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# BOARD OF REGENTS for KENTUCKY STATE UNIVERSITY

<div style="text-align: center;"><img src="imgs/img_in_image_box_287_53_2290_2141.jpg" alt="Image" width="78%" /></div>


KY STATE UNIVF

ONWARD — UPWARD

Regular Meeting of the Board of Regents

Tuesday, August 8, 2023

1:00 p.m. EDT

Julian M. Carroll Academic Services Building, 2nd Floor

400 East Main Street

Frankfort, Kentucky 40601

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# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS REGULAR MEETING

*** Meeting Will be Conducted in Person and by Teleconference ***

Tuesday, August 8, 2023

1:00 p.m. EDT

Board of Regents Room

Julian M. Carroll Academic Services Building, 2nd Floor

400 East Main Street

Frankfort, Kentucky 40601

(Primary Physical Location)

Zoom Link:  https://kysu.zoom.us/s/95126376937

Webinar ID: 951 2637 6937

One Tap Mobile: US:  +16469313860,,95126376937# or  +13017158592,,95126376937#

## AGENDA

1. Call to Order

2. Roll Call

Regent Tammi Dukes

Board Chair

Mr. Zachary Atwell

3. Approval of the Agenda

Board Secretary

Acting General Counsel

4. Information Items

Chair Dukes

A. FY 2023 Budget Update

Dr. Wendy Dixie

Acting VP, Finance & Business Affairs

B. Academic Affairs & Student Affairs Update

Dr. Michael D. Dailey

Interim Provost

Dr. Scott A. Wicker

Interim Vice Provost for Academic Affairs

### 5. Action Items

Dr. Stephanie Mayberry

Interim Vice Provost for Student Affairs


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>A.</td><td style='text-align: center; word-wrap: break-word;'>Approval of July 21, 2023, Meeting Minutes</td><td style='text-align: center; word-wrap: break-word;'>Chair Dukes</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>B.</td><td style='text-align: center; word-wrap: break-word;'>Approval of Gold Book Revisions</td><td style='text-align: center; word-wrap: break-word;'>Chair Dukes</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>C.</td><td style='text-align: center; word-wrap: break-word;'>Approval of Three-Year Ellucian Spend Management Contract</td><td style='text-align: center; word-wrap: break-word;'>VP Dixie</td></tr></table>

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<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>D. Approval of Three-Year Renewal of Ellucian Banner Software Maintenance Agreement</td><td style='text-align: center; word-wrap: break-word;'>VP Dixie</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>E. Approval of Improvements to the Board of Regents Room</td><td style='text-align: center; word-wrap: break-word;'>VP Dixie</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>F. Approval of Fiber Infrastructure Improvements</td><td style='text-align: center; word-wrap: break-word;'>VP Dixie</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>G. Approval of TimelyCare Contract</td><td style='text-align: center; word-wrap: break-word;'>Vice Provost Mayberry</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>H. Approval to Replace HVAC in the Aquaculture Nutrition Building</td><td style='text-align: center; word-wrap: break-word;'>Dr. Kirk Pomper
Director of Land Grant Programs
Dean of the College of Agriculture, Community, and the Sciences</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>I. Approval to Purchase Three Mobile Health Units</td><td style='text-align: center; word-wrap: break-word;'>Director Pomper</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Closing Remarks</td><td style='text-align: center; word-wrap: break-word;'>Chair Dukes</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Adjournment</td><td style='text-align: center; word-wrap: break-word;'>Chair Dukes</td></tr></table>

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# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS QUARTERLY MEETING

*** Meeting Was Conducted in Person and by Teleconference ***

July 21, 2023

1:00 p.m. EDT

Board of Regents Room

Julian M. Carroll Academic Services Building, 2nd Floor

400 East Main Street

Frankfort, Kentucky 40601

(Primary Physical Location)

## MINUTES *****

### I. Call To Order

The Board's Chair, Regent Tammi Dukes, called the meeting to order at 1:09 p.m.

### II. Swearing-in of Student Regent

Regent Savion Briggs was sworn in by Mr. Zach Atwell, Board Secretary and Acting General Counsel.

### III. Roll Call

Secretary Atwell called the roll:

Regent Tammi Dukes, Chair

Present

Regent Herman Walston, Ed.D., Vice Chair

Present

Regent Michael Adams

Present

Regent Edward Fields

Not Present

Regent Ernie Fletcher, MD

Present

Regent Edward Hatchett, Esq.

Present

Regent Jason Moseley

Not Present

Regent Charles Moyer, Ph.D.

Present

Regent Robert Ramsey

Present

Regent Savion Briggs

Present

At least six (6) Regents were in attendance and present at roll call. Therefore, a quorum was established.

### IV. Approval of the Agenda

MOTION by Regent Walston:

Move the Board to approve the agenda of the July 21, 2023, quarterly meeting of the Board of Regents.

Seconded by Regent Moyer and passed without dissent.

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#### V. Ratification of Dr. Akakpo's Contract

MOTION by Regent Walston:

Move the Board to ratify Dr. Akakpo’s contract.

Seconded by Regent Briggs and passed without dissent.

### VI. Elections of Chair and Vice Chair

Chair Dukes stated that pursuant to Section 7.1 of the Gold Book, the Board shall elect its Chair and Vice Chair annually at the first meeting of each year. Chair Dukes then called for nominations for the Board's Chair.

Regent Adams nominated Chair Dukes. The nomination was seconded by Regent Walston. No other Regents were nominated.

MOTION by Regent Hatchett:

Move the Board to elect Chair Dukes as the Board's Chair by acclamation.

Seconded by Regent Fletcher and passed without dissent.

Next, Chair Dukes called for nominations for the Board's Vice Chair. Regent Ramsey nominated Regent Adams. No other nominations were offered.

MOTION by Chair Dukes:

Move the Board to elect Regent Adams as the Board’s Vice Chair by acclamation. Seconded by Regent Fletcher and passed without dissent.

Regent Hatchett and Chair Dukes expressed appreciation and thanks to Regent Walston for his service as Vice Chair.

### VII. Information Items

Before the Board addressed the information items, Chair Dukes asked each presenter to conclude their respective presentations within seven minutes; she further requested that the Regents limit themselves to one question each for items A, B, C, D, and E.

### A. Finance and Administration Update

Dr. Wendy Dixie, Acting VP, Finance & Business Affairs, presented this agenda item.

Dr. Dixie began by discussing the closing of FY 2023, noting that the fiscal year closing was able to occur a few days earlier than expected. While the goal was to not have any fiscal year 2023 invoices go into FY 2024, $5,542 worth of invoices from FY 2023 will be paid in FY 2024. Though this number was better than expected, President Akakpo and Dr. Dixie agreed that the amount may increase over the next 90 days.

Chair Dukes and Regent Moyer sought clarification as to the dollar amount of the FY 2023 invoices.

Regent Hatchett asked what the FY 2023 invoices were for.

Vice Chair Adams queried whether there was a cap on the amount expected for these FY 2023 invoices.

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Regent Walston requested that the Board be provided with additional information regarding the outstanding FY 2023 invoices at the next meeting.

Dr. Dixie reported that she plans to present the financial position for the end of FY 2023 at the next Board or Finance Committee meeting. She also discussed the opening of FY 2024, the status of the external audits, and the boiler issue in The Halls.

### B. Insurance Premiums Update

Acting VP Dixie presented this agenda item.

Dr. Dixie informed the Board that the good faith estimate for the Excess Side A D&O renewal premium increased significantly due to the carrier's discovery of the APA's audit findings. Though lower estimates were sought and received, those quotes did not extend the same level of coverage as the University's existing policy. Therefore, the decision was made to continue with the existing insurance carrier at the increased rate in order to receive the same level of coverage.

### C. Academic Affairs Update

This agenda item was presented by Dr. Scott Wicker, Interim Vice-Provost.

Dr. Wicker shared highlights of the Strategic Agenda (including Academic Affairs contracts, electronic catalogues, and the proposed five-year plan), as well as other updates germane to the Fall 2023 semester (e.g., the Faculty Institute, student return to campus schedule, and enrollment).

Dr. Wicker further reported that the Veteran’s Education Notice of Suspension was rescinded several days after the last Board meeting. He noted that KSU was not the only institution that was suspended. Dr. Wicker thanked everyone who provided resources and assistance in completing the University’s plan of action for having the suspension removed.

Regent Walston asked whether KSU will, moving forward, have a dedicated person in the Veterans Affairs office to prevent this situation from reoccurring.

Regent Hatchett thanked Dr. Wicker for quickly resolving the Veterans Affairs issue for the University.

Dr. Wicker also conveyed that the International Studies program was approved that week for J-1 visas, which is a first for KSU.

As to the five-year strategic plan, President Akakpo requested that the Mission and Vision sections be shortened to a concise statement expressing to the public exactly what KSU stands for.

Regent Walston requested an update as to the projected numbers of new students, particularly freshmen, based on attendance at the new student orientation events that have already occurred.

Dr. Wicker stated that as to enrollment target goals, KSU is at approximately 92% attainment overall and has reached 118% attainment for the incoming freshman class.

Chair Dukes inquired what the typical expectation is for additional enrollment between July 20 and August 15.

Regarding the personal services contract for a part-time advisor that the Board extended for a month and a half, Regent Walston asked if Dr. Wicker foresees expanding that contract or bringing additional people into that area. President Akakpo responded that three new advisors would be hired using Title III funding, as well as two new transfer advisors.

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Regent Fletcher queried whether the $2.3–$2.5 million that the Board allocated to set up online courses was included in the strategic plan.

Next, Dr. Dailey presented the IRB-HRPP Policy Update. There was no discussion following his presentation.

### D. Veterans Affairs Update

This agenda item was included in the presentation for agenda item 7C.

### E. IRB/HRPP Policy Update

This agenda item was included in the presentation for agenda item 7C.

### F. Management Improvement Plan Update

Travis Powell, VP and General Counsel for the Council on Postsecondary Education (CPE), presented this agenda item.

Regent Hatchett sought clarification as to why the report he received prior to the Board meeting stated that only sixteen of the 134 objectives were met, which he noted was significantly different from the progress that Mr. Powell reported. Mr. Powell provided clarification regarding his previous remarks. He noted that the 134 objectives were for set for the entirety of the Management Improvement Plan (MIP), not just the quarterly report/update.

President Akakpo assured Regent Hatchett that it is his utmost priority to meet MIP deliverables.

### G. Gold Book Revisions Discussion

Chair Dukes advised that opportunities to improve the Gold Book are being sought, and she then requested the Regents' input as to suggested changes. Chair Dukes suggested changes to section 2 and section 9.4 (clarifying that the Board must approve the creation and abolishment of positions) and section 2(p) (increasing the threshold expenditure amount requiring Board approval from $50,000 to $100,000).

Regent Hatchett queried whether the change to the threshold amount listed in section 2(p) would comport with the requirements of HB 250. Travis Powell replied that HB 250 would not prohibit this change. He further noted that CPE is still required to approve any expenses of $5,000 or above.

Chair Dukes proposed that Article 9 be amended as well, in accordance with agenda item H.

Hearing no further requests or discussion, Chair Dukes proceeded to agenda item H.

### H. Committee Compositions

Chair Dukes stated that changes to the existing Board committees are appropriate because there are currently more committees than are necessary. Therefore, she recommended that the Audit and F&A Committees be combined to create a new Audit and Finance committee. Regent Hatchett proposed that “Finance” and “Audit” be transposed so that the committee’s name would be the Finance and Audit Committee. Chair Dukes concurred.

Chair Dukes also endorsed combining the newly approved Investment Committee and Institutional Advancement Committee to create a new Investment and Advancement Committee. Finally, she recommended that the Executive Committee now be composed of members who are

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the chairs of each committee. Chair Dukes noted that should the new committees be approved as described, the Board’s committees would consist of the Executive Committee, the Finance and Audit Committee, the Investment and Advancement Committee, the Academic Affairs Committee, and the Student Engagement and Campus Life Committee (also referred to as the Student Affairs Committee).

Secretary Atwell advised that the Board should approve the new standing committees before discussing committee membership.

Chair Dukes called for a motion to approve the new committees.

MOTION by Vice Chair Adams:

Move the Board to approve the formation of the Finance and Audit Committee and Investment and Advancement Committee.

Second by Regent Moyer, and passed without dissent.

Next, Chair Dukes shared the composition of each committee:

 Academic Affairs Committee: Regent Walston (Chair), Regent Moyer (Co-Chair), Regent Briggs, and Regent Fletcher. The Provost or Vice-Provost for Academic Affairs will be required to attend each meeting.

Investment and Advancement Committee: Regent Moyer (Chair), Regent Adams (Co-Chair), Regent Ramsey, Regent Hatchett, and Regent Moseley. The VP for Finance & Business Affairs will be required to attend each meeting.

Vice Chair Adams requested that Regent Fletcher also serve on this committee. Regent Fletcher agreed to serve.

Regent Moyer queried whether there is currently a Vice President for University Advancement, and he requested that that individual also attend each meeting. The other Regents agreed with Regent Moyer’s suggestion. President Akakpo noted that Acting Chief of Staff Michael DeCourcy’s permanent position is Vice President for Advancement.

 Student Affairs Committee: Regent Fields (Chair), Regent Moseley (Co-Chair), Regent Adams, Regent Briggs. The Vice-Provost for Student Affairs will be required to attend each meeting.

Finance and Audit Committee: Regent Hatchett (Chair), Regent Fletcher (Co-Chair), Regent Dukes, Regent Ramsey. The Controller will be required to attend each meeting.

 Executive Committee: Regent Dukes (Chair), Regent Adams (Vice Chair), Regent Walston, Regent Fields, Regent Moyer, and Regent Hatchett. President Akakpo will be required to attend each meeting.

Any standing committees listed under Section 9.1 of the Gold Book that are no longer necessary will be removed when the Gold Book is revised.

Chair Dukes requested that each committee meet three to five days prior to each quarterly Board meeting so a summary of those meetings can be presented at the quarterly meeting. Further, Chair

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Dukes suggested scheduling and calendaring all committee meetings in advance, for planning purposes.

Lastly, Chair Dukes stated that President Akakpo had requested that the date of the next quarterly Board meeting be moved from September 28 to September 27; she then called for a motion to change the meeting date.

## MOTION by Vice Chair Adams:

Move the Board to change the date of the next quarterly Board meeting from September 28 to September 27 at 10:00 a.m.

Second by Regent Hatchett and passed without dissent.

### VIII. Consent Agenda

### A. Approval of Minutes from Prior Board Meetings

i. April 12, 2023, Quarterly Meeting

ii. April 26, 2023, Special Meeting

iii. May 3, 2023, Special Joint Meeting

iv. May 16, 2023, 2023, Special Meeting

v. May 17, 2023, Special Meeting

vi. May 18, 2023, Special Meeting

vii. May 25, 2023, Special Meeting

viii. May 30, 2023, Special Meeting

ix. June 1, 2023, Special Meeting

x. June 2, 2023, Special Meeting

xi. June 27, 2023, Special Meeting

xii. June 29, 2023, Special Meeting

### B. Approval of Minutes from Prior Committee Meetings

i. April 4, 2023, Special Meeting of the Fin. & Admin. Committee

ii. April 24, 2023, Special Meeting of the Executive Committee

iii. June 30, 2023, Special Meeting of the Executive Committee

Prior to taking action on the minutes, Chair Dukes reported that several Board members had expressed frustration over the lack of time afforded to them to review multiple sets of minutes prior to each quarterly meeting. Chair Dukes noted that the Gold Book requires that all meetings be conducted in accordance with Robert's Rules of Order, which requires minutes to be approved at regular meetings. She then pointed out that because the Board has set regular monthly meetings (in addition to quarterly meetings), the Board will now be able to approve minutes on a much more frequent basis.

A discussion ensued regarding the preparation of meeting minutes.

Vice Chair Adams inquired as to how long it takes after a meeting to draft the minutes.

President Akakpo asked how soon after a meeting the preparation of meeting minutes begins.

Regent Walston asked whether another person could be hired in the Office of General Counsel to assist with the production of meeting minutes.

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Chair Dukes then asked if there was any discussion of any of the minutes contained in agenda items VIII (A) or (B). Hearing none, Chair Dukes requested a motion to approve the minutes as submitted.

## MOTION by Regent Walston:

Move the Board to approve all minutes from prior Board and committee meetings as submitted. Seconded by Regent Fletcher and passed without dissent.

Therefore, all minutes were approved under one motion.

### IX. Action Items

Prior to voting on the action items, Chair Dukes noted that the Board had received the materials relative to the action items well in advance of the meeting. Therefore, she advised that the action items could be approved as submitted through a single motion. However, she noted that Board members could still discuss specific action items if they would prefer to do so.

