }, "text": "__Minutes approved with corrections", "reading_order": 12 } ] }, { "page": 8, "items": [ { "page": 8, "type": "TEXT", "location": { "l": 546, "t": 725.76, "r": 561.12, "b": 714.96 }, "text": "B2", "reading_order": 0 }, { "page": 8, "type": "TEXT", "location": { "l": 241.92, "t": 701.04, "r": 386.64, "b": 684.96 }, "text": "Agenda Item Background", "reading_order": 1 }, { "page": 8, "type": "TABLE", "location": { "l": 68.4, "t": 675.12, "r": 533.04, "b": 544.32 }, "text": "
To:Board of Regents\nFinance AdministrationDate:\nApril 25, 2014
From:Ms. Anita Lockridge, Vice President for\nFinance Administration
Subject:Executive Summary
Reason for\nConsideration:Informational ItemEnclosures: Yes
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Initiator:Ms. Anita Lockridge, Vice President for Finance Administration
Board Action Date:April 25, 2014
Effective Date:April 25, 2014
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They will return on the following dates:", "reading_order": 6 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 118.08, "t": 421.2, "r": 289.44, "b": 409.44 }, "text": "April 23rd for A/R reserve review", "list_id": "L2", "level": 0, "reading_order": 7 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 117.84, "t": 408.48, "r": 454.32, "b": 396 }, "text": "Week of April 28th for Fall 2013 Financial Aid testing and walkthrough", "marker": "-", "list_id": "L2", "level": 0, "reading_order": 8 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 117.6, "t": 395.28, "r": 559.68, "b": 370.56 }, "text": "June 23rd for Spring 2014 Financial Aid testing and Grants testing (through 3/31/14) and to discuss other testing that can be done in advance of year-end.", "list_id": "L2", "level": 0, "reading_order": 9 }, { "page": 10, "type": "TITLE", "location": { "l": 66.72, "t": 359.52, "r": 150.96, "b": 346.32 }, "text": "Budget Planning", "reading_order": 10, "level": 5 }, { "page": 10, "type": "TEXT", "location": { "l": 66.96, "t": 335.76, "r": 248.4, "b": 322.08 }, "text": "A preliminary budget will be presented.", "reading_order": 11 }, { "page": 10, "type": "TITLE", "location": { "l": 66.96, "t": 313.92, "r": 294.48, "b": 300.48 }, "text": "Kentucky Council on Postsecondary Education", "reading_order": 12, "level": 5 }, { "page": 10, "type": "TEXT", "location": { "l": 65.76, "t": 291.36, "r": 558.96, "b": 240.24 }, "text": "On November 7, 2013, the Council adopted a resolution directing the council President to establish a working group for the purpose of developing a comprehensive model for the allocation of state General Fund appropriations for institutional operations that incorporated element of campus performance, mission, and enrollment for implementation in the 2016-18 biennial budget recommendation.", "reading_order": 13 }, { "page": 10, "type": "TEXT", "location": { "l": 65.76, "t": 229.92, "r": 555.6, "b": 167.28 }, "text": "On April 2, 2014, the first meeting of the Funding Model Steering Committee was held by CPE. Coordinating and governing board staff from three states presented to the meeting participants their experience with adopting a new funding approach in their state, the components of the approach, and the observed or anticipated impacts of the model on institutional behavior. These meetings will be the first of many to come over the next year.", "reading_order": 14 }, { "page": 10, "type": "TITLE", "location": { "l": 67.2, "t": 156.48, "r": 157.68, "b": 144 }, "text": "Enrolled Students", "reading_order": 15, "level": 5 }, { "page": 10, "type": "TEXT", "location": { "l": 66.48, "t": 134.4, "r": 553.92, "b": 83.52 }, "text": "On March 28th, the Bursar's Office made contact with the current enrolled student who has an outstanding balance on their account to remind them of the financial requirements to return to the University in the Fall. A letter, personal statement of account and the KSU Student Balance Required Payment Schedule brochure was sent to the student address on