===== PAGE 1 ===== # BOARD OF REGENTS for KENTUCKY STATE UNIVERSITY
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Regular Meeting of the Board of Regents Thursday, September 5, 2019 1 p.m. 2nd Floor Julian M. Carroll Academic Service Building Frankfort, Kentucky 40601 ===== PAGE 2 ===== # KENTUCKY STATE UNIVERSITY MISSION STATEMENT Kentucky State University is a public, comprehensive, historically black land-grant university committed to advancing the Commonwealth of Kentucky, enhancing society, and impacting individuals by providing quality teaching with a foundation in liberal studies, scholarly research, and public service to enable productive lives within the diverse global economy. ## KENTUCKY STATE UNIVERSITY VISION STATEMENT Kentucky State University prepares today's students as global citizens, lifelong learners and problem solvers. To accomplish this, Kentucky State University must challenge itself and its students to be the best. It must recognize its strengths, expand and excel. Notwithstanding, it must also welcome change and quality improvement. By doing so, KSU will gain widespread recognition as one of the region's strongest universities. As a university of distinction, Kentucky State University will create an environment where: I Students are first. I Diversity is valued, understood and respected. I Diverse, motivated and talented students, staff and faculty are actively recruited and retained. An intellectual environment conducive to leadership in teaching, research and community service is encouraged and supported. I Effective teaching is promoted both inside and outside the classroom. I Students are taught how to obtain, evaluate and use information. I Learning is lifelong. I Effective and efficient fiscal management by the administration is the norm. 1 Collegiality is the norm, not the exception. I Each person is a change agent. I Excellence starts with me. ===== PAGE 3 ===== # KENTUCKY STATE UNIVERSITY CORE VALUES Through the core values, we- the faculty, staff, administration and students of Kentucky State University – communicate to all our stakeholders and constituents the way in which we choose to do business. The following values that we hold are essential to achieving the University's mission: ## Student Centered Philosophy In everything we do, our students come first. We strive to create an environment that values the unique backgrounds, perspectives and talents of all our students and provide them with the academic, leadership and social tools to help them grow as responsible, knowledgeable and creative global citizens. We encourage attitudes and behaviors that lead to a desire to learn, a commitment to goals and respect for the dignity of others. Ultimately, we encourage attitudes and behaviors that build success. ## Excellence and Innovation We believe in student's potential to learn and to connect what they learn inside and outside the classroom to solving problems for productive changes. We strive to offer excellent academic programs; to encourage exploration and discovery through providing outstanding instruction, technology and facilities; and to ignite a curiosity toward the world and a passion for lifelong learning. We seek to reward the pursuit and achievement of excellence and innovation in an environment where freedom of thought and expression are valued. We want all members of our campus community to leave a mark through their creativity, curiosity, discovery, exploration and ingenuity. ## Ethical Conduct We encourage the sharing of information in an open and responsible manner while maintaining the highest ethical and moral standards. The standards are reflected in our commitment to accountability and to personal responsibility for our choices and actions. We encourage respect for the dignity, diversity and right of individuals. We welcome all students who commit themselves to learning, knowing that students and faculty with diverse perspective enhance our classroom experience. ## Social Responsibility We share responsibility for each other and are committed to providing opportunities for the participation in the economic, political and cultural life of our local, state, regional, national and global communities. We are sensitive to our surrounding community; therefore, we recognize the value of integrating classroom learning with the community experience. Our commitment is to provide leadership and to establish partnerships for addressing community and workforce needs and to make a positive difference in the city of Frankfort, the Commonwealth of Kentucky and the world. ===== PAGE 4 ===== # KENTUCKY STATE UNIVERSITY INSTITUTIONAL OFFICERS Dr. M. Christopher Brown II Eighteenth President Dr. Lucian Yates III Interim Provost and Vice President for Academic Affairs Mr. Douglas R. Allen II Executive Vice President for Finance and Administration / CFO Ms. Clara Ross Stamps Senior Vice President for Brand Identity and University Relations Vacant Vice President for Institutional Advancement Dr. Derek F. Greenfield Vice President for Student Engagement and Campus Life Ms. Lisa K. Lang General Counsel and Records Custodian ===== PAGE 5 ===== # KENTUCKY STATE UNIVERSITY BOARD MEMBERS Mr. Ron Banks (2023) Ms. Mindy Barfield, Esq. (2021) Ms. Kierra Donald (2019), Student Regent Dr. Elaine Farris (2020), Chairperson Ms. Chandee Felder, MS (2019), Staff Regent Mr. Paul C. Harnice, Esq. (2022) Dr. Melanie House-Mansfield (2025) Mr. Dalton Jantzen, MS (2022) Dr. Joe Moffett (2019), Faculty Regent Dr. Syamala H.K. Reddy (2021) Mr. Roger Reynolds (2024) # KENTUCKY STATE UNIVERSITY ELECTED BOARD OFFICERS Dr. Elaine Farris, Chairperson Mr. Dalton Jantzen, Vice Chairperson Dr. M. Christopher Brown II, Secretary Douglas R. Allan II, Treasurer ===== PAGE 6 ===== # KENTUCKY STATE UNIVERSITY BOARD COMMITTEES ACADEMIC AFFAIRS Regent Dalton Jantzen, Chair Regent Mindy Barfield Regent Kierra Donald Regent Elaine Farris Regent Joe Moffett BRAND IDENTITY AND UNIVERSITY RELATIONS Regent Roger Reynolds, Chair Regent Ron Banks Regent Melanie House-Mansfield Regent Dalton Jantzen Regent Joe Moffett STUDENT ENGAGEMENT AND SUCCESS Regent Elaine Farris, Chair Regent Kierra Donald Regent Chandee Felder Regent Paul Harnice Regent Dalton Jantzen GOVERNANCE Regent Paul Harnice, Chair Regent Mindy Barfield Regent Elaine Farris Regent Syamala Reddy Regent Roger Reynolds INSTITUTIONAL ADVANCEMENT Regent Ron Banks, Chair Regent Paul Harnice Regent Chandee Felder Regent Syamala Reddy Regent Roger Reynolds FINANCE AND ADMINISTRATION Regent Mindy Barfield, Chair Regent Elaine Farris Regent Melanie House-Mansfield Regent Dalton Jantzen Regent Roger Reynolds EXECUTIVE Regent Elaine Farris, Chair Regent Ron Banks Regent Mindy Barfield Regent Paul Harnice Regent Dalton Jantzen Regent Roger Reynolds ===== PAGE 7 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Annual Retreat of the Board of Regents Wednesday, September 4, 2019, 10:00 a.m. The Kentucky Castle 230 Pisgah Pike Versailles, Kentucky 40383 Thursday, September 5, 2019, 8:00 a.m. Harold R. Benson Research and Demonstration Farm 1525 Mills Lane Frankfort, Kentucky 40601 Thursday, September 5, 2019, 11:30 a.m. USDA Cooperative Extension Building Kentucky State University Frankfort, Kentucky 40601 # RETREAT AGENDA Wednesday, September 4, 2019 10:00am New Board Member Orientation 12:00pm Welcome Luncheon Dr. M. Christopher Brown II Eighteenth President Campus Senior Administration 1:00pm Greetings and Overview Regent Elaine Farris, Chair, Board of Regents 1:05pm #KSUForward: A Campus Overview Dr. M. Christopher Brown II Eighteenth President 1:10pm Boots on the Ground: Unit Division Reports University Vice Presidents 2:30pm The Whole Truth: What Boards Must Know Board Consultant 4:00pm Board Evaluations: Annual Survey Completion Dr. Beverly Schneller Vice Provost for Academic Affairs ===== PAGE 8 =====
5:30pmBoard DinnerInvited Guests
Thursday, September 5, 2019
8:00amBreakfast & ConversationBus Departs Promptly at 8:00 a.m.
8:30amEnvironmental Education Research Center UpdateDr. Kirk Pomper Director, Land-grant Programs
10:00amCampus Buildings TourMr. Douglas R. Allen II Executive Vice President/CFO
11:30amNew Residential Concept: A Virtual TourCRM Companies
12:00pm Lunch: Chat & Chew ===== PAGE 9 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Executive Committee Meeting Thursday, September 5, 2019, 12:15 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Elaine Farris, Chair 2. Roll Call Dr. M. Christopher Brown II, Secretary 3. Adoption of the Agenda Regent Elaine Farris 4. Discussion of President's Annual Evaluation Process Regent Elaine Farris 5. Adjournment Regent Elaine Farris MEMBERS Regent Elaine Farris, Chair Regent Ron Banks, Regent Mindy Barfield, Regent Paul Harnice, Regent Dalton Jantzen, Regent Roger Reynolds ===== PAGE 10 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Quarterly Meeting of the Board of Regents Thursday, September 5, 2019, 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Elaine Farris, Chair, Board of Regents 2. Roll Call President M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Elaine Farris 4. Opening Remarks Regent Elaine Farris 5. Approval of Minutes *Minutes of the June 6, 2019 Quarterly Meeting of the Board of Regents *Minutes of the June 27, 2019 Special Meeting of the Board of Regents 6. Statutory Board Actions * Swearing in of New Board Members * Election of 2019-2020 Board Officers * Signing of Annual Legal Documents Attorney Lisa Lang, Legal Counsel 7. Bred of the Quarter Recognition Regent Elaine Farris President M. Christopher Brown II ===== PAGE 11 ===== 8. Campus Stakeholder Presentations (3 minutes each) A. Faculty Senate Updates B. Staff Senate Updates C. Student Government Updates Dr. Helen Smith Ms. Jasmin Thurman Regent Kierra Donald 9. President's Quarterly Report President M. Christopher Brown II 10. Consent Agenda a. Approval of Jamaal Jackson Employee Agreement b. Approval of the Kort Athletic Contract 11. Board Recess for Committees Regent Elaine Farris 12. Board Committee Meetings Respective Chairpersons 13. Board Reconvening from Committees Regent Elaine Farris 14. Closed Session A. Pending Litigation (KRS 61.810 (1)(c)) B. Individual Personnel Matters (KRS 61.810 (1)(f)) Regent Elaine Farris 15. Public Action(s) A. Approval of Committee Actions and Reports B. Approval of Action Items moved from Consent Agenda C. Approval of Legal Action(s) or Settlement(s) 16. Closing Remarks Regent Elaine Farris 17. Adjournment Regent Elaine Farris ===== PAGE 12 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Meeting of the Academic Affairs Committee Thursday, September 5, 2019, 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Dalton Jantzen, Chair 2. Roll Call Dr. M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Dalton Jantzen 4. Agenda Item(s) A. Action Item(s) a. NONE B. Information Item(s) a. Academic Year 2019 Grades Report b. Faculty Instructional Loads Report c. Fall 2019 Persistence and Retention Report d. Southern Association of Colleges and Schools Commission on Colleges Update e. Update of Pre-College Academy ### 5. Adjournment Regent Dalton Jantzen MEMBERS Regent Dalton Jantzen, Chair Regent Mindy Barfield, Regent Kierra Donald, Regent Elaine Farris, Regent Joe Moffett ===== PAGE 13 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Meeting of the Brand Identity and University Relations Committee Thursday, September 5, 2019, (Following the Academic Affairs Committee Meeting) Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Roger Reynolds, Chair 2. Roll Call Dr. M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Roger Reynolds 4. Agenda Item(s) A. Action Item(s) a. NONE B. Information Item(s) a. Campus Brand Refresh Update b. Circle City Classic Schedule of Events c. KSUNAA Homecoming Activities d. Quarterly Media and Brand Identity Report e. Website Status ### 5. Adjournment Regent Roger Reynolds ## MEMBERS MEMBERS Regent Roger Reynolds, Chair Regent Ron Banks, Regent Melanie House-Mansfield, Regent Dalton Jantzen, Regent Joe Moffett ===== PAGE 14 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Meeting of the Finance and Administration Committee Thursday, September 5, 2019 (Following the Brand Identity and University Relations Committee Meeting) Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Mindy Barfield, Chair 2. Roll Call Dr. M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Mindy Barfield 4. Agenda Item(s) A. Action Item(s) a. Amend Sextant Agreement and Approval of 2020 Statement of Work b. Approval of Campus Travel Policy B. Information Item(s) a. CRM Residence Halls Update b. FY2019 Audit Update c. FY2019 Enrollment and Housing Update d. Performance Evaluations and Staff Training Update e. Quarterly Budget Update f. Quarterly Facilities Update g. Sodexo Key Performance Indicators Update ### 5. Adjournment Regent Mindy Barfield ## MEMBERS MEMBERS Regent Mindy Barfield, Chair Regent Elaine Farris, Regent Melanie House-Mansfield, Regent Dalton Jantzen, Regent Roger Reynolds Page 14 of 126 ===== PAGE 15 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Meeting of the Governance Committee Thursday, September 5, 2019 (Following the Finance and Administration Committee Meeting) Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Paul Harnice, Chair 2. Roll Call Dr. M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Paul Harnice 4. Agenda Item(s) A. Action Item(s) NONE B. Information Item(s) a. Review of The Gold Book: Bylaws of the Kentucky State University Board of Regents b. Update on HB1, Kentucky Comprehensive Universities and Quasi-Governmental Agencies Pension Reform 5. Adjournment Regent Paul Harnice ===== PAGE 16 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Meeting of the Institutional Advancement Committee Thursday, September 5, 2019 (Following the Governance Committee Meeting) Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Ron Banks, Chair 2. Roll Call Dr. M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Ron Banks 4. Agenda Item(s) A. Action Item(s) NONE B. Information Item(s) a. Bourbon on the Banks Partnership Update 5. Adjournment Regent Ron Banks MEMBERS Regent Ron Banks, Chair Regent Paul Harnice, Regent Chandee Felder, Regent Syamala Reddy, Regent Roger Reynolds Page 16 of 126 ===== PAGE 17 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Meeting of the Student Engagement and Campus Life Committee Thursday, September 5, 2019 (Following the Institutional Advancement Committee Meeting) Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 ## AGENDA 1. Call to Order Regent Elaine Farris, Chair 2. Roll Call Dr. M. Christopher Brown II, Board Secretary 3. Adoption of the Agenda Regent Elaine Farris 4. Agenda Item(s) A. Action Item(s) NONE B. Information Item(s) a. 2019 Homecoming Schedule b. Introduction of 2019-2020 Student Government Association Executive Board c. Overview of 2019-2020 Programming Priorities 5. Adjournment Regent Elaine Farris MEMBERS Regent Elaine Farris, Chair Regent Kierra Donald, Regent Chandee Felder, Regent Paul Harnice, Regent Dalton Jantzen Page 17 of 126 ===== PAGE 18 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS QUARTERLY MEETING Thursday, June 6, 2019 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 MINUTES ***** ### I. Call to Order Chairperson Elaine Farris, Ed.D. called the meeting to order at 1:00 p.m. ### II. Roll Call President M. Christopher Brown II, Ph.D. conducted roll call:
Regent Ron BanksPresent
Regent Mindy Barfield, Esq.Absent
Regent Karen Bearden, Ph.D.Absent
Regent Michael Weaver, Jr.Absent
Regent Elaine Farris, Ed.D.Present
Regent Derrick GilmorePresent
Regent Paul Harnice, Esq.Present
Regent Dalton JantzenPresent
Regent Elgie McFayden, Ph.D.Present
Regent Syamala H. K. Reddy, M.D.Present
Regent Roger ReynoldsPresent
Eight (8) Regents were in attendance; a quorum was established. ### III. Adoption of the Agenda MOTION by Regent McFayden: Move the Board to adopt the June 6, 2019 Quarterly Meeting Agenda. Seconded by Regent Harnice and passed without dissent. ### IV. Opening Remarks Chairperson Farris gave her opening remarks. ### V. Approval of Minutes MOTION by Regent Reynolds: Move the Board to approve the minutes of the March 7, 2019 Quarterly Meeting. Seconded by Regent McFayden and passed without dissent. ===== PAGE 19 ===== ### VI. Campus Stakeholder Presentations Mr. Travis Haskins, Staff Senate President, presented the Staff Senate update. Dr. Joe Moffett, presented the Faculty Senate update. Dr. Charles Holloway, Assistant Vice-President for Student Success, introduced the newly elected members of the Student Government Association. ### VII. President's Quarterly Report President Brown introduced new hires and presented his Quarterly Report. Dr. Beverly Schneller, Vice Provost, and Dr. Pat Higgins, Chair of the Presidential Green Ribbon Commission on Academic Prioritization and Budget Alignment, gave an update on the work of the Presidential Green Ribbon Commission. ### VIII. Consent Agenda a. Approval of Addendum to Presidential Contract b. Approval of Title III Agreement c. Approval of Terrance Slater's Employment Agreement d. Authorization to Award Posthumous Degree to Mr. Robert S. Jones MOTION by Regent McFayden: Move to approve the Consent Agenda Items. Seconded by Regent Reddy and passed without dissent. ### IX. Discussion Agenda ### A. Academic Affairs 1. Action Items a. Approval of Camag Scientific, Inc. Special Equipment MOTION by Regent Gilmore: Move to approve the Camag Scientific, Inc. microscope purchase through grant funds. Seconded by Regent McFayden and passed without dissent. Approval of Candidates for Faculty Promotion MOTION by Regent McFayden: Move to approve Dr. Shannon Brogan, Dr. Rene Desborde, Dr. Erin Gilliam, Dr. Alexander Lai, Dr. Andrew Ray, and Mr. David Shabazz for faculty promotion. Seconded by Regent Farris and passed without dissent. c. Approval of Candidates for Faculty Tenure MOTION by Regent McFayden: ===== PAGE 20 ===== Move to approve Dr. Anthony Troy Adams, Dr. Ibukum Amusan, Dr. Erin Gilliam, Dr. Alexander Lai, Dr. Andrew Ray, and Mr. David Shabazz for faculty tenure. Seconded by Regent Reddy and passed without dissent. ### 2. Information Items Dr. Brown gave an update on Maymester, Dr. Schneller provided an update on the Reduction in the Liberal Studies Core, and Dr. Joseph Silver of Silver & Associates provided updated the Board on the progress of the Southern Association of Colleges and Schools Commission accreditation process at KSU. ### B. Brand Identity and University Relations Ms. Clara Ross Stamps, Senior Vice President of Brand Identity and University Relations, provided updates on the Quarterly Media and Brand Identity Report, the Thorobreds of the Month, and the University Graphic Standards. ### C. Finance and Administration 1. Action Items a. Approval of National Bus Sales Leasing Contract MOTION by Regent Harnice: Move to approve the National Bus Sales Leasing Contract. Seconded by Regent Reynolds and passed without dissent. b. Approval of CRM Residential Hall Construction Planning ## MOTION by Regent Harnice:
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Move to approve the continued planning process with CRM for residential hall construction with the final details of the proposal to be brought back before the Board for thorough consideration and ultimate approval by a separate motion. Seconded by Regent McFayden and passed without dissent. ## MOTION by Regent McFayden: Approval of FY 2019-20 Budget Revision Move to approve the budget revision for FY 19-20. Seconded by Regent Reddy and passed without dissent. ### d. Approval of Line of Credit Authorization ## MOTION by Regent Banks: Move to approve to create a line of credit. Seconded by Regent Harnice and passed without dissent. ===== PAGE 21 ===== e. Approval of Memorandum of Agreement with the Kentucky Council on Postsecondary Education ## MOTION by Regent McFayden: Move to approve the Memorandum of Agreement regarding non-resident student tuition rates with CPE. Seconded by Regent Reynolds and passed without dissent. f. Douglas Allen, Executive Vice President and CFO, provided an update on the external audit. ## MOTION by Regent Harnice: Move that KSU and its Counsel shall be authorized to take all necessary steps to obtain the information as advised by KSU's external auditor for the completion of the KSU audit in whatever timely fashion Counsel deems fit. Seconded by Regent McFayden and passed without dissent. ### 2. Information Items Dr. Brown updated the Board on the 6-year Capital Plan, the Annual Staff Calendar, the Endowment RFP, Food Services, the Financial Services/Banking RFP, the Quarterly Budget Update, and the Quarterly Facilities Update. ### D. Governance ### 1. Information Items Dr. Brown and Shimar Keith of the Office of Institutional Research presented information about the Board Self-Evaluation Results. Dr. Farris gave an update on the Presidential Evaluation. ### E. Institutional Advancement ### 1. Action Item a. Approval of Ashley Rountree and Associates Consulting Contract MOTION by Regent Gilmore: Move to approve the Ashley Rountree and Associates Consulting Contract. Seconded by Regent Reynolds and passed without dissent. ### F. Student Engagement and Success ### 1. Action Item ===== PAGE 22 ===== a. Approval to hire Vice President for Student Engagement and Campus Life MOTION by Regent Reynolds: Move to approve Dr. Derek Greenfield as Vice President for Student Engagement and Campus Life. Seconded by Regent Banks and passed without dissent. ### 2. Information Items Dr. Brown provided an update on 2019-2020 Admissions/Enrollment and the Student Handbook Revisions. Mr. Twany Beckham, Director of Campus Wellness, updated the Board on the Exum Center. ### G. Other Business Dr. Brown gave a Special Presentation for Retiring Board of Regents Members. ### X. Closed Session MOTION by Regent McFadyen: Move to go into Executive Session to discuss pending litigation and personnel matters pursuant to KRS 61.810 (1)(c) and KRS 61.810 (1)(f), respectively. Seconded by Regent Harnice and passed without dissent. ### XI. Open Session MOTION by Regent Gilmore: Move the Board to reconvene in General Session. Seconded by Regent McFayden and passed without dissent ### XII. Adjournment MOTION by Regent Reynolds: Move the Board to adjourn at 5:05 p.m. Seconded by Regent McFayden and passed without dissent. Submitted by: Dr. M. Christopher Brown II, Board Secretary Kentucky State University Board of Regents Dr. Elaine Farris, Chair Kentucky State University Board of Regents ___ Approved with no corrections ___ Approved with corrections ===== PAGE 23 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS SPECIAL CALLED MEETING Thursday, June 27, 2019 11:00 a.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601 MINUTES ***** ### I. Call to Order Chairperson Elaine Farris, Ed.D. called the meeting to order at 11:01 a.m. ### II. Roll Call President M. Christopher Brown II, Ph.D. conducted roll call:
Regent Ron BanksPresent
Regent Mindy Barfield, Esq.Present
Regent Karen Bearden, Ph.D.Absent
Regent Michael Weaver, Jr.Present
Regent Elaine Farris, Ed.D.Present
Regent Derrick GilmorePresent
Regent Paul Harnice, Esq.Absent
Regent Dalton JantzenPresent
Regent Elgie McFayden, Ph.D.Present
Regent Syamala H. K. Reddy, M.D.Absent
Regent Roger ReynoldsPresent
Eight (8) Regents were in attendance; a quorum was established. ### III. Adoption of the Agenda MOTION by Regent McFayden: Move the Board to adopt the June 27, 2019 Special Called Meeting Agenda. Seconded by Regent Banks and passed without dissent. ### IV. Action Items A. Approval of Additional National Bus Sales Leasing Contract MOTION by Regent McFayden: Move the Board to the National Bus Sales Leasing Contract to lease two additional buses. Seconded by Regent Gilmore and passed without dissent. ===== PAGE 24 ===== ### B. Approval of Dining Services Agreement MOTION by Regent Barfield: Move the Board to approve the Dining Services Agreement. Seconded by Regent McFayden and passed without dissent. C. Approval of Endowment Services Management Agreement MOTION by Regent McFayden: Move the Board to approve the Seconded by Regent Weaver and passed without dissent. Regent Reynolds arrived at 11:30 p.m. ### V. Closed Session MOTION by Regent Gilmore: Move to go into Executive Session to discuss pending litigation and personnel matters pursuant to KRS 61.810 (1)(c) and KRS 61.810 (1)(f), respectively. Seconded by Regent McFayden and passed without dissent. ### XI. Open Session MOTION by Regent Gilmore: Move the Board to reconvene in General Session. Seconded by Regent Reynolds and passed without dissent ### XII. Adjournment MOTION by Regent McFayden: Move the Board to adjourn at 12:00 p.m. Seconded by Regent Banks and passed without dissent. Submitted by: Dr. M. Christopher Brown II, Board Secretary Kentucky State University Board of Regents ___ Approved with no corrections Dr. Elaine Farris, Chair Kentucky State University Board of Regents ___ Approved with corrections ===== PAGE 25 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Bred of the Quarter Recognition
FROM:Brand Identity and University Relations
ACTION ITEM:NO
BACKGROUND: Strategic employee recognition fuels an environment that inspires new ideas and gives its communities victories to celebrate. At Kentucky State University, when an employee or a team achieves outstanding results — big or small — we must shine the spotlight on brand champions and their great work — the big finish with entry into the Winner's Circle. SUMMARY OF PROGRAMS/ACTIVITIES: Our goal is to build a culture that thrives and understands the relationship between great customer experiences and Kentucky State University's brand reputation. The program aims to encourage constant workplace improvements, including evaluation of processes, work flow, communication, and ways to inspire enthusiasm for victories in the hearts of our employees, believing true success happens from the inside out. The campus community and others will be encouraged to nominate employees who deserve special recognition for going above and beyond the call of duty to impact the customer experience while advancing the brand reputation of Kentucky State University. This program will recognize individuals whose service to the University provides exceptional benefits in the furtherance of the goals and mission of the institution. ALIGNMENT WITH STRATEGIC GOALS: It is our goal to position Kentucky State University among the nation's most visible post-secondary institutions and as an effective force for progress in the Commonwealth of Kentucky, working collaboratively and efficiently to boast its position of providing the highest quality education for the highest return on investment while improving the quality of life and driving economic growth in the Commonwealth. COMMITTEE/PROGRAM ACTION: No. ===== PAGE 26 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents PROGRAM IMPLICATIONS: The Thorobred Program will increase employee morale and aid in the advancement of Kentucky State University's brand position and reputation while recognizing individuals whose service to the University provides exceptional benefits in the furtherance of the goals and mission of the institution. FISCAL IMPLICATIONS: Minor RECOMMENDATION: N/A ===== PAGE 27 ===== # PRESIDENT'S QUARTERLY REPORT - September 2019 - ## PEOPLE Dr. Anthony Troy Adams, Director of the Atwood Institute for Race, Education, and the Democratic Ideal Dr. Pernella Deams, Dean of Student Leadership, Conduct, and Health Dr. Wanda C. Gonsalves, Interim Dean of the College of Natural, Applied and Health Sciences Dr. Lloyd Benjamin Mallory, Assistant Professor and Choral Director Dr. Betty H. Olinger, Program Administrator for the School of Nursing Dr. Frederick A. Williams, Assistant Professor and Criminal Justice Coordinator ## PERFORMANCE • 2019 HBCU Awards (Alumni publication, Band, and Board of Trustees) - CPE Stronger by Degrees goals discrepancy Freshman Laptop Initiative Update Hanover Research – Retention and Persistence Analysis • University College 2.0 – Thorobred Learning Center Upward Bound Student Acceptance ## PHYSICAL PLANT • Douglas & Langford easement project concluding (TBD) • Reopening of Bell Gymnasium and the Halls Residential facility Renovations of Student Engagement facilities (e.g., Exum, Flex, Game Room) ## PLANNING SB 153 – Postsecondary Education Performance Fund for distribution through the Council on Postsecondary Education (working group must be established for triennial evaluation) Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) decision December 10, 2019 - Strategic Plan Updates and Revisions Task Force – September 12, 2019 launch ===== PAGE 28 ===== ## POLICIES - HB1 – Act relating to the KERS and declaring an emergency KSU Policy and Procedures Cataloging Initiative – Atty. Sheila Trice Bell • Staff Handbook Revision/Overhaul – State Agency Crosswalk ## PROCESSES • Interfolio – Faculty Profiles, Reviews, and Dossiers • Managerial Performance Assessments (revision – SACSCOC) • Salary Bandwidth and Scale Initiative ## PROFITS • Bourbon on the Banks, LLC Partnership Initiative Coca Cola and Department of the Blind Agreements • Follett Campus Bookstore Transition • Tourism, Arts and Heritage Cabinet notification ## PROJECTS • Application to COPLAC – Council of Public Liberal Arts Colleges ( www.coplac.org) • Degrees when Due Cohort 2 • Inaugural NCAA SIAC Men's Volleyball Team ## PUBLICATIONS • Policy Protocol: 6 Steps to Reining In and Bringing Order to Campus Policies (Heather Kerrigan in University Business magazine) ## PUBLIC EVENTS • September 12th – State of the University Assembly (11:00 am) • September 14th – Frankfort Day at KySU Football Game (4:00 pm) • September 24th – Federal Reserve Bank Lecture (11:00 am) • October 11th – Founder’s Day Convocation (10:00 am) • October 12th – Homecoming Football Game (2:00 pm) • November 1st – KyStateU vs. UK Men’s Basketball (7:00 pm) • November 12th – Anna Mac Clarke Veterans Assembly (11:00 am) ## POTPOURRI • 2019 Governor's Symposium on Postsecondary Education Trusteeship • Constitution Day Program on September 17, 2019 • Town and Gown relations (e.g., State Journal) ===== PAGE 29 ===== # Kentucky Council on Postsecondary Education Matthew G. Bevin Governor 1024 Capital Center Drive, Suite 320 Frankfort, Kentucky 40601 Phone: 502-573-1555 Fax: 502-573-1535 http://www.cpe.ky.gov Aaron Thompson, Ph.D. President August 28, 2019 M. Christopher Brown II, President Kentucky State University Hume Hall, STE 201 400 East Main Street Frankfort, KY 40601 Dear President Brown: We thank you for your staff's participation in the midterm review of the statewide strategic agenda. We have set ambitious goals for Kentucky, including the 60x30 educational attainment goal. It will take the collective work of our public institutions to make this happen, and we are happy to see our universities being proactive in their performance and target setting. Kentucky State University has submitted the following proposed adjustments to their 2021 targets; CPE's decision on that submission follows.
Submission requestCPE decision
Progress of Underprepared Students (English)—Goal of 65% achieved Revise to 70%Accepted
Progress of Underprepared Students (Math)—Goal of 50% achieved Revise to 70%Accepted
Average Number of Credit Hours Earned—Goal of 120 not met. Requested target be reduced to 135, due to enrollment and retention issues.CPE is not accepting any reduced targets at this time. If an original target cannot be met, a narrative of that reason can be given during the annual presentation.
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Submission requestCPE decision
Degrees/Credentials Awarded (Total)Goal of 320 not met. Requested target be reduced to 250, due to enrollment and retention issues.CPE is not accepting any reduced targets at this time. If an original target cannot be met, a narrative of that reason can be given during the annual presentation.
Degrees/Credentials Awarded (STEM+H)Goal of 65 not met. Requested target be reduced to 50, due to enrollment and retention issues.CPE is not accepting any reduced targets at this time. If an original target cannot be met, a narrative of that reason can be given during the annual presentation
Degrees/Credentials Awarded (Graduate)Goal of 60 not met. Requested target be reduced to 50, due to enrollment and retention issues.CPE is not accepting any reduced targets at this time. If an original target cannot be met, a narrative of that reason can be given during the annual presentation
We will provide an update of the revised 2020-21 campus targets at the next Council work session, and any changes will be reflected in the next annual performance presentations to the Council on January 23-24, 2020. Sincerely,
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Aaron Thompson, Ph.D. President, Council on Postsecondary Education cc: Beverly Schneller, KSU Lee Nimocks, CPE David Mahan, CPE ===== PAGE 31 ===== Thursday, August 22, 2019 Kimberly Sipes Kentucky State University 400 E. Main Street Frankfort, KY 40601 Dear Kimberly, The Institute for Higher Education Policy (IHEP) is pleased to inform you that the Kentucky State University has been selected to participate in Cohort 2 of Degrees When Due. As you know, Degrees When Due is a college completion initiative, designed to help states and institutions increase attainment among the “some college, no degree” population while also closing racial and socioeconomic equity gaps. Degrees When Due seeks to build expertise, capacity, and infrastructure on campuses across the nation to get near-completers over the finish line. Your campus application demonstrated a deep commitment to serving adult student learners, strong leadership capacity, willingness to seek equitable change, and a focus on significantly increasing degree attainment. We are proud to partner with you in this important work. Degrees When Due was developed from two evidenced-based strategies, Credit When Its Due and Project Win Win to support states and institutions with scaling adult reengagement and reverse transfer strategies. As a Cohort 2 participant, you and your institution will receive access to a robust technical assistance web-based platform, on-demand coaching and support, and connections to a national network of other state and institutional leaders all working to reengage their adult student population and remove system barriers to student success. IHEP will launch Cohort 2 in September 2019 and will hold a virtual orientation for campus participants on October 17 from 12:00 – 2:00 pm EST. This Cohort 2 orientation will bring together team members from all participating institutions to learn more about the initiative, understand roles and expectations, establish connections with peers, and identify next steps in successful implementation. Your campus Memorandum of Understanding (MOU) will be sent in a separate email. Please be sure to review all commitments (including Appendix A) outlined in the MOU and complete by August 30, 2019. Please contact Emily Sellers at esellers@ihep.org with any questions. Sincerely,
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Julie Ajinkya, PhD Vice President of Applied Research Institute for Higher Education Policy
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Leanne Davis Assistant Director of Applied Research Institute for Higher Education Policy ===== PAGE 32 ===== # POLICY PROTOCOL 6 steps to reining in and bringing order to campus policies By Heather Kerrigan
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… When a nursing operation's leader at Emory Healthcare, part of Emory University in Atlanta, launched a policy management initiative, she thought the project would involve consolidating an estimated 500 disparate policies. "Without a unifying way to keep consistency and keep reasonableness among the policies and consolidate them, you end up with chaos and inefficiency," says Bill Dracos, chief business practice improvement (BPI) officer at the university, whose team was brought in to assist. As it turns out, the estimate was way off. The number of policies was more like 15,000. So over the course of three years, BPI administrators helped the health care system identify, categorize and eventually consolidate their policies. That desire to bring order to the myriad policies at the health care system—and later the university—is gaining traction nationwide. Today, a growing number of colleges and universities are instituting policy management efforts to manage risk, enhance communication and transparency, maintain consistency, uphold accountability, and ensure that clear, well-organized policies are readily available to guide decision-making. An active U.S.-based organization is even dedicated to the discipline: the Association of College and University Policy Administrators (ACUPA). It includes members from 190 institutions in five countries. Policy management process tends to involve a set of critical components. Following are six related steps for administrators on a policy cleanup mission. ### 1. Define your scope Making it easier to manage, align and produce policies is a significant undertaking, so project scope and expectations must be clearly defined at the outset. What does the institution hope to achieve? Who should lead the effort? How many policies are actually involved? Dracos recommends determining whether the effort will address only central, campuswide policies or also consider those specific to individual departments and units. Now is also the right time to create a standard definition of a policy and how it differs from a procedure, form or job aid.
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SHARE UBmag.me/policyprotocol ===== PAGE 33 ===== # POLICY PROTOCOL Many institutions have developed a policy on policies—a framework to ensure that every policy clearly indicates what it does, the process for review and adoption, who can change it, and who must follow it. (See an example, the 2017 policy framework for Northeastern University in Boston, at UBmag.me/northeastern.) ### 2. Engage the right people Policy process tends to be siloed, as institutions are by nature. To address this, some colleges establish a policy management office, department or team to serve as the backbone of the effort. Most often, this isn't a body responsible for writing or approving policies, but rather one that includes liaisons from various departments who can provide expertise, give feedback, encourage action and spread the word across campus about the effort. poli-cy \pä-lo-sē\ n, pl -cies 1. An essential component of a successful policy management effort is to define what rises to the level of a policy. This varies from institution to institution, but from the outset, consider what everyone needs to follow based on law or administrative regulation. A true policy tends to have broad implications across campus. Internal standards, procedures, instructional documents and job aids used by individual departments or across campus don't generally meet the policy criteria. While some team members at Emory University were self-selected, others were assigned by department heads, says Sara Dicker, senior associate for BPI. "People were excited and grateful to have a process that would get us to a cleaner place," she says. "They recognized it would be a lot of work, but everyone was willing to do that work to get a better result." Members of the James Madison University policy committee have reported ## QUIZ: Is it time for formal policy management? that the work is interesting, meaningful and important, says Rick Larson, assistant vice president for HR, training and performance at the Virginia institution.
An institution's leadership team plays an important role in elevating the need for campuswide policy management. To determine whether a policy management effort is right for your college or university, consider the following questions.