Regarding the reaffirmation of Hillcrest as the President’s residence (action item 9D), Vice Chair Adams asked President Akakpo whether he is living there yet. Due to necessary renovation, President Akakpo is not currently residing at Hillcrest.

Regent Walston then asked Dr. Dixie to identify the location of the classrooms that would be updated under action item 9B.

## MOTION by Regent Walston:

Move the Board to approve all action items as presented.

Second by Vice Chair Adams and passed without dissent.

Following the vote, Secretary Atwell clarified that the following action items had been approved through the motion:

A. Approval of the Annual Maintenance and Support for KSU's Current Network Equipment

B. Approval to Purchase A/V Equipment and Furniture to Update Five (5) Classrooms to Hybrid Classrooms

C. Approval of Pending Personnel Actions

D. Approval to Reaffirm Hillcrest's Designation as the President's Residence

### X. Closed Session

#### A. Pending and Possible Litigation (KRS 61.810(1)(f))

The Board moved into a closed session to discuss individual personnel matters, pursuant to KRS 61.810(1)(f).

MOTION by Vice Chair Adams:

Move the Board enter into closed session.

Second by Regent Hatchett and passed without dissent.

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### XI. Possible Public Action(s)

When the Board reconvened from its closed session, Chair Dukes stated that no action had been taken during the closed session, and she then called for a motion to enter into open session.

MOTION by Vice Chair Adams:

Move the Board to enter into open session.

Second by Regent Hatchett and passed without dissent.

Chair Dukes reported that during the closed session, the Board reviewed and discussed the appeals filed by five of the seven faculty members whose employment terminations were approved at the June 29, 2023, special called meeting of the Board of Regents. Chair Dukes then called for a motion to affirm the termination of the faculty members.

## MOTION by Vice Chair Adams:

Move the Board to affirm the termination of the seven faculty members.

Second by Regent Hatchett and passed without dissent. Regent Walston elected to abstain from voting on the motion due to his position as Faculty Regent.

### XII. Closing Remarks

Chair Dukes closed the meeting by acknowledging President Akakpo’s first Board meeting and extending welcoming comments and support. She also thanked the Regents for their participation at the meeting and for their continued commitment and dedication. She then thanked all faculty and staff for their contributions to the University.

President Akakpo then addressed the Board, sharing his plan and vision for advancing the institution over the next three to five years.

### XIII. Adjournment

MOTION by Regent Walston:

Move the Board to adjourn.

Seconded by Regent Briggs and passed without dissent.

The meeting was adjourned at 4:04 p.m.

Submitted by:

Zach Atwell, Board Secretary

Kentucky State University

Regent Tammi Dukes, Chair

Board of Regents

Kentucky State University

___

Board of Regents

Approved with no corrections

___

Approved with corrections

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### SECTION 1.1

The governance of Kentucky State University is vested in the Board of Regents of Kentucky State University. The Board, in conformity with  the laws and Constitution of the Commonwealth of Kentucky, shall have exclusive jurisdiction, power, and authority with regard to the supervision, management, and control of Kentucky State University; shall be the final authority in all matters pertaining to the University; and shall exercise  control over the University's policies and its relations with federal, state, and local governments.

### SECTION 1.2

The Board of Regents of Kentucky State University is a constituted entity of the Commonwealth of Kentucky. KRS 164.310 and KRS 164.321.

### SECTION 1.3

The Board shall constitute a body corporate with all the usual corporate powers, and with all immunities, rights, privileges, and franchises usually accorded the governing bodies of educational institutions.

## SECTION 2

The Board of Regents, in governing the affairs of Kentucky State University, shall:

(a) Appoint the President of the University, who shall serve at the pleasure of the Board according to such terms as may be mutually agreeable to the Board and the President;

(b) Review and evaluate, on an annual basis, the performance of the President of the University according to the  general and specific procedures, processes, and objectives  approved by the President and the Board as presented at the outset of each academic year;

(c) Engage outside advisors and counsel, in its discretion, to assist  it in carrying out its duties, including, but not limited to, the evaluation of the President;

(d) Approve the employment of faculty members at the administrative level, and staff employees at the vice president level and above, and fix their compensation and tenure of service  upon the recommendation of the President and prior to any offer of employment, except that the President may conditionally appoint  such persons for a ninety-day period;

(e) Approve all administrative employment contracts offered to University employees prior to execution by the parties;

(f) Approve salary and benefit ranges for all University personnel;

(g)  Approve the creation and abolition of employment positions;

(h)  Approve the University's annual budget and approve any material changes  to it;

Deleted: the State Constitution and State laws




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Deleted: budget

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(i) Approve tuition, fees, and other charges;

(j) Approve all loans, borrowing and issuance s of bonds;

(k) Approve, after consultation with the President, any administrative structure and plan of organization needed for the successful conduct of the University;

(I) Act as a policy-making body by  approving the University's policies of governance and operations in areas including, but not limited to, human resources, information technology, public relations and development;

(m) Entrust the internal administration of the University to the President in accordance with the duly established governing Board policies and administrative regulations;

(n) Grant diplomas and confer degrees upon the recommendation of the President and faculty;

(o) Periodically evaluate the University's progress in implementing its mission, goals, and objectives  according to its strategic agenda, and hold University officers and officials accountable for the status of the University's progress;

(p) Promulgate state financial management administrative regulations in accordance with KRS 164A.560 and delegate the responsibilities for these functions to the President of the University. These financial management functions include  purchasing and the acquiring, receiving, depositing, collecting, retaining, investing, disbursing, and accounting of all funds received or due from any source;

(q) Approve any appropriation, expenditure, disbursement, or contract greater than $100,000, notwithstanding the provisions of KRS 164A.560 and 745 KAR 1:035;

(r) Approve the  constitution and  bylaws of the Faculty Senate, the Staff  Senate, and the Student Government Association, except  when they are in conflict with these Bylaws or with governing Board  policies;

(s) Periodically review and/or approve  the University's vision, mission, and proposed long-range strategic plans;

(t)  $ \uwave{\text{Commit to, and abide by, the major responsibilities of this governing Board, as set out in}} $ these Bylaws and the Kentucky Revised Statutes, including:

a.  Defining clarifying,  and approving the  University's vision, mission, and long-range plans; and

b.  Evaluating regularly the Board's responsibilities, expectations, and performance  as well as the performance of the President; and

 (u)____Accept the spirit of academic freedom and collegial governance as fundamental

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characteristics of University governance.

### SECTION 3.1

The Board chairperson speaks for the Board. No other Board member, unless designated by the chairperson, has this prerogative and responsibility.

### SECTION 3.2

The Board chairperson presents the Board’s positions, interests, policies, plans, and decisions to the public, the media, and public officials.

### SECTION 3.3

The Board’s authority and influence stems from its official standing as a full Board with its assigned duties and responsibilities. No individual member, other than the chairperson, has the authority to speak for the Board, notwithstanding the provisions set forth in section 3.1. No individual member has authority to take actions or make commitments for the Board. Only the collective Board has authority.

### SECTION 3.4

All substantive issues, proposals, resolutions, plans, information, data, and inquiries come to, and from, the Board through the President of the  University.

### SECTION 3.5

Board members confronted with a University problem or concern should report  the matter to the President and to the Board chairperson. In the event the problem or concern relates to the Board chairperson, the matter should be reported to the Board vice chairperson. The chairperson or vice chairperson will direct whatever action is deemed necessary in consultation with the President, if necessary, or with  the University's internal or external counsel. The appropriate Board committee chairperson will also be involved in the process. Under no circumstances should a Board member individually address the situation.

### SECTION 3.6

Board members should not attempt to persuade, direct  coerce, threaten, or influence a University employee's position or practice.

### SECTION 3.7

Board members should make every effort to attend special events and other activities which promote the University whenever feasible and as scheduling permits.

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<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="2">SECTION 3.8</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>The Board shall annually, at its retreat, develop goals and objectives for the upcoming year and evaluate its performance from the previous year. The Executive Committee shall be responsible for determining the procedure by which such evaluations are to be conducted, subject to Board approval.</td><td style='text-align: center; word-wrap: break-word;'>Deleted: to determine the</td></tr><tr><td colspan="2">SECTION 4.1</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>The Board of Regents shall consist of eleven persons as provided by state law: eight members appointed by the Governor of Kentucky, one faculty member elected by members of the faculty with academic rank above instructor, one student member elected by the student body, and one non-teaching personnel member elected by members of the staff.</td><td style='text-align: center; word-wrap: break-word;'>Deleted: S</td></tr><tr><td colspan="2">SECTION 4.2</td></tr><tr><td colspan="2">The gubernatorial appointments may include one (1) graduate of the respective institution who resides outside the Commonwealth. Not more than two (2) appointed members of any Board shall be residents of one (1) county. The appointments shall reflect the proportional representation of the two (2) leading political parties of the Commonwealth based on the state’s voter registration. Membership on the Board shall reflect no less than proportional representation of the minority racial composition of the Commonwealth. Membership on the Board shall not be incompatible with any state office. A change in residency after the date of appointment shall not affect a member’s ability to serve nor shall it prevent a member’s eligibility for reappointment.</td></tr><tr><td colspan="2">SECTION 4.3</td></tr><tr><td colspan="2">Appointments to fill vacancies shall be made in the same manner and within the same time after the occurrence of the vacancy as regular appointments. The person appointed shall hold the position for the unexpired term only.</td></tr><tr><td colspan="2">SECTION 4.4</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>The faculty member shall be a teaching or research member of the faculty of the rank of assistant professor or above, excluding departmental chairs, deans, directors, vice provosts, and provost. He or she shall be elected by secret ballot by all faculty members of the rank of assistant professor or above.</td><td style='text-align: center; word-wrap: break-word;'>Deleted: /</td></tr><tr><td colspan="2">SECTION 4.5</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>The nonteaching personnel member shall be any full-time staff member, excluding the president, vice presidents, academic deans, and academic department chairpersons. He or she shall represent all nonteaching University employees and shall be elected by secret ballot by the nonteaching employees.</td><td style='text-align: center; word-wrap: break-word;'>Deleted: /</td></tr><tr><td colspan="2">SECTION 4.6</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>The student member on the Board shall be the president of the University’s student body during the appropriate academic year and may be an out-of-state resident, if applicable.</td><td style='text-align: center; word-wrap: break-word;'>Deleted: 1</td></tr></table>

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===== PAGE 16 =====
### SECTION 4.7

All persons appointed shall be required to attend and complete an orientation program prescribed by the council under KRS 164.020 as a condition of their service.

### SECTION 5.1

Each member of the Board shall serve for the term for which he  or she is appointed and until  his or her successor is appointed and qualified.

### SECTION 5.2

The terms of the appointed members of the Board of Regents shall be for six years and until their successors are appointed and qualified.

### SECTION 5.3

The faculty member shall serve for a term of three years and until his  or her successor is elected and qualified. The faculty member shall be eligible for re-election, but he  or she shall not be eligible to continue to serve as a member of the Board if he  or she ceases being a member of the teaching staff of the University. Elections to fill vacancies shall be for the unexpired term in the same manner as provided for the original election.

### SECTION 5.4

The student member shall serve for a term of one year beginning with the first meeting of the fiscal year. If the student member does not maintain his  or her position as student body president or his  or her status as a full-time student at any time during that academic year, a special election shall be held to select a full-time student member.

### SECTION 5.5

The non-teaching personnel member shall serve for a term of three years and until his  or her successor is elected and qualified. The nonteaching personnel member shall be eligible for reelection, but he  or she shall not be eligible to continue to serve as a member of the Board if he  or she ceases being an employee of the University. Elections to fill vacancies shall be for the unexpired term in the same manner as provided for the original election.

### SECTION 5.6

## Removal of Members

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(1) Any Board member may be removed by the Governor for cause as prescribed in KRS 63.080(2) or may be removed and replaced as prescribed in KRS 63.080(3) to meet the proportional representation requirement.

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===== PAGE 17 =====
(2) All appointed members of the Board may be removed for cause as prescribed in KRS 63.080(4) if the Board is no longer functioning according to its statutory mandates as specified in the enabling statutes applicable to the Board, or if the Board membership's conduct as a whole constitutes malfeasance, misfeasance, incompetence, or gross neglect of duty, such that the conduct cannot be attributed to any single member or members.

(3)The inability of the Board to hold quarterly meetings, to elect a chairperson annually, to establish a quorum, to adopt an annual budget, to set tuition rates, to conduct an annual evaluation of the president of the  University, to carry out its primary function to periodically evaluate the  University's progress in implementing its mission, goals, and objectives to conform to the strategic agenda, or to otherwise perform its duties under KRS 164.350 shall be cause for the Governor to remove all appointed members of the  Board and replace the entire appointed membership pursuant to KRS 63.080(4).

### SECTION 6.1

The Board of Regents shall hold its first meeting within thirty days after each appointment of new members.

### SECTION 6.2

Thereafter, the Board of Regents shall meet  at least quarterly in regular session at the University, or at such other times and places as agreed upon according to a calendar adopted annually by the Board. The annual meeting calendar shall include  the dates for the Board's annual retreat  once those dates have been approved.

### SECTION 6.3

The chairperson of the Board shall call special meetings of the Board at the request of the President of the University or by two members of the Board. The Board may at such special meetings transact any or all business that it may transact at a regular meeting except that the business to be transacted at a special meeting shall be specified in the notice of the meeting in accordance with Kentucky's Open Meetings law.

### SECTION 6.4

The chairperson of the Board may call an emergency meeting pursuant to this provision of the Bylaws. For purposes herein, “emergency” is defined as a situation which creates or has the potential to create a threat to the health, wellbeing, or safety of the University or the University community. The Board shall make a reasonable effort, under emergency circumstances, to notify the members of the Board, media organizations which have filed a written request for notification, and the public of the emergency meeting. At the beginning of the emergency meeting, the chairperson shall briefly describe for the record the emergency circumstances preventing compliance with the notice provisions under the Open Meetings law. These comments shall appear in the minutes. Discussions and action at the emergency meeting shall be limited to the emergency for which the meeting was called.

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===== PAGE 18 =====
### SECTION 6.5

Board members are expected to attend all Board meetings  and commencement ceremonies, and to participate in Board development activities. If a Board member is unable to physically attend a Board meeting, he  or she may participate via any appropriate technology that allows the Board member to substantively participate via means that is consistent with the Open Meetings Act or any other applicable law.

### SECTION 6.6

Members of the University community and members of the public are welcome to attend open meetings of the Board, but  they may not address the Board of Regents or otherwise participate in the meetings except pursuant to a previously approved request for appearance to be heard in accordance with this paragraph. Persons desiring to be heard by the Board shall first submit to the President in writing the subject matter and the reason for desiring to be heard by the Board. The President shall then call the request to the attention of the Board chairperson. The chairperson may then determine whether or not to permit the person requesting appearance before the Board to speak, or the Board by a majority vote may grant such a request of the person requesting authority to speak. The Board shall be notified of all requests that are denied.

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### SECTION 6.7

### SECTION 6.9

The President of the University shall attend all meetings of the Board.

### SECTION 6.8

Meeting agendas of the Board shall be determined jointly by the President and the Board chairperson, with essential materials provided to the Board members at least seven (7) calendar days in advance for regular meetings, and as soon as practicable for special meetings.

A majority of the members of the Board shall constitute a quorum for the transaction of business.

### SECTION 6.10

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Upon the concurrence of the Board chairperson and the President, agenda items may be designated as consent agenda items in the agenda of a regular Board meeting. Consent agenda items shall be recommended for approval by a single vote by the Board without discussion of individual items. Only individual Board members shall have the right to remove any item from the consent agenda and place it on the agenda for separate consideration by the Board.

### SECTION 6.11

All meetings shall be conducted in accordance with the principles of procedure prescribed in Robert's

===== PAGE 19 =====
Rules of Order, as most recently amended.

### SECTION 7.1

The Board of Regents shall elect its chairperson and vice chairperson annually at the Board's first meeting.

### SECTION 7.2

The Board shall appoint a  secretary, and the term of the  secretary shall be at the pleasure of the Board.

### SECTION 7.3

The Board shall appoint a  treasurer and the term of the treasurer shall be at the pleasure of the Board.

### SECTION 7.4

### SECTION 8.1

The Board shall appoint any such officers as it deems necessary, except no member of the Board shall be appointed  treasurer.

The  chairperson shall preside at the meetings of Board and shall be responsible for the management and orderly conduct of the business of the Board. The  chairperson shall issue calls to convene the Board in regular and special meetings. He  or she shall determine the date, time, and place of the Board meetings.

### SECTION 8.2

The  vice chairperson shall, in the absence or disability of the  chairperson, perform the duties of the  chairperson of the Board.

