KENTUCKY STATE UNIVERSITY Board of Regents

BACKGROUND: ADP will begin payroll processing for Kentucky State University effective July 1, 2018.

SUMMARY OF PROGRAMS/ACTIVITIES: Key project information is as follows:

The pay frequency is moving from Semi-Monthly to Bi-Weekly. Kentucky State University will now have 26 pay periods and instead of 24. A new payroll calendar will be distributed soon.

Benefits will be taken out of the first two checks.

The use of Biometric time clocks is being explored for Facilities and Police initially. Biometric time clocks will be phased into other areas later.

We are currently auditing the data in the Human Resources/Payroll system.

General Counsel is revising the timesheet policies and procedures. There are several outcomes from the initial discussions, but at a high level there will be procedures put in place to ensure timely submittal of timesheets (ADP has a set schedule to run payroll that we must meet), students will use electronic timesheets, and exempt employees will only need to submit a timesheet for exceptions.

ALIGNMENT WITH STRATEGIC GOALS: Goal 3 – Increase the University’s Financial Strength and Operational Efficiency.

In order to improve operational efficiencies, having a reliable, accurate, quality, and compliant payroll process is essential.