1. Is it easy for administrators, faculty, students and other stakeholders to quickly find a policy?☐YES ☐NO
2. Does someone have responsibility for periodic policy reviews and updates?☐YES ☐NO
3. Are your policies standardized, and does everyone have a general understanding of their purpose and who needs to follow them?☐YES ☐NO
4. Have you conducted a robust, institutionwide policy review in the past few years?☐YES ☐NO
5. Have there been recent campuswide changes to regulations, mission direction and research expectations, or changes in law?☐YES ☐NO
Reflection: If you answered "yes" to any of the above questions, you're already on your way to getting the right policy management structure in place. If you answered "no," your leadership team should start talking about
Jennifer DeNeal, associate director of The University of North Carolina at Chapel Hill's Office of Ethics Education and Policy Management, says that UNC has continued to struggle with a balance between the right people and the necessary people. There, and at many other schools, deans, vice chancellors or designees are required to sign off on policy changes. However, they may not be policy subject-matter experts and tend to be busy, so documents can sit for a long time awaiting approval—an issue that is still being worked through. how a policy management effort can support the institution. ### 3. Set a clear time frame As with other committees, policy management teams have members whose core roles tend to include pressing deadlines. Campus officials should discuss with campus stakeholders the necessity of the policy management effort to help ensure managers and department heads understand how they can benefit from a more organized system and why they should allow their staffers time to complete policy management tasks. Setting a deadline for measurable progress can help. At the University of California, Davis, leaders recently implemented a technology-based policy management system to complement an existing policy management effort. Policy Coordinator Maria Eynon says success depends on top leadership; vice chancellors at UC Davis are “taking ownership and seeing the importance of policy and advocating for it.” ===== PAGE 34 ===== ### 4. Be patient and flexible The fact is, says DeNeal of UNC Chapel Hill, “some departments are going to be slower to embrace change than others, especially in a university with a culture of decentralization.” Her team received feedback from several departments wanting a table of contents or an organizational structure that would align with existing policy numbers used by the UNC system office. Other departments wanted to retain their own policy numbering and system. “We’ve had to think about other ways we might be able to build an overarching organizational structure that meets everyone’s needs and existing internal structures,” says DeNeal. In other words, what works for one department won't necessarily work for another. So avoid restrictive policies on policy, says Dracos, of Emory. ### 5. Enhance policy access Bringing all policies into a central location and making them easy to access is a way to ensure transparency. Colleges are centralizing where policies are housed online to make them easier to find, follow and identify for updates. At Rice in Houston, for example, various policy versions and formats were scrapped in favor of a fully searchable website where all policies are accessed in the same way. Policy management-specific tech systems, or broader document management or enterprise content management systems, can help bring order to the chaos. They not only make the policies more readily available, but they also streamline how a policy moves from creation and review to approval, giving visibility to each step and allowing policies to be carefully monitored. UC Davis leaders determined that the best system for maintaining policies would involve user focus groups. Policy users, approvers and developers helped review demos of vendor systems and provided feedback to ensure that the ## POLICY MANAGEMENT: A team effort Examples of how various higher ed institutions tackle policy management James Madison University (Va.): A policy management program got underway in 2001 with a nine-member policy committee; all staff have other job duties. University of California, Davis: One FTE, who has had the role for about four years, focuses on policy management. Eleven unit policy coordinators track policies and distribute them for review. Rice (Texas): A formal policy management effort began in 2016. The chief compliance officer has policy management duties in his job description. Each policy has an "owner." Emory University (Ga.): The business practice improvement team started working with Emory Healthcare in 2015 and with the university in spring 2018. The health care system dedicates three to four FTEs to policy; the university has two with policy as part of their job duties. The University of North Carolina at Chapel Hill: The policy management effort kicked off in 2016. One team member works full time on policies, and two others work on issues related to both policy and integrity or ethics. The policy review committee has 36 seats; 32 are currently filled. More online: Tech providers on the challenges of policy management in higher ed, UBmag.me/policychallenges More coverage on operational efficiency: UBmag.me/operation
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structure made sense and was accessible for the audience. Emory's Dicker cautions that technology solutions should not come into play before policies are reviewed and updated. After all, as the saying goes, "if you put garbage in, you get garbage out," she says. ### 6. Set maintenance expectations The never-ending, critical final phase for a policy management effort is this: maintenance. “If the policy is out of date or wrong, you can’t hold anybody to it; you can’t have accountability,” says Ken Liddle, chief compliance officer at Rice. The rule of thumb is to review policies every two to five years. Some policy management systems are built with default reminders about policy review. Creating templates can help with a manual review process (as well as with the creation of new policies moving forward). ACUPA's policy development process document contains 14 best practices, including four covering the maintenance stage (UBmag.me/acupa). It advises developing a plan for maintenance and review; encouraging users to provide feedback (to help catch outdated information); archiving changes and including an “effective date” on new releases; and measuring outcomes by monitoring or testing. All administrators and staff across campus must understand that even after an initial push is done, policy management is ongoing. It's not simply an exercise in compliance, but rather a key component of the structure and culture of the institution. ===== PAGE 35 =====
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# ★ ★ ★ ★ ★ CONSTITUTION DAY
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The Morrill Act, the U.S.. Constitution, and the impact of the Constitution on HBCUs SEPTEMBER 17, 2019 STUDENT CENTER FLEX AREA 9:45 - 10 A.M. WELCOME TO THE EVENT Color Guard trooping of the colors into venue and patriotic songs by University music faculty and choral group; distribution of the Constitutions 10 - 11 A.M. STUDENT POSTER PRESENTATIONS 11 - 11:15 A.M. POSTER PRIZE PRESENTATIONS 11:30 A.M. - 12:30 P.M. GUEST SPEAKER Dr. Robert L. Green Dean and Professor Emeritus, Michigan State University, Robert L. Green & Associates Page 35 of 126
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KENTUCKY STATE UNIVERSITY ===== PAGE 36 ===== # KENTUCKY STATE UNIVERSITY Board of Regents DATE: September 5, 2019 SUBJECT: Approval of Jamaal Jackson Employee Agreement FROM: Finance and Administration ACTION ITEM: YES BACKGROUND: In July 2016, Kentucky State University hired Jamaal Jackson as the next head coach for the Kentucky State University Men's Basketball Team when the position was vacated. Kentucky State University evaluated the candidates available on a national scale and realized that they had the perfect candidate in a Kentucky State University Alum, and made its selection. Kentucky State University offered Jamal Jackson a letter of employment void of incentives which ends December 31, 2019. Kentucky State University now presents this employment agreement to renew the current offer letter of employment to the Kentucky State Board of Regents for final approval in accordance with the following sections of the Gold Book: The President of Kentucky State University is responsible for recommending to the Kentucky State University Board of Regents the employment of vice-president level and above staff. The Kentucky State University Board of Regents shall consider the President's recommendation and take action on that recommendation: ## Article X: The President of Kentucky State University Section 10: The President of Kentucky State University reports to the Board of Regents and serves at its pleasure. The powers and duties of the President include the following: ## Article II: ## Powers (f) To recommend to the Board the employment of administrative faculty and vice-president level and above staff; Section 2: The Board of Regents, in governing the affairs of Kentucky State University shall: ===== PAGE 37 ===== (d) Approve the employment of faculty members at the administrative level, and staff employees at the vice-president level and above, and fix their compensation and tenure of service, on recommendation of the President and prior to any offer of employment, except that the President may conditionally appoint these persons for a ninety day period until the next board meeting; ## SUMMARY OF PROGRAMS/ACTIVITIES: N/A ## ALIGNMENT WITH STRATEGIC GOALS: Goal #1 Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal #2 Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. Goal #3 Increase the University's Financial Strength and Operational Efficiency COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: N/A FISCAL IMPLICATIONS: $70,000.00 plus benefits ATTACHMENT: Employment Agreement RECOMMENDATION: Approve the Employment Agreement of the Kentucky State University Head Men's Basketball Coach. ===== PAGE 38 ===== # KENTUCKY STATE UNIVERSITY Board of Regents DATE: September 5, 2019 SUBJECT: Approval of KORT Athletic Contract FROM: Finance and Administration ACTION ITEM: YES BACKGROUND: In July 2015, Kentucky State University contracted with KENTUCKY ORTHOPEDIC REHABILITATION, LLC (KORT), to provide athletic training services for the School in connection with our Athletics programs. The agreement includes the provision of 3 full time licensed athletic trainers and 1 licensed graduate assistant. We are submitting the third amendment to the initial agreement with KORT to the Kentucky State University Board of Regents for final approval in accordance with the following sections of the Gold Book: The President of Kentucky State University is responsible for recommending to the Kentucky State University Board of Regents the employment of vice-president level and above staff. The Kentucky State University Board of Regents shall consider the President’s recommendation and take action on that recommendation: ## Article X: The President of Kentucky State University Section 10: The President of Kentucky State University reports to the Board of Regents and serves at its pleasure. The powers and duties of the President include the following: ## Article II: ## Powers (f) To recommend to the Board the employment of administrative faculty and vice-president level and above staff; Section 2: The Board of Regents, in governing the affairs of Kentucky State University shall: ・・・・・ ===== PAGE 39 ===== (d) Approve the employment of faculty members at the administrative level, and staff employees at the vice-president level and above, and fix their compensation and tenure of service, on recommendation of the President and prior to any offer of employment, except that the President may conditionally appoint these persons for a ninety day period until the next board meeting; ## SUMMARY OF PROGRAMS/ACTIVITIES: N/A ## ALIGNMENT WITH STRATEGIC GOALS: Goal #1 Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal #2 Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. Goal #3 Increase the University's Financial Strength and Operational Efficiency COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: N/A FISCAL IMPLICATIONS: $130,000.00 annually ATTACHMENT: Employment Agreement RECOMMENDATION: Approve the Employment Agreement of the Kentucky State University Head Men's Basketball Coach. ===== PAGE 40 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Academic Year 2019 Grades Report
FROM:Academic Affairs
ACTION ITEM:NO
BACKGROUND: Kentucky State University’s Office of Academic Affairs continues to monitor the grade distribution report of the students based on the DFW Report issued by the Office of Institutional Research. SUMMARY OF PROGRAMS/ACTIVITIES: Scheduled meetings with the Deans and Chairs to review and discuss the courses that have the highest percentage of DFW rates. The data presented here are as of census date, when the official enrollment were reported. The Spring 2019 grades are still preliminary and the official grade will be available after August 30, 2019. ALIGNMENT WITH STRATEGIC GOALS: Goal 2. Achieve Academic Excellence Across all Programs and Colleges by monitoring the DFW Report to ensure that all students are COMMITTEE/PROGRAM ACTION: Informational only PROGRAM IMPLICATIONS: Academic and Student Success FISCAL IMPLICATIONS: Additional instructional counselors to be hired for supplemental class instruction and tutors hired for the Thorobred Learning Center that will provide strengthening of course work on an ongoing basis. ATTACHMENTS: Grade Distribution Report from Fall 2017, Spring 2018, Fall 2018, and Spring 2019 RECOMMENDATION/INFORMATION ONLY: The Office of Academic Affairs will continue to request the DFW report from the Office of Institutional Research and continue to work with the faculty of the colleges to ensure that these rates decrease. ===== PAGE 41 ===== ## Grades Distribution Note: The data presented here are as of census date, when the official enrollment were reported. The spring 2019 grades are still preliminary, and the official grade will be available after August 30, 2019. ## Summary: The following courses remain high in percentage of DFW grades from fall 2017/spring 2018 through fall 2018/spring 2019: ART 130, CHE 101, CHE 110, CHI 101, ENG 101, ENG 103, IGS 304, JOU 204, MAT 101, PSY 215, and PUA 400. ART 130, ENG 101, CHI course are part of the liberal studies core general core requirement courses.
Fall 2017 - Spring 2018
CourseABCDFINNAPW(blank)TotalPercent DFW
ACC 201751053123330.3%
ACC 202477321122718.5%
ACC 3013522120.0%
ACC 30235111010.0%
ACC 3034150.0%
ACC 3083221812.5%
ACC 32425311128.3%
ACC 4032211616.7%
ACC 410110.0%
ACC 4629411156.7%
ACC 480330.0%
ACC 4975121911.1%
ACC 499330.0%
ACC 5001312742.9%
ACC 50214411010.0%
ACC 50311250.0%
ACC 5101120.0%
ACC 563220.0%
AFE 1161151112214.8%
AFE 117525111414.3%
AFE 2113332111323.1%
AFE 21514160.0%
AFE 21721580.0%
AFE 3074150.0%
AFE 311912111414.3%
AFE 318321170.0%
AFE 334142728.6%
AFE 34024531421.4%
AFE 401711911.1%
AFE 40753221216.7%
AFE 41115211100.0%
AFE 41611350.0%
AFE 42631112812.5%
AFE 43516331323.1%
AFE 44513260.0%
Fall 2018 - Spring 2019
CourseABCDFINNAPW(blank)TotalPercent DFW
ACC 201138215715521.8%
ACC 20256121613122.6%
ACC 301110.0%
ACC 302122540.0%
ACC 3033690.0%
ACC 30823111825.0%
ACC 3243140.0%
ACC 40364100.0%
ACC 46271812.5%
ACC 480330.0%
ACC 4991120.0%
ACC 502151714.3%
ACC 510330.0%
ACC 563110.0%
AFE 116933211827.8%
AFE 117336211513.3%
AFE 211524110.0%
AFE 21541520.0%
AFE 21753121118.2%
AFE 311660.0%
AFE 31812250.0%
AFE 33444190.0%
AFE 34022370.0%
AFE 36661180.0%
AFE 401571130.0%
AFE 4043211714.3%
AFE 4051120.0%
AFE 40712140.0%
AFE 41182100.0%
AFE 4174370.0%
AFE 4251450.0%
AFE 4262311728.6%
AFE 43512366.7%
AFE 4435321020.0%
AFE 44534290.0%
===== PAGE 42 =====
AFE 4502791195.3%
AFE 45521333.3%
AFE 485178321319.7%
AMS 101122111837.5%
AMS 10232211911.1%
AMS 1075414111631.3%
AMS 25031121825.0%
AMS 301110.0%
AMS 302110.0%
AMS 350220.0%
AQU 2013321933.3%
AQU 40731150.0%
AQU 411121511050.0%
AQU 412110.0%
AQU 413110.0%
AQU 42121140.0%
AQU 422475213229.1%
AQU 42711250.0%
AQU 45153211120.0%
AQU 4601340.0%
AQU 4612240.0%
AQU 48021140.0%
AQU 491110.0%
AQU 507440.0%
AQU 5111120.0%
AQU 512641110.0%
AQU 5135380.0%
AQU 521122140.0%
AQU 5221230.0%
AQU 5253140.0%
AQU 527770.0%
AQU 528880.0%
AQU 5512130.0%
AQU 5608311137.7%
AQU 56191100.0%
AQU 591110.0%
AQU 60081911.1%
AQU 601550.0%
ART 10141520.0%
ART 110112450.0%
ART 112741120.0%
ART 113142728.6%
ART 130672510464047.5%
ART 2403360.0%
ART 3002112650.0%
ART 3067221120.0%
ART 30743180.0%
ART 310110.0%
AFE 450251812.5%
AFE 46531425.0%
AFE 485188260.0%
ALH 205142219422218433.3%
ALH 21022287121617724.7%
AMS 1013250.0%
AMS 1021230.0%
AMS 10715521230.0%
AMS 201550.0%
AMS 202440.0%
AMS 2501131150.0%
AMS 3012130.0%
AMS 3022130.0%
AMS 3203140.0%
AMS 341110.0%
AMS 3506170.0%
AQU 2012130.0%
AQU 4071111425.0%
AQU 409110.0%
AQU 4112131714.3%
AQU 42249343112532.0%
AQU 427331714.3%
AQU 451330.0%
AQU 4526231127.3%
AQU 48023560.0%
AQU 5075160.0%
AQU 50922260.0%
AQU 51041160.0%
AQU 51162190.0%
AQU 5222130.0%
AQU 527220.0%
AQU 551111333.3%
AQU 552641110.0%
AQU 58011100.0%
AQU 600880.0%
AQU 60110100.0%
ART 130301033231828042.5%
ART 220550.0%
ART 240220.0%
ART 302211425.0%
ART 307110.0%
ART 321220.0%
ART 34021333.3%
ART 3601120.0%
ART 4001120.0%
ART 407110.0%
ART 440110.0%
ART 441110.0%
===== PAGE 43 =====
ART 36031121825.0%
ART 405220.0%
ART 439330.0%
ART 4511120.0%
ASL 17131013170.0%
ASP 2021621190.0%
ASP 300440.0%
ASP 302113580.0%
ASP 46633170.0%
BIO 101495150151137916.9%
BIO 1033271662528.0%
BIO 10722371910529517.9%
BIO 10816312453796.3%
BIO 111149844634829.2%
BIO 11226190.0%
BIO 11511321175.9%
BIO 204101581122110.0%
BIO 21036101200.0%
BIO 212442421625.0%
BIO 220463916371119.0%
BIO 301110.0%
BIO 302211111728.6%
BIO 3031641120.0%
BIO 3051670.0%
BIO 307663211816.7%
BIO 31668111175.9%
BIO 40113111166.3%
BIO 4087411137.7%
BIO 4106111180.0%
BIO 4134150.0%
BIO 415442100.0%
BIO 432561120.0%
BIO 49522370.0%
BSS 30015910784914.3%
BSS 301343111216.7%
BSS 46622631323.1%
BSS 46875611200.0%
BSS 46921121714.3%
BSS 470123532313.0%
BSS 49944351631.3%
BUA 101232095518616.9%
BUA 2046827313212.0%
BUA 32010131011355.7%
BUA 321301622504.0%
BUA 3551120.0%
BUA 3701061521340.0%
BUA 380893200.0%
BUA 402212140.0%
ART 45111100.0%
ASL 17131781101315345.3%
ASL 1722112211811.1%
ASP 202110.0%
BIO 10176773417224223218.5%
BIO 1071937286669111218.8%
BIO 1082338153311848.3%
BIO 11112191714235813.8%
BIO 11291154533732.4%
BIO 115245111315.4%
BIO 20481395113716.2%
BIO 210110211421.4%
BIO 212347111612.5%
BIO 220422210483319316.1%
BIO 301112211837.5%
BIO 30225211030.0%
BIO 3036280.0%
BIO 307231170.0%
BIO 3152671166.3%
BIO 3169241160.0%
BIO 4017441160.0%
BIO 408751130.0%
BIO 410191110.0%
BIO 432110.0%
BSS 300251725526310211336.3%
BSS 3012421201125418819.3%
BSS 46531480.0%
BSS 46762231323.1%
BSS 46833170.0%
BSS 470432922.2%
BSS 499106931163627.8%
BUA 10127272329710210719.6%
BUA 20420251523657.7%
BUA 32068611229.1%
BUA 3211710263517.1%
BUA 3552130.0%
BUA 370211011333.0%
BUA 38019641303.3%
BUA 402880.0%
BUA 5011230.0%
BUA 797110.0%
CDF 10135321315.4%
CDF 1024221111118.2%
CDF 203154100.0%
CDF 20411130.0%
CDF 206363121520.0%
CDF 3058131137.7%
CDF 315267150.0%
===== PAGE 44 =====
BUA 50111121650.0%
CDF 10131112812.5%
CDF 10261311128.3%
CDF 203361100.0%
CDF 204245110.0%
CDF 2064141190.0%
CDF 305312170.0%
CDF 407131520.0%
CDF 40812366.7%
CDF 4201621100.0%
CDF 42126190.0%
CHE 10166143101614740.4%
CHE 1025101115113417.6%
CHE 1097121485124930.6%
CHE 11069137614231.0%
CHE 12010861523218.8%
CHE 2001331111020.0%
CHE 20941214121434117.1%
CHE 301511211040.0%
CHE 302124180.0%
CHE 31035111020.0%
CHE 3151132728.6%
CHE 320232180.0%
CHE 35022260.0%
CHE 4014150.0%
CHE 407122160.0%
CHE 40912140.0%
CHE 412121150.0%
CHI 10121211121040.0%
CHI 102110.0%
CIT 11112366.7%
CIT 112220.0%
CIT 311110.0%
CJE 10123127146106317.5%
CJE 2152112729435825.9%
CJE 2201312314123613.9%
CJE 32026322513920.5%
CJE 32528413315.2%
CJE 3307203300.0%
CJE 3324260.0%
CJE 33521017111329.4%
CJE 34012119133611.1%
CJE 3458331156.7%
CJE 3506145143016.7%
CJE 4102321313010.0%
CJE 415122211711.8%
CJE 4301911214.8%
CLE 29931425.0%
CDF 407543120.0%
CDF 408551110.0%
CDF 409454130.0%
CDF 42141490.0%
CHE 1015813471537.2%
CHE 10235154220.7%
CHE 109192112651416921.7%
CHE 11051053533135.5%
CHE 1205108222714.8%
CHE 20011570.0%
CHE 2097131822154818.8%
CHE 301152190.0%
CHE 3021321714.3%
CHE 30311350.0%
CHE 3105211911.1%
CHE 31513111714.3%
CHE 3201511812.5%