### SECTION 8.3

The  secretary shall keep and prepare all records, books, and papers belonging to the Board. The  secretary shall prepare and submit to Board members in advance an agenda of the business for discussion and decision by the Board. The  secretary shall record and keep on file accurate minutes and other documents of all Board deliberations and decisions. The  secretary shall submit the minutes of each Board meeting to members of the Board not more than thirty (30) days after approval of the minutes, and shall  ensure that the Board chairperson signs all approved minutes. The  secretary shall transmit all officially signed minutes to the University Archives in Blazer Library. Further, the  secretary shall prepare, under the direction of the Board, all reports and estimates, and shall execute all matters belonging to his  or her office. The  secretary's compensation shall be fixed by the Board, if appropriate.

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===== PAGE 20 =====
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### SECTION 8.4

The  treasurer shall be responsible for the management of the financial affairs of the Board and the University in accordance with accepted budgetary procedures and state law. He  or she shall receive and disburse money under the control of the Board, and perform all acts that pertain to his  or her office under the direction of the Board. He  or she shall present at each regular meeting of the Board a statement of the financial status of the University.

### SECTION 9.1

The standing committees of the Board of Regents shall be the  Executive Committee, the Academic Affairs Committee, the Finance & Audit Committee, the Investment & Advancement Committee, and the Student Engagement & Campus Life Committee. Members and chairpersons of the standing committees of the Board shall be selected by the chairperson of the Board of Regents. Other standing committees of the Board shall be determined by the Board with members appointed by the chairperson. Ad hoc committees may be created  by the chairperson, who may also determine their memberships.

### SECTION 9.2

Committees shall possess no delegated authority of the Board of Regents unless approved by a majority vote of the Board or as allowed under these Bylaws. All actions of each committee, unless taken with delegated authority, shall constitute recommendations to the Board and shall be subject to approval by a majority vote of the Board.

### SECTION 9.3

All Committee members shall serve for a term of one year or until their successors have been duly selected by the chairperson. In the event of a vacancy on a committee, the successor member shall be selected by the chairperson of the Board of Regents and shall hold office for the balance of the term of office of the person vacating their office.

### SECTION 9.4

The Executive Committee shall be composed of the chairperson and vice chairperson of the Board of Regents, the standing committee chairpersons, and the past Board chairperson. The chairperson of the Executive Committee shall be the chairperson of the Board of Regents. The Executive Committee shall provide guidance to the President on matters that arise in the interim between regular meetings. The Executive Committee shall have the same powers as the Board of Regents during the interim between meetings of the board, except that it may not elect or dismiss a president of the University, create a new position in the University, abolish one already existing, or adopt the annual budget for the University.

The Executive  Committee, shall:

(a) Serve as the President's Evaluation and Compensation Committee, and shall present recommendations concerning the President's compensation to the full Board for a vote;

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===== PAGE 21 =====
(b) Involve the entire Board in the President's evaluation process and shall use the approved procedures for the evaluation of the President;

(c) Be responsible for the planning of the Board's annual retreat; and

(d) Review, evaluate, and provide guidance on all matters related to Kentucky State University's policies and procedures to enhance the quality, efficiency, and effectiveness of the Board of Regents and of Kentucky State University;

The Executive Committee shall submit to the Board of Regents for its ratification at the next full Board meeting a complete record of all actions taken by the Executive Committee.

The  secretary of the Board of Regents shall attend all meetings of the Executive Committee and shall serve as its secretary.

### SECTION 9.5

The Academic Affairs Committee shall be responsible for evaluating all recommendations coming to the Board of Regents affecting the academic and intellectual affairs of the University.

### SECTION 9.6

The President of the University shall appoint a member of the staff to serve as administrative agent to the committee.

The Finance & Audit Committee shall review, evaluate, and provide guidance on financial and administrative issues, including the biennial budget requests submitted to governmental agencies, the annual operating budget of the University for each fiscal year, and all other financial, administrative, and budgetary matters. The Committee shall also monitor the effectiveness of management's system of internal control to prevent and detect fraud; ensure open communications among management, internal auditors, external auditors, and the Board; recommend to the Board the external auditor; discuss the annual audit report and other external audit issues with auditors and appropriate staff members; present the annual financial audit to the full Board; and review the annual internal audit plan. The President of the University shall appoint a member of the staff to serve as administrative agent to the committee.

### SECTION 9.7

The Investment & Advancement Committee shall review, evaluate, and provide guidance on all matters related to investing, fundraising, development, and alumni, including providing leadership for the Board of Regents' fundraising efforts. The President of the University shall appoint a member of the staff to serve as administrative agent to the committee.

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## Deleted: ¶

The Executive and Audit Committee, shall also:

(d) Monitor the effectiveness of management's system of internal control to prevent and detect fraud;

(e)→ Ensure open communications among man-agement, internal auditors, external auditors, and the Board;

(f)→Recommend to the Board the External Auditors/firm;

(g) Discuss the annual audit report and other external audit issues with auditors and appropriate staff;

(h)→ Present the annual financial audit to the full Board;

Review the annual internal audit plan and discuss the extent to which it addresses high risk areas with President;

(j)→ Review and submit the Internal Audit Charter to the Board for approval on a routine basis to include changes needed to ensure that the audit function is complying with professional standards, best practices, and addressing emerging audit issues.

## Deleted: and Audit


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Deleted: The Brand Identity and University Relations Committee shall review, evaluate, and provide guidance on all matters related to maintaining and promoting the brand identity and reputation of Kentucky State University. All brand identity and university relations administration, plans, go... [1]

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===== PAGE 22 =====
### SECTION 9.8

The Student Engagement and Campus Life Committee shall review, evaluate, and provide guidance on all matters related to student life issues. The President of the University shall appoint a member of the staff to serve as administrative agent to the committee.

## SECTION 10

The President of Kentucky State University reports to the Board of Regents and serves at its pleasure.

The powers and duties of the President include the following:

(a) To be the chief administrative and educational officer of the University and to perform such other powers as may be prescribed by the Board of Regents;

(b) To make and provide interpretation and implementation of Board  policy, through the promulgation of administrative regulations, for all aspects of the academic and other functions of the University, coordinating  with whatever individual, groups, or organizations may be required;

(c) To recommend major policies and other major actions to the Board of Regents for its final action and to be the official medium of communication between the Board of Regents and the various segments of the University and their official bodies;

(d) To make final decisions for which he  or she has received delegated responsibility over a wide range of activities from the Board of Regents; such actions are ordinarily taken after consultation with various concerned individuals, groups, or organizations;

(e) To enforce the Board  policies, administrative regulations, and guidelines of the University;

(f) To recommend to the Board the employment of administrative faculty and vice president-level and above staff;

(g) To employ all other non-administrative faculty and employees of the University whose compensation shall fall within the approved University Classification and Compensation System;

(h) To recommend to the Board changes in administrative structure and organization of the University which enhance and align with its mission;

(i) To recommend to the Board faculty tenure and administrative promotion decisions;

(j) To prepare annual budgets after consultation with, and input from, the Board and others as appropriate, and to recommend all other budgets and any modifications of these budgets as needed to the Board;

(k) To appoint University-wide committees;

(1) To manage the University through officials that report to the Office of the President;

## Formatted: Justified

Deleted: The Governance Committee shall review, evaluate, and provide guidance on all matters related to Kentucky State University's policies and procedures to enhance the quality, efficiency and effectiveness of the Board of Regents and of Kentucky State University. The Governance Committee will also coordinate and review with the chairperson of the Board of the Board of Process, the continuing education of all Regents and shall review, evaluate, and provide guidance on conflict of interest and other policies required under Kentucky law.

### SECTION 9.9


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Deleted: The Institutional Advancement Committee shall review, evaluate, and provide guidance on all matters related to fund-raising, development, and alumni, including providing leadership for Board of Regents’ fund-raising efforts. The President of the University shall appoint a member of the staff to serve as administrative agent to the committee.</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>SECTION 9.10</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>The Student Engagement and Campus Life Committee shall review, evaluate, and provide guidance on all matters related to student life issues. The President of the University shall appoint a member of the staff to serve as administrative agent to the comm</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Deleted: it</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Deleted: P</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Deleted: P</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Deleted: -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Deleted:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Deleted: ,</td></tr></table>

===== PAGE 23 =====
(m) To provide leadership in the development of academic instruction, research, and service programs by making initiatives to the Faculty Senate and to the faculties of academic units and their planning committees concerning changes in curriculum or academic policies which are the responsibility of the faculty;

(n) To serve as an ex-officio member of all faculties and all faculty committees, to call and preside over the meeting of the University faculty and such advisory groups  as he or she chooses to appoint, and at his  or her direction to call meetings of the faculties of the several colleges and schools of the University;

(o) To be responsible for all University functions relating to student affairs and the life of students at the University, as well as intramural and extramural or intercollegiate athletics;

(p) To be responsible for all aspects of the relations of the University to the community and for providing information about the activities of the University;

(q) To be responsible for public relations;

(r) To maintain continuing relations with governmental agencies at city, county, state, and federal levels as required by the mission of the University;

(s) To be responsible for relations of the University with alumni;

(t) To be responsible for raising funds from the federal government, state and local public sources, corporations, private individuals, foundations, and other sources;

(v) To supervise programs for constant maintenance and improvement of their quality, for effective service to students, for the adequacy of research, and for their accountability to the people of the Commonwealth, to the students, and to grantors or donors;

(w) To be responsible for the University's role in construction and renovation, in  the maintenance of buildings and grounds, in the acquisition of essential new facilities, equipment, and library materials, and in space allocation and utilization;

(x) To prepare and submit to the Board of Regents an annual report on the work and general status of the University; and

(y) To delegate as appropriate the responsibility for carrying out any of the above functions.

### SECTION 11.1

It is the purpose of this article to provide that any member of the Board of Regents be afforded a legal defense and indemnification for any acts or actions taken in good faith and within the scope of his  or her official duties while on the official business of the University.

### SECTION 11.2

Deleted: as the President

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===== PAGE 24 =====
A conflict of interest occurs when any Board member has existing or potential interests that compete or could compete with the interests of the University or any directly affiliated organization, or which impairs or might reasonably impair such Board members' independent, unbiased judgment in the discharge of one's responsibility. Board members shall avoid entering into or maintaining any business or financial interests, transactions, acquisitions or sales of property interest which are or may be in conflict with those of the University. Board members shall avoid any personal interest, direct or indirect, in any contract for the purchase of land, buildings, supplies, or services for the University. Board members shall not accept gifts or benefits from any person holding contracts for supplies or services to the University.

### SECTION 11.3

Board members shall refrain from using, discussing, or disseminating confidential information obtained in his or her official capacity as a Board member and through Board discussions during closed sessions of the Board in any manner and for any reason, including, but not limited to, using, disclosing, or disseminating such information with the intent to obtain financial gain for  himself or herself or any other person or any other business with which the Board member is associated.

### SECTION 11.4

Whenever any conflict of interest appears to exist after taking the oath of office, the Board member shall immediately fully disclose that conflict to the Executive Committee and to the President of the University. In no event shall such disclosure be delayed longer than seventy-two (72) hours prior to consideration of the matter by the Board.

## SECTION 12

These Bylaws may be amended by the affirmative vote of a majority of the membership of the Board of Regents,  provided that notice in writing of any proposed amendment is given to members at least 7 days prior to a meeting at which the amendment is to be discussed. The seven-day notice provision may be waived upon a vote of the majority of the Board members.

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===== PAGE 25 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Page 10: [1] Deleted</td><td style='text-align: center; word-wrap: break-word;'>Atwell, Zachary</td><td style='text-align: center; word-wrap: break-word;'>7/31/23 8:30:00 PM</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Page 10: [2] Deleted</td><td style='text-align: center; word-wrap: break-word;'>Atwell, Zachary</td><td style='text-align: center; word-wrap: break-word;'>7/31/23 8:31:00 PM</td></tr></table>

===== PAGE 26 =====
## ACTION ITEM

Approval of a three-year contract for the Ellucian Spend Management system.

## FACTS

Ellucian Spend Management is an enhancement to the Ellucian Banner System. It consists of:

• Ellucian Purchase (powered by ESM) – purchasing & supplier management

• Ellucian Travel & Expense (powered by Chrome River) – Travel and Expense Reporting

• Ellucian Invoice (powered by Chrome River) – visibility and automation of accounts payable vendor invoices

This system is designed to provide financial efficiency and integrity by:

Better tracking and streamlining along with better report generation.

- It will make it easier for employees to submit expense reports.

It will make the procurement process flow smoother and will reduce the time it takes to approve requisitions and process PO's.

Quickly captures, stores, routes, and approves receipts and invoices centrally in a modern interface.

Centralization of Processes for Visibility and Efficiency.

Complex automatic routing rules based upon KSU's unique attributes and custom fields.

• Rules Engine to increase compliance (i.e.: if there is x, then y should happen..., over $5K, overages detected, etc.)

Integration with Ellucian Banner.

• Reporting (dashboard, standard, custom) is robust and meets the needs of all roles.

## BUDGETARY IMPLICATION

The cost for year 1 is $176,385, of which $107,135 will be funded by Title III and $69,250 will be funded by Land Grant funds.

2023

Total cost of the contract over 3 years is: $391,230.

## RECOMMENDATION

President Akakpo recommends the Board of Regents approve the purchase of the Ellucian Spend Management system.

## MOTION

Approve the purchase of the Ellucian Spend Management system for a 3-year contract for the total amount of $391,230.

===== PAGE 27 =====
# ellucian.

2003 Edmund Halley Drive

Suite 500

Reston, VA 20191

Kentucky State University

Quote Date:

Tuesday, May 16, 2023

This price quote is provided for budgeting purposes only and provides informational line detail on this proposed package of products and services for your use internally; the price quote though not a binding offer, is based upon limited information presently available to Ellucian regarding your particular needs. The following tailored solution is conditioned upon full execution and delivery of a separate written contract following mutual discovery of options, needs, and capabilities.

All pricing contained in this price quote is valid for 30 days from the Quote Date listed above.

<div style="text-align: center;">Investment Summary - Overview of Pricing Schedule</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Year 1</td><td style='text-align: center; word-wrap: break-word;'>Year 2</td><td style='text-align: center; word-wrap: break-word;'>Year 3</td><td style='text-align: center; word-wrap: break-word;'>Total</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Ellucian Software</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Third Party Software</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Ellucian Cloud Solutions</td><td style='text-align: center; word-wrap: break-word;'>$97,000</td><td style='text-align: center; word-wrap: break-word;'>$103,790</td><td style='text-align: center; word-wrap: break-word;'>$111,055</td><td style='text-align: center; word-wrap: break-word;'>$311,845</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Subscription Solutions</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Software &amp; Subscriptions Subtotal</td><td style='text-align: center; word-wrap: break-word;'>$97,000</td><td style='text-align: center; word-wrap: break-word;'>$103,790</td><td style='text-align: center; word-wrap: break-word;'>$111,055</td><td style='text-align: center; word-wrap: break-word;'>$311,845</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Time &amp; Materials Services</td><td style='text-align: center; word-wrap: break-word;'>$4,885</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$4,885</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fixed Fee Services</td><td style='text-align: center; word-wrap: break-word;'>$74,500</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$74,500</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Proposed Services Subtotal</td><td style='text-align: center; word-wrap: break-word;'>$79,385</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$79,385</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Additional Optional Services</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td><td style='text-align: center; word-wrap: break-word;'>$0</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total</td><td style='text-align: center; word-wrap: break-word;'>$176,385</td><td style='text-align: center; word-wrap: break-word;'>$103,790</td><td style='text-align: center; word-wrap: break-word;'>$111,055</td><td style='text-align: center; word-wrap: break-word;'>$391,230</td></tr></table>


