• Contracts that do not require expenditures may be approved and signed by the Vice President for Finance and Business Affairs if such contracts are philanthropic in nature, following established University policies.
• No other employees may sign contracts on behalf of the University.

This contracting authority differs from payment approval. Designated personnel who are in a position to know that the goods were received or the services were performed may authorize payments made under an appropriately approved contract.

Contract Management System (Lexion)

The University’s Contract Management System (“CMS”) is the official system for tracking the life cycle of all University contracts and provides a workflow for the approval of contracts based on contract type.

1. This system serves as the central repository for all University contracts and all related documentation.
2. System access is provided only after a user has undergone Lexion training. Training may be conducted by University personnel or Lexion representatives.
3. This system shall be utilized for all University contracts.
4. Departments are expected to upload current, active contracts that predate Lexion implementation, along with any related documentation.
5. The Contract Manager is responsible for ensuring the contract information is entered and the document and related supporting documentation is uploaded.

Compliance and Monitoring

The Contract Manager is responsible for administering the contract for the purpose of compliance with the terms, notification of actions, and making business decisions based on the performance of the contract.

Contract managers shall record changes, renewals, addenda and amendments to contracts within the CMS.

Roles and Responsibilities

All individuals responsible for the purchase of goods and services on the University's behalf must be familiar with contracting requirements and this Policy.

Responsibility of Contract Requestor

Contract Requestors are responsible for inputting the contract record into the CMS.