Responsibility of Contract Manager

Contract Managers are identified by their Department head and shall be adequately skilled in Contract Management according to the level and complexity of the contract. The Contract Manager is responsible for:

  1. Administering the contract and contract record in the CMS;
  2. Understanding the terms of the contracts, including the business terms, scope of work and/or services, and high-level legal terms and actionable tasks, such as the notice period for contract renewal or cancellation;
  3. Monitoring the performance by both the University and the vendor under the obligation of the contract;
  4. Managing the relationship between the vendor and the University;
  5. Ensuring charges are appropriate and payment is made in accordance with the terms of the contract;
  6. Identifying the funding source for the purchase; and
  7. Uploading the fully executed contract and related documentation to the CMS and recording the contract status.
  8. Responsibility of Contract Approvers
  9. Contract Approvers are responsible for:
  10. Reading and reviewing each contract received;
  11. Ensuring that the contract meets the business needs of the University; and
  12. Understanding the business terms and conditions of the contract.
  13. Responsibility of Contract Signer
  14. The Contract Signer is responsible for:
  15. Reading and understanding the contract's business terms and conditions;
  16. Ensuring the vendor has signed the agreement; and
  17. Physically or electronically signing the contract and approving it in the CMS.