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="4">Ellucian Cloud Solutions</td><td style='text-align: center; word-wrap: break-word;'>Year 1 Net</td></tr><tr><td colspan="4">Ellucian Purchase Powered by ESM</td><td style='text-align: center; word-wrap: break-word;'>$26,500</td></tr><tr><td colspan="4">Ellucian Supplier Powered by ESM</td><td style='text-align: center; word-wrap: break-word;'>$25,750</td></tr><tr><td colspan="4">Ellucian Travel &amp; Expense Mgmt by Chrome River - Unlimited Expense Reports</td><td style='text-align: center; word-wrap: break-word;'>$22,500</td></tr><tr><td colspan="4">Ellucian Travel &amp; Expense Mgmt by Chrome River - Unlimited Invoice Reports</td><td style='text-align: center; word-wrap: break-word;'>$20,000</td></tr><tr><td colspan="4">Ellucian Travel &amp; Expense Mgmt by Chrome River - Unlimited Folio Reports</td><td style='text-align: center; word-wrap: break-word;'>$2,250</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td colspan="3">Ellucian Cloud Solutions Subtotal</td><td style='text-align: center; word-wrap: break-word;'>$97,000</td></tr><tr><td colspan="2">Ellucian Time &amp; Materials Professional Services</td><td style='text-align: center; word-wrap: break-word;'>Hours</td><td style='text-align: center; word-wrap: break-word;'>Hourly Rate</td><td style='text-align: center; word-wrap: break-word;'>Fee</td></tr><tr><td colspan="2">Ethos Connected Partner Support</td><td style='text-align: center; word-wrap: break-word;'>15</td><td style='text-align: center; word-wrap: break-word;'>$263</td><td style='text-align: center; word-wrap: break-word;'>$3,945</td></tr><tr><td colspan="2">Ellucian Project Management Services</td><td style='text-align: center; word-wrap: break-word;'>4</td><td style='text-align: center; word-wrap: break-word;'>$235</td><td style='text-align: center; word-wrap: break-word;'>$940</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Ellucian T&amp;M Services Subtotal</td><td style='text-align: center; word-wrap: break-word;'>19</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$4,885</td></tr><tr><td colspan="2">Ellucian Fixed Fee Professional Services</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Year 1 Net</td></tr><tr><td colspan="4">Ellucian Purchase Implementation</td><td style='text-align: center; word-wrap: break-word;'>$25,000</td></tr><tr><td colspan="4">Ellucian Supplier Implementation</td><td style='text-align: center; word-wrap: break-word;'>$25,000</td></tr><tr><td colspan="4">Implementation for Travel &amp; Expense Management by Chrome River</td><td style='text-align: center; word-wrap: break-word;'>$11,500</td></tr><tr><td colspan="4">Travel &amp; Expense Mgmt - Folio Implementation Service by Chrome River</td><td style='text-align: center; word-wrap: break-word;'>$1,500</td></tr><tr><td colspan="4">Travel &amp; Expense Mgmt - Invoice Implementation Service by Chrome River</td><td style='text-align: center; word-wrap: break-word;'>$11,500</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td colspan="3">Ellucian Fixed Fee Services Subtotal</td><td style='text-align: center; word-wrap: break-word;'>$74,500</td></tr><tr><td colspan="5">Ellucian Proprietary and Confidential Information</td></tr><tr><td colspan="4">Prices quoted in USD. Quote valid for 30 days from Tuesday, May 16, 2023</td><td style='text-align: center; word-wrap: break-word;'>241794</td></tr></table>

===== PAGE 28 =====
# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

## ACTION ITEM

Approval to renew the Ellucian Banner software maintenance agreement for 3 years.

## FACTS

Ellucian's Banner is a comprehensive enterprise software solution utilized by Kentucky State University (KSU) to facilitate its business operations. This system, which operates as a shared integrated system, manages and supports various areas such as student information, financial aid, finance, and human resources.

The current Ellucian software maintenance agreement ends September 30, 2023.

## BUDGETARY IMPLICATION

The cost for year 1 of the contract is $312,759; this is budgeted in FY24 as E&G funding.

The total cost for the 3-year contract is $1,016,955.

## RECOMMENDATION

President Akakpo recommends the Board of Regents approve the renewal of the Ellucian Banner software maintenance agreement for 3 years.

## MOTION

Approve the renewal of the Ellucian Banner software maintenance agreement for 3 years

===== PAGE 29 =====
# ellucian

## ORDER FORM

This Order Form (the “Order Form”) is made by and between ELLUCIAN COMPANY L.P. (“Ellucian”) and Kentucky State University (“Client”). This Order Form is subject to the terms and conditions of the most recent underlying agreement between the parties related to licensing software, providing professional services and/or providing software support services or maintenance, as applicable (collectively, the “Agreement”). This Order Form will constitute a separate and independent contract between the parties hereto.

Term. The period commencing on the Beginning Date and continuing until the Expiration Date (each as specified in this Order Form) is the “Initial Term.” Following the Initial Term, this Order Form will automatically renew for successive periods of twelve (12) months, at Ellucian’s then-current rates unless either party provides written notice to the other party at least ninety (90) days prior to the commencement of the applicable renewal term. Ellucian shall provide Client with current rates in writing at least one hundred twenty (120) days prior to the commencement of the applicable renewal term. The Initial Term combined with any renewal Contract Year(s) is referred to herein as the “Term.”

## SOFTWARE SUPPORT SERVICES:

Client is obtaining Software Support Services for the following Software for the fees stated in the Software Support Services Table(s) and the note(s) thereto.

Services Limitations. All Software Support Services will be part of the applicable Baseline Software and will be subject to all of the terms and conditions of the Agreement. Ellucian's obligation to provide Client with Software Support Services for Baseline Software owned by parties other than Ellucian is limited to providing Client with the software support services that the applicable third party owner provides to Ellucian for that Baseline Software. In this regard, to the extent that an agreement authorizing Ellucian to resell or sublicense a third party's Baseline Software is terminated or expires prior to the Expiration Date, or prior to the expiration of any renewal term, for that Baseline Software, then Ellucian's obligation to provide Software Support Services to Client for that Baseline Software, and Client's obligation to pay Ellucian for same, shall automatically terminate simultaneously with the termination or expiration of the relevant agreement. Client must provide Ellucian with such facilities, equipment and support as are reasonably necessary for Ellucian to perform its obligations under the Agreement, including remote access to the Equipment.


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="5">Software Support Services - PAID IN ADVANCE</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Description1, 2</td><td style='text-align: center; word-wrap: break-word;'>Maintenance Standards</td><td style='text-align: center; word-wrap: break-word;'>Beginning Date</td><td style='text-align: center; word-wrap: break-word;'>Expiration Date</td><td style='text-align: center; word-wrap: break-word;'>Fee</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Automatic Automation Engine Pricing per Server Linux</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Automatic Banner Agent</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Accounts Receivable</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner CSS Profile</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Document Management Integration Component</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Employee Self-Service</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner ePrint Site License</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr></table>

===== PAGE 30 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="5">Software Support Services - PAID IN ADVANCE</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Faculty Self-Service</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Finance</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Finance Self-Service</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Financial Aid</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Financial Aid Self-Service</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Human Resources</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Student</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Student Self-Service</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Advantage Plus Upgrade</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Degree Works</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Degree Works Transfer Equivalency</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>EDISmart</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions Argos Advanced Features</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions Argos Enterprise</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions FormFusion</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions FormFusion Email with Encryption</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions FormFusion PL SQL Director</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions IntelleCheck Accounts Payable Module</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Evisions IntelleCheck Email Direct Deposit for Statement for AP</td><td style='text-align: center; word-wrap: break-word;'>Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Document Management Suite ApplicationXtender Package</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Banner Document Management Suite ApplicationXtender Test Package</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>FM Need Analysis</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Oracle internet Application Server Enterprise Edition</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Oracle internet Developer Suite</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Oracle Programmer</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Oracle Relational Database System</td><td style='text-align: center; word-wrap: break-word;'>Advantage Plus</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td colspan="4">TOTAL (for Contract Year ending September 30, 2024)</td><td style='text-align: center; word-wrap: break-word;'>$295,899</td></tr><tr><td colspan="4">TOTAL (for Contract Year ending September 30, 2025)</td><td style='text-align: center; word-wrap: break-word;'>$320,414</td></tr><tr><td colspan="4">TOTAL (for Contract Year ending September 30, 2026)</td><td style='text-align: center; word-wrap: break-word;'>$346,966</td></tr></table>

Payment Terms - Software Support Services Fee: For the software identified in the Software Support Services Table(s) above, Ellucian's obligation to provide Software Support Services and Client's obligation to make payment for such Software Support Services shall each commence on the Beginning Date and continue through the Expiration Date (as those terms are specified within the Table(s)). The annual fees payable for each Contract Year during the Term are listed in the Software Support Services Table(s) and will not increase except as set forth herein or in the Agreement. With respect to Software Support Services that are paid in advance, fees for each Contract Year will be specified by Ellucian in an annual invoice issued in advance of each such Contract Year (except that the invoice for the initial Contract Year will be issued on or after the Execution Date of this Order Form). With respect to Software Support Services that are paid in arrears, fees for each Contract Year will be specified by Ellucian in an annual invoice issued on the first day of the last month of the applicable Contract Year.

## CLOUD SOFTWARE:

===== PAGE 31 =====
For the Cloud Software identified in the Cloud Software Table below, Ellucian grants Client a non-exclusive, non-transferable license to use the Cloud Software during the Term for Client's internal use only, on the terms and conditions of the Agreement. This license with respect to the Cloud Software will begin on the Beginning Date and will continue until the Expiration Date (as those terms are specified below).


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="5">Cloud Software</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Description1</td><td style='text-align: center; word-wrap: break-word;'>Maintenance Standards</td><td style='text-align: center; word-wrap: break-word;'>Beginning Date</td><td style='text-align: center; word-wrap: break-word;'>Expiration Date</td><td style='text-align: center; word-wrap: break-word;'>Fee</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Ellucian Intelligent Learning Platform Enterprise for Blackboard</td><td style='text-align: center; word-wrap: break-word;'>Subscription Advantage</td><td style='text-align: center; word-wrap: break-word;'>October 1, 2023</td><td style='text-align: center; word-wrap: break-word;'>September 30, 2026</td><td style='text-align: center; word-wrap: break-word;'>Included</td></tr><tr><td colspan="4">TOTAL (for Contract Year ending September 30, 2024)</td><td style='text-align: center; word-wrap: break-word;'>16,860</td></tr><tr><td colspan="4">TOTAL (for Contract Year ending September 30, 2025)</td><td style='text-align: center; word-wrap: break-word;'>17,872</td></tr><tr><td colspan="4">TOTAL (for Contract Year ending September 30, 2026)</td><td style='text-align: center; word-wrap: break-word;'>18,944</td></tr></table>

Payment Terms - Cloud Software Fee: For the Cloud Software licensed in this Order Form, subscription fees for each Contract Year will be specified by Ellucian in an annual invoice issued in advance of each such Contract Year (except that the invoice for the initial Contract Year will be issued on or after the Execution Date of this Order Form). The annual subscription fees payable for each Contract Year during the Term are listed in the Cloud Software Table above and will not increase except as set forth herein or in the Agreement. Payment of the annual subscription fees specified herein is in addition to any subscription fees due under the Agreement or any other software or subscription agreement(s) between the parties.

Notes: ___

For product descriptions and service standards, see www.ellucian.com/contracts-and-documentation.

All Oracle maintenance escalates 9% year over year.

minations. For the avoidance of doubt, the following products/services are terminating as of the Beginning Date above:

Product Name  License Type

1 Banner Operational Data Store Oracle Maintenance

Contract Year. As applicable, the term "Contract Year" means each period of twelve (12) months commencing on October 1 during the Term.

 Contracted FTE. The Contracted FTE to applicable Software is 1,999.

Invoicing. As applicable based upon the specific products identified in this Order Form, Ellucian will invoice Client in accordance with the Payment Terms section beneath the applicable Table(s) above.

Payment Terms - Generally. Unless a different payment obligation is specified in the Agreement, Client's payments under this Order Form are due within thirty (30) days of the date(s) of invoice(s).

===== PAGE 32 =====
By the execution below, each party represents and warrants that it is bound by the signature of its respective signatory for this non-cancelable Order Form. Except as expressly amended by the Order Form, the terms of the Agreement remain unchanged and in full force and effect; any fees due under the Order Form are in addition to and not in lieu of fees already due or scheduled to come due under the Agreement. Client has not relied on the availability of either any future version of any software or any future software product or service.


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Ellucian</td><td style='text-align: center; word-wrap: break-word;'>Client</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>By:</td><td style='text-align: center; word-wrap: break-word;'>By:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Authorized Signature</td><td style='text-align: center; word-wrap: break-word;'>Authorized Signature</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Name:</td><td style='text-align: center; word-wrap: break-word;'>Name:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Printed</td><td style='text-align: center; word-wrap: break-word;'>Printed</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Title:</td><td style='text-align: center; word-wrap: break-word;'>Title:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Date:</td><td style='text-align: center; word-wrap: break-word;'>Date:</td></tr></table>

## The later date of signature above is the “Execution Date” of this Order Form

The pricing contained in this Order Form is valid only if the Execution Date occurs on or before September 29, 2023.


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Client Accounts Payable Contact Information:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Name:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Address:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>City, State, Zip:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Email Address:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>PO# (if applicable)</td></tr></table>


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Client Cloud Software Provisioning Contact Information:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Name:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Title:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Email:</td></tr></table>

===== PAGE 33 =====
## ACTION ITEM

Approval of the purchase of hardware, software, associated wiring, and implementation services to upgrade the KSU Board of Regents meeting room.

## FACTS

The KSU Board Room located in the Academic Services building is outdated and needs an upgrade of its audio and visual systems. The room was originally designed for only in-person meetings and since the start of the COVID-19 pandemic, meetings have been either all virtual or a hybrid of in-person and virtual. The room's capabilities have proven to be inefficient and outdated in the current hybrid environment.

The proposed upgraded system will include:

- Two 75" and one 65" TV monitors

- Conferencing camera system including 2 cameras

• 14 Microphones

Speakers

Implementation Services

## BUDGETARY IMPLICATION

The cost for the upgraded software and hardware is $135,518.64 and this expenditure will be funded by Title III.

KSU will purchase the technology from Encore Technologies using the Commonwealth of Kentucky Master Agreement MA 758 1900000912 for IT Peripherals & Components.

## RECOMMENDATION

President Akakpo recommends the Board of Regents purchase hardware, software, associated wiring, and implementation services to upgrade the KSU Board of Regents room.

## MOTION

Approve the purchase of hardware, software, associated wiring, and implementation services for the KSU Board of Regents room for $135,518.64.

===== PAGE 34 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Bill To:</td><td style='text-align: center; word-wrap: break-word;'>Ship To:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Wendy Dixie</td><td style='text-align: center; word-wrap: break-word;'>Wendy Dixie</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Kentucky State University Ref: 00659</td><td style='text-align: center; word-wrap: break-word;'>Kentucky State University</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>400 East Main St</td><td style='text-align: center; word-wrap: break-word;'>400 East Main St</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Jordan Warehouse</td><td style='text-align: center; word-wrap: break-word;'>Jordan Warehouse</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Frankfort, KY 40601</td><td style='text-align: center; word-wrap: break-word;'>Frankfort, KY 40601</td></tr><tr><td colspan="2">Phone: (502)597-7000</td></tr></table>

