The Kentucky State University Board of Regents shall review the performance of the President on an annual basis. The purpose of such a performance review is to evaluate the progress of the President; to provide the President with an opportunity for constructive input from student, faculty, staff, and other constituencies; to review the President’s professional contributions and performance as a “leader” and as an “administrator;” and to provide the President with feedback to improve his or her performance.
The Kentucky State Board of Regents shall engage the services of a consultant to coordinate the evaluation process. As part of that process, the consultant shall poll and interview students, faculty, staff, and other constituencies; the consultant shall review and analyze the poll results and the interview results; the consultant shall summarize the consultant's findings; and the consultant shall prepare a final report for the Board of Regents.
The Office of Institutional Research shall select student, faculty, and staff at random to serve as evaluators. OIR shall ensure that the evaluators reflect the demographic representation make-up of campus. Once identified, OIR shall notify the evaluators by email of their selection and provide them with the written evaluation instrument. OIR shall inform evaluators that their evaluations shall be anonymous. OIR shall give evaluators two weeks at a minimum to complete and to return written questionnaires to OIR.
OIR shall make an effort to achieve the highest response level possible. OIR shall send up to two rounds of emails to evaluators within this two-week period requesting the return of the written questionnaires. OIR shall forward the written questionnaires directly to the consultant to assemble, process, and analyze.
The Board of Regents shall complete the Board of Regent evaluation form. Upon completion of the evaluation form, individual board members shall return the form directly to the consultant who shall assemble, process, and analyze.
The President shall complete a self-assessment in narrative form. In that narrative, President’s narrative shall include data that indicates progress toward the performance metrics as stated in the President’s Employment Agreement and shall include written evidence pertaining to the performance factors included in the Board of Regent’s Written Evaluation Form (Strategies and Priorities; Leadership; Relationships with Constituencies; Financial Management; Fund-Raising; and Future Positioning).
The consultant shall conduct on-campus interviews with students, faculty, staff, and constituencies. These interviews shall occur in groups or in small groups at the discretion of the consultant.