Kentucky State University Student File Review (continued)

15. Classes Registered versus Classes Billed
16. Refund Issued
17. Date of Refund
18. Amount of Refund
19. Charge for Insurance
20. Determine if the billing is appropriate based upon 2014 – 2015 Fee Schedule

Work Performed by Auditor & Findings:

15. We obtained the student billing in Banner from the Bursar's Office and the student's transcript from the Registrar's Office. The classes billed were compared to classes registered as noted on their transcript to determine if they agree. We then recalculated the amount the student should have been charged using the 2014 – 2015 Tuition and Fee Schedule (Per Semester). Upon review we noted the following two discrepancies:
16. a.Manes M. Preptit, Student ID #11034168
17. The student was billed $453 per credit hour or $1,359, which is the rate for graduate students registered for 12 or more hours. This student is only registered for 3 hours; therefore, he should have been charged $370 per hour or $1,110.
18. b.Kristy M. Allen, Student ID #11031022 –
19. ■ The student is an out of state graduate student enrolled in 10 credit hours. She should have been charged a total of $5,990 or $599 per credit hour. Instead she was charged $5,174, which results in an undercharge of $816.
16. – 18. We obtained the student's billing in Banner from the Bursar's Office and reviewed if there was a refund issued, along with the amount, and date. The following students had refunds which were a result of the financial aid received exceeding the student charges:

The refunds were issued for a valid reason and the proper amount; however one student, Timothy W. Morris, received his refund one day late as he received his funds on the fourth business day following the date the school received the funds.