400 East Main St

Jordan Warehouse

Frankfort, KY 40601

Phone: (502)597-7000

Email: wendy.dixie@kysu.edu


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Item #</td><td style='text-align: center; word-wrap: break-word;'>Mfr. Part</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Qty.</td><td style='text-align: center; word-wrap: break-word;'>Extended</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*1</td><td style='text-align: center; word-wrap: break-word;'>FW75BZ40H</td><td style='text-align: center; word-wrap: break-word;'>Sony 75-inch BRAVIA 4K Ultra HD HDR Professional Display - 74.5&quot; LCD - Yes - 3840 x 2160 - Full Array LED - 850 Nit - 2160p - HDMI - USB - Serial - Wireless LAN - Bluetooth - Ethernet - Android 9.0 Pie - Black - TAA Compliance Mfr: SONY CORPORATION UNSPSC : 43211902</td><td style='text-align: center; word-wrap: break-word;'>3,177.95</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>6,355.90</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*2</td><td style='text-align: center; word-wrap: break-word;'>LTM1U</td><td style='text-align: center; word-wrap: break-word;'>Chief Fusion Wall Tilt LTM1U Wall Mount for Flat Panel Display - 37&quot; to 63&quot; Screen Support - 200 lb Load Capacity - Black - TAA Compliance Mfr: CHIEF MANUFACTURING UNSPSC : 31162313</td><td style='text-align: center; word-wrap: break-word;'>384.00</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>768.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*3</td><td style='text-align: center; word-wrap: break-word;'>FW65BZ30J</td><td style='text-align: center; word-wrap: break-word;'>Sony 65-inch BRAVIA 4K Ultra HD HDR Professional Display - 65&quot; LCD - Yes - Sony X1 - 3840 x 2160 - Direct LED - 440 Nit - 2160p - HDMI - USB - Serial - Wireless LAN - Bluetooth - Ethernet - Android 10 - TAA Compliance Mfr: SONY CORPORATION UNSPSC : 43211902</td><td style='text-align: center; word-wrap: break-word;'>1,500.90</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>1,500.90</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*4</td><td style='text-align: center; word-wrap: break-word;'>MTM1U</td><td style='text-align: center; word-wrap: break-word;'>Chief Fusion Wall Tilt MTM1U Wall Mount for Flat Panel Display - 26&quot; to 47&quot; Screen Support - 125 lb Load Capacity - Black - TAA Compliance Mfr: CHIEF MANUFACTURING UNSPSC : 31162313</td><td style='text-align: center; word-wrap: break-word;'>245.00</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>245.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*5</td><td style='text-align: center; word-wrap: break-word;'>DuetE-2</td><td style='text-align: center; word-wrap: break-word;'>Visionary Solutions DuetE-2 A/V Encoder 4K UHD over IP Cinema Quality Ultra-Low Latency Mfr:</td><td style='text-align: center; word-wrap: break-word;'>1,403.92</td><td style='text-align: center; word-wrap: break-word;'>6</td><td style='text-align: center; word-wrap: break-word;'>8,423.52</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*6</td><td style='text-align: center; word-wrap: break-word;'>DuetD-2</td><td style='text-align: center; word-wrap: break-word;'>A/V Decoder, 4K UHD over IP cinema quality ultra-low latency Mfr:</td><td style='text-align: center; word-wrap: break-word;'>1,403.92</td><td style='text-align: center; word-wrap: break-word;'>5</td><td style='text-align: center; word-wrap: break-word;'>7,019.60</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*7</td><td style='text-align: center; word-wrap: break-word;'>NC-12x80</td><td style='text-align: center; word-wrap: break-word;'>12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output. In Mfr: QSC</td><td style='text-align: center; word-wrap: break-word;'>4,352.68</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>4,352.68</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*8</td><td style='text-align: center; word-wrap: break-word;'>NC-20x60</td><td style='text-align: center; word-wrap: break-word;'>Network camera with motorized PTZ, 20x optical zoom &amp; 60 field-of-view Mfr: QSC</td><td style='text-align: center; word-wrap: break-word;'>5,215.37</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>5,215.37</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*9</td><td style='text-align: center; word-wrap: break-word;'>HD-TX-4KZ-101</td><td style='text-align: center; word-wrap: break-word;'>DM Lite® 4K60 4:4:4 Transmitter for HDMI® Signal Extension over CATx Cable Mfr:</td><td style='text-align: center; word-wrap: break-word;'>313.73</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>313.73</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*10</td><td style='text-align: center; word-wrap: break-word;'>HD-RX-4KZ-101-1G-B</td><td style='text-align: center; word-wrap: break-word;'>DM Lite® 4K60 4:4:4 Receiver for HDMI® Signal Extension over CATx Cable, Wall Plate, Black Mfr:</td><td style='text-align: center; word-wrap: break-word;'>352.94</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>352.94</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*11</td><td style='text-align: center; word-wrap: break-word;'>60-1324-02</td><td style='text-align: center; word-wrap: break-word;'>with 3G-SDI Input 80 GB SSD Mfr:</td><td style='text-align: center; word-wrap: break-word;'>5,427.45</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>5,427.45</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*12</td><td style='text-align: center; word-wrap: break-word;'>XT1144-T</td><td style='text-align: center; word-wrap: break-word;'>BrightSign XT1144 - digital signage player Mfr:</td><td style='text-align: center; word-wrap: break-word;'>1,111.76</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>1,111.76</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*13</td><td style='text-align: center; word-wrap: break-word;'>CORE 110f-v2</td><td style='text-align: center; word-wrap: break-word;'>Unified Core with 24 local audio I/O channels, 128x128 total network I/O channels with 8x8 Software Mfr:</td><td style='text-align: center; word-wrap: break-word;'>4,201.68</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>4,201.68</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*14</td><td style='text-align: center; word-wrap: break-word;'>MX410LPDF/C</td><td style='text-align: center; word-wrap: break-word;'>10&quot; Shock-Mounted Gooseneck, Green/Red LED Ring at bottom, Less Preamplifier, Dual Flexible, Cardioi Mfr:</td><td style='text-align: center; word-wrap: break-word;'>295.80</td><td style='text-align: center; word-wrap: break-word;'>14</td><td style='text-align: center; word-wrap: break-word;'>4,141.20</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*15</td><td style='text-align: center; word-wrap: break-word;'>MXW2/SM58=-Z10</td><td style='text-align: center; word-wrap: break-word;'>Handheld Transmitter with SM58® Microphone (Includes one SB902 Battery) Mfr:</td><td style='text-align: center; word-wrap: break-word;'>717.65</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>1,435.30</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*16</td><td style='text-align: center; word-wrap: break-word;'>MX400DP</td><td style='text-align: center; word-wrap: break-word;'>Small Desktop Base with input, switched preamplifier, programmable logic switch and LED Mfr:</td><td style='text-align: center; word-wrap: break-word;'>304.20</td><td style='text-align: center; word-wrap: break-word;'>14</td><td style='text-align: center; word-wrap: break-word;'>4,258.80</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*17</td><td style='text-align: center; word-wrap: break-word;'>MXWAPT2=-Z10</td><td style='text-align: center; word-wrap: break-word;'>2-CH ACCESS POINT TRANSCEIVER Mfr:</td><td style='text-align: center; word-wrap: break-word;'>1,717.65</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>1,717.65</td></tr></table>

===== PAGE 35 =====
Quote prepared for: Wendy Dixie


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Item #</td><td style='text-align: center; word-wrap: break-word;'>Mfr. Part</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Qty.</td><td style='text-align: center; word-wrap: break-word;'>Extended</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*18</td><td style='text-align: center; word-wrap: break-word;'>MXWNCS2</td><td style='text-align: center; word-wrap: break-word;'>2-CH NETWORKED CHARGING STATION\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>764.71</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>764.71</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*19</td><td style='text-align: center; word-wrap: break-word;'>ANI4IN-BLOCK</td><td style='text-align: center; word-wrap: break-word;'>4-Input, Block connectors, Mic/Line Dante? Audio Network Interface with Mic Logic, PEQ\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>734.46</td><td style='text-align: center; word-wrap: break-word;'>3</td><td style='text-align: center; word-wrap: break-word;'>2,203.38</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*20</td><td style='text-align: center; word-wrap: break-word;'>SPA4-100</td><td style='text-align: center; word-wrap: break-word;'>1/2 RU 4 Channel ENERGY STAR amplifier / Multichannel Operation 100 watts into 8 &amp; 4, Bridged pair\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>1,164.71</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>1,164.71</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*21</td><td style='text-align: center; word-wrap: break-word;'>TSC-101-G3</td><td style='text-align: center; word-wrap: break-word;'>Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting.\nColor - Black only\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>2,980.39</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>5,960.78</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*22</td><td style='text-align: center; word-wrap: break-word;'>TSC-710t-G3</td><td style='text-align: center; word-wrap: break-word;'>Table top mounting accessory for TSC-70-G3 and TSC-101-G3\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>428.24</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>856.48</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*23</td><td style='text-align: center; word-wrap: break-word;'>SLMST-110-P</td><td style='text-align: center; word-wrap: break-word;'>Q-SYS Core 110 license for Microsoft Teams Room software\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>653.33</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>653.33</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*24</td><td style='text-align: center; word-wrap: break-word;'>SLQBR-P</td><td style='text-align: center; word-wrap: break-word;'>Q-SYS AV Bridging feature license. One license is required per TSC Series Gen 3 touch screen control\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>627.45</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>1,254.90</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*25</td><td style='text-align: center; word-wrap: break-word;'>GSM4230UP-100NAS</td><td style='text-align: center; word-wrap: break-word;'>NETGEAR AV Line M4250-26G4F-PoE++ - Switch - L3 - managed - 24 x  $ 10/100/1000 $ (PoE++) + 2 x  $ 10/100/1000 $ + 4 x  $ 1000Base-X SFP $ - side to side airflow - rack-mountable - PoE++ (1440 W)\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>3,431.71</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>3,431.71</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*26</td><td style='text-align: center; word-wrap: break-word;'>C5-FF31-2</td><td style='text-align: center; word-wrap: break-word;'>C5 FURN FRAME,31D,2 BAY\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>2,049.18</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>2,049.18</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*27</td><td style='text-align: center; word-wrap: break-word;'>C5-VENT2-SM</td><td style='text-align: center; word-wrap: break-word;'>C5 VENT 2 SILVER MET\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>784.32</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>784.32</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*28</td><td style='text-align: center; word-wrap: break-word;'>C5K2B1SSHA3ZP001</td><td style='text-align: center; word-wrap: break-word;'>C5PK,2X31X32,SOTA,H,ZP,A3\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>2,212.24</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>2,212.24</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*29</td><td style='text-align: center; word-wrap: break-word;'>UPS-1000R-8</td><td style='text-align: center; word-wrap: break-word;'>100VA/750W UPS,IND.OUT\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>1,209.58</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>1,209.58</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*30</td><td style='text-align: center; word-wrap: break-word;'>FAN2-DC-FC</td><td style='text-align: center; word-wrap: break-word;'>(2) 4&quot;DC FANS W/CONTROL\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>414.12</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>414.12</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*31</td><td style='text-align: center; word-wrap: break-word;'>VBK-BGR</td><td style='text-align: center; word-wrap: break-word;'>BGR VENT BLOCKER\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>30.95</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>30.95</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*32</td><td style='text-align: center; word-wrap: break-word;'>PD-915RC-20</td><td style='text-align: center; word-wrap: break-word;'>PD-915R W/20&#x27; POWER CORD\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>195.47</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>390.94</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*33</td><td style='text-align: center; word-wrap: break-word;'>TS525TU</td><td style='text-align: center; word-wrap: break-word;'>THIN SWING ARM (LARGE)\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>542.76</td><td style='text-align: center; word-wrap: break-word;'>2</td><td style='text-align: center; word-wrap: break-word;'>1,085.52</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*34</td><td style='text-align: center; word-wrap: break-word;'>SS-EMA-P-P</td><td style='text-align: center; word-wrap: break-word;'>Professional Tier - one Peripheral per month\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>1.34</td><td style='text-align: center; word-wrap: break-word;'>12</td><td style='text-align: center; word-wrap: break-word;'>16.08</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*35</td><td style='text-align: center; word-wrap: break-word;'>SS-EMA-S-P</td><td style='text-align: center; word-wrap: break-word;'>Professional Tier - one System per month\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>13.45</td><td style='text-align: center; word-wrap: break-word;'>12</td><td style='text-align: center; word-wrap: break-word;'>161.40</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*36</td><td style='text-align: center; word-wrap: break-word;'>NS10-125+</td><td style='text-align: center; word-wrap: break-word;'>10-port network switch preconfigured for Q-SYS Audio, Video and Control with 8x PoE+ ports and 125 W\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>1,331.09</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>1,331.09</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*37</td><td style='text-align: center; word-wrap: break-word;'>QIO-ML4i</td><td style='text-align: center; word-wrap: break-word;'>Q-SYS peripheral providing 4 mic/line inputs. Up to 4 devices daisy-chainable\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>734.46</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>734.46</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*38</td><td style='text-align: center; word-wrap: break-word;'>AD-C6T-LP-WH</td><td style='text-align: center; word-wrap: break-word;'>6.5&quot; Two-way low-profile ceiling speaker - White\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>275.91</td><td style='text-align: center; word-wrap: break-word;'>8</td><td style='text-align: center; word-wrap: break-word;'>2,207.28</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*39</td><td style='text-align: center; word-wrap: break-word;'>ENC01</td><td style='text-align: center; word-wrap: break-word;'>Encore Professional Services\nMfr:</td><td style='text-align: center; word-wrap: break-word;'>80.00</td><td style='text-align: center; word-wrap: break-word;'>622</td><td style='text-align: center; word-wrap: break-word;'>49,760.00</td></tr></table>

===== PAGE 36 =====
# ENCORE TECHNOLOGIES

Number: 49616-1

Date: 07/26/2023

Quote prepared for: Wendy Dixie


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Item #</td><td style='text-align: center; word-wrap: break-word;'>Mfr. Part</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Qty.</td><td style='text-align: center; word-wrap: break-word;'>Extended</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>*40</td><td style='text-align: center; word-wrap: break-word;'>KY CONTRACT</td><td style='text-align: center; word-wrap: break-word;'>The items on this quote are included on KY Master Agreement MA-758-1900000912 for IT Peripherals &amp; Components. Mfr: ENCORE TECHNOLOGIES</td><td style='text-align: center; word-wrap: break-word;'>0.00</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>0.00</td></tr><tr><td rowspan="4"></td><td rowspan="4" colspan="2">40 item(s)</td><td colspan="2">Sub-Total</td><td style='text-align: center; word-wrap: break-word;'>135,518.64</td></tr><tr><td colspan="2">Tax @ 0%</td><td style='text-align: center; word-wrap: break-word;'>0.00</td></tr><tr><td colspan="2">Freight</td><td style='text-align: center; word-wrap: break-word;'>0.00</td></tr><tr><td colspan="2">Total</td><td style='text-align: center; word-wrap: break-word;'>135,518.64</td></tr><tr><td colspan="6">** Tax and Freight Not Included In Total **</td></tr></table>

Quote Valid Until: 08/25/2023

## Statement of Confidentiality

The information and pricing in this proposal shall not be disclosed outside of the opportunity this quote is being offered and shall not be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate this proposal to the extent permitted by law. If a contract is awarded to Encore as a result of or in connection with the submission of this proposal, the client shall have the right to duplicate, based upon the license rights held by Encore. This restriction does not limit the right of the client to use information contained in the data if it is obtained from another source without restriction.

===== PAGE 37 =====
## ACTION ITEM

Approval to purchase hardware, software, associated wiring, and installation services for KSU's fiber infrastructure.

## FACTS

The upgrade to the fiber infrastructure will include installation of single-mode fiber on campus with redundant connection hubs. Implementing a single-mode fiber infrastructure will enhance KSU's network connection, ensuring greater reliability, security, and speed. This upgrade is crucial for KSU's academic initiatives/programming, particularly for facilitating remote teaching and learning.

In addition to supporting academic initiatives, upgrading to a single-mode fiber infrastructure will enable KSU to achieve a more reliable, secure, and faster network connection, which is essential for its campus's safety and security.

## BUDGETARY IMPLICATION

We will be requesting HEERF funding for $2,888,000. The following is a summary of the cost:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: Hub 1 Connections - ASB</td><td style='text-align: center; word-wrap: break-word;'>$ 187,905.68</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: Hub 2 Connections - Blazer</td><td style='text-align: center; word-wrap: break-word;'>$ 349,817.85</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: Hub 3 Connections - Student Center</td><td style='text-align: center; word-wrap: break-word;'>$ 751,180.48</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: Hub 4 Connections - Shauntee Hall</td><td style='text-align: center; word-wrap: break-word;'>$ 128,402.88</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: Hub 5 New Residence Hall</td><td style='text-align: center; word-wrap: break-word;'>$ 125,601.75</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: Hub 6 - Initial Fiber Stadium</td><td style='text-align: center; word-wrap: break-word;'>$ 656,417.78</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fiber: 48 Strand Hub Connectors</td><td style='text-align: center; word-wrap: break-word;'>$ 688,673.58</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total</td><td style='text-align: center; word-wrap: break-word;'>$ 2,888,000.00</td></tr></table>

KSU will purchase the technology from ConvergeOne using the Commonwealth of Kentucky Master Agreement MA 7581800000265.

## RECOMMENDATION

President Akakpo recommends that the Board of Regents approve the purchase of hardware, software, and implementation services to upgrade KSU's fiber infrastructure.

## MOTION

Approve the purchase of hardware, software, and implementation services to upgrade KSU's fiber infrastructure.