file and a message was sent to their KYSU email account.", "reading_order": 16 } ] }, { "page": 11, "items": [ { "page": 11, "type": "TITLE", "location": { "l": 66.48, "t": 718.32, "r": 134.88, "b": 704.88 }, "text": "Travel Policy", "reading_order": 0, "level": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 65.76, "t": 696, "r": 537.6, "b": 669.36 }, "text": "The Accounting Department has reviewed the University travel policy and recommended changes to the Cabinet that was approved with an effective date of July 1, 2014.", "reading_order": 1 }, { "page": 11, "type": "TITLE", "location": { "l": 66, "t": 661.44, "r": 234.24, "b": 648 }, "text": "Kentucky Department of Revenue", "reading_order": 2, "level": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 65.76, "t": 639.12, "r": 545.04, "b": 611.28 }, "text": "On March 5, 2014, the Kentucky Department of Revenue (KDOR) sent a formal acknowledgement letter to KSU, to assist KSU in the collection of outstanding debts.", "reading_order": 3 }, { "page": 11, "type": "TEXT", "location": { "l": 65.52, "t": 600.96, "r": 553.44, "b": 573.12 }, "text": "Prior to sending past due student accounts to KDOR for collection, each student account is reviewed by KSU staff, for accuracy and correctness; which is currently underway.", "reading_order": 4 }, { "page": 11, "type": "TEXT", "location": { "l": 65.76, "t": 562.8, "r": 556.56, "b": 520.8 }, "text": "On April 4, 2014, a selection of approximately 50 students were sent 30-day letters, informing them of KSU's intent to send their past due student account, to KDOR for collections. The student has 30 days to pay in full, or their account will be sent to KDOR.", "reading_order": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 65.76, "t": 510.48, "r": 556.56, "b": 467.28 }, "text": "KDOR has requested only 50 accounts be sent at a time. After they have evaluated and processed these first 50 accounts, they will inform us when we can send any additional accounts, and how many to send at a time. This process will continue until all past due accounts have been submitted to collections.", "reading_order": 6 }, { "page": 11, "type": "TEXT", "location": { "l": 66.24, "t": 458.16, "r": 558.72, "b": 444.24 }, "text": "KDOR will accept past due accounts that are less than 10 years old, and have a past due balance of over $100.", "reading_order": 7 }, { "page": 11, "type": "TITLE", "location": { "l": 66.48, "t": 433.92, "r": 247.92, "b": 420.72 }, "text": "Student Accounts Receivable Project", "reading_order": 8, "level": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 65.76, "t": 409.92, "r": 557.04, "b": 367.92 }, "text": "In conjunction with the KDUK student account review, KSU is also reviewing all past due student accounts to verify the balances and make determinations as to whether we need to write off the past due amount, or to send the balance due to collections.", "reading_order": 9 }, { "page": 11, "type": "TEXT", "location": { "l": 65.52, "t": 357.6, "r": 547.2, "b": 286.32 }, "text": "In the previous couple of years, KSU has recorded a “reserve” for uncollectible accounts, but has not recorded these entries down to the individual student accounts. Accounting and Bursar are working to review each student account, and analyze whether we need to write off the amount, or send to collections. When either of these is performed, a hold will be placed on the student’s account in order to prevent them from obtaining a transcript or enrolling in future classes without first paying the balance owed to KSU.", "reading_order": 10 }, { "page": 11, "type": "TEXT", "location": { "l": 66, "t": 276.48, "r": 549.84, "b": 249.36 }, "text": "Any past due amount over 10 years old, or a balance that cannot be verified with the old AR system, will be written off.", "reading_order": 11 }, { "page": 11, "type": "TEXT", "location": { "l": 66, "t": 238.8, "r": 558.96, "b": 195.6 }, "text": "KSU staff is in the first phase of this project. We are