Kentucky State University Student File Review

Application Process -

Objective:

To obtain the following items and/or information for each student selected to determine if the application process at KSU is being completed consistently and documentation exists to support the admittance of the student:

  1. Application Process
  2. Student Application on File
  3. Student's High School or Transfer Transcript
  4. Date Application Received
  5. Date Application Processed
  6. Date of Notification to the Student of Acceptance
  7. In State Student Approvals

Work Performed by Auditor & Findings:

  1. We obtained an understanding of the application process through discussions with Jessica Evans and Wanda Watts, Student Records Processors. A student can apply through an online application as a first time freshman or transfer student, paper application, or common college application from EDU, Inc. related to Historically Black Colleges and Universities. If a student applies online, the Office of Admissions Staff loads the online applications into Banner using a batch process. Upon completion of the batch process, the office admissions staff ensures the application has loaded properly and may need to update certain records manually. There are no findings to report related to this audit element.
  2. We obtained copies of the student's paper application or their application in Banner if the student applied online. There were two findings noted:
  3. Jared L. Griffith, Student ID #11034386 – The student is currently in high school and applied to take classes at KSU. The application was not fully completed as there are no signatures on Section I thru III of the Dual Enrollment Application. However, pertinent information such as student and guardian information is included on the application.
  4. Kaira S. Traylor, Student ID # 10151346 – There is no application on file for review. The student's Banner information was created during the conversion from the previously utilized student information system.
  5. We obtained copies of the student's high school transcript for newly enrolled students or previously attended schools for transfer and graduate students. There were no findings noted upon review of transcripts for each student.
  6. It does not appear that there is a consistent manner in which the receipt date of a student's application is being documented. The date the online application is processed in Banner was used for online applications. In the case where paper applications were submitted auditor