===== PAGE 38 =====
## C1 ConvergeOne

Kentucky State University

KSU Campus Fiber Upgrade Project

Prepared By: Brian Bailey

Date: August 01, 2023

Quote #: 078031 v1

===== PAGE 39 =====
## KSU Campus Fiber Upgrade Project

Quote Information:

Quote #: 078031

Version: 1

Delivered: 08/01/2023

Expires: 09/29/2023

Prepared For:

Kentucky State University

Wendy Dixie

400 East Main Street

Frankfort, KY 40601

wendy.dixie@kysu.edu

(502) 597-6927

Ship To:

Kentucky State University

Wendy Dixie

400 East Main Street

Frankfort, KY 40601

wendy.dixie@kysu.edu

(502) 597-6927

Bill To:

Kentucky State University

Wendy Dixie

400 East Main Street

Frankfort, KY 40601

wendy.dixie@kysu.edu

(502) 597-6927







## Prepared By:

Prepared By:

ConvergeOne

Brian Bailey

317-813-6360

Fax 781-357-8500

bkbailey@convergeone.com

Contract # MA-758-1800000265

## 48 Strand Hub Connections


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16 Carroll Academic Service Building) to Hub 2 (14 Blazer Hall)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$123,974.51</td><td style='text-align: center; word-wrap: break-word;'>$123,974.51</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16 Carroll Academic Service Building) to Hub 3 (23 Hathaway Hall)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$93,887.76</td><td style='text-align: center; word-wrap: break-word;'>$93,887.76</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to Hub 3 (23 Hathaway Hall)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$123,785.31</td><td style='text-align: center; word-wrap: break-word;'>$123,785.31</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16 Carroll Academic Service Building) to Hub 4 (39 Shauntee Hall) - (includes Road Crossing permit)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$127,848.87</td><td style='text-align: center; word-wrap: break-word;'>$127,848.87</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23 Hathaway Hall) to Hub 5 (new Building) (35 Old Rosenwald Building)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$128,797.30</td><td style='text-align: center; word-wrap: break-word;'>$128,797.30</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 4 (39 Shauntee Hall) to Hub 5 (new Building) (35 Old Rosenwald Building)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$90,379.83</td><td style='text-align: center; word-wrap: break-word;'>$90,379.83</td></tr></table>

48 Strand Hub Connections Subtotal

<div style="text-align: center;">Hub 1 Connections - ASB</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16 Carroll Academic Service Building) to (42) Williams Exum Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$41,467.04</td><td style='text-align: center; word-wrap: break-word;'>$41,467.04</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16 Carroll Academic Service Building) to (22) Cooperative Extension Building</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$21,302.45</td><td style='text-align: center; word-wrap: break-word;'>$21,302.45</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16 Carroll Academic Service Building) to (30) Jordan Heating and Chilled Water Plant</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$54,554.33</td><td style='text-align: center; word-wrap: break-word;'>$54,554.33</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16) Carroll Academic Service Building) to (31) Jordan Maintenance/ Warehouse Bldg.</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$31,623.04</td><td style='text-align: center; word-wrap: break-word;'>$31,623.04</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(42) Williams Exum Center to (22) Cooperative Extension Building</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$12,666.23</td><td style='text-align: center; word-wrap: break-word;'>$12,666.23</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(22) Cooperative Extension Building to (30) Jordan Heating and Chilled Water Plant</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$11,002.51</td><td style='text-align: center; word-wrap: break-word;'>$11,002.51</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(31) Jordan Maintenance Warehouse Bldg. to (30) Jordan Heating and Chilled Water Plant</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$15,290.08</td><td style='text-align: center; word-wrap: break-word;'>$15,290.08</td></tr></table>

<div style="text-align: center;">Hub 1 Connections - ASB Subtotal</div>


===== PAGE 40 =====
<div style="text-align: center;">Hub 2 Connections - Blazer</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (28) Jackson Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$13,930.84</td><td style='text-align: center; word-wrap: break-word;'>$13,930.84</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (10) Atwood Agricultural Research Facility</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$41,783.08</td><td style='text-align: center; word-wrap: break-word;'>$41,783.08</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (17) Carver Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$29,885.55</td><td style='text-align: center; word-wrap: break-word;'>$29,885.55</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (18) Carver Hall Annex</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$17,747.85</td><td style='text-align: center; word-wrap: break-word;'>$17,747.85</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (27) Hunter Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$29,244.91</td><td style='text-align: center; word-wrap: break-word;'>$29,244.91</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (33) McCullin Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$28,055.15</td><td style='text-align: center; word-wrap: break-word;'>$28,055.15</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (1) Academic Annex</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$42,149.16</td><td style='text-align: center; word-wrap: break-word;'>$42,149.16</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14 Blazer Hall) to (20) Combs Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$15,059.37</td><td style='text-align: center; word-wrap: break-word;'>$15,059.37</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(28) Jackson Hall to (27) Hunter Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$15,957.16</td><td style='text-align: center; word-wrap: break-word;'>$15,957.16</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(27) Hunter Hall to (10) Atwood Agricultural Research Facility</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$18,720.16</td><td style='text-align: center; word-wrap: break-word;'>$18,720.16</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(17) Carver Hall to (18) Carver Hall Annex</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$15,498.67</td><td style='text-align: center; word-wrap: break-word;'>$15,498.67</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(11) Carver Hall to (10) Atwood Agricultural Research Facility</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$27,872.11</td><td style='text-align: center; word-wrap: break-word;'>$27,872.11</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(33) McCullin Hall to (1) Academic Annex</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$40,684.84</td><td style='text-align: center; word-wrap: break-word;'>$40,684.84</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(20) Combs Hall to (33) McCullin Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$13,229.00</td><td style='text-align: center; word-wrap: break-word;'>$13,229.00</td></tr></table>

<div style="text-align: center;">Hub 2 Connections - Blazer Subtotal</div>


<div style="text-align: center;">Hub 3 - Hathaway Hall</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (12) Bell Gym Pass thru (24)\nHill Student Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$62,649.53</td><td style='text-align: center; word-wrap: break-word;'>$62,649.53</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (9 Hill Student Center) to (19) Chandler Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$25,392.11</td><td style='text-align: center; word-wrap: break-word;'>$25,392.11</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to 9 Hill Student Center (2 separate pathways and conduits)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$32,625.43</td><td style='text-align: center; word-wrap: break-word;'>$32,625.43</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (15) Bradford Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$34,958.12</td><td style='text-align: center; word-wrap: break-word;'>$34,958.12</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (13) Betty White Health Center\nPass thru (24) Hill Student Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$70,903.69</td><td style='text-align: center; word-wrap: break-word;'>$70,903.69</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Core Infrastructure Professional ServicesHub 3 (23)\nHathaway Hall to (21) Community Education Center Pass thru (24) Hill Student Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$80,221.27</td><td style='text-align: center; word-wrap: break-word;'>$80,221.27</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (32) Kentucky Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$48,939.00</td><td style='text-align: center; word-wrap: break-word;'>$48,939.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (26) Hume Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$51,211.15</td><td style='text-align: center; word-wrap: break-word;'>$51,211.15</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (2) Alumni House Pass thru (24) Hill Student Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$83,362.79</td><td style='text-align: center; word-wrap: break-word;'>$83,362.79</td></tr></table>

===== PAGE 41 =====
<div style="text-align: center;">Hub 3 - Hathaway Hall</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall to (34) Motor Pool &amp; Grounds Maintenance Building</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$84,716.59</td><td style='text-align: center; word-wrap: break-word;'>$84,716.59</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(34) Motor Pool &amp; Grounds Maintenance Building to (36) Red Barn Storage Building</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$26,929.88</td><td style='text-align: center; word-wrap: break-word;'>$26,929.88</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(32) Kentucky Hall to (19) Chandler Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$13,961.16</td><td style='text-align: center; word-wrap: break-word;'>$13,961.16</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(26) Hume Hall to (12) Bell Gym</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$17,072.81</td><td style='text-align: center; word-wrap: break-word;'>$17,072.81</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(12) Bell Gym to (21) Community Education Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$15,700.01</td><td style='text-align: center; word-wrap: break-word;'>$15,700.01</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(21) Community Education Center to (13) Betty White Health Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$17,621.92</td><td style='text-align: center; word-wrap: break-word;'>$17,621.92</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(13) Betty White Health Center to (15) Bradford Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$24,119.80</td><td style='text-align: center; word-wrap: break-word;'>$24,119.80</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(13) Betty White Health Center to (2) Alumni House</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$32,465.51</td><td style='text-align: center; word-wrap: break-word;'>$32,465.51</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(15) Bradford Hall to (24) Student Center</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$28,329.71</td><td style='text-align: center; word-wrap: break-word;'>$28,329.71</td></tr></table>

<div style="text-align: center;">Hub 3 - Hathaway Hall Subtotal</div>


$751,180.48

<div style="text-align: center;">Hub 4 - Shauntee Hall</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td colspan="2">Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 4 (39 Shauntee Hall) to (37) Rosenwald Center (Run1)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$64,201.44</td><td style='text-align: center; word-wrap: break-word;'>$64,201.44</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 4 (39 Shauntee Hall) to (37) Rosenwald Center (Run2)</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$64,201.44</td><td style='text-align: center; word-wrap: break-word;'>$64,201.44</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="5">Hub 4 - Shauntee Hall Subtotal</td><td colspan="2">$128,402.88</td></tr></table>

<div style="text-align: center;">Hub 5 - New Residence Hall</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 5 (new Building) (35) Old Rosenwald Building) to (43) New Whitney Young Hall</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$18,120.63</td><td style='text-align: center; word-wrap: break-word;'>$18,120.63</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Hub 5 (new Building) (35) Old Rosenwald Building) to (40) The Hal</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$50,168.68</td><td style='text-align: center; word-wrap: break-word;'>$50,168.68</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>(43) New Whitney Young Hall to (40) The Halls</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$57,312.44</td><td style='text-align: center; word-wrap: break-word;'>$57,312.44</td></tr><tr><td colspan="4">Hub 5 - New Residence Hall Subtotal</td><td colspan="2">$125,601.75</td></tr></table>

<div style="text-align: center;">Initial Fiber for Future Hub 6(Alumni Stadium Athletic Facility), Misc. Supplies, Project Mgmt, Network Config</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Vendor Source</td><td style='text-align: center; word-wrap: break-word;'>Item Number</td><td style='text-align: center; word-wrap: break-word;'>Description</td><td colspan="2">Qty</td><td style='text-align: center; word-wrap: break-word;'>Price</td><td style='text-align: center; word-wrap: break-word;'>Ext. Price</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ConvergeOne</td><td style='text-align: center; word-wrap: break-word;'>C1 Pro Services</td><td style='text-align: center; word-wrap: break-word;'>Core Infrastructure Professional Services</td><td style='text-align: center; word-wrap: break-word;'>1</td><td style='text-align: center; word-wrap: break-word;'>$656,417.78</td><td style='text-align: center; word-wrap: break-word;'>$656,417.78</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="5">Initial Fiber for Future Hub 6(Alumni Stadium Athletic Facility), Misc. Supplies, Project Mgmt, Network Config Subtotal</td><td colspan="2">$656,417.78</td></tr></table>

===== PAGE 42 =====
## Quote Summary


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Amount</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>48 Strand Hub Connections</td><td style='text-align: center; word-wrap: break-word;'>$688,673.58</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 1 Connections - ASB</td><td style='text-align: center; word-wrap: break-word;'>$187,905.68</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 Connections - Blazer</td><td style='text-align: center; word-wrap: break-word;'>$349,817.85</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 - Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>$751,180.48</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 4 - Shauntee Hall</td><td style='text-align: center; word-wrap: break-word;'>$128,402.88</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 5 - New Residence Hall</td><td style='text-align: center; word-wrap: break-word;'>$125,601.75</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Initial Fiber for Future Hub 6(Alumni Stadium Athletic Facility), Misc. Supplies, Project Mgmt, Network Config</td><td style='text-align: center; word-wrap: break-word;'>$656,417.78</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total</td><td style='text-align: center; word-wrap: break-word;'>$2,888,000.00</td></tr></table>

This Solution Summary summarizes the document(s) that are attached hereto and such documents are incorporated herein by reference (collectively, this "Order"). Customer's signature on this Order (or Customer's issuance of a purchase order in connection with this Order) shall represent Customer's agreement with each document in this Order and acknowledgement that such attached document(s) are represented accurately by this Solution Summary. Unless otherwise specified in this Order, this Order shall be subject to the following terms and conditions (the "Agreement"): (i) the Master Sales Agreement or other applicable master agreement in effect as of the date hereof between ConvergeOne, Inc. and/or its subsidiaries and affiliates (collectively, "C 1" or "ConvergeOne" or "Seller") and Customer; or (ii) if no such master agreement is currently in place between C 1 and Customer, the Online General Terms and Conditions currently found on the internet at: https://www.convergeone.com/online-general-terms-and-conditions/. If Customer's Agreement is a master agreement entered into with one of ConvergeOne, Inc.'s predecessors, affiliates and/or subsidiaries ("Legacy Master Agreement"), the terms and conditions of such Legacy Master Agreement shall apply to this Order, subject to any modifications, located at: https://www.convergeone.com/online-general-terms-and-conditions/. In the event of a conflict between the terms and conditions in the Agreement and this Order, the order of precedence shall be as follows: (i) this Order (with the most recent and specific document controlling if there are conflicts between the Solution Summary and any applicable supporting document(s) incorporated into this Order), (ii) Attachment A to the Agreement (if applicable), and (iii) the main body of the Agreement. This Order may include the sale of any of the following to Customer: (a) any hardware, third party software, and/or Seller software (collectively, "Products"); (b) any installation services, professional services, and/or third party provided support services that are generally associated with the Products and sold to customers by Seller (collectively, "Professional Services"); (c) any Seller-provided vendor management services, software release management services, remote monitoring services and/or, troubleshooting services (collectively, "Managed Services"); and/or (d) any Seller-provided maintenance services ordered by Customer to maintain and service Supported Products or Supported Systems at Supported Sites to ensure that they operate in conformance with their respective documentation and specifications (collectively, "Maintenance Services"). For ease of reference only, Professional Services, Managed Services and Maintenance Services may be referred to collectively as "Services." Unless otherwise defined herein, capitalized terms used herein will have the same meanings as set forth in the Agreement. Products and/or Services not specifically itemized are not provided hereunder. This Order will be valid for a period of thirty (30) days following the date hereof. Thereafter, this Order will no longer be of any force and effect. Due to rapidly changing prices in the market for third party Products and/or Services, after the expiration of the foregoing 30 day period, Seller reserves the right to adjust offerings and/or prices accordingly prior to issuing any new Order(s). This Order is a configured order and/or contains software.

Signature

===== PAGE 43 =====
# WINNING TOGETHER

Kentucky State University

Campus Fiber Upgrade Project

Brian Bailey – Account Executive

Jason Golden – Sr. Solution

Architect

7/30/2023

<div style="text-align: center;"><img src="imgs/img_in_image_box_1225_102_1950_1378.jpg" alt="Image" width="32%" /></div>


+

KENTUCKY STATE UNIVERSITY

===== PAGE 44 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_0_0_1070_1686.jpg" alt="Image" width="47%" /></div>


## Outline/Agenda

- History 01  
- The Vision 02  
- Problem Statement 03  
- Solution Overview 04  
- Budget & Pricing 05

===== PAGE 45 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_154_297_1293_1400.jpg" alt="Image" width="50%" /></div>


## Our Journey Together History

===== PAGE 46 =====
## The History

Working in collaboration with the Kentucky State University (KSU) IT Leadership team, our Partners at Extreme Networks and ConvergeOne have made substantial progress in upgrading KSU's IT Network Infrastructure to provide a robust and efficient system to increase the delivery of IT services to the Students, Faculty and Staff of KSU.

The main areas of focus over the last 36 months has been to upgrade aging internal

cabling including network switches and wireless systems that deliver connectivity to

end users. There has been great effort, teamwork, and substantial investments to

address the upgrades of these legacy systems.

===== PAGE 47 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_155_299_1292_1399.jpg" alt="Image" width="50%" /></div>


## Our Journey Together The Vision

===== PAGE 48 =====
## The Vision

ConvergeOne has been collaborating with KSU IT leadership to build on the vision of a modern, hyper-connected campus that empowers the technologies of today and tomorrow. Students, educators, staff, and the community expect centers of higher learning to be capable of integrating the latest technology as part of their everyday experience. With the growth of remote learning, having the entire campus enabled with high-speed access allows for new interactive capabilities.

To fulfill this vision, ConvergeOne proposes a Campus Fiber Upgrade for KSU. A new single mode fiber network allows for high-speed data transmission for all technology communication with a high level of redundancy. This involves a design where we build out “Fiber Hubs” at key locations within the campus to interconnect with other Fiber Hubs, and individual buildings connecting to 2 different Fiber Hub locations. This diverse, dual path implementation means no single connection failure will disrupt intra-campus networking.

===== PAGE 49 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_156_298_1293_1398.jpg" alt="Image" width="50%" /></div>


## Feel The Impact Problem Statement

===== PAGE 50 =====
There are certain challenges that cannot be overcome without upgrading the legacy fiber optic network backbone that has been in place at the KSU campus for over 25 years. Most of the campus buildings are currently connected by a single Multi-Mode fiber optic connection that limits the speed of connectivity in most cases to 1Gbps at best and does not provide the speeds that are needed to support the current demand of access to online, digital resources.

Furthermore, most buildings are connected with a single connection that provides no redundancy to maintain services in the event of a failure of the primary connection.

===== PAGE 51 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_157_300_1296_1401.jpg" alt="Image" width="50%" /></div>


# Bold Ideas for a Better Future Solution Overview

===== PAGE 52 =====
The goals of the project is to invest in the upgrade of the campus fiber optic network which will serve the students and faculty of KSU for many generations and decades into the future. The main goals of the project include:

Upgrade the existing 62.5 multi-mode fiber to single mode fiber which will allow virtually unlimited speeds between campus buildings and campus hubs each campus building would have a minimum connection of 10Gbps.