currently reviewing student accounts that have a balance brought forward in 2011 from the old A/R system to Banner. We are verifying the balance between Banner and the old system. If they match, we have support for that balance and can forward to KDOR for collections.", "reading_order": 12 }, { "page": 11, "type": "TEXT", "location": { "l": 66.48, "t": 186.24, "r": 494.4, "b": 158.4 }, "text": "KSU staff is also reviewing accounts for correctness and accuracy during this evaluation. If any inconsistencies are found, corrections will be made.", "reading_order": 13 }, { "page": 11, "type": "TEXT", "location": { "l": 66.72, "t": 148.08, "r": 546.72, "b": 119.52 }, "text": "The next step will be to review more recent accounts (activity from fiscal year 2012 and forward.) We will methodically review and if past due, will send to KDOR for collections.", "reading_order": 14 }, { "page": 11, "type": "TITLE", "location": { "l": 67.2, "t": 109.92, "r": 129.36, "b": 96.72 }, "text": "Other Items", "reading_order": 15, "level": 5 }, { "page": 11, "type": "TEXT", "location": { "l": 66.96, "t": 85.92, "r": 323.04, "b": 72.72 }, "text": "Refer to the Human Resources Update contained within.", "reading_order": 16 } ] }, { "page": 12, "items": [ { "page": 12, "type": "TEXT", "location": { "l": 545.76, "t": 714, "r": 560.16, "b": 703.44 }, "text": "B3", "reading_order": 0 }, { "page": 12, "type": "TEXT", "location": { "l": 241.44, "t": 689.52, "r": 385.68, "b": 673.92 }, "text": "Agenda Item Background", "reading_order": 1 }, { "page": 12, "type": "TABLE", "location": { "l": 67.92, "t": 663.6, "r": 532.08, "b": 501.36 }, "text": "
To:Board of Regents\nFinance AdministrationDate:\nApril 25, 2014
From:Ms. Anita Lockridge, Vice President for Finance Administration
Subject:Unaudited Comparative Financial Statements for the five months ending November 30, 2013
Reason for Consideration:Informational ItemEnclosures: Yes
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Finance is using March 31, 2013 as comparison due to lack of documentation from February 28, 2013.", "reading_order": 4 }, { "page": 12, "type": "TEXT", "location": { "l": 65.28, "t": 366.72, "r": 561.6, "b": 301.68 }, "text": "The Statement of Net Position (SNP) is as of February 28, 2014 and June 30, 2013. The SNP is a summary of the financial balances at a given point in time, whereas the SRECNP shows the university's revenues and expenses during a particular period of time. A brief summary explanation of certain current assets and plant items follows:", "reading_order": 5 }, { "page": 12, "type": "LIST_ITEM", "location": { "l": 83.76, "t": 287.28, "r": 560.4, "b": 208.8 }, "text": "Cash and cash equivalents total $30.1 million and $21.1 million for February 2014 and June 2013, respectively. The amount for February 2014 includes $18.7 million that is restricted for Land Grant and Action Agenda programs and $1.3 million that is restricted for plant purposes. The remainder is current operating cash that will be available for current operations during the year.", "marker": "1.", "list_id": "L3", "level": 0, "reading_order": 6 }, { "page": 12, "type": "LIST_ITEM", "location": { "l": 83.28, "t": 208.08, "r": 561.36, "b": 80.4 }, "text": "Accounts receivable totaling $12.8 million and $10.9 million for February 2014 and June 2013, respectively, includes the receivables from students, grants and loans. As of February 2014, this amount includes $8.4 million in student accounts receivables, and $4.1 million that is grants and other accounts receivables. Student accounts receivable has increased $2.8 million since June 30, 2013, from $5.6 million to $8.4 million. Grants receivable has decreased $1.2 million due to recovered receivables since June 2013. The KSU Student Balance Required Payment Schedule was implemented in November 2013 to address the issue of", "marker": "2.", "list_id": "L3", "level": 0, "reading_order": 7 } ] }, { "page": 13, "items": [ { "page": 13, "type": "TEXT", "location": { "l": 