Chair Hatchett inquired how many KSU employees use Banner and who has the authority to access, input, and change information within that system.
Regent Dukes asked whether anyone had ever looked at access roles and responsibilities to ensure proper controls and accesses are used, with proper segregation of duties.
Regent Dukes further queried whether the module managers also have read/write access into the Banner system, commenting that at some point a formal access audit should be conducted.
Chair Hatchett queried whether the Board could review Banner reports on a regular basis so actual expenditures could be compared to budgeted expenditures, and requested Dr. Burnette to provide a timeline as to taking a step in that preliminary direction.
Dr. Burnette requested Dr. Dixie to elaborate on the Banner optimization assessments.
Regent Dukes asked when the optimization and system updates would be vetted and implemented.
Chair Hatchett inquired as to how institutional knowledge/ memory could be guarded or managed relative to Banner.
Chair Hatchett thanked Dr. Dixie and Dr. Edwards for their presentation.
VIII. Finance & Administration Personnel Update
Dr. Burnette presented this agenda item and began by offering a snapshot of new hires in key positions within Finance & Administration, within areas that had been problematic or short-staffed in the past.
Hearing no questions following the Personnel Update, Chair Hatchett thanked Dr. Burnette for his presentation.
IX. Contracts Management Update
Dr. Burnette and Dr. Dixie presented this agenda item and discussed what had been accomplished to date regarding third-party software tools (Lexion and Concur), as well as the Ellucian Spend Management integrated suite of tools.
Dr. Dixie shared information regarding the Ellucian Spend Management integrated suite of tools, and discussed the next steps to be taken in rolling out this software for KSU employee use.
Chair Hatchett asked Dr. Burnette if he anticipated any issues or problems during the transition from Lexion and Concur to the Ellucian Spend Management integrated suite of tools.
Dr. Burnette and Dr. Dixie also reported on significant issues noted, and commented on KSU staff support and development.
X. Closing Remarks
Chair Hatchett closed the meeting by thanking the Committee for their work, remarking that future agendas should be tied to the special examination findings and thoroughly studying a few at a time.
XI. Adjournment
MOTION by Regent Moyer:
Move the Board to adjourn.
Seconded by Regent Dukes and passed without dissent.