CHE 350122160.0%
CHE 401330.0%
CHE 4143250.0%
CHI 1012221411266.7%
CHI 10221111650.0%
CJE 10195825313324.2%
CJE 2156206243815.8%
CJE 22082262724723.4%
CJE 320202220.0%
CJE 325193111258.0%
CJE 330177111711.8%
CJE 3328422160.0%
CJE 3351165121112814.3%
CJE 340127312258.0%
CJE 34522423133511.4%
CJE 3503371111612.5%
CJE 4103652211926.3%
CJE 4151872270.0%
CJE 4302111234.3%
CLE 2993140.0%
COE 291440.0%
COE 3913140.0%
COE 491330.0%
CON 100110.0%
COS 107478231112722.2%
COS 108115732113020.0%
COS 1098322111717.6%
COS 20063312156.7%
COS 275113111812.5%
COS 2817321137.7%
COS 30022411100.0%
===== PAGE 45 =====
COE 2912127303.3%
COE 39166120.0%
COE 491110.0%
CON 100220.0%11119.1%
COS 10724812714126832.4%425.0%
COS 1088765122920.7%90.0%
COS 10951334111844.4%110.0%
COS 2004111714.3%1714.3%
COS 2752221714.3%1425.0%
COS 2817631175.9%90.0%
COS 3011322170.0%40.0%
COS 3025321020.0%11911.1%
COS 3035270.0%111020.0%
COS 31054631816.7%11911.1%
COS 332532100.0%1250.0%
COS 3345270.0%31911.1%
COS 3402131411241.7%130.0%
COS 36433221020.0%20.0%
COS 37521140.0%40.0%
COS 38531425.0%1110.0%
COS 4105521130.0%50.0%
COS 470144211225.0%60.0%
COS 4755160.0%150.0%
COS 495440.0%80.0%
COS 4971120.0%160.0%
COS 4987180.0%30.0%
COS 4995421120.0%40.0%
COS 50231425.0%1911.1%
COS 5041120.0%1128.3%
COS 50531425.0%51327520.0%
COS 5062121616.7%1422.4%
COS 5143140.0%1362.8%
COS 515111333.3%100.0%
COS 519511714.3%20.0%
COS 521931111513.3%11812.5%
COS 5363140.0%2358687.4%
COS 5378190.0%123718.9%
COS 57061121020.0%233020.0%
COS 571440.0%32578010.0%
COS 585741128.3%1425.0%
COS 588770.0%170.0%
COS 599421714.3%60.0%
COS 698550.0%9270.0%
COS 796550.0%1160.0%
COS 79911240.0%30.0%
DGE 30062111020.0%40.0%
ECO 2001231160.0%50.0%
ECO 20121171348216621.2%20.0%
===== PAGE 46 =====
ECO 202136121238.7%
ECO 3212247330.0%
ECO 329543120.0%
ECO 480110.0%
ECO 4992130.0%
ECO 501330.0%
ECO 5023140.0%
EDU 1012413591927238.9%
EDU 20212223122231.8%
EDU 2038512151419.4%
EDU 20492212111822.2%
EDU 20642170.0%
EDU 207440.0%
EDU 30224932380.0%
EDU 3032240.0%
EDU 3043140.0%
EDU 309220.0%
EDU 310102120.0%
EDU 320440.0%
EDU 405440.0%
EDU 407110.0%
EDU 414110.0%
EDU 422110.0%
EDU 423110.0%
EDU 430220.0%
EDU 445220.0%
EDU 454134170.0%
ENG 101120117105331271522302831.8%
ENG 10211810781377192825458
ENG 103220411248118142
ENG 2111314175733668
ENG 214110.0%
ENG 216151297424926.5%
ENG 2609331311226.1%
ENG 285811100.0%
ENG 31352119
ENG 322213
ENG 323311520.0%
ENG 324111333.3%
ENG 32531120.0%
ENG 330110.0%
ENG 345440.0%
ENG 3462130.0%
ENG 397421714.3%
ENG 409521111116.7%
ENG 413111333.3%
ENG 4903140.0%
ENG 49931150.0%
EDU 413110.0%
EDU 42322150.0%
EDU 430440.0%
EDU 445330.0%
EDU 454660.0%
ENG 10115414684381273272119619
ENG 10215413980146684266497
ENG 1032732226104386
ENG 2112576912234
ENG 21641151627
ENG 260433111
ENG 28515129
ENG 31111114
ENG 3222114
ENG 32311
ENG 324134
ENG 325224
ENG 34211
ENG 409213
ENG 4111113
ENG 4131214
ENG 490220.0%
ENG 499220.0%
ENV 501440.0%
ENV 503440.0%
ENV 507330.0%
ENV 508110.0%
ENV 509220.0%
ENV 511931130.0%
ENV 516660.0%
ENV 525330.0%
ENV 535330.0%
ENV 54544190.0%
ENV 5654150.0%
ENV 58581110.0%
ENV 60022123
ENV 60151318
ENV 69922
ESP 50241520.0%
ESP 507330.0%
ESP 5104260.0%
ESP 5115160.0%
ESP 515111333.3%
ESP 523311520.0%
ESP 524220.0%
ESP 5252130.0%
FIN 1011411812.9%
FIN 30510181541210.0%
===== PAGE 47 =====
FIN 33097911273.7%
FIN 5302211616.7%
FIN 5403140.0%
FIN 550880.0%
FIN 575110.0%
FNU 10422261613685.9%
FNU 203741120.0%
FRE 10185321811.1%
FRE 102180.0%
GNT 4008421118.8%
HED 10754156921.7%
HED 221502011262110.9%
HED 22294711224.5%
HED 30098170.0%
HED 3051522110.0%
HED 321559322420.8%
HIS 1014611128.3%
HIS 1025531147.1%
HIS 10361510310.0%
HIS 1087351311839101121723.4%
HIS 2015519651139010.0%
HIS 202381710551114.3%
HIS 3165160.0%
HIS 350220.0%
HIS 366211425.0%
HIS 408660.0%
HIS 41111211150.0%
HON 101110.0%
HON 201631100.0%
HON 202440.0%
HON 22171812.5%
HON 2226280.0%
IGS 20095533413241321423.4%
IGS 201571918581311114.4%
IGS 2029713114.3%
IGS 30016784711226.1%
IGS 3011610710143953.8%
IGS 304287982814555.6%
JOU 2045641333151.6%
JOU 210105322010.0%
JOU 21522431127.3%
JOU 252772111811.1%
JOU 30533341330.8%
JOU 322922130.0%
JOU 361164110.0%
JOU 3623621128.3%
JOU 3632460.0%
JOU 364142290.0%
ENV 50119190.0%
ENV 5028190.0%
ENV 5038101190.0%
ENV 5072130.0%
ENV 50811110.0%
ENV 509731110.0%
ENV 511381128.3%
ENV 5158190.0%
ENV 53521250.0%
ENV 5503360.0%
ENV 555330.0%
ENV 585550.0%
ENV 589550.0%
ENV 600271280.0%
ENV 6013360.0%
ESP 504220.0%
ESP 505440.0%
ESP 507330.0%
ESP 5152130.0%
ESP 523220.0%
ESP 574220.0%
ESP 575110.0%
FIN 1012312825.0%
FIN 30515101260.0%
FIN 3309171270.0%
FIN 5308190.0%
FIN 5404150.0%
FIN 550440.0%
FIN 575880.0%
FNU 104251911322628.1%
FNU 203454111513.3%
FRE 101674622954141.5%
FRE 1021455812454.2%
GNT 10110262312420.8%
GNT 10215722112810.7%
GNT 201951111711.8%
GNT 3012311728.6%
GNT 400621121225.0%
HED 10757321637.9%
HED 221161171112325328.3%
HED 22271051234.3%
HED 3003281147.1%
HED 30517211612825.0%
HED 32119421260.0%
HIS 10214204344515.6%
HIS 1031311632358.6%
HIS 108372526310351711712.0%
HIS 201282196316814.7%
===== PAGE 48 =====
HIS 202232163315710.5%
HIS 300541100.0%
HIS 314880.0%
HIS 3161120.0%
HIS 36224131110.0%
HIS 421551110.0%
HIS 4993140.0%
HON 101621211225.0%
HON 1029111128.3%
HON 103721100.0%
HON 121721211323.1%
HON 1229111120.0%
HON 201641110.0%
HON 202343100.0%
HON 2111111425.0%
HON 221112130.0%
IGS 2006264337177419416.0%
IGS 201402113111211210123.8%
IGS 20218166312215829.3%
IGS 300121715471246221.0%
IGS 3014111364124129.3%
IGS 30426445122437.5%
JOU 2044675512839.3%
JOU 2109453322623.1%
JOU 2155481222213.6%
JOU 25242221020.0%
JOU 3055986313228.1%
JOU 32272113147.1%
JOU 3618821195.3%
JOU 3625571180.0%
JOU 3644741111811.1%
JOU 36546531112123.8%
JOU 36624412137.7%
JOU 369821119.1%
JOU 37021140.0%
JOU 37133280.0%
JOU 3735160.0%
JOU 3757180.0%
JOU 434110.0%
JOU 43511121414.3%
JOU 43641160.0%
KSU 1011004438136239132430628.8%
KSU 10210429131510511919612.8%
KSU 2014210132585.2%
LST 33131150.0%
LST 33231150.0%
LST 4413140.0%
MAT 1011234491918251016737.1%
JOU 365623231631.3%
JOU 36615412137.7%
JOU 36792110.0%
JOU 369440.0%
JOU 370222633.3%
JOU 371211425.0%
JOU 37332270.0%
JOU 375421714.3%
JOU 40121333.3%
JOU 434110.0%
JOU 43551616.7%
JOU 436440.0%
KSU 10175886129381331013348
KSU 1021206331514236244
KSU 20114555223321.2%
KSU 3017762229.1%
MAT 101213643303312135193
MAT 11128632122
MAT 115145141109271482473
MAT 115A444055284524273248
MAT 120164102811143
MAT 1251311616.7%
MAT 1318645512937.9%
MAT 1323221111030.0%
MAT 2009121145114323.3%
MAT 20314160.0%
MAT 20421333.3%
MAT 23145321513.3%
MAT 2323441128.3%
MAT 3004121837.5%
MAT 304211111742.9%
MAT 307311520.0%
MAT 3121113
MAT 3216280.0%
MAT 322110.0%
MAT 326220.0%
MAT 333550.0%
MAT 399110.0%
MAT 401211120.0%
MAT 40231425.0%
MAT 403111125.0%
MAT 46031425.0%
MGT 3012273121365.6%
MGT 35210221156.7%
MGT 3556111922.2%
MGT 43363110.0%
MGT 460952160.0%
MGT 4651221150.0%
===== PAGE 49 =====
MAT 11112131854876725.4%
MAT 1151602041708861313679528.3%
MAT 115A263544132011161417028.8%
MAT 12071414514215736.8%
MAT 12533170.0%
MAT 13161511147.1%
MAT 13222311111127.3%
MAT 2001411136855724.6%
MAT 2031532121435.7%
MAT 204331290.0%
MAT 2316521147.1%
MAT 23237311156.7%
MAT 3001120.0%
MAT 30413150.0%
MAT 3074150.0%
MAT 3122111520.0%
MAT 321521111020.0%
MAT 3331120.0%
MAT 399220.0%
MAT 401111333.3%
MAT 403110.0%
MAT 46011250.0%
MGT 301101093320.0%
MGT 352121031263.8%
MGT 3554480.0%
MGT 4331323180.0%
MGT 4607311128.3%
MGT 46567130.0%
MGT 480110.0%
MGT 4902223270.0%
MGT 499110.0%
MGT 533220.0%
MGT 56061714.3%
MGT 590330.0%
MIS 300121262123514.3%
MIS 5101041150.0%
MKT 301510711244.2%
MKT 3105622150.0%
MKT 31534290.0%
MKT 3203641147.1%
MKT 3253391166.3%
MKT 4302570.0%
MKT 44024221020.0%
MKT 49022511010.0%
MKT 520341812.5%
MKT 540110.0%
MKT 560110.0%
MUA 1051120.0%
MGT 4902622300.0%
MGT 56051170.0%
MGT 59071812.5%
MIS 300261683325810.3%
MIS 5101120.0%
MIS 597220.0%
MKT 301101712121439.3%
MKT 310865211238.7%
MKT 3156512140.0%
MKT 320751137.7%
MKT 32552121020.0%
MKT 4302421911.1%
MKT 44026190.0%
MKT 480110.0%
MKT 49024280.0%
MKT 5201111425.0%
MUA 1212242443611.1%
MUA 12295242030.0%
MUA 16134311128.3%
MUA 16232270.0%
MUA 181110.0%
MUA 182110.0%
MUA 2217411137.7%
MUA 22224280.0%
MUA 261611190.0%
MUA 26253190.0%
MUA 3213250.0%
MUA 322220.0%
MUA 361331714.3%
MUA 362121425.0%
MUA 4221120.0%
MUA 461311520.0%
MUA 4621120.0%
MUC 11032211922.2%
MUC 1115611137.7%
MUC 2101120.0%
MUC 34231425.0%
MUC 34532270.0%
MUC 347330.0%
MUC 349110.0%
MUE 203121425.0%
MUE 332220.0%
MUE 3481411714.3%
MUI 101112100.0%
MUP 311121111166.3%
MUP 355161212015.0%
MUP 357770.0%
MUP 35816132015.0%
===== PAGE 50 =====
MUA 1062130.0%
MUA 121231234324719.1%11021.0%
MUA 12217511240.0%1472.1%
MUA 16112344212623.1%90.0%
MUA 1626121221421.4%11782.6%
MUA 1813140.0%12280.0%
MUA 182110.0%150.0%
MUA 22112822112615.4%66100.0%
MUA 2225311100.0%211121915.8%
MUA 26151111911.1%22180.0%
MUA 262412728.6%3111428.6%
MUA 3214150.0%311010.0%
MUA 322550.0%49279352101821525.1%
MUA 36171111020.0%1250.0%
MUA 3621120.0%21520.0%
MUA 421110.0%3250.0%
MUA 46131425.0%3211911.1%
MUC 11054111128.3%31111010.0%
MUC 1111230.0%220.0%
MUC 210110.0%7211010.0%
MUC 3412460.0%361100.0%
MUC 34231111728.6%44812630.8%
MUC 3472350.0%11156.7%
MUC 3493140.0%5160.0%
MUE 33113111714.3%72922.2%
MUE 33211460.0%220.0%
MUE 34811250.0%110.0%
MUE 437110.0%21421123141.9%
MUI 10131425.0%21140.0%
MUI 102440.0%21122133050.0%
MUP 31114140.0%2951133046.7%
MUP 355151166.3%1413123050.0%
MUP 3571321513.3%536242060.0%
MUP 35811100.0%15142025.0%
MUP 37551111541.9%115132015.0%
MUP 38111741141273.1%17132114.3%
MUP 3826311651.5%4590.0%
MUP 3831211147.1%4480.0%
MUP 38471211752.7%251231736232.3%
MUP 386301338.1%122300.0%
MUP 387110.0%273300.0%
MUP 38931150.0%114683.3%
MUS 1041721910.5%231616.7%
MUS 1126422712240.9%11333.3%
MUS 1135522612138.1%211425.0%
MUS 11423141040.0%110.0%
MUS 11515131030.0%110.0%
MUS 13054311714331161517230.8%110.0%
===== PAGE 51 =====
MUS 207110.0%
MUS 2123421100.0%
MUS 213632110.0%
MUS 214731119.1%
MUS 215532111216.7%
MUS 238220.0%
MUS 32112250.0%
MUS 3221230.0%
MUS 323550.0%
MUS 3253511231520.0%
MUS 3527180.0%
MUS 403220.0%
MUS 429220.0%
NUR 11184791167211.1%
NUR 112538815571.8%
NUR 2113816156010.0%
NUR 2123353410.0%
NUR 213383410.0%
NUR 321182200.0%
NUR 3221271200.0%
NUR 32318180.0%
NUR 32418180.0%
NUR 325181195.3%
NUR 326171185.6%
NUR 42119190.0%
NUR 422191200.0%
NUR 42319190.0%
NUR 424152170.0%
NUR 4251422180.0%
NUR 42617170.0%
NUR 70041160.0%
NUR 70131150.0%
NUR 7024150.0%
NUR 7033140.0%
NUR 704211425.0%
NUR 7053140.0%
NUR 800220.0%
NUR 8011120.0%
NUR 802220.0%
NUR 8041120.0%
NUR 8051120.0%
NUR 806220.0%
NUR 809330.0%
NUR 900220.0%
NUR 9011120.0%
NUR 9022130.0%
NUR 9032130.0%
NUR 905660.0%
NUR 700110.0%
NUR 701110.0%
NUR 702110.0%
NUR 703110.0%
NUR 704110.0%
NUR 705110.0%
NUR 80011250.0%
NUR 80111250.0%
NUR 80211250.0%
NUR 804110.0%
NUR 805110.0%
NUR 806110.0%
NUR 809220.0%
NUR 900220.0%
NUR 901220.0%
NUR 9021120.0%
NUR 9031120.0%
PHE 2092711293.4%
PHE 2183056410.0%
PHE 225141141303.3%
PHE 226371311258.0%
PHE 22715712258.0%
PHE 2281621195.3%
PHE 301375311921.1%
PHE 302491152917.2%
PHE 32091052267.7%
PHE 32322124111414.9%
PHE 3241552220.0%
PHE 330677432725.9%
PHE 3317592112512.0%
PHE 332212242913.8%
PHE 333467312114.3%
PHE 334382321827.8%
PHE 3518111010.0%
PHE 35591111225.0%
PHE 3801525713023.3%
PHE 389444120.0%
PHE 401875200.0%
PHE 4022282842638.5%
PHE 42188111195.3%
PHE 440202721326.3%
PHI 20021333.3%
PHI 330110.0%
PHS 20142280.0%
PHS 20283110.0%
PHS 211204211287.1%
PHS 221201231314012.5%
PHS 2312432113112.9%
===== PAGE 52 =====
NUR 9065160.0%
NUR 9075160.0%
PHE 20928280.0%
PHE 218112613234.3%
PHE 22511154121348.8%
PHE 2261512421345.9%
PHE 2274021514910.2%
PHE 228342365.6%
PHE 3015655312536.0%
PHE 3024785423030.0%
PHE 3206681214.8%
PHE 323201171392.6%
PHE 32414931273.7%
PHE 330295612326.1%
PHE 3312513111112611.5%
PHE 332310832412.5%
PHE 3337107412913.8%
PHE 3342893412725.9%
PHE 35161714.3%
PHE 3809231512128.6%
PHE 38942170.0%
PHE 40118341263.8%
PHE 402481035113225.0%
PHE 4216961224.5%
PHE 44017232213.6%
PHI 2204150.0%
PHI 4102130.0%
PHI 495330.0%
PHS 20174221513.3%
PHS 202366150.0%
PHS 2111961212910.3%
PHS 2211554412913.8%
PHS 23112611112213.6%
PHY 130711911.1%
PHY 2072751156.7%
PHY 208111120.0%
PHY 211821110.0%
PHY 2127211010.0%
PHY 311330.0%
PHY 320311520.0%
PHY 350440.0%
PHY 390330.0%
POR 101223728.6%
POR 10211100.0%
POS 10129222314611410919.3%
POS 1606390.0%
POS 201461119.1%
POS 211311520.0%
PHY 1305641526.7%
PHY 207434211414.3%
PHY 20813370.0%
PHY 211641110.0%
PHY 2125270.0%
PHY 311660.0%
PHY 32051170.0%
PHY 3501340.0%
PHY 390660.0%
POS 10112121654215221.2%
POS 16032421118.2%
POS 201121150.0%
POS 211424221414.3%
POS 301111333.3%
POS 322224190.0%
POS 33134211020.0%
POS 36131150.0%
POS 3632421911.1%
POS 431311540.0%
POS 446440.0%
POS 46434131127.3%
POS 49511250.0%
PSY 2006586742451198432225.8%
PSY 21528182121314736.2%
PSY 303292094512317416.2%
PSY 304388412416.7%
PSY 3208661512722.2%
PSY 3993921156.7%
PSY 40016331234.3%
PSY 4011446211850.0%
PSY 40774221513.3%
PSY 4107541175.9%
PSY 411379122213.6%
PSY 413421714.3%
PSY 49022590.0%
PSY 491217100.0%
PSY 503611812.5%
PSY 50441160.0%
PSY 50511250.0%
PSY 506111333.3%
PSY 5511120.0%
PSY 552111333.3%
PSY 662440.0%
PSY 664440.0%
PSY 67221140.0%
PSY 69014520.0%
PSY 6995160.0%
PUA 301331180.0%
===== PAGE 53 =====
Image
POS 31125221136.4%
POS 32213150.0%
POS 3311221616.7%
POS 361221520.0%
POS 4462130.0%
POS 46215111911.1%
POS 491330.0%
POS 4951120.0%
POS 499311520.0%
PSY 2006852391734179227
PSY 21552441012653.8%
PSY 3001684381334630.4%
PSY 30110941243023.3%
PSY 303372410371138612.8%
PSY 3044105412420.8%
PSY 32014631244.2%
PSY 399992222416.7%
PSY 400762121816.7%
PSY 40110821214.8%
PSY 40326311137.7%
PSY 4083332110.0%
PSY 409351121225.0%
PSY 413210733122821.4%
PSY 4905160.0%
PSY 4911120.0%
PSY 4993311812.5%
PSY 5031112111618.8%
PSY 5043611010.0%
PSY 505511714.3%
PSY 5067290.0%
PSY 55152211030.0%
PSY 552511180.0%
PSY 67332160.0%
PUA 301331611156.7%
PUA 3027121020.0%
PUA 303431812.5%
PUA 30422131944.4%
PUA 305531911.1%
PUA 4002114100.0%
PUA 4012111540.0%
PUA 40212111616.7%
PUA 4911120.0%
PUA 4991120.0%
PUA 500551119.1%
PUA 5017212128.3%
PUA 503732120.0%
PUA 504102121513.3%
PUA 50553111010.0%
PUA 302621933.3%
PUA 304311520.0%
PUA 3054211812.5%
PUA 4003111633.3%
PUA 40142211100.0%
PUA 402411616.7%
PUA 491220.0%
PUA 4951230.0%
PUA 4992121633.3%
PUA 5002451128.3%
PUA 5011531100.0%
PUA 5034361147.1%
PUA 50424111911.1%
PUA 50544121118.2%
PUA 50643290.0%
PUA 605132170.0%
PUA 606311520.0%
PUA 60714490.0%
PUA 612231170.0%
PUA 61424170.0%
PUA 6352211616.7%
PUA 64814160.0%
PUA 6892130.0%
PUA 691831120.0%
SOC 20347453627223179521127.5%
SOC 3055107453129.0%
SOC 314632121421.4%
SOC 3302311728.6%
SOC 3502121616.7%
SOC 40332160.0%
SOC 423884512623.1%
SOC 431221520.0%
SOC 4902111520.0%
SOW 20121041212020.0%
SOW 30633231127.3%
SOW 30732111812.5%
SOW 308155511273.7%
SOW 31033170.0%
SOW 314711911.1%
SOW 3154260.0%
SOW 32141380.0%
SOW 3222441119.1%
SOW 422111128.3%
SOW 4238111010.0%
SOW 424911110.0%
SOW 425911110.0%
SOW 4978721711.8%
SPA 1016450523655222328439.8%
===== PAGE 54 =====
PUA 50664100.0%
PUA 60513212185.6%
PUA 606512837.5%
PUA 6076390.0%
PUA 612911110.0%
PUA 614990.0%
PUA 633841130.0%
PUA 6355160.0%
PUA 648660.0%
PUA 6891120.0%
PUA 6918190.0%
SOC 203485654354921310634.4%
SOC 301362122227.8%
SOC 303693132218.2%
SOC 304264120.0%
SOC 3056112212213.6%
SOC 3144511010.0%
SOC 320233221216.7%
SOC 3433231911.1%
SOC 4905160.0%
SOC 4994150.0%
SOW 2011282229.1%
SOW 30662431520.0%
SOW 30715421216.7%
SOW 308196331133
SOW 31017221216.7%
SOW 314811111216.7%
SOW 315831120.0%
SOW 32141380.0%
SOW 3224370.0%
SOW 4221145200.0%
SOW 4231254210.0%
SOW 424172190.0%
SOW 42510441190.0%
SOW 4972711321735.3%
SPA 10178794721413912290
SPA 10260634323172689231
SPA 201221520.0%
SPA 20210.0%
SPE 1038187412070211519354
SPE 20033390.0%
SPE 201483221921.1%
SPE 3041021114
SPE 3102312922.2%
SPE 3152350.0%
SPE 401511714.3%
THE 13056560.0%
THE 200711911.1%
SPA 102545434213115520527.8%
SPE 103189743534742291139415.0%
SPE 200121111166.3%
SPE 201585180.0%
SPE 304124511238.7%
SPE 310332190.0%
SPE 315463130.0%
SPE 40155100.0%
THE 107880.0%
THE 130371429126515.4%
THE 20017170.0%
THE 25042633.3%
Grand Tota510533182251653127413710209506393941404018.3%
===== PAGE 55 =====
Grand Total54093371225673213131544135465445841454817.8%
===== PAGE 56 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Faculty Instructional Loads Report
FROM:Academic Affairs
ACTION ITEM:NO
BACKGROUND: A review of faculty workload is completed each semester to ensure utility of both faculty and financial resources. SUMMARY OF PROGRAMS/ACTIVITIES: Academic Affairs has reviewed course lists, students per course, worked with Deans and Chairs to ensure all courses have a minimum student load to ensure financial efficacy. In some cases, students need courses to graduate or to remain on track for graduation, at which time special dispensation was given to allow small classes to go forward. When appropriate faculty conducted those courses as independent studies. ALIGNMENT WITH STRATEGIC GOALS: Goal 2 – Achieve academic excellence across all programs and colleges, Increase student general education skills, Degree persistence, Career readiness and graduation rates. COMMITTEE/PROGRAM ACTION: Information only, no action required. PROGRAM IMPLICATIONS: Due to increased enrollments, some programs hired additional adjuncts, teaching assistants, and listed openings for new hires. Courses with low or no enrollment were either cancelled or offered as independent study. FISCAL IMPLICATIONS: With increasing enrollments we are planning to search out scheduling programs that will make the institution more efficient and effective in the scheduling process. ATTACHMENTS: Summary of faculty instructional workloads. RECOMMENDATION: Not applicable ===== PAGE 57 =====
KENTUCKY STATE UNIVERSITY
FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
Student Credit Hours GeneratedFaculty Workload in Credit Hours
SUMMARY
College of Agriculture, Communities and the Environment704.0116.0
College of Business and Computational Sciences4,439.0309.0
College of the Humanities and Social Sciences10,194.5525.5
College of Natural, Applied, and Health Sciences2,641.0214.0
College of Public Service and Leadership Studies2,175.0212.0
University College1,548.051.0
ROTC133.019.0
GRAND TOTAL21,834.51,446.5
===== PAGE 58 =====
KENTUCKY STATE UNIVERSITY FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
COLLEGE OF AGRICULTURE, COMMUNITIES AND THE ENVIRONMENT Full Load 3-4 credit hours
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Andries, KennethAFE38.02.0
Antonious, GeorgeAFE12.03.0
Cristan, RichardAFE36.03.0
Dasgupta, SiddharthaAFE12.03.0
Gebremedhin, MahetemeAFE15.03.0
Lay, JerushaAFE9.03.0
Lucas, ShawnAFE30.09.0
McManus, ChristinaAFE42.05.0
Ogunade, IbukunAFE15.06.0
Pomper, KirkAFE12.05.0
Sharma, RitaAFE20.04.0Home department School of Natural Sciences
Tope, AvinashAFE48.09.0
Webster, ThomasAFE18.03.0
Whittinghill, LeighAFE27.03.0
Young, AllisonAFE8.02.0
Gomelsky, BorisAQU18.03.0
Gyawali, Buddhi - AFEAFE9.03.0
Gyawali, Buddhi - AQUAQU12.03.0
Hager, JanelleAQU15.03.0Research Faculty
Ray, AndrewAQU34.04.0
Semmens, KennethAQU40.04.0
Tidwell, JamesAQU39.015.0Chairperson, Aquaculture
Grimes, KristopherFCS123.06.0
Walston, HermanFCS72.012.0+ 3 from EdHD / Full time load = 12 hours
Subtotal for College704.0116.0
===== PAGE 59 =====
KENTUCKY STATE UNIVERSITY FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
COLLEGE OF BUSINESS AND COMPUTATIONAL SCIENCES Full Load 12 credit hours undergraduate, 9 hours graduate
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Amusan, IbukunMCS465.018.0
Batra, JyoticaMCS92.010.0+6 credits in Natural Science
Beaumont, TiffanyMCS30.05.0Adjunct
Bigdeli-Jahed, FaribaMCS257.015.0
Duncan, DrewMCS108.03.0Adjunct
Franz, KyleMCS276.011.0Adjunct
Hannemann, JensMCS97.019.0
Hebble, RobertMCS417.021.0Gen Ed Math
Kashan, FaribaMCS218.015.0
Knauer, TimothyMCS25.05.0Adjunct
Maiti, RichardMCS118.013.0Adjunct
Martin, AndrewMCS291.015.0
Shen, ChiMCS54.07.0Chairperson
Unuakhalu, MichaelMCS136.017.0
Wise, CliftonMCS144.015.0
Amewudah, CharlesB&T60.03.0Adjunct
Asamoah, SamuelB&T33.09.0
Banerjee, SwagataB&T288.012.0
Desborde, ReneB&T285.019.0
Edwards, GwyllynB&T243.012.0
Graham-Hill, StephenB&T99.015.0
Nichols, CharlesB&T201.012.0
Obielodan, JamesB&T186.09.0Chairperson
Sipes, KimberlyB&T9.05.0Deputy Provost
Stratton, GaryB&T177.016.0
Sutcliffe, DonaldB&T129.06.0Adjunct
Thomas, ReginaldB&T48.03.0Home Department - GPJS
Turay, AbdulB&T21.03.0Dean
Subtotal4507.0313.0
===== PAGE 60 =====
KENTUCKY STATE UNIVERSITY FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
COLLEGE OF HUMANITIES AND SOCIAL SCIENCES Full Load 12 credit hours undergraduate, 9 hours graduate
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Beutel, AndrewHUM268.09.0Adjunct
