DATE: February 6, 2019

SUBJECT: Approval of Termination of Xerox Contracts

FROM: Finance and Administration

ACTION ITEM: YES

BACKGROUND: Kentucky State University (KSU) entered into Services and Solutions Agreements No. 7100589-001 and 7100589-003 with Xerox on or about September 8, 2011. On or about August 3, 2016, Kentucky State University renewed those agreements through 2021. Pursuant to the terms of those agreements, Xerox provides Kentucky State University with 1) managed print service; 2) mail distribution, and fulfillment; and 3) document production, and publishing.

KSU now seeks to exercise its right to terminate both agreements before they expire in 2021 by providing a ninety-day notice to Xerox.

KSU seeks approval to provide notice to Xerox of its intent to cancel its agreement with Xerox to provide KSU with all campus copiers (Services and Solutions Agreements No. 7100589-001). During the notice period, CMT will issue on KSU's behalf a Request for Proposal to secure a new vendor to provide campus copiers. KSU will be seeking a vendor as part of its energy performance contract. CMT has advised KSU that another vendor that can provide the services Xerox now provides at a significant cost savings.

KSU also seeks approval to provide notice to Xerox of its intent to cancel its agreement with Xerox to provide mail, distribution and fulfillment as well as document production and publishing.

Goal #1 Enhance Student Enrollment, Improve Student Life and Engagement, and Improve Student Advising and Career Development. Goal #3 Increase KSU's Financial Strength and Operational Efficiency

COMMITTEE/PROGRAM ACTION: N/A

PROGRAM IMPLICATIONS: N/A