[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 158.4, "t": 720.24, "r": 452.64, "b": 682.56 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nEXECUTIVE COMMITTEE\nSPECIAL MEETING", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 149.76, "t": 666.72, "r": 462.24, "b": 653.76 }, "text": "Meeting Was Conducted in Person and by Teleconference", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 252, "t": 639.84, "r": 360.48, "b": 613.68 }, "text": "Friday, August 9, 2024\n8:30 a.m. EDT", "reading_order": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 171.84, "t": 599.28, "r": 439.2, "b": 531.84 }, "text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)", "reading_order": 3, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 254.88, "t": 511.68, "r": 357.6, "b": 487.44 }, "text": "MINUTES\n*****", "reading_order": 4 }, { "page": 1, "type": "TITLE", "location": { "l": 69.36, "t": 462.48, "r": 170.88, "b": 450.48 }, "text": "I. Call to Order", "reading_order": 5, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 104.4, "t": 440.16, "r": 478.8, "b": 427.2 }, "text": "The Committee’s Chair, Regent Tammi Dukes, called the meeting to order at 8:32 a.m.", "reading_order": 6 }, { "page": 1, "type": "TITLE", "location": { "l": 69.84, "t": 418.32, "r": 150, "b": 406.08 }, "text": "II. Roll Call", "reading_order": 7, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 105.36, "t": 395.52, "r": 325.44, "b": 382.8 }, "text": "The Board’s Secretary, Zach Atwell, called the roll:", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 374.64, "r": 322.8, "b": 361.92 }, "text": "Regent Tammi Dukes, Chair Present", "reading_order": 9 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 360.48, "r": 342.24, "b": 348.24 }, "text": "Regent Michael Adams, Jr., Co-Chair Not Present", "reading_order": 10 }, { "page": 1, "type": "TEXT", "location": { "l": 105.6, "t": 347.28, "r": 322.8, "b": 335.28 }, "text": "Regent Edward Fields Present", "reading_order": 11 }, { "page": 1, "type": "TEXT", "location": { "l": 105.6, "t": 334.08, "r": 323.28, "b": 321.6 }, "text": "Regent Edward Hatchett, Esq. Present", "reading_order": 12 }, { "page": 1, "type": "TEXT", "location": { "l": 106.08, "t": 320.4, "r": 322.32, "b": 308.4 }, "text": "Regent Charles Moyer, PhD Present", "reading_order": 13 }, { "page": 1, "type": "TEXT", "location": { "l": 105.6, "t": 307.44, "r": 342.24, "b": 294.96 }, "text": "Regent Herman Walston, EdD Not Present", "reading_order": 14 }, { "page": 1, "type": "TEXT", "location": { "l": 105.36, "t": 280.8, "r": 372.24, "b": 267.84 }, "text": "Four (4) members were present, so a quorum was established.", "reading_order": 15 }, { "page": 1, "type": "TITLE", "location": { "l": 69.84, "t": 259.68, "r": 219.36, "b": 246.48 }, "text": "III. Approval of the Agenda", "reading_order": 16, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 105.6, "t": 238.32, "r": 234.24, "b": 225.84 }, "text": "MOTION by Regent Fields:", "reading_order": 17 }, { "page": 1, "type": "TEXT", "location": { "l": 104.88, "t": 224.64, "r": 541.68, "b": 199.2 }, "text": "Move the Committee to approve the agenda of the August 9, 2024, meeting of the Executive Committee.", "reading_order": 18 }, { "page": 1, "type": "TEXT", "location": { "l": 105.36, "t": 198, "r": 355.92, "b": 184.8 }, "text": "Seconded by Regent Hatchett and passed without dissent.", "reading_order": 19 }, { "page": 1, "type": "TITLE", "location": { "l": 70.08, "t": 176.4, "r": 293.52, "b": 164.4 }, "text": "IV. President's Evaluation and FY 25 Goals", "reading_order": 20, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 104.88, "t": 149.76, "r": 541.92, "b": 96.24 }, "text": "Chair Dukes began by reviewing comments submitted by Regents in their evaluation of the President, noting that a few evaluations had not yet been received. Several Regents supplemented their original observations with further commentary. Regents also concurred that President Akakpo had exceeded expectations as to his overall performance rating.", "reading_order": 21 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 104.88, "t": 720, "r": 541.92, "b": 665.28 }, "text": "Next, Chair Dukes addressed the President’s compensation and stated that per the President’s contract, the Board may award incentive compensation based upon his attainment of written goals previously established by the Board. Chair Dukes then led a discussion regarding terms and conditions for awarding incentive compensation.", "reading_order": 0 }, { "page": 2, "type": "TEXT", "location": { "l": 105.6, "t": 653.28, "r": 461.76, "b": 639.36 }, "text": "Regent Fields asked whether the University was still in a state of financial exigency.", "reading_order": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 104.88, "t": 626.16, "r": 541.92, "b": 558.72 }, "text": "Regent Hatchett queried whether the Committee was bound by the plain language of “financial exigency” and whether the Board had ever declared that they are not in a state of financial exigency. Attorney Atwell clarified that the General Assembly, not the Board, declared financial exigency through the passage of HB 250. Under HB 250, financial exigency would last until June 30, 2023; therefore, the University was no longer in a