Kentucky State University Student File Review (continued)

complete. The student should be precluded from enrolling the next semester if the hold is not removed. However, the current process does not appear to be effectively preventing enrollment if such immunization records are incomplete or missing.

Further investigation should be made to determine if Health History Forms are being completed for graduate students. Upon review of undergraduate student files, communication of the requirement for submission of Health History Forms was noted in the student's acceptance letters. Communication of acceptance for graduate students does not appear to be uniform as the letters are sent from the department granting admission, not the Department of Graduate Admissions.

Consideration should be given to modify the undergraduate acceptance letters to include a specification of the vaccination requirement along with the Health History Form.

Consideration should be given to modifying the process to allow direct receipt of Health History Forms and corresponding vaccinations by the Health Services Office to diminish the potential for miscommunication of forms.

Academic Advising

Objective:

To determine if students are or have:

24. Assigned an Academic Advisor
25. Meeting with Advisors
26. Declared a Major
27. Work Performed by Auditor & Findings:
24. We met with Verlee Wilson, Director of Academic Advising to discuss the process of assigning students to advisors. If students are considered freshman, meaning they have earned 0 – 29 credit hours, the student should report to the Center for Academic Persistence and Success and be assigned a counselor based on last name. After earning 29 credit hours the student is then assigned a faculty member in their major who acts as their academic advisor. It is our understanding that the advisor is to document the meeting with the student using counseling form. A student cannot register without a registration code that is provided by University personnel. It appears that all students have an advisor assigned; this was determined as a result of student advising files and the “SGAADVR” screen in Banner.
25. One of the students within the sample is in high school taking one class, therefore it is deemed reasonable that a meeting with an advisor has not occurred. Upon inspection of documentation maintained by Academic Advisors for the remaining nine students in the sample there were no files that appear to have adequate documentation nor is there a consistent manner in which advising is being administered to students. We requested the