Brogan, ShannonHUM663.024.0Gen Ed - Speech
Brooks, FrankHUM7.07.0Dean
Collum, DanielHUM216.012.0
Davis, WillieHUM444.015.0Gen Ed - English 101
Downey, BeulahHUM162.06.0Adjunct
Elliott, GaryHUM432.015.0Gen Ed - IGS
Fallon, AprilHUM345.012.0Gen Ed - ENG, IGS
Gilliam, ErinHUM552.018.0Gen Ed - History
Glanzman, KimberlyHUM176.06.0Adjunct
Glasscock, LauraHUM177.024.0
Greenfield, DerekHUM99.03.0VP Student Engagement
Halliday, LeahHUM115.06.0Adjunct
Harmon, JuliaHUM72.03.0Adjunct
McDaniel, KarenHUM306.012.0
Moffett, JoeHUM215.09.0Faculty Regent
Mustafa, SaleemaHUM292.012.0
Owolabi, SheilaHUM105.06.0Adjunct
Pospisil, MadelynHUM212.06.0Adjunct
Ramon, DonovanHUM54.09.0
Reffett, Jr., DelmarHUM320.09.0Adjunct
Rimolo de Rienzi, MirtaHUM543.021.0Gen Ed - Spanish
Schneller, BeverlyHUM92.03.0Vice Provost
Shabazz, DavidHUM126.012.0Associate Chair, Humanities
Smith, HelenHUM171.09.0Faculty Senate President
Smith, PeterHUM186.09.0QEP Director
Thomas, TraciHUM459.018.0Gen Ed - Speech
Walker, VictoriaHUM168.06.0Adjunct
Ward, EliotHUM153.06.0Adjunct
Day, CalestaPA3.01.0Artist in Residence
Douthitt, BrandonPA51.011.5
Gibson, CarolinePA29.08.0
Griffin, RobertPA195.010.5Assistant Band Director
Hicks, LoriPA6.03.0Chairperson HPA
Lee, DonaldPA52.09.5
Level, AlvinPA147.07.0Band Director
Mallory, Jr. LloydPA41.05.0Choir Director
McCutchen, KeithPA72.012.0
McKay, MarlinPA56.59.5
Radford, MarioPA50.01.0Gospel Ensemble Director
Shuford, ImmanuelPA67.08.5
Trowel, RushPA99.06.0Adjunct
Barr, MarySBS288.012.0
Browning, LanaSBS111.06.0Adjunct
Capriles, NancySBS258.012.0
Davis, DarleneSBS69.06.0Adjunct
Farrington, JoshuaSBS45.06.0Adjunct
Glass, CynthiaSBS207.015.0
Merlino, MaraSBS93.012.0
Rainey, JoAnneSBS318.012.0
Reilly, WilfredSBS33.06.0Home Department - GPJS
Sharp, JohnathonSBS168.015.0
Smith, La’QuidaSBS342.012.0
Taylor, TierraSBS264.012.0Chairperson
Subtotal10194.5525.5
Note: Data as of August 29, 2019 Page 60 of 126 Pre-census data ===== PAGE 61 =====
KENTUCKY STATE UNIVERSITY FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
COLLEGE OF NATURAL, APPLIED, AND HEALTH SCIENCES Full Load 12 credit hours undergraduate, 9 hours graduate
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Batra, JyoticaNS243.06.0Earth & Enviro Science/Astronomy - Home dept MCS
Griffis, BruceNS96.012.0
Grimes, KristopherNS69.03.0Life Science - Home dept FCS
Javed, KaziNS81.011.0
Lai, AlexanderNS183.016.0
Lu, LiNS83.011.0
Milton, WhitniNS312.012.0+2 from Nursing
Polson, SuzetteNS74.09.0Multiple lab courses
Rajendran, NarayananNS160.010.0Multiple lab courses
Sharma, RitaNS232.011.0+4 from AFE
Wallin, NancyNS138.014.0
AlhamdaniNUR70.07.0
Benton-Lee, JitanaNUR87.09.0
Broaddus, Mary EllenNUR32.06.0Director Undergraduate Nursing
Coles, JoyNUR45.06.0Adjunct
Ikard, TrumellNUR40.04.0Adjunct
Marraccini, PatriciaNUR119.014.0
McCoy, RebeccaNUR218.016.0
Milton, WhitniNUR58.02.0Home department - Natural Sciences
Royalty, JohnNUR24.03.0Adjunct
Turner, LisaNUR298.020.0
Witty, BarbaraNUR96.012.0
Young, GeraldineNUR3.03.0Director Graduate Nursing
Subtotal2761.0217.0
===== PAGE 62 =====
KENTUCKY STATE UNIVERSITY FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
COLLEGE OF PUBLIC SERVICE AND LEADERSHIP STUDIES Full Load 12 credit hours undergraduate, 9 hours graduate
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Glass, TimothyCPJS63.03.0Adjunct
Hayden, ArthurCPJS75.03.0Adjunct
Thomas, ReginaldCPJS222.015.0
Williams, FrederickCPJS138.06.0Coordinator, CJE
Beaumont, TiffanyEdHD9.01.0Adjunct
Birch, Saundra ?EdHD60.03.0Adjunct
Clay, PhillipEdHD42.03.0Coordinator, Disability Resource Center
Gray, EricaEdHD48.03.0Director, First Year Experience
Halliday, LeahEdHD27.07.0Adjunct
Jackson, JamaalEdHD28.02.0Men's Basketball Coach
Jones, KevinEdHD81.018.0Chairperson
Keeler, JasonEdHD171.09.0Faculty Senate Secretary
Lawrence, WhitneyEdHD105.06.0Adjunct
Nesbitt, PatreseEdHD33.012.0
Obi, SundayEdHD75.018.0
Washington, GavinEdHD278.016.0
Yates III, LucianEdHD12.03.0Provost/VPAA
Walston, HermanEdHD27.03.0Home department - FCS
Amadife, EmmanuelGPJS123.012.0+3 PUA
Brooks, F ErikGPJS6.03.0Dean
Reilly, WilfredGPJS15.03.0+ 6 from SBS / Faculty Ombudsman
Amadife, EmmanuelPUA6.03.0Home dept - CPJS
Gregory, JohnPUA45.06.0Director Veterans Services
McFayden, ElgiePUA105.09.0Chairperson
Omar, EslamPUA81.012.0
Valentine, MonicaPUA48.09.0
Ballard-Kang, JenniferSOW60.09.0New faculty
Brooks-Eaves, MindySOW138.09.0New faculty
Hayes-Haskins, KimberlySOW54.06.0Adjunct
Subtotal2175.0212.0
===== PAGE 63 =====
KENTUCKY STATE UNIVERSITY FACULTY INSTRUCTIONAL WORKLOAD - FALL 2019
UNIVERSITY COLLEGE All have administrative appointments in Student Affairs
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Caul-Jackson, Christina75.03.0
Dunn, Erica252.06.0
Gray, Erica411.012.0
Guilbear, Cara63.03.0
Haskins, Travis243.09.0
Malone, Walter363.012.0
Palmer, Adriana54.03.0
Queen, Timothy87.03.0
Subtotal1548.051.0
ROTC
SchoolStudent Credit Hours GeneratedFaculty Workload in Credit HoursCOMMENT
Gray, Paul132.018.0ROTC
Gregory, John1.01.0Director Veterans Services
Subtotal133.019.0
===== PAGE 64 ===== # KENTUCKY STATE UNIVERSITY Board of Regents DATE: September 5, 2019 SUBJECT: Fall 2019 Persistence and Retention Report FROM: Academic Affairs ACTION ITEM: NO BACKGROUND: Persistence and Retention are very important to the success of our students. It is very important for them to take the required courses each semester to ensure that they are able to matriculate in a timely manner. The State measures the success of students by using a 6-year graduation rate. We believe that if students take at least 15 credit bearing courses each semester that they will be successful to complete their degrees in 4 years. SUMMARY OF PROGRAMS/ACTIVITIES: Some of the efforts that we use to track our students: ## University College (UC): As a sub-unit within University College, Academic Support provides leadership to the Thorobred Learning Center. College can be a challenging experience for some students. In particular, first-generation students and other students who have no parental script to follow when it comes to making academic or social decisions about college life may find themselves overwhelmed. From the first day of classes, the Thorobred Learning Center provides an important connection to campus resources for all students, encouraging their academic success, integrating them into campus life, and creating a support system to ensure they will excel in college and beyond. The Thorobred Learning Center serves as a go-to academic resource centrally located in our Student Center, providing students with a wide range of support services to help them meet the academic demands of college-level work. Thousands of students benefit from TLC's services each year. TLC staff facilitates both group and individual tutoring, workshops, study groups, and study tables, with the goal of ensuring Kentucky State University students keep on track towards a degree. Additionally, offer an array of free services, including tutoring, advising, workshops, review sessions, and other academic support. TLC also has a computer lab for student use. ===== PAGE 65 ===== IR Cohort Report: Each semester IR will provide a graduation rate cohort tracking report which contains information related to students and the hours they have earned, the semesters they have attended, their classification, cumulative GPA, the last semester attended, balances, amount of accepted financial aid, major, advisors, and contact information. This information will allow us to track students and determine how they are progressing toward 4 year, 5 year, and/or 6 year graduation rate. Student Ombudsman: The purpose of the Student Ombudsman is to ensure that all student issues are headed and addressed appropriately within a timely manner. The Student Ombudsman facilitates communication amongst student, faculty, and staff and answers questions regarding the rules and regulations outlined in the KSU student handbook. ALIGNMENT WITH STRATEGIC GOALS: When we align University College and the Thorobred Learning Center, we position our student to improve their degree persistence and graduation rates because of the advising and the student focus that we have put in place. We are able to triage our students from different positions to ensure their success or assist with obstacles that they may face. ## COMMITTEE/PROGRAM ACTION: PROGRAM IMPLICATIONS: It is important that we ensure that our graduation rates continue to show improvement. When we maintain successful graduation rates, we are able to continue to add new academic programs. As we are able to add new programs, students are able to diversify by having multiple options or field of studies. ## FISCAL IMPLICATIONS: N/A ATTACHMENTS: N/A ## RECOMMENDATION: ===== PAGE 66 ===== ## 4 ,5 & 6 YEAR GRADUATION RATES ## Cohort 2013 Row Labels Earned >= 120 hours with GPA >= 2.0 Graduated with Associate degree Graduated with Bachelor in 4-yr Graduated with Bachelor in 5-yr Graduated with Bachelor in 6-yr Grand Total 4-yr Grad Rate 5-yr Grad Rate 6-yr Grad Rate Projected additional 6-yr Grad Rate a ## Cohort 2014 Row Labels Earned >= 120 hours with GPA >= 2.0 Earned >= 96 hours with GPA >= 2.0 Graduated with Associate degree Graduated with Bachelor in 4-yr (blank) Graduated with Bachelor in 5-yr (blank) Grand Total 4-yr Grad Rate 5-yr Grad Rate Projected additional 5-yr Grad Ratea Count of ID 10 14 2 43 34 174 277 15.5% 27.8% 31.4% 36.5% Projected 6-yr Grad Rateb Row Labels Earned >= 120 hours with GPA >= 2.0 Earned >= 72 hours with GPA >= 2.0 Earned >= 96 hours with GPA >= 2.0 Graduated with Associate degree Graduated with Bachelor in 4-yr (blank) Grand Total 4-yr Grad Rate Projected additional 4-yr Grad Rate a Projected 5-yr Grad Rate b Projected 6-yr Grad Rate c Count of ID 21.3% 28.2% 37.9% 42.0% ## Cohort 2015 ===== PAGE 67 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Southern Association of Colleges and Schools Commission on Colleges Update
FROM:Academic Affairs
ACTION ITEM:NO
BACKGROUND: The University continues to process its accreditation reports on regular schedules as determined by the accrediting agencies. SUMMARY OF PROGRAMS/ACTIVITIES: During the period from the June Board of Regents meeting to the present, there have been four discrete actions relative to accreditations effecting Kentucky State University. ALIGNMENT WITH STRATEGIC GOALS: Goal 2: Achieve academic excellence across all programs and colleges through new accreditation and reaffirmation of existing accreditation activities COMMITTEE/PROGRAM ACTION: Informational only PROGRAM IMPLICATIONS: FISCAL IMPLICATIONS: ATTACHMENTS: RECOMMENDATION/INFORMATION SUMMARY : The University’s SACSCOC reaffirmation report, The Response to the On-Site Committee, was submitted the week of August 19, 2019. The next phase in the reaffirmation process is the SACSOC Board’s decision on the reaffirmation status to occur in December 2019 at the SASCOC annual meeting. The Council on Social Work Education (CSWE) extended the deadline for the reaffirmation report to October 2019 to accommodate staffing changes in the program ===== PAGE 68 ===== and to allow the University time to complete the report. Drs. Hayden, McFayden, and Schneller are preparing the report with the assistance of retired faculty member, Dr. Ulrich and engagement from the two new hires in the program who started in Fall 2019. The NASPAA, National Association of Schools of Public Affairs and Administration, returned its reaffirmation report for the program July 31. The program has received a one-year extension of its reaffirmation with monitoring regarding student learning outcomes reporting. Issues noted by the On-Site Committee regarding staff have been resolved since the original submission of the report in the spring 2019. Drs. Hayden and McFayden are overseeing the NASPAA response efforts with the assistance of Director of Institutional Effectiveness, Lauren Graves, as the cited areas involve reporting of assessment of program and student learning outcomes. The ACEN, Accreditation Commission for Education in Nursing, will review the response to the On-Site Committee at its September meeting and make its reaffirmation decision at that time. Dr. Betty Olinger is overseeing this effort with the assistance of Dr. Mary Ellen Broadus, as the programs reviewed are in the undergraduate curriculum. ===== PAGE 69 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents DATE: September 5, 2019 SUBJECT: Update of Pre-College Academy FROM: Academic Affairs ACTION ITEM: NO BACKGROUND: The Kentucky State University Summer Pre-College Academy is a five-week, academic enrichment, residential program within University College designed as a transition between high school and college. PCA allows first-year students to earn 8-9 credit hours, experience campus life, create effective study habits and become acclimated to college before their first college term begins in the fall. SUMMARY OF PROGRAMS/ACTIVITIES: This year’s Pre-College Academy was an amazing experience. We had a total of 59 students. A major highlight for this year, was our Workforce Readiness Exposure Lunch and Learn Series. Each Monday of the program we invited special guest who shared with our PCA students about their place of employment, the various types of career paths, and what their employer looks for in new employees. This was a major success as it helped provide insight and clarity for our students to understand major and career paths. - 40 PCA students (68%) earned a 2.0 or greater GPA - 21 PCA students (36%) earned a 3.0 or greater GPA - 4 PCA students earned a 4.0 GPA ALIGNMENT WITH STRATEGIC GOALS: Goal 1: Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. (1n;1p) Goal 2: Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. (2h;2i;2j) COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: N/A ===== PAGE 70 ===== FISCAL IMPLICATIONS: N/A ATTACHMENTS: N/A RECOMMENDATION: N/A ===== PAGE 71 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Campus Brand Refresh Update
FROM:Brand Identity and University Relations
ACTION ITEM:NO
BACKGROUND: The intent of the Kentucky State University Graphics Standards and Editorial Style Guide is to serve as an effective resource for communicators across the campus community to establish consistency in editorial style for websites, print publications, social media and more. Our foremost goals are clarity, consistency and tone, ensuring we speak in one voice. Generally speaking, these style guidelines are written for use in narrative copy — complete sentences and paragraphs as you’d employ in a news story, annual report or descriptive web copy. For narrative copy, our starting point is the Associated Press Stylebook (AP). Unless we establish Kentucky State University style to the contrary, AP style will always be correct. For style questions not addressed by the Associated Press, we use the Chicago Manual of Style as a secondary guide and Merriam-Webster Collegiate Dictionary. The graphic standards establish official standards for our visual identity. It is designed to help stakeholders like you promote Kentucky State consistently and accurately throughout every point of contact with our audiences. Inside, you will find guidelines for the proper use of Kentucky State University logo, official seal, and other symbols, as well as acceptable color use, approved typefaces, and more. Adherence to these standards reflects our credibility, strengthens our brand, and enhances our recognition as we move #KSUForward. SUMMARY OF PROGRAMS/ACTIVITIES: The new Kentucky State University Graphics Standards and Editorial Style Guide will be available at www.kysu.edu and the University community may request printed copies via news@kysu.edu. ALIGNMENT WITH STRATEGIC GOALS: It is our goal to position Kentucky State University among the nation's most visible post-secondary institutions and as an ===== PAGE 72 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents effective force for progress in the Commonwealth of Kentucky, working collaboratively and efficiently to boast its position of providing the highest quality education for the highest return on investment while improving the quality of life and driving economic growth in the Commonwealth. ## COMMITTEE/PROGRAM ACTION: None PROGRAM IMPLICATIONS: While the Kentucky State University brand has served us well over the years, it is time to create a new, bold brand that represents our commitment to academic excellence and our promise to address the special needs of the Commonwealth and its citizens. FISCAL IMPLICATIONS: Minor ATTACHMENTS: Current graphics standard RECOMMENDATION: N/A ===== PAGE 73 =====
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KENTUCKY STATE UNIVERSITY
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TRACK AND FIELD
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KENTUCKY STATE THOROBREDS ===== PAGE 74 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Circle City Classic Schedule of Events
FROM:Brand Identity and University Relations
ACTION ITEM:NO
BACKGROUND: The intent of Kentucky State University’s participation in the Circle City Classic is to celebrate the history and achievements of Historically Black Colleges and Universities. The Circle City Classic helps support youth initiatives, awarding scholarships to deserving students attending colleges and universities across the country. SUMMARY OF PROGRAMS/ACTIVITIES: Circle City Classic activities include a sponsor reception, an NCAA Coaches Luncheon presented by the Indianapolis Colts, a visit to the NCAA national headquarters, a pep rally at Monument Circle, a Classic Cabaret, the Circle City Classic parade and the Circle City Classic football game at Lucas Oil Stadium. ALIGNMENT WITH STRATEGIC GOALS: It is our goal to position Kentucky State University among the nation's most visible post-secondary institutions and as an effective force for progress in the Commonwealth of Kentucky, working collaboratively and efficiently to boast its position of providing the highest quality education for the highest return on investment while improving the quality of life and driving economic growth in the Commonwealth. ## COMMITTEE/PROGRAM ACTION: None PROGRAM IMPLICATIONS: Participating in the Circle City Classic provides exposure for Kentucky State University and celebrates the nation’s HBCUs. FISCAL IMPLICATIONS: N/A ATTACHMENTS: N/A RECOMMENDATION: N/A ===== PAGE 75 ===== # SCHEDULE OF EVENTS ## THURSDAY, SEPTEMBER 26 SPONSOR VIP RECEPTION | 6:00 - 8:00 p.m. The Conrad Hotel 50 W. Washington St. ## FRIDAY, SEPTEMBER 27 NCAA COACHES LUNCHEON | 11:00 a.m. - 1:30 p.m. (presented by the Indianapolis Colts) NCAA National Headquarters THE CLASSIC PEP RALLY | 4:00 p.m. on the Circle CLASSIC CABARET | 7:30 p.m. Indiana Farmers Coliseum 1202 E. 38th St. Featuring: The Isley Brothers, The Zapp Band, and The SOS Band ## SATURDAY, SEPTEMBER 28 CIRCLE CITY CLASSIC PARADE | 10:30 a.m. - 12:30 p.m. North and Pennsylvania CIRCLE CITY CLASSIC FOOTBALL GAME | 3:00 p.m. Lucas Oil Stadium South and Capitol St. ===== PAGE 76 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:KSUNAA Homecoming Activities
FROM:Brand Identity and University Relations
ACTION ITEM:NO
## BACKGROUND: 2019 KSUNAA Homecoming Activities SUMMARY OF PROGRAMS/ACTIVITIES: This year, the Kentucky State University Alumni Association is joining forces to beat breast cancer for one of our own - Mrs. Crystal Woodard, who is a Class of 1991 graduate of Kentucky State University. Crystal and many others are currently receiving treatment and many are breast cancer survivors. Kentucky State University, Alumni and Individuals jumped on board without hesitation when they heard about an opportunity to help beat cancer. The Green and Gold Kentucky State Alumni Breast Cancer Awareness Walk/Run (3K Walk/5KRun), will begin the line up at 6:30 a.m. at Young Hall. Also, please join the Class of 1969 as they celebrate their Golden Reunion at our annual KSUNAA Homecoming Alumni & Classes-In-Reunion Banquet on Friday, followed by an old school “Bred Daze Party” and the “Young Alumni Silent Party: Part 2” on Friday night. Then on Saturday, be ready to dance at the alumni concert: featuring legendary rapper, Kool Mo Dee and Dayton’s own, Premium Blend. Then be ready to close the night out with your choice of “The Green or Gold Room Experience,” “The Black Party,” both at the Capital Plaza, and the #KYNoire2019 party at the Carl M. Hill Student Center. ALIGNMENT WITH STRATEGIC GOALS: It is our goal to position Kentucky State University among the nation's most visible post-secondary institutions and as an ===== PAGE 77 ===== # KENTUCKY STATE UNIVERSITY Board of Regents effective force for progress in the Commonwealth of Kentucky, working collaboratively and efficiently to boast its position of providing the highest quality education for the highest return on investment while improving the quality of life and driving economic growth in the Commonwealth. COMMITTEE/PROGRAM ACTION: None PROGRAM IMPLICATIONS: Participation in the KSUNAA Homecoming 2019 schedule of activities. FISCAL IMPLICATIONS: N/A ATTACHMENTS: N/A RECOMMENDATION: N/A ===== PAGE 78 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Quarterly Media and Brand Identity Report
FROM:Brand Identity and University Relations
