To determine if student immunization records are documented and complete for the sample of students reviewed.
23. We met with Floarine Wilson to discuss the process of ensuring students are vaccinated as it is required for all students regardless of whether they attend online or on campus. This requirement has been actively enforced since May 2013. The vaccinations currently required are: 1) Polio, 2) Adult Tdap (no older than 10 years), 3) Meningitis (up to age 26), 4) Mumps (or documentation of disease), and 5) Varicella, administered in two parts, or having a history of Chickenpox.
Antonio Boyle, Associate Vice President of Enrollment Services provides a listing of students enrolled to Ms. Wilson. The listing is used by Student Health Services to verify that students have met vaccination requirements. The student's health history file is maintained at the Betty White Health Center. If it is determined that the student record is not complete an email notifying the student of the required missing information is sent to inform them they are not allowed to enroll without completing the requirement. A hold will be placed by the Student Health Services Department on the student's account within Banner, precluding them from registering for the next semester unless the hold is removed by University personnel. Ms. Wilson's Administrative Assistant sends a master listing in Excel to Mr. Boyle on a daily basis to communicate the status of the students included in the original listing.
Upon review of student records that were sampled, one out of ten had their immunizations complete; this student is currently enrolled. There is one student who does not have a record of full immunization, however, she is not enrolled in the Fall semester. The remaining eight out of ten students in the sample are not fully immunized and are currently enrolled. Further, six out of ten students did not have a health record on file at the Betty White Health Center.
Immunization Records - The following are recommendations based upon our observations, conversations with University personnel, and testing:
The source of data that Mr. Boyle is using to communicate currently enrolled students to Ms. Wilson should be evaluated as the results of audit procedures indicate that the complete student population is not included in the reporting process.
The timing of communication to Ms. Wilson regarding immunization review should be evaluated as it appears that students are allowed to enroll prior to determining if their file is