101.76, "t": 740.16, "r": 562.08, "b": 708.72 }, "text": "students not making required payments on their accounts. January 2014 collections were just under $1 million.", "reading_order": 0 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 85.44, "t": 693.36, "r": 561.36, "b": 630.48 }, "text": "Current liabilities for February 2014 and June 2013 amounts to $7.3 million and $7.3 million, respectively, consisting of accounts payable and accrued payroll liabilities. Accrued compensated absences total $2.0 million and Deferred Revenue totals $1.2 million as of February 2014.", "marker": "3.", "list_id": "L3", "level": 0, "reading_order": 1 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 85.2, "t": 629.52, "r": 561.84, "b": 552 }, "text": "As of February 28, 2014, net assets reflect a $10.7 million increase over June 2013, primarily due to $11.1 million increase in current assets. This increase is primarily due to an increase in cash and cash equivalents, which is attributable to Fall 2013 and Spring 2014 student grants money and State Appropriations received.", "marker": "4.", "list_id": "L3", "level": 0, "reading_order": 2 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 84.72, "t": 551.04, "r": 560.88, "b": 503.28 }, "text": "Tuition and fee revenue comparison for February 2014 and March 2013 represents a $1.1 million decrease. Net Student Tuition & Fees totals $15.5 million and $16.6 million as of February 2014 and March 2013, respectively.", "marker": "5.", "list_id": "L3", "level": 0, "reading_order": 3 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 84.24, "t": 502.8, "r": 559.68, "b": 472.56 }, "text": "Auxiliary revenue comparison for February 2014 and March 2013 represents a $230 thousand increase.", "marker": "6.", "list_id": "L3", "level": 0, "reading_order": 4 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 84.72, "t": 471.36, "r": 561.84, "b": 424.56 }, "text": "Operating expenses as of February 2014 decreased $5.5 million compared to March 2013. Expense reduction was across the board, with the exception of Student Aid, which is $426 thousand over last year.", "marker": "7.", "list_id": "L3", "level": 0, "reading_order": 5 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 83.76, "t": 424.08, "r": 560.64, "b": 378 }, "text": "The Statement of Cash Flows reflects a net increase of $8.9 million at February 2014. Operations consumed $14.5 million and $19.4 million as of February 2014 and March 2013, respectively.", "marker": "8.", "list_id": "L3", "level": 0, "reading_order": 6 }, { "page": 13, "type": "LIST_ITEM", "location": { "l": 83.76, "t": 376.8, "r": 561.12, "b": 281.52 }, "text": "As of February 28, 2014, we are through 66.67% of the annual fiscal budget period. Total expenditures were 62.76%, which is 3.91% under budget. Total revenue was 84.95% of total budget, due to receipt of state appropriations, tuition and auxiliary charges recognized in the fall and spring terms. The result is a $10.7 million surplus, of which $9.2 million is E & G, $2.3 million Auxiliary, and $385 thousand Land Grant.", "marker": "9.", "list_id": "L3", "level": 0, "reading_order": 7 }, { "page": 13, "type": "TEXT", "location": { "l": 257.04, "t": 183.36, "r": 368.64, "b": 169.92 }, "text": "Informational Item", "reading_order": 8 }, { "page": 13, "type": "TABLE", "location": { "l": 66.96, "t": 170.88, "r": 527.52, "b": 72.72 }, "text": "
Initiator:Ms. Anita Lockridge, Vice President for Finance Administration
Board Action Date:April 25, 2014
Effective Date:April 25, 2014
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February 2014June 2013
ASSETS
Current assets:
Cash and cash equivalents30,090,85921,107,984
Accounts, grants, and loans receivable, net12,825,26710,875,339
Investments00
Inventory and other current assets709,858538,521
Total current assets43,625,98432,521,844
Noncurrent assets:
Accounts, grants, and loans receivable, net324,053443,881
Investments14,594,93613,501,397