ACTION ITEM:NO
BACKGROUND: The Quarterly Media and Brand Identity Report reveals insights into the brand reputation and position of Kentucky State University in the news and among its publics. SUMMARY OF PROGRAMS/ACTIVITIES: Brand Identity creates content and supports University programs and activities to promote, increase, advance and monitor the brand reputation of Kentucky State University while strengthening broad public and internal support of the institution. ALIGNMENT WITH STRATEGIC GOALS: It is our goal to position Kentucky State University among the nation's most visible post-secondary institutions and as an effective force for progress in the Commonwealth of Kentucky, working collaboratively and efficiently to boast its position of providing the highest quality education for the highest return on investment while improving the quality of life and driving economic growth in the Commonwealth. ## COMMITTEE/PROGRAM ACTION: None PROGRAM IMPLICATIONS: By establishing and monitoring strategic communications targeted to specific constituency groups, we will be able to advance and increase the brand position and reputation of Kentucky State University. FISCAL IMPLICATIONS: The total quarterly value of Kentucky State University's free media and brand efforts is $2.2 million. ATTACHMENTS: Report attached. RECOMMENDATION: Please continue to share news, media and branding strategies with the Division of Brand Identity and University Relations via news@kysu.edu.
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===== PAGE 79 ===== ## KENTUCKY STATE BRAND IDENTITY SEPTEMBER 2019 SYNOPSIS PRINT DESIGN
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WEB DESIGN BANNERS COPY WRITING/ EDITING SOCIAL MEDIA UNIVERSITY EVENTS PHOTOGRAPHY ᠵᠠᠭᠤ VIDEO UNIVERSITY MENTIONS ===== PAGE 80 ===== # SOCIAL MEDIA
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Page Likes: 9,646 Posts: 40 Post Engagements: 86,424 Total Reach: 247,566 Video Views: 101,581
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Most Liked Post: Kentucky State University will distribute laptop computers to its fall freshman class 1,229 Reactions, Comments & Shares
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4,878 Followers Tweets: 72 Top Tweet: The next generation of Thorobreds will not have to include laptop computers on their long list of items required for college success || @KyStateU will issue every first-time, full-time freshman a new laptop computer. Impressions: 11,014 Total Engagements: 1,212 Media Engagements: 772 Detail Expands: 156 Likes: 121 Retweets: 59 Replies: 4 Profile Clicks: 35
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3,614 Followers Photos: 59 Most Interaction: New Student Orientation | Mr. and Miss @KyStateU Michael Weaver and Blake Scott #KySU2023 828 Views
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Videos: 15 Most Viewed (30): New Student Orientation.
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WEBSITE Sessions: 229,171 Videos: 3 Most Viewed (6): Our Team Needs Your Vote Users: 95,583 Page Views: 647,793
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Page Sessions: 2.83 Avg. Session Duration: 3:13 ## DEMOGRAPHICS Bounce Rate: 48.94% New Sessions: 76.1%
Top 10 StatesSessionsTop 10 CitiesSessionsVISITORS
1. Kentucky124,4271. Frankfort67,638
2. Tennessee19,7932. Louisville19,774
3. Ohio9,5443. Nashville16,892[F2][F2]
4. Illinois8,7864. Lexington15,130
5. Georgia6,0995. Chicago5,803
6. Michigan6,6496. (not set)3,05076.1%
7. Indiana5,7697. Atlanta2,70886,152
8. Texas3,6738. Indianapolis2,689
9. CaliforniaPage 3,808 of 1269. Detroit2,53223.9%27,099
10. Florida4,48110. Columbus2,085
===== PAGE 81 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Website Status
FROM:Brand Identity and University Relations
ACTION ITEM:NO
BACKGROUND: Why conduct a website redesign? The reasons are often too many to name. Here are the top reasons mentioned by our stakeholders: the CMS (Content Management System) is a pain; the CMS and the CRM (Content Relationship Management) do not work in concert; the current design is outdated; inconsistent page styles; the website is not responsive and mobile friendly; site needs more videos and larger photos; too much content; content managers do not keep content up-to-date, among others. SUMMARY OF PROGRAMS/ACTIVITIES: Our website goals must be measurable and align with one of three broad categories: to increase revenue, decrease expense and increase brand recognition. Brand Identity is working to identify all audiences while defining our primary audience. Content managers must understand their responsibility to our audiences and the importance of updating content while measuring goal attainment. A website is never complete or up-to-date. We must invest in content —copy, photography, and videography. The University’s homepage and standard templates are being redesigned to meet the demands of the mobile age. The new templates will have a modern design, streamlined content and improved usability. Best of all, the website will be responsive and mobile friendly. Brand Identity is working with an outside agency to bring current best practices to the University's online presence. The new look will debut in Fall 2019. ===== PAGE 82 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents ALIGNMENT WITH STRATEGIC GOALS: It is our goal to position Kentucky State University among the nation's most visible postsecondary institutions and as an effective force for progress in the Commonwealth of Kentucky, working collaboratively and efficiently to boast its position of providing the highest quality education for the highest return on investment while improving the quality of life and driving economic growth in the Commonwealth. ## COMMITTEE/PROGRAM ACTION: No PROGRAM IMPLICATIONS: The new website will assist the institution in achieving its business goals and mission by increasing web traffic, influencing potential students to take action — complete applications or schedule a campus visit — while keeping web visitors informed of the great happenings at Kentucky State University. FISCAL IMPLICATIONS: $28,000 RECOMMENDATION: N/A ===== PAGE 83 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Amend Sextant Agreement and Approval of 2020 Statement of Work
FROM:Finance and Administration
ACTION ITEM:YES
## BACKGROUND: Kentucky State University entered into an agreement with Sextant Marketing in December 2018 to provide Enrollment Management Services. Through the shared services partnership with Sextant, the University realized an increase in enrollment for Fall 2019. ## ALIGNMENT WITH STRATEGIC GOALS: ## SUMMARY OF PROGRAMS/ACTIVITIES: N/A Goal [1] Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal [3] Increase the University's Financial Strength and Operational Efficiency. COMMITTEE/PROGRAM ACTION: N/A ## PROGRAM IMPLICATIONS: N/A FISCAL IMPLICATIONS: Cost is expected to not exceed $755,000 annually. ATTACHMENTS: N/A ===== PAGE 84 ===== RECOMMENDATION: Approve the amendment of Sextant Marketing contract and FY2020 Statement of Work as the shared services partner for enrollment management. ===== PAGE 85 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Approval of Campus Travel Policy
FROM:Finance and Administration
ACTION ITEM:YES
BACKGROUND: Adopt revised University Travel Policy SUMMARY OF PROGRAMS/ACTIVITIES: N/A ALIGNMENT WITH STRATEGIC GOALS: Goal [3] Increase the University's Financial Strength and Operational Efficiency. Goal [5] Obtain Maximum Institutional Effectiveness through the Implementation of a Continuous Quality Improvement Process framed within the seven Baldrige Performance Excellence in Education criteria. ===== PAGE 86 ===== ATTACHMENTS: ISSUE/TOPIC: Kentucky State University Travel Policy DATE: September 5, 2019 ACTION REQUESTED: That the Board of Regents endorse using the revised Travel Policy Governance directives for the University include reviewing and revising (as needed) the University’s systems and procedures to improve the organization’s health. One area of opportunity to maximize financial and administrative savings is to minimize travel expenditures by transitioning to a 100% reimbursement travel policy. This benefit is achieved through the consolidation of all authorized travel through an approved vendor offering discounted costs for hotels and airfare, as well as special incentives for rebate options. The University intends to pay 100% of travel costs for staff, Board of Regents, and other persons conducting official KSU business procured through the authorized travel vendor. The University will identify a travel vendor through which all staff and KSU and Board must make their travel arrangements. This will reduce staff time used to make travel arrangements and will result in fiscal savings for the University. Staff will also be required to adhere to the general travel policy when making travel arrangements. Per diem rates will be governed by the University Accounting and Budget Office. ## KENTUCKY STATE UNIVERISTY TRAVEL POLICY It is Kentucky State University (KSU) policy to reimburse employees and other persons authorized to travel on official KSU business for all reasonable and necessary expenses incurred when traveling on authorized University business. The primary means through which this is accomplished is the authorized KSU travel vendor and per diem reimbursement policy. Travel should be consistent with the needs of the business. It should be used to accomplish business objectives in a cost efficient manner, and in keeping with normal safety requirements. All travel expenses must be properly documented, approved, and procured through the authorized KSU travel vendor. It is each individual employee's responsibility to adhere to University policy when expenditures are incurred on behalf of the organization. OUT OF TOWN TRAVEL IS DEFINED AS A RADIUS OF 100 MILES OR MORE FROM YOUR HOME BASE. This means that you are not entitled to be reimbursed for meals if you travel less than 100 miles from your home base and you do not stay overnight. All overnight lodgings must be supported by a bill from the hotel unless otherwise approved by a Vice President or above. Airline reservations must be made no less than 15 days prior to travel departure date unless approved by a KSU Vice President or above. ===== PAGE 87 ===== ## TRAVEL BY AIR OR RAIL A copy of all applicable airline/Amtrak tickets must be submitted with your travel or monthly expense report. Do not list the cost of the ticket on your expense report. The copy of the ticket will be used to support your trip. All domestic travel on University business will be Coach/Tourist Class unless approved with rationale by the appropriate Vice President or above. All travel must be authorized by the traveler’s immediate manager. Given the great variety of air fares available, the primary objective is to use the routing and airline that will provide the lowest fare to a destination, without preventing an employee from achieving the business purpose. All efforts should be employed to book flights as far in advance as possible, to enhance the opportunity of secured discounted fares and to consolidate trips when feasible. ## AIR TRAVEL GUIDELINES 1. Coach/Tourist Class air travel to be used for domestic flights. Business Class air travel is authorized only for international flights. A domestic flight is defined as a flight which originates and terminates within the continental limits of the United States, Canada, Mexico and surrounding Caribbean Islands. International flights encompass all other areas. 2. All travelers are expected to fly nonstop flights. But if a one-stop flight saves more than $100 on air cost and is available within thirty minutes of desired departure time, then travelers are expected to take one-stop flights. 3. To save money on airfares, as well as ensure employees are not abusing University policy to collect additional mileage on Frequent Flyer Programs, the University requires travelers to fly using the lowest logical airfare. The lowest logical airfare is the lowest fare available during a two-hour window period for departure and arrival time. Instead of requesting a specific Carrier to reach a destination, the traveler should indicate to KSU's official travel agency representative his/her arrival time frame. It is then the agency's responsibility to ensure air travel at the lowest available cost. 4. Generally speaking, most discounted fares are restricted fares, which means you may not be allowed to change your itinerary once the ticket is issued. On many unused tickets, there may be only partial or even no refund. The University expects the traveler to adhere to restrictions. It is also expected that the employee will exercise the same judgment and control in avoiding penalties that a prudent person exercises when traveling on personal business. ## AIRLINE RESERVATIONS KSU has implemented a mechanism to secure and centralize all travel-related arrangements. Contact the Vice President and/or CFO for specific information. Only travel booked through the authorized KSU travel vendor will be reimbursed. ## RESERVATIONS PROCEDURE 1. Identify yourself – Ask for KSU representative ===== PAGE 88 ===== 2. Give agent the name of your location, your name and name of the traveler(s), cost center and budget code to be charged. 3. Indicate whether passenger has a “profile” (used by KSU’s official travel agency to identify frequent travelers’ personal data). 4. Please provide the following information in the order shown below: (a) Date of flight (b) From city to city (c) Preferred departure time or required arrival time. Example: On August 11 from Washington National to Atlanta, departing about 9:00 a.m. arrival must be by 12 noon. NOTE: A specific airline or flight should not be requested, since it may not offer the lowest available airfare. 5. Specify when and where you wish to receive the ticket. 6. If airline or flight information is needed but you not yet ready to book, follow the steps listed below: (a) Indicate you need schedule information only. (b) Give date of travel. (c) Provide the origin and destination city. (d) Give the approximate time of departure. 7. Always be familiar with change and cancellation restrictions of airline tickets. Often, heavily discounted tickets carry cancellation and charge penalties. ## OTHER REIMBURSABLE TRANSPORTATION EXPENSES KSU will pay actual expenditures for transportation to and from residence, hotel or office to airport, railway station or bus terminal, parking fees, each way. Local transportation while visiting a city will be reimbursed upon receipt of supporting documentation. Each local trip must be listed separately, indicating the places visited and the cost of the trip. NOTE: KSU will not absorb the expense of airport lounge club membership on behalf of employees. ## TRAVEL BY AUTOMOBILE Ordinarily, all staff are expected to use their personal automobiles for business, unless the distance is beyond a 200-mile radius. All exceptions must be authorized by the appropriate Vice President or above. Rental cars, generally, are the most expensive mode of transportation. A rental car should only be used when the nature of the trip or location of place being visited is such that use of local transportation (e.g., taxi, limousine) is not practical or would be more expensive. ## USE OF PERSONAL AUTOMOBILES FOR BUSINESS The use of personal automobiles in conducting company business and the related expense for which you are entitled must be reported on the monthly expense report. ===== PAGE 89 ===== Automobile travel should be used for out of town trips only when the cost is less than other modes of transportation. Transportation to and from work is not a reimbursable expense. You will not be reimbursed for transportation to and from work. In addition, you will not be reimbursed for routine daily parking. ## CAR RENTAL GUIDELINES - Car rental must be justified by business need and should be shared whenever possible. - Rental arrangements should be made through the authorized KSU travel vendor. - All rentals should be limited to compact or economy (sub-compact) cars unless specific business requirements dictate use of a larger vehicle. Generally, renting a compact or economy car can effect an 8-10% savings. Employees will be personally liable for all violations of traffic laws and parking tickets. - Insurance for rentals within the United States is covered by the rental company. Therefore, for domestic car rentals, do not purchase any insurance offered on rental contract. Employees will not be reimbursed for cost of such insurance. ## CAR RENTAL PROCEDURES - Call KSU official travel agency to obtain a rental car for your destinations. - Reserve type of car (compact or sub-compact) and confirm the rate. Car rental confirmation number, type of car, rate, and mileage charge will be indicated on your itinerary. Always insist on a confirmation number. If reservation is lost or misplaced, you will be assured of getting a car, and at the confirmed rate. Be specific about “return location” even within the city of rental. Confirm whether corporate rate still applies if traveler returns the car to a location other than rental location. If you intend to drop car at another city, determine whether a drop charge applies. If so, confirm the amount. ## AT RENTAL COUNTER Ask if a promotional/weekend rate is available. In some instances, special rates may exist but may not be offered or known at the time initial reservation is made. - Check “car class and rate” on rental agreement against “car class and rate” confirmed upon reservation of the car. Do not accept an upgrade at a rate higher than the reserved rate. All car rental companies have a policy that provides a larger car, at the confirmed rate if the class of car originally reserved is not available. • Decline Collision Damage Waiver (CDW) and Personal Accident Insurance (PAI). At 49 per day for CDW and $2 a day for PAI, these charges can increase daily rental cost by 30%. CDW does not have an hourly rate. If CDW is purchased and car is rented for one day and one hour, the CDW charge will be for two days. ===== PAGE 90 ===== ## BEFORE ACCEPTING CAR - Check the car thoroughly for damages. - Have any damages noted on the rental agreement and have agreement initialed by the rental agent. - Check the trunk for spare tire and jack. ## AT CHECK-IN - Verify that check-in and time are correct. Major car rental companies allow a 50-minute grace period beyond the 24-hour rental. Be cautious when using speedy check-in service. Dropping rental agreement in a slot does not provide an opportunity to review the charges until later. - Refuel vehicle before returning. By refueling prior to returning the car, you can save 70-80% on fuel cost. ## IN CASE OF ACCIDENT Should you be involved in an automobile accident while on Company approved business, the management recommends the FOLLOWING procedure: 1. Seek proper medical attention, if required. 2. Report any accident to car rental company. 3. Retain a copy of the accident report. 