Create 5 Campus “Hub Locations” that will be interconnected with multiple paths of fiber to increase reliability and resiliency. Each campus hub site would initially be interconnected at 40Gbps with the ability to scale beyond 40Gbps as needed in the future if the need arises.

===== PAGE 53 =====
## Solution Overview: Hub 1-5 Locations All Hubs Interconnected with 48 Strand Single Mode Fiber at 40Gbps

<div style="text-align: center;"><img src="imgs/img_in_image_box_388_288_1932_1544.jpg" alt="Image" width="68%" /></div>


===== PAGE 54 =====
### Solution Overview Cont. Hub 1 Connections

<div style="text-align: center;"><img src="imgs/img_in_image_box_390_331_1814_1498.jpg" alt="Image" width="63%" /></div>


===== PAGE 55 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>From</td><td style='text-align: center; word-wrap: break-word;'><img src="imgs/img_in_image_box_1136_439_1201_482.jpg" alt="Image"" /></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16) Carroll Academic Service Building</td><td style='text-align: center; word-wrap: break-word;'>(42) Williams Exum Center</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16) Carroll Academic Service Building</td><td style='text-align: center; word-wrap: break-word;'>(22) Cooperative Extension Building</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16) Carroll Academic Service Building</td><td style='text-align: center; word-wrap: break-word;'>(30) Jordan Heating and Chilled Water Plant</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 1 (16) Carroll Academic Service Building</td><td style='text-align: center; word-wrap: break-word;'>(31) Jordan Maintenance/ Warehouse Bldg.</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="2">Redundancy (Green Line)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(42) Williams Exum Center</td><td style='text-align: center; word-wrap: break-word;'>(22) Cooperative Extension Building</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(22) Cooperative Extension Building</td><td style='text-align: center; word-wrap: break-word;'>(30) Jordan Heating and Chilled Water Plant</td></tr><tr><td style='text-align: center; word-wrap: break-word;'><img src="imgs/img_in_image_box_174_1369_250_1415.jpg" alt="Image"" /> Jordan Maintenance/ Warehouse Bldg.</td><td style='text-align: center; word-wrap: break-word;'>(30) Jordan Heating and Chilled Water Plant</td></tr></table>

### Solution Overview Cont. Hub 1 Connections

===== PAGE 56 =====
### Solution Overview Cont. Hub 2 Connections

<div style="text-align: center;"><img src="imgs/img_in_image_box_440_348_1752_1532.jpg" alt="Image" width="58%" /></div>


===== PAGE 57 =====
### Solution Overview Cont. Hub 2 Connections


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>From</td><td style='text-align: center; word-wrap: break-word;'>To</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(28) Jackson Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(10) Atwood Agricultural Research Facility</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(17) Carver Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(18) Carver Hall Annex</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(27) Hunter Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(33) McCullin Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(1) Academic Annex</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 (14) Blazer Hall</td><td style='text-align: center; word-wrap: break-word;'>(20) Combs Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="2">Redundancy (green line)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(28) Jackson Hall</td><td style='text-align: center; word-wrap: break-word;'>(27) Hunter Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(27) Hunter Hall</td><td style='text-align: center; word-wrap: break-word;'>(10) Atwood Agricultural Research Facility</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(17) Carver Hall</td><td style='text-align: center; word-wrap: break-word;'>(18) Carver Hall Annex</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(11) Carver Hall</td><td style='text-align: center; word-wrap: break-word;'>(10) Atwood Agricultural Research Facility</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(33) McCullin Hall</td><td style='text-align: center; word-wrap: break-word;'>(1) Academic Annex</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(20) Combs Hall</td><td style='text-align: center; word-wrap: break-word;'>(33) McCullin Hall</td></tr></table>

===== PAGE 58 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_386_416_1862_1414.jpg" alt="Image" width="65%" /></div>


===== PAGE 59 =====
### Solution Overview Cont. Hub 3 Connections


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>From</td><td style='text-align: center; word-wrap: break-word;'>To</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(12) Bell Gym</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(19) Chandler Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(24) Hill Student Center</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(15) Bradford Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(13) Betty White Health Center</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(21) Community Education Center</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(32) Kentucky Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(26) Hume Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(2) Alumni House</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 (23) Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>(34) Motor Pool &amp; Grounds Maintenance Building</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(34) Motor Pool &amp; Grounds Maintenance Building</td><td style='text-align: center; word-wrap: break-word;'>(36) Red Barn Storage Building</td></tr></table>

<div style="text-align: center;">Redundancy (green line)</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>(32) Kentucky Hall</td><td style='text-align: center; word-wrap: break-word;'>(19) Chandler Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(26) Hume Hall</td><td style='text-align: center; word-wrap: break-word;'>(12) Bell Gym</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(12) Bell Gym</td><td style='text-align: center; word-wrap: break-word;'>(21) Community Education Center</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(21) Community Education Center</td><td style='text-align: center; word-wrap: break-word;'>(13) Betty White Health Center</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(13) Betty White Health Center</td><td style='text-align: center; word-wrap: break-word;'>(15) Bradford Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(13) Betty White Health Center</td><td style='text-align: center; word-wrap: break-word;'>(2) Alumni House</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(15) Bradford Hall</td><td style='text-align: center; word-wrap: break-word;'>(24) Hill Student Center</td></tr></table>

===== PAGE 60 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_350_144_1900_1378.jpg" alt="Image" width="68%" /></div>


===== PAGE 61 =====
### Solution Overview Cont. Hub 4 Connections


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>From</td><td style='text-align: center; word-wrap: break-word;'>To</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 4 (39) Shauntee Hall</td><td style='text-align: center; word-wrap: break-word;'>(37) Rosenwald Center (Run 1)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="2">Redundancy (green line)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 4 (39) Shauntee Hall</td><td style='text-align: center; word-wrap: break-word;'>(37) Rosenwald Center (Run 2)</td></tr></table>

===== PAGE 62 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_382_203_1870_1326.jpg" alt="Image" width="66%" /></div>


===== PAGE 63 =====
### Solution Overview Cont. Hub 5 Connections


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>From</td><td style='text-align: center; word-wrap: break-word;'>To</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 5 (35) New Residence Hall</td><td style='text-align: center; word-wrap: break-word;'>(43) New Whitney Young Hall</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 5 (35) New Residence Hall</td><td style='text-align: center; word-wrap: break-word;'>(40) The Halls</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="2">Redundancy (green line)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(43) New Whitney Young Hall</td><td style='text-align: center; word-wrap: break-word;'>(40) The Halls</td></tr></table>

===== PAGE 64 =====
<div style="text-align: center;"><img src="imgs/img_in_image_box_155_305_875_1399.jpg" alt="Image" width="32%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_896_303_1302_1398.jpg" alt="Image" width="18%" /></div>


Confident. Courageous. Connected.

## Investment Overview

===== PAGE 65 =====
## Investment Overview

<div style="text-align: center;"><img src="imgs/img_in_image_box_1005_187_2148_828.jpg" alt="Image" width="50%" /></div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Description</td><td style='text-align: center; word-wrap: break-word;'>Amount</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>48 Strand Hub Connections</td><td style='text-align: center; word-wrap: break-word;'>$688,673.58</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 1 Connections - ASB</td><td style='text-align: center; word-wrap: break-word;'>$187,905.68</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 2 Connections - Blazer</td><td style='text-align: center; word-wrap: break-word;'>$349,817.85</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 3 - Hathaway Hall</td><td style='text-align: center; word-wrap: break-word;'>$751,180.48</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 4 - Shauntee Hall</td><td style='text-align: center; word-wrap: break-word;'>$128,402.88</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Hub 5 - New Residence Hall</td><td style='text-align: center; word-wrap: break-word;'>$125,601.75</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Initial Fiber for Future Hub 6 (Alumni Stadium Athletic Facility), Misc. Supplies, Project Mgmt, Network Config</td><td style='text-align: center; word-wrap: break-word;'>$656,417.78</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Total</td><td style='text-align: center; word-wrap: break-word;'>$2,888,000.00</td></tr></table>

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## Thank you

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# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

## ACTION ITEM

Approval to purchase TimelyMD/Timely Care Digital product access to provide physical and behavioral health Telecare for the 2023–2024 academic year.

## FACTS

## Tele Healthcare Provision

To enhance the holistic wellness of our scholars, KSU is seeking to establish telehealthcare provisions to address both physical and behavioral healthcare needs for all students. This technology will allow students direct 24/7 access to licensed Medical Doctors, Clinicians, Therapists, and Basic Needs coordination in order to care for students who are in need of such services (regardless of whether a student is learning in person or remotely). TimelyCampus is the only student-centered care collaboration solution designed to provide transparent campus providers for implementing an effective hybrid model of care.

The goal is to ensure that all students (including those out of state and international) have immediate access to care without utilizing the local emergency departments and urgent treatment centers.

Timely Care Complete Care Virtual Clinic will provide the following Service offerings:

TalkNow- 24/7, on-demand mental health triage and crisis talk support

Scheduled Counseling- Scholars select times, dates, and providers that work best for them.

MedicalNow- 24/1/ medical triage

Scheduled medical- Scholars select the time, dates, and providers that work best for them.

Prescriptions- Providers can write prescriptions for non-controlled substances

Care Navigation- Basic needs provision and assistance managing health challenges

Health Coaching- Supports lifestyle changes, teaches healthy habits, and eases the transition to college

Faculty and staff support-Timely Care providers collaborate with faculty and staff for guidance in cases of student distress

Digital Self-Care- live and on-demand content to support student health and well-being

This projected implementation aligns with KSU's goals to educate the whole student, invest in their mental well-being, and remove barriers to academic success as we prioritize student success outcomes. This program will serve to ensure that there will be consistency in care and support for our Scholars.

KSU will purchase the technology from TimelyCare using Title III funding allocated to the Counseling Center.

## BUDGETARY IMPLICATION

The total cost is projected to be $104,792 for the first year of Services.

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## RECOMMENDATION

President Koffi Akakpo recommends that the Board of Regents approve the purchase of this telecare service.

## MOTION

Approve the purchase of TimelyCare to enhance Student holistic wellness.

===== PAGE 69 =====
# CLIENT AGREEMENT

THIS CLIENT AGREEMENT (this “Agreement”) is made as of 7/28/2023 (the “Effective Date”) by and between TIMELY TELEHEALTH, LLC, a Texas limited liability company having its principal place of business at 1315 S. Adams St., Fort Worth, Texas 76104 (“TimelyCare”), and Kentucky State University having its principal place of business at 400 E Main St, Frankfort, Kentucky 40601-2355 (the “Client”). TimelyCare and Client may hereinafter be referred to, individually, as a “Party” and collectively, as the “Parties”.

## WITNESSETH:

WHEREAS, TimelyCare provides access to individuals to remote telehealth consultations provided via telephone and/or video by, therapists, counselors and/or health coaches (each, a “Provider”) under contract with one or more professional entities (collectively, the “Professional Entities”) for which TimelyCare provides administrative services (as hereinafter further defined, collectively the “Telehealth Consultations,” and the services provided by TimelyCare to its clients, the “Services”);

WHEREAS, the terms and conditions of the Client Agreement between Virginia Higher Education Procurement Consortium ("VHEPC") and TimelyCare (attached hereto as  Exhibit C), be deemed incorporated into and made a part of this Client Agreement. If there is any conflict between the Client Agreement and this Agreement relating to state specific laws or regulations, the terms of this Agreement shall govern; and

WHEREAS, the Client desires to retain TimelyCare to provide Services.

NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises and conditions set forth herein and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:

1.  DEFINITIONS. All capitalized terms used herein, except as otherwise defined, shall have the respective meanings ascribed to them in  Exhibit A attached hereto and made a part hereof.

2.  SERVICES. Pursuant to the terms and conditions of this Agreement, the Client and TimelyCare agree that TimelyCare shall provide the Services as more fully set forth and described in  Exhibit A attached hereto and made a part hereof.

3. CLIENT'S OBLIGATIONS. To assist TimelyCare in providing the Services, the Client agrees to:

(a) Provide a description of the Services to the Enrollees as approved by TimelyCare.

(b) Cooperate with TimelyCare in implementing the Services.

(c) Commence detailed outreach to students, as approved by TimelyCare, which will include informational material and services, such as information about the Services provided to all Enrollees.

(d) Provide TimelyCare with SAML or oAuth2 based Single Sign On access to the platform. If SAML or oAuth2 Single Sign On (SSO) is not feasible with the Client, Client will deliver an eligibility file in TimelyCare's Eligibility Format to TimelyCare's SFTP server containing a list of eligible Enrollees sixty (60) days subsequent to the Effective Date for the initial launch of the

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platform. The eligibility file must be provided within two (2) weeks prior to the start of the academic period during the Term (as such term is defined in Section 5(a) hereof). In addition, Client will deliver files at each interval as set forth in Exhibit A, attached hereto and made a part hereof during the Term. Client agrees that only eligible Enrollees as defined in Exhibit A shall have access to the Services. Client shall configure SSO for only Client's eligible Enrollees, the failure of which will result in TimelyCare charging the Client for the cost for any visit of a non-eligible Enrollee, as solely determined by TimelyCare.

(e) Complete required forms in accordance with  Exhibit B, attached hereto and made a part hereof.

#### 4. FEE FOR SERVICE; PAYMENT TERMS.

(a) TimelyCare shall issue to the Client invoices for the Implementation Fee and the Enrollment Fee with respect to the Services, as set forth in, and calculated in accordance with,  Exhibit A attached hereto and made a part hereof. Upon each anniversary of the Commencement Date, the Enrollment Fee  shall be subject to a 5% annual rate increase.

(b) TimelyCare shall issue the invoices for the Implementation Fee and/or Enrollment Fee then in effect: (i) on the Effective Date; and (ii) thirty (30) days prior to each anniversary of the Commencement Date. The due date for payment by the Client of the issued invoice(s) shall be within thirty (30) days of the date of the applicable invoice.

(c) Failure by Client to pay TimelyCare’s invoices within thirty (30) days of the invoice due date shall permit TimelyCare to charge Client a 1.00% monthly interest on any amounts due and owed by Client to TimelyCare. The fees payable pursuant to this  Section 4 are in addition to the fees charged for visits that exceed the outlined Telehealth Consultation limits provided in  Exhibit A, when applicable.

### 5. TERM; TERMINATION

(a)  General. The Services in this Agreement shall be delivered during the Implementation Period and the Service Period (collectively, the “ Initial Term”) and may be renewed thereafter for additional one-year terms on the anniversary of the expiration of the Initial Term (each, a “ Renewal Term”) upon mutual agreement by the Parties in writing. At least sixty (60) days prior to the automatic expiration of the Initial Term or any Renewal Term, TimelyCare shall provide the Client notice of the upcoming automatic termination and deliver to the Client, pursuant to  Section 9 hereof, notice of the Enrollment Fee for the upcoming Renewal Term. The Enrollment Fee as set forth in such notice shall amend and replace the Enrollment Fee as set forth in  Exhibit A for the upcoming Renewal Term, unless this Agreement is otherwise terminated as set forth in this  Section. The Client shall inform TimelyCare at least thirty (30) days prior to the termination date if it wishes to renew the Agreement. The Initial Term and any and all renewal terms are referred to in this Agreement, collectively, as the “ Term.”

(b)  With Cause. Either Party may terminate this Agreement with Cause by delivery of a Termination Notice. “ Cause” shall mean: (i) a breach of the terms of this Agreement, including, without limitation, failure by the Client to pay in full any outstanding invoices issued by TimelyCare on the due date thereof that continues after thirty (30) days from the date that the non-breaching Party provides to the breaching Party written notice of such breach; (ii) the commission of a criminal offense under any applicable United States federal, state or local health care law, rule or regulation by a Party; (iii) a violation by a Party or any person employed or engaged by a Party of any civil or

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administrative law, rule or regulation, federal, state or local, which could reasonably be expected to subject any professional entity or any Providers to a fine, to civil monetary penalties, and/or to suspension or exclusion from any federal or state health care program; (iv) any action by which causes TimelyCare to violate any health care federal, state or local law, rule or regulation; (v) failure by TimelyCare to provide the Services pursuant to the requirements of this Agreement.

(c)  Without Cause. Either Party may terminate this Agreement without Cause upon thirty (30) days' prior written notice to the other Party. In the event Client terminates this Agreement Without Cause after the Commencement Date during the Initial Term of the Agreement, all fees shall be due and payable by Client to TimelyCare without offset or refund for the remainder such Term.