Capital assets, net81,325,07183,185,618
Total noncurrent assets96,244,06097,130,896
Total assets139,870,044129,652,740
LIABILITIES
Current liabilities:
Accounts payable and accrued liabilities2,971,2293,291,014
Accrued compensated absences1,994,3151,633,551
Deferred revenue1,246,2121,280,078
Deposits164,890160,856
Other current liabilities327,85563,283
Bonds and capital lease obligations, net606,012875,082
Total current liabilities7,310,5137,303,864
Noncurrent liabilities
Bonds and capital lease obligations7,300,3717,300,902
Other long term liabilities534,914991,709
Total noncurrent liabilities7,835,2858,292,611
Total liabilities15,145,79815,596,475
NET ASSETS
Invested in capital assets, net of related debt75,762,59775,009,634
Restricted
Nonexpendable11,409,9798,657,506
Expendable3,407,6415,905,037
Unrestricted34,144,02924,484,088
Total Net Assets124,724,245114,056,265
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February 2014March 2013
REVENUES
Operating revenue:
Student tuition and fees (gross)20,197,89420,913,533
Less: Scholarship allowances(4,738,237)(4,306,235)
Student tuition and fees (net of scholarships)15,459,65716,607,298
Federal grants and contracts4,153,1646,240,238
Federal appropriations4,545,8284,492,646
State and local grants and contracts1,542,3431,003,525
Auxiliary enterprises
Residence halls3,076,9992,757,183
Dining2,856,9152,774,541
Bookstore75,000112,500
Other auxiliaries57,914192,874
Other operating revenues1,607,640821,186
Total operating revenue33,375,46035,001,991
EXPENSES
Operating expenses:
Educational and general
Instruction7,845,6028,633,085
Research3,523,6544,333,438
Public service4,807,7645,222,460
Academic support1,592,6862,466,030
Student services4,747,3225,323,931
Institutional support7,565,0367,658,172
Operations and maintenance of plant3,721,6054,458,414
Student aid8,734,3538,308,500
Depreciation2,411,6802,780,037
Auxiliary enterprises
Residence halls969,6531,550,403
Dining1,912,0152,036,764
Other auxiliaries639,919777,639
Depreciation192,183226,879
Total operating expenses48,303,47353,775,749
Operating income (loss)(14,928,013)(18,773,758)
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February 2014March 2013
NONOPERATING REVENUES (EXPENSES)
State appropriations18,829,92118,826,621
Federal grants and contracts5,840,5065,777,947
Gifts(1,500)819
Investment income (net of investment expenses)1,084,607957,040
Interest on capital asset related debt(161,621)(178,813)
Other nonoperating revenues (expenses)2,579960,751
Net nonoperating revenues25,594,49426,344,365
Income (loss) before other revenues, expenses, gains or losses10,666,4807,570,807
Endowment Gifts1,5007,276
Capital appropriations00
Increase (decrease) in net assets10,667,9807,577,881
Net assets, beginning of year114,056,265117,091,491
Net assets, end of year124,724,245124,669,374
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525.84 ], "text": "5,840,506", "html_text": "5,840,506", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 387.68, 506.96, 546.72, 525.84 ], "text": "5,777,947", "html_text": "5,777,947", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 69.6, 488.08, 546.72, 506.96 ], "cells": [ { "location": [ 69.6, 488.08, 228.64, 506.96 ], "text": "Gifts", "html_text": "Gifts", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 228.64, 488.08, 387.68, 506.96 ], "text": "(1,500)", "html_text": "(1,500)", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": 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February 2014March 2013
Cash flows from operating activities
Tuition and fees12,304,44312,512,111
Grants and contracts11,417,40714,381,472
Payments to suppliers(13,959,178)(26,749,652)
Payments to employees(23,478,005)(26,166,005)
Student financial aid(8,704,834)-
Loans issued to students19,837-
Collection of loans issued to students99,990-
Auxiliary enterprises
Residence halls and dining5,933,9135,531,723
Bookstore75,000112,500
Other auxiliaries57,914192,874
Other receipts1,722,816773,179