4. Contact your Vice President or the Chief Financial Officer as soon as practical to make a full report. ## LODGING ON TRAVEL ## GUIDELINES • All employees are required to stay in moderately priced hotels. When rooms in moderately priced hotels are unavailable, comparably priced hotels should be used. Advance travel planning should be emphasized to minimize this situation. - In situations where employees are attending third-party meetings or special events, it may be more feasible to stay in a higher-priced hotel. Such conditions are permitted with prior approval, as per policy. The hotel location should be as convenient as possible to the place where business is being transacted. If, however, the nearest hotel is a luxury or premium hotel, consideration should be given to reserving alternate accommodations. It is advisable to check with local office or other places of business for recommendation on the appropriate hotel accommodations. ## HOTEL/MOTEL GUIDELINES - Reservations for hotel/motel accommodations should be confirmed through the KSU official travel agency. The itinerary will indicate hotels, address, telephone number, corporate rate and confirmation number of the reservation. The KSU official travel agency has negotiated rates for employees at selected hotels in major cities. Employees should stay in these hotels wherever possible. ===== PAGE 91 ===== In some cases, it may be desirable to contact the hotel directly for reservations. Reservations should be confirmed by using the appropriate "800" number. - The KSU official travel agency “will guarantee for late arrival” all hotel reservations for personnel, whether or not they will be arriving later than the normal check-in time of 6 p.m. In most cases, the hotel will ask for credit card guarantee. Because of the different hotel cancellation policies, it is advisable to cancel unneeded space no later than 3 p.m., local time of the hotel, on check-in date. Normally hotel “no-show” bills are an unnecessary expense and not reimbursable to the Association. The traveler should cancel any unneeded hotel reservations directly or through the KSU official travel agency. Be sure the cancellation number, date, time, and name of the person who handled the cancellation are documented in case there are any discrepancies later. Employees will be held financially responsible for “no-show” charges, unless incurred for reasons beyond the traveler’s control. An employee should always confirm at the hotel check-in desk that the corporate discount or appropriate room rate is being honored. The employee may also inquire to see if hotel is offering any special or promotional rates which are lower than the rates quoted at time of reservation. Personal expenses such as valet service, beauty salon charges, and/or room movie charges are the responsibility of the traveler. One telephone call, of reasonable length, may be made to traveler's family daily. When checking out of hotel, inspect your final hotel bill carefully. Please examine meal charges, telephone charges, room rates, etc. Do not sign charge slip if any item is in dispute. There must be details supporting hotel/motel bill, itemizing all room charges incurred, attached to the expense report. Credit card slip with total is not sufficient. ## TRAVEL REIMBURSEMENT KSU staff members and other persons who are authorized to travel on official KSU business are required to indicate the time of departure from and arrival at their permanent stations on their travel or monthly expense report forms when appropriate. For computing meals, official travel begins when you leave your home, office or other point of departure (permanent station) and ends when you return to the permanent station. Permanent station may be defined as follows: The office to which the traveler is assigned; place of residence from which the traveler generally leaves to go to the office; other authorized point of departure or arrival. All reimbursements are calculated according to the OMB travel policy. Receipts are required for all expenditures for which receipts are normally obtainable. ===== PAGE 92 ===== ## GENERAL The monthly expense report is for expenses relating to out-of-town travel, as well as expenses incurred locally. The report should be used for explanation and additional details to support your reimbursements. This report should be prepared correctly, and all required information must be provided. Expense reports must be submitted on a monthly basis. All receipts should be attached to a blank sheet of paper in the order listed on the expense report. ## Expense Report - Complete Expense Report, as per KSU Travel Policy, no later than 30 business days following the event. COMPLETE BUDGET TO BE CHARGED. Please include appropriate cost center and budget code for the charges. • Attach the original copy of your Travel Request and reservation form. • Attach copy of plane fare ticket stubs, hotel bills and other documentation, if applicable. Submit report to appropriate manager and/or Vice President for approval. - Make a copy for your file (reference copy). - Forward Expense Report to the Accounts Payable Department within the 30 business day time limit. ## TRAVEL CANCELLATION As soon as it has been determined that a trip has been cancelled or postponed, a memorandum must be sent to the appropriate Vice President and/or Chief Financial Officer. If a ticket has been issued, the ticket should accompany the memorandum. ## TRAVEL POLICY WAIVER Any exceptions to this policy should be approved by the Executive Vice President and/or her/his assigned. ===== PAGE 93 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:CRM Residence Halls Update
FROM:Finance and Administration
ACTION ITEM:NO
BACKGROUND: The University solicited proposals for Student Housing Operations and Development for a Public Private Partnership (P3) to purse a plan to manage the University's student residence and further develop plans for new student housing. SUMMARY OF PROGRAMS/ACTIVITIES: The project was awarded to CRM Companies pending approval of the Board of Regents. CRM Companies, as a next step, will provide the University with several options of mixed dormitory plans, including suites, single rooms, etc., and work with KSU to finalize location options on campus. The outcome of the project will provide the right balance of student residency and provide a balance between student housing cost and competitive housing for the University's benefit. The CRM Companies proposal will include scenarios for financial structure and budget to support the effort for additional student housing on campus. A (P3) for student housing will eliminate developer and construction risk and obtain allow the University to obtain ownership of the dormitory at the conclusion of the lease period. This model will also reduce the impact on the University's balance sheet. ## ALIGNMENT WITH STRATEGIC GOALS: Goal 1: Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal 2: Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. Goal 3: Increase the University's Financial Strength and Operational Efficiency. ===== PAGE 94 ===== COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: Providing quality educational course materials is essential for the growth, development, and success of our students. FISCAL IMPLICATIONS: N/A at this time. ATTACHMENTS: N/A RECOMMENDATION: N/A ===== PAGE 95 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents DATE: September 5, 2019 SUBJECT: FY 2019 Audit Update FROM: Finance and Administration ACTION ITEM: NO BACKGROUND: In accordance with KRS 164A.170, the corporation shall also cause an audit to be made by a resident independent certified public accountant of its books, accounts, and records, with respect to its receipts, disbursements, contracts, mortgages, leases, assignments, loans and all other matters relating to its financial operations. The persons performing such audit shall furnish copies of the audit report to the secretary of the Finance and Administration Cabinet, where they shall be placed on file and made available for inspection by the general public. SUMMARY OF PROGRAMS/ACTIVITIES: Kentucky State University is a Commonwealth of Kentucky coeducational institution for higher education. The University’s mission is to build on its legacy of achievement as a historically black, liberal arts, and 1890 land-grant university, afford access to and prepare a diverse student population of traditional and non-traditional students to compete in a multifaceted, ever-changing global society by providing student-centered learning while integrating teaching, research, and service. ALIGNMENT WITH STRATEGIC GOALS: Goal [3] Increase the University's Financial Strength and Operational Efficiency. COMMITTEE/PROGRAM ACTION: Not Applicable PROGRAM IMPLICATIONS: Not Applicable FISCAL IMPLICATIONS: Not Applicable ATTACHMENTS: Not Applicable ===== PAGE 96 ===== # KENTUCKY STATE UNIVERSITY Board of Regents RECOMMENDATION: The FY 2019 Audit is progressing in accordance with the audit calendar and on target to be submitted to the Commonwealth of Kentucky by October 4, 2019. ===== PAGE 97 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:FY 2019 Enrollment and Housing Update
FROM:Office of Finance and Administration
ACTION ITEM:Information Only
BACKGROUND: Kentucky State University, Residence Halls, housing occupancy update SUMMARY OF PROGRAMS/ACTIVITIES: Kentucky State University opened an existing hall this fall. The Halls opened to welcome new students during our August 10, 2019 Move-in. ## ALIGNMENT WITH STRATEGIC GOALS: Goal [1] Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal [2] Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. Goal [3] Increase the University's Financial Strength and Operational Efficiency. Goal [5] Obtain Maximum Institutional Effectiveness through the Implementation of a Continuous Quality Improvement Process framed within the seven Baldrige Performance Excellence in Education criteria. COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: Increase on-campus living environments to provide more opportunities for students to remain on campus. ===== PAGE 98 ===== FISCAL IMPLICATIONS: To increase tuition and fee revenue ATTACHMENTS:
Enrollment Information
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8/24/20188/26/2019% Change
First Time Freshman31353470.6%
New Graduate1872300.0%
Transfer9513340.0%
High School30745748.9%
Others894824-7.8%
Total Enrollment1,6272,02024.2%
===== PAGE 99 ===== # Fall 2019 Housing Occupancy Information (As of August 26, 2019)
Comprehensive Data for Fall 2018 Occupancy
Residence HallCapacityOccupancyOccupancy %
Chandler109109 (all female)100%
Combs106106 (all male)100%
Kentucky136136 (all female)100%
McCullin9797 (19 females and 78 males)100%
Young146146 (76 females and 66 males)100%
Capital City Rental Apartments2424 (all male)NA
TOTAL618618 (340 females and 278 males)104%
Comprehensive Data for Fall 2019 Occupancy
Residence HallCapacityOccupancyOccupancy %
Chandler110109 (all female)99%
Combs101101 (all male)100%
Kentucky120119 (all female)99%
McCullin8982 (59 females and 23 males)92%
Young139139 (73 females and 66 males)100%
The Halls305303 (101 females and 202 males)99%
TOTAL864853 (461 females and 392 males)99%
These charts above reflect 99% occupancy in all residence halls with habitable rooms. RECOMMENDATION: Information Only ===== PAGE 100 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Performance Evaluations and Staff Training Update
FROM:Finance and Administration
ACTION ITEM:NO
## BACKGROUND: In an effort to unify and assimilate the University’s cultural principles and branding initiative, a continuous learning system is essential to equip organizational leadership with the tools necessary to succeed. The proposed Supervisor Training Track is designed to engage leadership with interactive content, aiding them to perform job duties and responsibilities more effectively. The Supervisor Training Track encompasses a variety of learning components and courses; however, in order to comply with Kentucky State University’s primary needs, Successful Performance is the priority training course within the proposed curricula. ## SUMMARY OF PROGRAMS/ACTIVITIES: ## ALIGNMENT WITH STRATEGIC GOALS: Goal [2] Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. Goal [5] Obtain Maximum Institutional Effectiveness through the Implementation of a Continuous Quality Improvement Process framed within the seven Baldrige Performance Excellence in Education criteria. ===== PAGE 101 ===== # ATTACHMENTS: PROPOSED CURRICULA TRAINING Kentucky State University: Supervisor Training Track ## SUMMARY In an effort to unify and assimilate the University's cultural principles and branding initiative, a continuous learning system is essential to equip organizational leadership with the tools necessary to succeed. The proposed Supervisor Training Track is designed to engage leadership with interactive content, aiding them to perform job duties and responsibilities more effectively. The Supervisor Training Track encompasses a variety of learning components and courses; however, in order to comply with Kentucky State University's primary needs, Successful Performance is the priority training course within the proposed curricula. OBJECTIVE(S): 1. Promote cultural assimilation geared towards University goals and mission 2. Create an interactive learning experience 3. Empowering leaders to be their best self; positively impacting employees TARGET AUDIENCE: The training proposed within this curricula outline is intended for the professional development of Kentucky State University's Leadership personnel. MAXIMUM PARTICIPANT CAPACITY: 30 participants PROPOSED TRAINING TRACK: Proposed Release Date: September 15th, 2019 Proposed Completion Date: October 31st, 2019 - SUCCESSFUL PERFORMANCE (high priority) (2 hours) - Performance evaluations are an essential part of leadership, as it: (1) helps to improve communication between employees and management, (2) Improves productivity and quality of service to customer(s), (3) Clarifies employee(s) duties and responsibilities, (4) Aids in identifying areas of improvement and various training needs for overall organizational success. Participants will get a closer look into the evaluation process and learn how to use performance evaluations effectively within ADP. ===== PAGE 102 =====
PROPOSED PERFORMANCE EVALUATION PROCESS AND TIMELINE (2018-2019 FISCAL YEAR)
StepTimelineTask/Responsible PartyAction
1.9/9 -9/13“SUCCESSFUL PERFORMANCE” TRAINING – Training and Development Manager AND SELF-EVALUATIONS• Mandatory Campus-wide training for all Evaluators • Managers are required to begin requesting self-evaluations from employees • Employees complete the self- evaluation
2.9/16-9/23DATA COLLECTION & SELF- EVALUATIONS – Evaluating Manager and/or Training Development Manager• Submittal of employee self- evaluations to Evaluating Managers • Evaluating Managers upload into ADP OR Submit self-evaluations to Training and Development Manager for upload into ADP
3.9/23-10/15PERFORMANCE FEEDBACK – Evaluating Manager• Evaluating Manager are responsible for soliciting & obtaining information • Complete electronic “180 Performance Evaluation Form”** • Submittal completed evaluation within ADP
4.10/15-10/31PERFORMANCE FEEDBACK (EXTENSION) – Evaluating Manager PLANNING & DOCUMENTING – Evaluation Manager• FINAL submittal of Performance Feedback • Set the stage for the 2020 Annual Performance Evaluation by initiating discussion, establishing expectations and documenting specific goals and objectives • Submittal of 2020 Annual Performance Evaluation Expectation
5.2/3/2020-2/14/2020FINAL PERFORMANCE FEEDBACK – Evaluation Manager• FINAL submittal of Performance Feedback (July-Dec, 2019)
===== PAGE 103 =====
PROPOSED PERFORMANCE EVALUATION PROCESS AND TIMELINE (2020-2021 CALENDAR YEAR)
StepTimelineTask/Responsible PartyAction
1.6/2020* SELF-EVALUATIONS/DATA COLLECTION (180 Day Evaluation)Managers are required to begin requesting self-evaluations from employees\nEmployees completes the self-evaluation
2.7/2020PERFORMANCE FEEDBACK (180 Day Evaluation) – Evaluating ManagerSubmittal of employees self-evaluations to Evaluating Managers\nEvaluating Managers upload into ADP OR Submit self-evaluations to Training and Development Manager for upload into ADP\nCompletion of 180 Day Evaluation Form** (Jan-Jun)
3.12/2020SELF EVALUATIONS/DATA COLLECTION (Final/Annual Evaluation) – Evaluating ManagerResponsible for soliciting & obtaining information\nCompletion of self-evaluations\nSubmit completed evaluation within ADP
4.1/2021PERFORMANCE FEEDBACK (Final/Annual Performance Evaluation) – Evaluating Manager\nPLANNING AND DOCUMENTINGSubmittal for Final/Annual Performance Evaluation form** (July-Dec)\nSet the stage for the 2021 Annual Performance Evaluation by initiating discussion, establishing expectations and documenting specific goals and objectives\nSubmittal of 2021 Annual Performance Evaluation Expectations
===== PAGE 104 =====
PROPOSED NEW HIRE/TRANSFER PERFORMANCE EVALUATION PROCESS & TIMELINE (EFFECTIVE OCTOBER, 2019)
StepTimelineTask/Responsible PartyAction
1.WITHIN 14 DAYS OF START DATEPLANNING / DOCUMENTING – Evaluating Manager• Managers are REQUIRED to meet with employees one-on-one to review and discuss position expectations\n• Managers are REQUIRED to document expectations and have employees complete any acknowledgement forms (HR Approved)
2.FIRST 90 DAYSOBSERVATION PERIOD – Evaluating Manager• Establish regular communications with employees you will be evaluating; via 1:1 meetings and regular staff meetings\n• Address any performance issues early through informal discussions\n• Utilize the Corrective Action Process to correct any performance issues\n• Document positive and/or negative observations regularly\nPLEASE NOTE: Documentation throughout the observation period will be the basis for summarizing performance through the written 90 Day Performance Evaluation\n• Completion of 90 Day Evaluation Form**
3.14 DAYS AFTER 90 DAYSSELF EVALUATIONS – Evaluating Manager & Employee• Evaluating Manager to send employee a Self-Evaluation form to complete\n• Upon completion of Self-Evaluation, employee to submit Self-Evaluation to Evaluating Manager
4.WITHIN 14 DAYS OF SELF-EVALUATION SUBMITTALPERFORMANCE FEEDBACK – Evaluating Manager• Submittal of 90 Day Evaluation Form**
===== PAGE 105 ===== Proposed Release Date: November, 2019 Proposed Completion Date: November 4th - 29th, 2019 CONFIDENCE IN CONFLICT (2 hours) - Successful outcomes to conflict comes from understanding human behavior and the ability to influence others. This session will enable supervisors to identify the impact of the different conflict resolution styles, apply confidence building measures and implement strategies to resolve conflict effectively. Proposed Release Date: January, 2020 Proposed Completion Date: January 20th – February 28th, 2020 FUNDAMENTALS OF LEADERSHIP (2 hours) - Supervisors have the power to turn on or turn off productivity of the people who report to them. With a host of new challenges and responsibilities for new supervisors to tackle, this course focuses on leadership skills in communication, coaching, and conflict resolution; utilizing the concept of Situational Leadership. Proposed Release Date: March, 2020 Proposed Completion Date: March 9th – March 31st, 2020 ■ CHANGE MANAGEMENT (2 hours) – Change can be a challenging inevitability for many people to accept. This is widely because of false conceptions that develop due to false information or the lack thereof. Participants in this course will: (1) Gain clarity on the nature of change (2) Learn how to prepare oneself and others for change (3) Receive practical change strategies to adapt to change (4) Learn to implement change within the workplace Proposed Release Date: March, 2020 Proposed Completion Date: March 23rd – April 20th, 2020 ===== PAGE 106 ===== ■ 90 DAYS OF LEADERSHIP (2 hours) - New leaders face new challenges, but with proven strategies supervisors will: (1) Understand the challenges supervisors face (2) Learn to address unique challenges that arise from being promoted to a supervisory role. (3) Navigate their [new] responsibilities and changes in relationship boundaries (4) Build a game plan for successfully leading a thriving, high-performing team communicate that plan to fellow participants before leaving the course ## PLEASE NOTE: * Six month gap is reflective of January, 2020 – June, 2020 observation period, to align with calendar year. ** 90 day Evaluation, 180 day Evaluation, Self-Evaluation and Annual Evaluation forms are currently under revision and construction. RECOMMENDATION: Informational Only ===== PAGE 107 =====
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# KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Quarterly Budget Update
FROM:Finance and Administration
ACTION ITEM:NO
BACKGROUND: The Board of Regents approved the FY2019 budget on June 6, 2018. SUMMARY OF PROGRAMS/ACTIVITIES: Educational and operational functions are identified by functional classifications that include Instruction, Research, Public Service, Academic Support, Student Services, Institutional Support, Operations of Facilities, and Auxiliaries. ## ALIGNMENT WITH STRATEGIC GOALS: Goal [1] Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal [2] Achieve Academic Excellence Across all Programs and Colleges, Increase Student General Education Skills, Degree Persistence, Career Readiness and Graduation Rates. Goal [3] Increase the University's Financial Strength and Operational Efficiency. Goal [4] Enhance the Impact of External Relations and Development. Goal [5] Obtain Maximum Institutional Effectiveness through the Implementation of a Continuous Quality Improvement Process framed within the seven Baldrige Performance Excellence in Education criteria. COMMITTEE/PROGRAM ACTION: Not Applicable PROGRAM IMPLICATIONS: Not Applicable FISCAL IMPLICATIONS: The University incurred several unbudgeted expenses during FY2019. ===== PAGE 108 ===== ## KENTUCKY STATE UNIVERSITY Board of Regents ## ATTACHMENTS: Year End FY2018-19 Budget to Actual Report RECOMMENDATION: Information Only