state of financial exigency.", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 105.12, "t": 546.48, "r": 542.16, "b": 492.48 }, "text": "Regent Hatchett further inquired whether the Board had ever taken its own action regarding financial exigency. Attorney Atwell responded that the Board had approved a financial exigency policy as required by the Management Improvement Plan (“MIP”), but he did not believe that an actual vote was ever taken by the Board to declare financial exigency.", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 105.36, "t": 479.28, "r": 541.92, "b": 452.16 }, "text": "Regent Hatchett also asked whether a bonus and a salary increase were the same. Attorney Atwell replied they were not and clarified the difference.", "reading_order": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 104.64, "t": 439.44, "r": 542.16, "b": 345.6 }, "text": "Ultimately the Committee chose to postpone awarding incentive compensation for the President until merit-based raises could also be given to faculty and staff. Chair Dukes queried whether the Committee needed to take any official action on this point. Attorney Atwell responded affirmatively, suggesting that the Committee make a recommendation to the Board that the President is not currently eligible for incentive compensation because all employees did not receive a salary increase. Chair Dukes stated that she would ensure that the recommendation would be on the agenda at the next Board meeting for full Board approval.", "reading_order": 5 }, { "page": 2, "type": "TEXT", "location": { "l": 104.64, "t": 332.64, "r": 542.16, "b": 278.16 }, "text": "Regent Moyer queried whether a discussion should continue relative to the appropriate amount of an incentive bonus. Attorney Atwell responded that per the terms of the President’s contract, he was not currently eligible for incentive compensation or an incentive bonus. A discussion ensued regarding the terms of President Akakpo’s contract and the Board’s authority to provide compensation.", "reading_order": 6 }, { "page": 2, "type": "TEXT", "location": { "l": 104.88, "t": 265.68, "r": 542.16, "b": 210.96 }, "text": "Chair Dukes inquired whether the Board had the authority to award President Akakpo a one-time payment rather than increasing his base pay, as was recently provided to all other University eligible employees. Attorney Atwell replied affirmatively, so long as it was not tied to performance and did not approach anywhere near the maximum amount allowed under the contract.", "reading_order": 7 }, { "page": 2, "type": "TEXT", "location": { "l": 105.36, "t": 198.96, "r": 379.44, "b": 185.28 }, "text": "Regent Moyer inquired as to the President's current base salary.", "reading_order": 8 }, { "page": 2, "type": "TEXT", "location": { "l": 104.88, "t": 172.32, "r": 541.44, "b": 144.48 }, "text": "Regent Walston queried whether the amount given to the President could exceed the amount that was given to all faculty and staff.", "reading_order": 9 }, { "page": 2, "type": "TEXT", "location": { "l": 105.12, "t": 132, "r": 542.64, "b": 92.4 }, "text": "Regent Moyer asked whether the $2000 recently given to faculty and staff could be calculated as a percentage of their average salary, then applying the same percentage to the President's salary to determine the amount of his award.", "reading_order": 10 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TEXT", "location": { "l": 105.12, "t": 719.52, "r": 541.68, "b": 679.44 }, "text": "Regent Walston inquired whether any amount given to the President would be characterized as a bonus or would be tied to a salary. Chair Dukes responded that it would not be tied to a salary increase and would be a one-time payment, much like the payment the rest of the University received.", "reading_order": 0 }, { "page": 3, "type": "TEXT", "location": { "l": 105.36, "t": 666.48, "r": 541.92, "b": 639.12 }, "text": "Regent Hatchett requested that further research be done regarding financial or fiscal exigency, urging that the question be resolved before any further action was taken on rewarding President Akakpo.", "reading_order": 1 }, { "page": 3, "type": "TEXT", "location": { "l": 105.12, "t": 625.92, "r": 541.2, "b": 600 }, "text": "Attorney Atwell suggested that the Executive Committee meet again before the end of August to allow them time to flesh out the performance metrics they would like the President to meet in FY 25.", "reading_order": 2 }, { "page": 3, "type": "TITLE", "location": { "l": 69.84, "t": 586.08, "r": 171.36, "b": 573.6 }, "text": "V. Adjournment", "reading_order": 3, "level": 2 }, { "page": 3, "type": "TEXT", "location": { "l": 106.08, "t": 564.48, "r": 244.32, "b": 552.72 }, "text": "MOTION by Regent Walston:", "reading_order": 4 }, { "page": 3, "type": "TEXT", "location": { "l": 106.56, "t": 550.8, "r": 228, "b": 539.52 }, "text": "Move the Board to adjourn.", "reading_order": 5 }, { "page": 3, "type": "TEXT", "location": { "l": 105.6, "t": 537.84, "r": 342.96, "b": 525.12 }, "text": "Seconded by Regent Fields and passed without dissent.", "reading_order": 6 }, { "page": 3, "type": "TEXT", "location": { "l": 105.6, "t": 511.2, "r": 278.64, "b": 498.72 }, "text": "The meeting was adjourned at 9:41 a.m.", "reading_order": 7 } ] } ]