Net cash from operating activities(14,510,697)(19,411,798)
Cash flows from noncapital financing activities
State appropriations18,829,92118,826,621
Federal grants and contracts5,840,5065,777,948
Gifts for other than capital purposes-8,095
Student organization agency receipts74,0785,648
Student organization agency disbursements(70,044)-
Other receipts (payments)2,580960,748
Net cash from noncapital financing activities24,677,04125,579,060
Cash flows from capital financing activities
Capital appropriations--
Purchases of capital assets(743,316)(2,053,781)
Proceeds from capital debt--
Principal paid on capital debt(269,601)89,525
Interest paid on capital debt(161,621)(176,533)
Net cash flows from capital financing activities(1,174,538)(2,518,069)
Cash flows from investing activities
Interest received on investments(619,608)199,643
Investment expenses(43,942)(64,012)
Proceeds from sale of investments8,040,6352,873,512
Purchases of investments(7,386,016)(4,232,410)
Net cash flows from investing activities(8,931)(1,223,267)
Net increase (decrease) in cash and cash equivalents8,892,8752,425,926
Cash and cash equivalents at beginning of year21,107,98423,842,721
Cash and cash equivalents at end of year30,090,85926,268,647
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February 2014March 2013
Reconciliation of net operating gain (loss) to net cash from operating activities
Operating gain (loss)(14,928,013)(18,773,758)
Adjustments to reconcile operating income to net cash from operating activities
Depreciation expense2,603,8633,006,913
Gain (loss) on disposal of capital assets--
Bad debt expense--
Changes in assets and liabilities:
Receivables, net(1,830,100)(665,129)
Inventory and prepaid expenses(171,337)(39,326)
Accounts payable and accrued liabilities(319,785)(2,188,569)
Accrued compensated absences360,764(1,812)
Other liabilities(192,223)80,884
Deferred revenue(33,866)(831,001)
Net cash from operating activities(14,510,697)(19,411,798)
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Approved BudgetYTD Actual ActivityYTD Actual % of Budget% VarianceYTD ACTUAL BY FOND GROUP
Education and GeneralAuxiliaryLand Grant and Action Agenda
REVENUE
State appropriations23,537,40018,829,92180.00%-20.00%16,087,15002,742,771
Student tuition & mandatory fees21,650,04420,110,74492.89%-7.11%20,110,74400
Auxiliaries6,409,8566,066,82894.65%-5.35%06,066,8280
Other2,938,2271,319,34844.90%-55.10%1,319,34800
Total revenue54,535,52746,326,84184.95%-15.05%37,517,2436,066,8282,742,771
EXPENDITURES
Salaries / Wages / Benefits32,162,21218,485,90657.48%-42.52%15,828,948824,1311,832,827
Supplies and other2,208,4981,476,52566.86%-33.14%1,195,01691,187190,322
Travel1,087,275626,14757.59%-42.41%597,0519229,003
Communications169,550218,701128.99%28.99%214,8857143,013
Services8,989,7715,119,17456.94%-43.06%2,907,4461,979,586232,141
Interdepartmental209,0645,9750.03%-99.97%66,452(88,017)27,540
Fixed Costs2,794,2011,969,04370.47%-29.53%1,240,131713,89315,020
Student Aid4,792,1425,781,616120.65%20.65%5,579,644201,9720
Capital1,340,86750,9263.80%-96.20%23,135027,792
Total expenditures53,753,58133,734,01462.76%-37.24%27,652,7083,723,5592,357,747
Surplus (deficit) before transfers781,94612,592,8279,864,5352,343,269385,024
Mandatory & non mandatory transfers(781,946)(681,979)(681,979)00
Surplus (deficit) before other activity011,910,8489,182,5562,343,269385,024
Other fund net activity0(1,242,868)
Surplus (deficit)010,667,980
Year to date - 66.67% of budget has expired
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To:Board of Regents Finance AdministrationDate: April 25, 2014
From:Ms. Anita Lockridge, Vice President for Finance Administration
Subject:Human Resources Update
Reason for Consideration:Informational ItemEnclosures: No
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Initiator:Ms. Anita Lockridge, Vice President for Finance Administration
Board Action Date:April 25, 2014
Effective Date:April 25, 2014
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