REVENUESFY2018-19 Approved BudgetActual as of 6/30/2019Remaining BalancePercent
State Appropriation25,459,00025,749,000290,000.00
Tuition and Mandatory Fees15,960,00012,643,640(3,316,359.95)
Other Non-Operating Revenues1,065,0001,856,377791,376.90
Auxiliary Enterprises4,500,0004,154,878(345,122.06)
TOTAL REVENUE46,984,00044,403,895(2,580,105.11)95%
EXPENDITURES
Personnel19,561,65625,389,400(5,827,743.97)
Fringe Benefits6,970,1388,467,526(1,497,388.78)
Operating Expenses20,452,20624,904,645(4,452,438.48)
TOTAL EXPENDITURES46,984,00058,761,571(11,777,571.23)125%
===== PAGE 109 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Quarterly Facilities Update
FROM:Finance and Administration
ACTION ITEM:NO
BACKGROUND: The University continues to enhance campus infrastructure systems, components and facilities through asset preservation and new construction related activities using the Commonwealth's capital construction process. SUMMARY OF PROGRAMS/ACTIVITIES: See project descriptions in this document. ALIGNMENT WITH STRATEGIC GOALS: Goal 1: Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal 3: Increase the University's Financial Strength and Operational Efficiency. COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: N/A FISCAL IMPLICATIONS: As noted below. ATTACHMENTS: See below. RECOMMENDATION: Information Only ===== PAGE 110 ===== # KENTUCKY STATE UNIVERSITY Board of Regents ## State Funded Projects ## • Repair Boiler and Aging Distribution Lines State Account Number C756 Scope of Work – Replace coal fired boilers with natural gas boilers and replace distribution lines. Phase II of replacing aging distribution lines contract of $580,598.11 is awarded to Alpha Mechanical – work to begin October 2019 and completed June 2019. ○ Smokestack Demolition was bid May 14 – Contract for $44,000 to be awarded to Complete Demolition Services. Work to begin September 2019 and be completed October 2019. Appropriation - $10,400,000. ## • Douglas Avenue/East Main Street Intersection State Project # FDo4 SPP 037 0060 009-011 Signal pole relocation – KYTC is negotiating change order with contractor and is to advise KSU of work to begin & completed. KYTC Funded at $1,820,000. ## Federally Funded Projects ## Renovate Atwood Agricultural Research Building State Account Number C751 Scope of Work – Total renovation of building to create modern spaces for research, teaching and extension for land grant program. Construction contract awarded to Redlee Construction – actual work began in June 2019 – completion date is June 2020. Federally approved cost - $7,428,393. ## • Construct Bell Tower State Account Number C96U Scope of Work – Site work, foundations and power supply wiring needed to erect the bell tower. Current budget estimates are below approved budget amount of $500,000. Design Phase C work is complete – estimated construction cost is $58,000 (not including tower purchase) Project will be advertised for bidding –Anticipated completion date of late November 2019. ===== PAGE 111 ===== # KENTUCKY STATE UNIVERSITY Board of Regents ## Renovate Hunter Hall State Account Number C8XM Scope of Work – Total renovation of building’s basement and first floors to create modern spaces for research, teaching and extension for land grant program. The second and third floors will be renovated at a later date when additional funding is available. Federally approved project cost - $2,296,476. (Approved by Board 9/6/18) Design Phase B documents are complete with an estimated cost of $1,605,688. Anticipated completion date – August 2020. ## - Farm Floating Raceways State Account Number C98B Scope of work – install power to aeration equipment at raceways used to cultivate fish growth and related research activities. Estimated cost - $45,000. Anticipate completion date of September 2019. ## University Funded Projects ## • Install Fountain at Student Center State Account Number C96R Scope of Work – Wiring, piping and foundation work to install fountain in front of Student Center. Construction budget of $60,000. Executing construction contract within the next two weeks. Anticipated completion date of late September 2019. ## • Install (Horse Statue) Pedestal at Arboretum State Account Number C96S Scope of Work – Install pedestal and associated landscape features for statuary at west end of ASB parking lot. Phase C Design Documents are complete with an estimated construction cost of $174,000 (not including statuary). Project will be advertised for bidding –Anticipated completion date of late December 2019. ===== PAGE 112 ===== # KENTUCKY STATE UNIVERSITY Board of Regents ## • Install Signage and Lighting on Pedway State Account Number C95V Scope of Work – Design/Install KSU identification signage and lighting on pedway roof that crosses US 60. Phase C Design Documents are complete with an estimated construction cost is $106,000. Project will be advertised for bidding – Anticipated completion date of late January 2020. ## • Old Young Hall (The Halls) HVAC Upgrades State Account Number C8XN Scope of Work – Remediation of mold and replacement of air handling units throughout with new hot water heaters and fire alarm system integration. Work is complete; students began occupying building on August 3, 2019. ## • Develop Master Plan State Account Number C913 Scope of Work – Develop campus master plan. Omni has performed preliminary fact finding work and is poised to continue under KSU's direction and the provision of funding for the work to continue. ## • Design Study for Shauntee Hall State Account Number C914 Scope of Work – Develop Cost Estimate and initial design concept to convert Shauntee Hall to Nursing Education facility. Study received – Administration to review and determine how the Nursing program will be best served. No estimates have been developed at this time. ## • Campus Roof Evaluation and Repair State Account Number C915 Scope of Work – Evaluate issues and develop repair estimates for campus buildings with roof problems. Report received April 2019. Total estimated cost for design and construction is $9,300,000. Administration has received financing assumptions from the state Office of Financial Management for financing opportunities. No action is being taken at this time. ===== PAGE 113 ===== # KENTUCKY STATE UNIVERSITY Board of Regents ## • Emergency Generator Replacement State Account Number C916 Scope of Work – Replace and reposition emergency generator at the chilled water plant. Contract of $296,000 awarded to Kentuckyana Electrical Services; the generator was installed August 3 and all is fully operational. ## • Replace Exterior Stairs at Bell Gym State Account Number C96P Scope of Work – Replace exterior stairs at north end of building. Bid documents are ready to advertise; construction estimate is $70,000. Construction on hold pending full funding for construction. ## • Construct Softball Field – State Account Number C96Q Scope of Work – Design on campus softball field – awaiting revised cost estimate before deciding to proceed. Preliminary budget of $48,000. ## • Mold Remediation in Exum Basement State Account Number C97F Scope of Work – Mold remediation; project budget $25,000 – portions of finish work is still to be completed. ## • Install Access Control at Hume Hall State Account Number C97Y Scope of Work – Wiring to install access control system at Hume Hall Preliminary budget is $10,000. ===== PAGE 114 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5 2019
SUBJECT:Sodexo Key Performance Indicators Update
FROM:Finance and Administration
ACTION ITEM:NO
BACKGROUND: WHEREAS, the University and Sodexo entered into a Management Agreement, dated June 27, 2019, whereby Sodexo manages the Food Service operation for the University. SUMMARY OF PROGRAMS/ACTIVITIES: In order to maintain a valued partnership, the University and Sodexo agreed to performance metrics to ensure success of the University's dining operations. ## ALIGNMENT WITH STRATEGIC GOALS: Goal [1] Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal [4] Enhance the Impact of External Relations and Development.
COMMITTEE/PROGRAM ACTION: N/A
PROGRAM IMPLICATIONS: N/A
FISCAL IMPLICATIONS: N/A
ATTACHMENTS: ===== PAGE 115 ===== RECOMMENDATION: Information Only ===== PAGE 116 ===== # KENTUCKY STATE UNIVERSITY Board of Regents DATE: September 5, 2019 SUBJECT: Review of The Gold Book: Bylaws of the Kentucky State University Board of Regents FROM: Governance ACTION ITEM: NO BACKGROUND: Kentucky State University (University) acknowledges the statutory authority of its Board of Regents to adopt University bylaws (both academic and non-academic) that govern the University. SUMMARY OF PROGRAMS/ACTIVITIES: Pursuant to SACSCOC's newly adopted Principles of Accreditation: Foundations for Quality Enhancement, Section 10, Standard 4(2)(b), a Governing Board must: [ensure] a clear and appropriate distinction between the policymaking function of the board and the responsibility of the administration and faculty to administer and implement policy. (Board/administrative distinction) The rationale behind the requirements for Section 10, Standard 4(2)(b), is outlined in the Resource Manual for the Principles of Accreditations, published in March 2018. The Resource Manual’s rationale and notes as it relates to Standard 4(2)(b) states as follows: Effective governance includes clearly defining the roles and responsibilities of the governing board, administration, and faculty and ensuring that each of these groups adheres to their appropriate roles and responsibilities. While it is important that the overall mission and overarching policies of the institution are approved by the board, the administration and implementation of the general direction set by the board are carried out by the administration and faculty in order to prevent the board from undercutting the authority of the president and other members of the administration and faculty, thereby creating an unhealthy and unworkable governance structure. As set forth above, effective governance requires that a governing board provide general direction to the University as to the roles and responsibilities of University groups. The proposed revisions to The Gold Book satisfy this requirement. ===== PAGE 117 ===== ## ALIGNMENT WITH STRATEGIC GOALS: Goal #3 Increase the University's Financial Strength and Operational Efficiency Goal #5 Obtain Maximum Institutional Effectiveness through the Implementation of a Continuous Quality Improvement Process framed within the seven Baldrige Performance Excellence in Education criteria. COMMITTEE/PROGRAM ACTION: N/A PROGRAM IMPLICATIONS: N/A FISCAL IMPLICATIONS: N/A ATTACHMENT: See attached revisions to The Gold Book. RECOMMENDATION: Approve revisions to The Gold Book. ===== PAGE 118 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:HB 1, Comprehensive Universities and Quasi-Governmental Agencies Pension Reform
FROM:Government Relations
ACTION ITEM:NO
## BACKGROUND: July 2019, Governor Bevin called a special session to consider HB1, the Comprehensive Universities and Quasi-Governmental Agencies Pension Reform legislation. The bill passed the legislature and was signed into law on July 24, 2019. The law provides a one-year retroactive rate freeze at 49.47 percent of the employer contribution from July 1, 2019, through June 30, 2020. The law also provides a framework for universities seeking to voluntarily cease participation in the Kentucky Employees Retirement System on or before May 1, 2020. ## SUMMARY OF PROGRAMS/ACTIVITIES: N/A ## ALIGNMENT WITH STRATEGIC GOALS: Passage of HB 1 provides a structured framework and options to address escalating pension costs. The law mandates an actuarial analysis of the University’s pension costs prior to ceasing participation, requirement to provide an alternative retirement program, and payment of the current pension liability either by lump sum or in installments. The data from the actuarial analysis will inform future pension decisions to ensure responsible fiscal management of state resources. ## COMMITTEE/PROGRAM ACTION: N/A ## PROGRAM IMPLICATIONS: N/A ## FISCAL IMPLICATIONS: Without the passage of HB1, the employer contribution rate would have increased from 49.47 percent to 89 percent. Therefore, additional resources to pay the employer ===== PAGE 119 ===== contribution would have been necessary. HB 1 created savings of approximately $2.0 million for a one-year period. ATTACHMENTS: N/A RECOMMENDATION: N/A ===== PAGE 120 ===== ## Student Homecoming Events 2019
Sunday 6thMonday 7thTuesday 8thWednesday 9thThursday 10thFriday 11thSaturday 12th
Bred & Brunch1:00 PMUnderwood CafeSGA EscapeRoom11:00 AMSC BallroomThink BeforeYou DrinkAlcoholAwareness11:00 AMSC BallroomBred CardRevoked11:00 AMSC CourtyardBack on theBlock Party11:00 AMSC CourtyardFounder's DayAssembly10:00 AMBradford HallOld VS. NewBreds PepRally2:00 PMAmphitheatreCommunity Parade9:00 AMDowntownFrankfort, KY
Gospel Concert5:30 PMSmith AuditoriumBradfordFashion ShowTheProFashionals8:00 PMSmith AuditoriumBradford HallComedy Show7:30 PMSmith AuditoriumBradfordBred Bonfire(Tentative)8:00 PMLocation TBACoronation &Royal Reception7:30 PMWilliam ExumCenterMidnight Munchies12:00 AM-2:00 AMGame RoomStep Show7:30 PMWilliam ExumCenterFootball Game1:00 PMAlumni StadiumConcert9:00 PMWilliam ExumCenter
===== PAGE 121 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Introduction of 2019-2020 Student Government Association Executive Board
FROM:Student Engagement and Campus Life
ACTION ITEM:NO
： ## BACKGROUND: The attached document provides information about the current SGA Executive Board as well as last year's Board. ## SUMMARY OF PROGRAMS/ACTIVITIES: The SGA has developed a draft agenda of its policy and program agenda for the year, which is currently being evaluated and refined. ## ALIGNMENT WITH STRATEGIC GOALS: Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development ## COMMITTEE/PROGRAM ACTION: None ## PROGRAM IMPLICATIONS: None None ## FISCAL IMPLICATIONS: ## RECOMMENDATION: None ===== PAGE 122 ===== # 2019-2020 Student Government Association Officers “The Historic 86^{th} Administration”
OfficeNameMajorHometownClassificationGPA
President/Student\nRegentKierra\nDonaldPolitical Science/\nMass\nCommunicationsChicago,\nIllinoisJunior3.038
1st Vice PresidentTerrance\nBlair IIBusiness\nManagementLouisville,\nKentuckyJunior3.256
2nd Vice PresidentOsha\nSmithMathematicsChicago,\nIllinoisSenior2.605
TreasurerAlexus\nLoydBusiness\nAdministrationGroveport,\nOhioSophomore3.560
SecretaryLashonna\nOdomPre-MedPortsmouth,\nVirginiaJunior2.674
Chief JusticeMadison\nPowellPolitical ScienceLawrenceburg,\nKentuckyJunior3.738
Chief of StaffErykah\nPorterPsychologyCuthbert,\nGeorgiaJunior3.489
Miss KSUBlake\nScottBusiness\nAdministrationIndianapolis,\nIndianaJunior3.600
Mr. KSUMichael\nWeaverMusic\nEducation/Political\nScienceSt. Louis,\nMissouriSenior3.303
## IN ALL THINGS EXCELLENCE ===== PAGE 123 ===== # 2018-2019 Student Government Association Officers “The Revitalization Administration”
OfficeNameMajorHometownClassificationGPA
President/Student RegentMichael WeaverMusic Education/Political ScienceSt. Louis, MissouriSenior3.207
1st Vice PresidentAlexis AndersonMass Communications/JournalismChicago, IllinoisSenior3.116
2nd Vice PresidentCheryl EskridgeBusiness AdministrationChicago, IllinoisJunior2.915
TreasurerSydnie MillerPsychologyIndianapolis, IndianaSenior2.920
SecretaryTia TaylorNursingChicago, IllinoisSenior3.750
Chief JusticeMikal MuhammadPolitical ScienceChicago, IllinoisJunior3.484
Chief of StaffBrianna PattersonPsychologyHouston, TexasSenior3.285
Miss KSUCierra CouchBusiness AdministrationIndianapolis, IndianaSenior3.025
Mr. KSUTrevor StephensPolitical ScienceHorse Cave, KentuckySenior3.355
## IN ALL THINGS EXCELLENCE ===== PAGE 124 ===== # KENTUCKY STATE UNIVERSITY Board of Regents
DATE:September 5, 2019
SUBJECT:Overview of 2019-2020 Programming Priorities
FROM:Student Engagement and Campus Life
ACTION ITEM:NO
BACKGROUND: It has been well noted that the university has struggled to implement a robust campus life experiences that fully engages, excites, and educates our student population. As a result, the Vice President has been working closely with staff to develop more dynamic programming/services and to enhance marketing efforts to successfully reach our students and publicly celebrate our successes. ## SUMMARY OF PROGRAMS/ACTIVITIES: • Meetings/retreat with staff to provide professional enhancement on student development theory and to explore strategies for stronger programming - Development of framework for ensuring programming meets various goals and needs and a monthly calendar of events Coordination with student leadership groups to encourage greater ownership of the student experience, which will enhance their own leadership skills • Building enhancements including more lounge space and an enhanced game room in the Student Center and a refurbished weight room (opening soon) Implementation of a student-run intramurals program Hiring of a Coordinator of Greek Life to deliver an enriched and more popular experience - Creation of a more robust space and programming for Career and Professional Development - Revamping of student conduct processes – beginning with hiring of new Dean for Student Leadership, Conduct, and Health – which emphasizes more positive, strength-based approaches, including restorative justice - Creation of Center for Mental Health and Wellness (proposed Title III) to provide comprehensive prevention and intervention services for students - Creation of an Innovation and Creativity Lounge (proposed Title III) to support student creativity and entrepreneurship development ===== PAGE 125 ===== # KENTUCKY STATE UNIVERSITY Board of Regents ## ALIGNMENT WITH STRATEGIC GOALS: Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development COMMITTEE/PROGRAM ACTION: None ## PROGRAM IMPLICATIONS: By providing stronger and more exciting programming, the university will be in a better position to retain students and enhance student satisfaction – all of which increase graduation rates and help in the recruitment of new students. FISCAL IMPLICATIONS: None at present RECOMMENDATION: Continued efforts towards this goal. ===== PAGE 126 ===== # Office of Campus Life Student Activities Curriculum The Office of Campus Life caters to all student “SPICES”. The Office of Campus Life (OCL) seeks to provide a student-focused environment, supporting the holistic development of Kentucky State University students. The design and implementation of innovative programming aims to foster increased retention, develop healthy interpersonal relationships, provide outreach to the community, and offer opportunities to develop strong leadership skills through the following key areas: Student Government and Leadership, Fraternity and Sorority Life, Special Events and Activities, School Spirit, Intercultural Affairs, Student Activism and Service, University Ambassadorship, and Homecoming. Social programs aim to contribute to students' formal education, which includes the creation of their co-curricular transcripts. Track and monitor students' progression and timely completion of education goals, and student learning and development. Social: Screen on the Green, Foam Party, Lip Sync Battle, Silent Party, Homecoming, Spring Fest, Winterfest, Spirit Week, Campus DJ Battle, Campus Haunted House, Spirit Trips, Game Night with the CLA's, Chopped Cook-off, Family Feud, Fresh Friday's, Pre-Game Lock-In, Super bowl Party. Physical: Glo Zumba, Glow in the Dark Dodge Ball, Yoga on the Yard, Trap Cardio Drumming, Faculty & Staff Basketball Game, Dolla Holla Skate Night. Intellectual: Dinner & Discussion, Men's Conference, Women's Conference, Student Government Association Election Week (Fall & Spring), Mocktails & Poetry, Elect Her, Cultural: Black History Trivia Night, West African Hand Drumming Workshop, Black History Museum, African Day Takeover, The “N” Word Discussion, Dance Extravaganza, Fro Down. Educational: Divine Intervention, Student Leadership Institute, Honda Campus All Star Challenge Tournament, Taste of K-State, Alcohol Awareness, Bred Ball, Welcome Extravaganza, Financial Literacy Workshop, Etiquette Luncheon, Etiquette Dinner, Be the Match, Know Your Status HIV Testing, Rally for Higher Education, SGA Town Hall Meetings, Constitution Day, Mental Health Matters Workshop, Denim Day, Greek 101. Spiritual: Sunday's Best, Homecoming Gospel Concert, Campus Crusades, Bred Family Dinner.