(d)  Suspension of Services. In addition to its rights of termination as set forth in  Section 5(b) hereof, if the Client fails to make any payment in full within thirty (30) days of the date of TimelyCare's invoice, TimelyCare shall have the right to suspend the Services unless and until TimelyCare receives payment in full of any invoices due and owing as well as any and all accrued interest thereon. Suspension of services does not relieve any party of its obligation to pay Enrollment Fees incurred in accordance with  Exhibit A during the suspension period.

(e)  Effect of Termination. Within thirty (30) days of the date of termination, the Client shall pay to TimelyCare any unpaid amounts owed to TimelyCare pursuant to  Section 4 for Services already provided. Except as otherwise set forth in this Agreement, all obligations of the Parties hereto shall cease upon termination. Upon termination of this Agreement, the Client shall immediately return to TimelyCare any and all materials received or copied from TimelyCare with respect to the Services.

### 6. TIMELYCARE INTELLECTUAL PROPERTY/CLIENT MARKS

(a) TimelyCare Intellectual Property. TimelyCare grants to the Client, throughout the Term, the non-exclusive right and license to use TimelyCare’s Intellectual Property solely in connection with the Services. The Client acknowledges TimelyCare’s ownership of the TimelyCare Intellectual Property and agrees that it will not contest such ownership or the validity of the TimelyCare Intellectual Property. All proprietary rights, ownership and goodwill in the TimelyCare Intellectual Property will inure and belong to TimelyCare. Neither the license granted under this Agreement nor the use by the Client and its agents of the TimelyCare Intellectual Property creates any interest or right, express or implied, in the TimelyCare Intellectual Property with respect to the Client beyond such limited license and right to use. The Client hereby covenants not to assert any claim to any TimelyCare Intellectual Property and will cooperate fully with TimelyCare in protecting all rights and interests of TimelyCare in, and to, the TimelyCare Intellectual Property. The Client will not use or permit the use of any TimelyCare Intellectual Property in a manner that may contravene applicable law or impair the validity or enforceability of any rights or interests in the TimelyCare Intellectual Property. For purposes of this Agreement, “TimelyCare Intellectual Property” is defined to be any intellectual property relating to TimelyCare’s proprietary IT platform, mobile application, and electronic medical record application. together with any improvement thereto, as well as all proprietary documentation, software, techniques, know-how, methods of business, tools, financial information, schematics, requirements, configuration information, research papers, projections, routines, processes, formulas, trade secrets, innovations, inventions, discoveries, research or development and test results, specifications, data, know-how, formats, plans, sketches, drawings, models, customer lists, customer and supplier identities and characteristics, agreements, informational material and services knowledge and information, strategies, forecasts, and any other information stored or created on any media or in any form whether or not protectable under specific intellectual property laws.

===== PAGE 72 =====
(b)  Client Marks. The Client grants to TimelyCare, throughout the Term, the non-exclusive right and license to use the common law and/or registered trademarks of the Client (the "Client Marks") solely in connection with the Services, which shall include, without limitation, use of the Client's logo on (i) TimelyCare's promotional materials; and (ii) TimelyCare's website. TimelyCare acknowledges the Client's ownership of the Client Marks and agrees that it will not contest such ownership or the validity of the Client Marks. All trademark and service mark rights arising from the use of the Client Marks hereunder by TimelyCare shall inure to the benefit of the Client. TimelyCare agrees that its right to use the Client Marks under this Agreement is conditioned upon TimelyCare taking steps to assure that the nature and quality of its activities carried out under the Client Marks are consistent with standards that will be established by Client from time to time during the Term.

### 7. INSURANCE

(a) Neither Party shall have liability to the other Party for indirect, special, incidental, or consequential damages arising out of this Agreement.

(b) TimelyCare shall, throughout the duration of this Agreement, at its expense, carry and from time to time renew, the following insurance with respect to itself and the Providers:

(i) Medical Malpractice Insurance in the minimum amount of $1,000,000 per occurrence/$3,000,000 in the aggregate; and

(ii) Comprehensive General Liability Insurance in the minimum amount of $1,000,000 combined single limit covering both Bodily Injury and Property Damage including broad form contractual liability coverage for TimelyCare's indemnification as provided for in this Agreement.

### 8. CONFIDENTIALITY

(a) Neither Party, except as required by law or court or arbitrator of competent jurisdiction, shall divulge, furnish or make available to any third party, or without the other Party’s prior written consent any confidential or proprietary information of or concerning the other Party (“Confidential Information”) or use the Confidential Information except in connection with performance of its obligations under this Agreement. Confidential Information includes methods of operation and organization, lists of clients or suppliers, business plans, expansion plans, pricing schedules or any other such information or data, and specific information that is designated by a Party as confidential or proprietary. Confidential Information does not include information that (i) is already public knowledge or has become a part of the public domain through no breach of this Agreement; (ii) a Party develops without any use of or reference to the other Party’s information; or (iii) a Party subsequently acquires by lawful means from a third party without any obligation of confidentiality to that third party.

(b) The Parties acknowledge that monetary damages for breach of this  Section 8 will be inadequate and that, in addition to any other remedy the non-breaching Party or parties may have, the non-breaching Party or parties will be entitled to injunctive or other equitable relief to restrain any such breach or threatened breach, without any bond or other security being required. This  Section 8 shall survive termination of this Agreement for any reason.

(c) To the extent the services are regulated by the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations (“ HIPAA”) or involve information that

===== PAGE 73 =====
is Protected Health Information (“ PHI”) as that term is defined by HIPAA, the Parties agree to use, disclose, and secure PHI in accordance with the HIPAA rules and other applicable requirements and to execute such other documents or amendments hereto and take such other actions as may be necessary to comply with HIPAA and other related laws.

(d) If Client provides TimelyCare with any legally confidential information, including but not limited to, confidential personnel information or "personally identifiable information" from student education records as defined by the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g, and the implementing regulations in Title 34, Part 99 of the Code of Federal Regulations, TimelyCare hereby certifies that collection of this information from Client is necessary for the performance of TimelyCare's duties and responsibilities on behalf of Client under this Agreement.

9.  NOTICES. All notices and other communications required or permitted to be given hereunder shall be in writing and shall be deemed duly given when delivered to a Party at the address set forth on the signature page for such party. Delivery of notices or other communications may be made by courier, registered mail, telecopy or electronically.

10.  COMMUNICATIONS. TimelyCare will provide a description of the Services for use by the Client. Any changes or modifications to such description of services, and any and all materials used by the Client or its agents to describe the Services must be approved in advance in writing by TimelyCare prior to distribution.

11.  WAIVER. Each Party's obligations under this Agreement may be waived in writing by such other Party to the extent permitted by applicable law. Any delay or failure to exercise any remedy or right under this Agreement shall not be construed as a waiver of a remedy or right, or an acquiescence in a default.

12. GOVERNING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky without giving effect to the rules of conflicts of law. Each Party to this Agreement hereby agrees and consents that any legal action or proceedings with respect to this Agreement shall only be brought in the courts of the Commonwealth of Kentucky, in Franklin County, Kentucky. By execution and delivery of this Agreement, each such party hereby (i) accepts the jurisdiction of the aforesaid courts; (ii) waives, to the fullest extent permitted by law, any objection which it may now or hereafter have to the venue set forth above; and (iii) further waives any claim that any such suit, action or proceeding brought in any such court has been brought in an inconvenient forum.

13.  ENTIRE AGREEMENT. This Agreement (including the exhibits hereto) is the entire agreement among the parties concerning the subject matter hereof and supersedes all prior agreements, understandings, memoranda, and other such communications, whether written or oral.

14.  PRESS RELEASE. The Parties acknowledge and agree that TimelyCare may use the name of the Client in any and all promotional and informational material and services material which TimelyCare may distribute and disseminate in all social and paper media, without the prior approval of the Client.

15.  MISCELLANEOUS. The Client may not assign any of its rights or duties under this Agreement without the prior written consent of TimelyCare. This Agreement shall be binding upon and insure to the benefit of TimelyCare and its successors and assigns and to the benefit of the Client and the Client's permitted assigns. This Agreement may be amended only by a written instrument signed by both Parties. If any provision of this Agreement is held to be invalid, the remainder of this Agreement will not be affected unless the invalid provision substantially impairs the benefits of the remaining portions of this Agreement. This Agreement may be executed in one or more counterparts.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>TIMELY TELEHEALTH, LLC</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td></tr></table>


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Address / Email Address for Notices:</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>TimelyCare Legal Department</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Attn: Luke Hejl, CEO</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>1315 S. Adams Street</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Fort Worth, TX 76104</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Legal@timelycare.com</td></tr></table>

By:

Name: Pete Blaisdell

Title: Chief Revenue Officer

Date:

Kentucky State University

Address / Email Address for Notices:

400 E Main Street

Frankfort, Kentucky 40601-2355

By:

Name:

Title:

Date:

===== PAGE 75 =====
# EXHIBIT A DEFINITIONS, SERVICES AND FEES

1.  DEFINITIONS. For purposes of this Agreement, the following capitalized terms have the following meaning:

(a) "  Academic Year " shall mean the annual period of sessions of a Client's institution.

(b)  "Basic Needs Assistance" shall mean, if available for the Client, connecting Enrollees with free or reduced-cost programs that provide support for services such as food, housing, transit, and child care assistance.

(c) “ Commencement Date” shall mean 10/1/2023 or that date when Services pursuant to  Section 2(b)-(d) of this  Exhibit A are commenced to be provided by TimelyCare to the Client.

(d) “ Enrollee(s)” shall mean all of the Client’s then currently enrolled full and part-time students, faculty, and employees, as applicable.

(e) "  Enrollment Fee " shall have the meaning ascribed to such term in  Section 5 of this  Exhibit A.

(f) "  Enrollee Verification Form " shall mean the form representing the number of Enrollees eligible to utilize TimelyCare services as set forth in  Exhibit B attached hereto and made a part hereof.

(g) "  Faculty and Staff Support " shall mean, if available for the Client, on demand, non-diagnostic personal coaching for faculty and staff on the health and wellbeing of students, provided by a qualified mental health practitioner.

(h) "  Health Coaching Consultations " shall mean, if available for the Client, scheduled, non-diagnostic coaching with a healthcare professional.

(i) "  Implementation Fee " shall have the meaning ascribed to such term in  Section 5 of this  Exhibit A.

(j) “ Implementation Period” shall mean that period of time commencing on the Effective Date and terminating on the date immediately prior to the Commencement Date.

(k) "  Psychiatric Consultations " shall mean, if available for the Client, scheduled psychiatric Telehealth Consultations based on availability, provided by a licensed psychiatric Provider.

(1) "Remote Medical Consultations" shall mean, if available for the Client, on demand, medical diagnostic remote Telehealth Consultations by a licensed healthcare Provider.

(m) "Scheduled Consultations" shall mean, if available for the Client, scheduled mental health Telehealth Consultations provided by a licensed Provider.

(n) “ Service Period” shall mean that period of time commencing on the Commencement Date and terminating on 9/30/2024.

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(o) "  Talk Now Consultations " shall mean, if available for the Client, on demand, non-diagnostic coaching by a qualified mental health practitioner.

(p) “ Telehealth Consultations” shall mean any contact between an Enrollee and a Provider, relating to, as applicable and appropriate, the care and personal coaching of a patient with the use of telehealth technology. Telehealth Consultations shall include Remote Medical Consultations, Talk Now Consultations, Scheduled Consultations, Psychiatric Consultations & Health Coaching Consultations

### 2. SERVICES

For purposes of this Agreement, "  Services " shall constitute the following:

(a) During the Implementation Period, TimelyCare shall provide the following:

(i) Facilitation of kickoff and service overview meetings;

(ii) Management of implementation timeline and deliverables;

(iii) Care protocol alignment;

(iv) Technical preparation of virtual care platform and services;

(v) Creation and management of standard informational material and services toolkits;

(vi) Creation of secure record sharing workflow;

(vii) Platform validation and testing; and

(viii) TimelyCare training for Client stakeholders.

(b) During the Service Period, TimelyCare shall facilitate access by the Enrollees to Telehealth Consultations. TimelyCare will provide the Enrollees with access to Telehealth Consultations 24 hours per day, 365 days per year during the Term (as such term is defined in  Section 5(a) of the Agreement).

(c) The following are applicable to TimelyCare's provision of Services:

(i) In order to request a Telehealth Consultation, an Enrollee will navigate to TimelyCare’s web portal, mobile application, or otherwise contact TimelyCare to request a Telehealth Consultation.

(ii) TimelyCare will collect from the Enrollee information TimelyCare requires to facilitate the Telehealth Consultation, and then will facilitate a Telehealth Consultation.

(iii) The “ Service Area” for Telehealth Consultations provided shall be the state where the Client is located, plus any state in which the Professional Entities have a licensed healthcare provider or qualified practitioner available, as applicable.

(iv) Where applicable, TimelyCare will use its best efforts to facilitate the commencement of Telehealth Consultations as follows: (x) a Remote Medical Telehealth Consultation, within one hundred twenty (120) minutes of an Enrollee’s successful completion of a request for a Telehealth Consultation; (y) a first-available Talk Now Consultation within twenty-four (24) hours of an Enrollee’s successful completion of a request for a Telehealth Consultation; provided; however, that if the Enrollee is in crisis, TimelyCare will use its best efforts to commence the mental health Telehealth Consultation immediately at the time such consultation is requested; and (z) a self-scheduled mental health

===== PAGE 77 =====
counseling, health coaching or psychiatric counseling session based on availability of licensed counselors, health coaches or psychiatrists.

(v) The Telehealth Consultation will be conducted by, and the responsibility of the Provider. As part of the Telehealth Consultation, the Provider will initially request the Enrollee to verify their identity after which the Provider will consult with the Enrollee and diagnose and counsel the Enrollee and, if applicable and medically necessary, issue a prescription, as the Provider deems medically necessary.

(d) TimelyCare will provide twice-annual metrics reports to the Client during the Term, which reports shall include, but not be limited to the following metrics with respect to the Enrollees:

• Total Registrations

• Total Engagement

- Average provider response time

• Prescription/Diagnosis metrics

• Demographics

- Service Utilization

3. DATES FOR DELIVERY OF SECURE FILE TRANSFER BY CLIENT TO TIMELYCARE:

December and June

☐ Not Applicable

4.  ESTIMATED ENROLLEE POPULATION OF THE CLIENT: 2,000

5. IMPLEMENTATION AND ENROLLMENT FEES

“ Implementation Fee” is calculated as follows: 5,000.

"  Enrollment Fee " is calculated as follows:

Upon the Effective Date, TimelyCare shall issue an invoice to the Client for the following: (i) the Implementation Fee of $5,000 to be paid by the Client to TimelyCare; and (ii) based on an approximate Enrollee count of up to 2,000 the Client shall pay an initial Enrollment Fee $99,792 totaling $104,792 for the first year of Services.

Thirty (30) days prior to the anniversary of the Commencement Date, TimelyCare shall invoice the Client for the upcoming year of Services based on the Enrollment Fee then in effect, and subject to adjustment in accordance with  Section 4(a) of the Agreement.

The Enrollment Fee shall entitle each Enrollee to unlimited, on-demand TalkNow Consultations with no visit fee for each academic semester or term, as applicable, such Enrollee is enrolled at one of the Client's campuses and for which the Enrollment Fee has been paid by the Client.

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In addition, the Enrollment Fee shall entitle each Enrollee up to nine (9) Scheduled Consultations with no visit fee for each academic year such Enrollee is enrolled at the Client and for which the Enrollment Fee has been paid by the Client. Any Scheduled Consultations by an Enrollee in excess of nine (9) Scheduled Consultations during an academic year will be charged at Eight-Five ($85) Dollars per Scheduled Consultation payable by the Enrollee at the time of such consultation.

The Enrollment Fees shall also entitle the Client’s Enrollees to that number of Psychiatric Consultations with no visit fee calculated as follows: 4% (0.04) times the number of Enrollees. In the event that the Client’s Enrollees exceed the number of Psychiatric Consultations during the Client’s academic year, the Client and TimelyCare shall mutually agree on fees for such Psychiatric Consultations in excess of the capped consultations pursuant to this paragraph.

If a Purchase Order is required, Client agrees to provide the Purchase Order to accountsreceivable@timelycare.com within ten (10) days of the Effective Date of the contract.

TimelyCare shall issue invoices to the Client's payment processing department using the contact information as follows:

Client Billing Information:

Contact Name:

Email Address:

Phone Number:

Mailing Address:

Client will notify TimelyCare at accountsreceivable@timelycare.com if this point of contact changes within ten (10) days of the change.

In order for TimelyCare to provide the Services, Client must complete and execute an enrollment verification form (see  Exhibit B) within the number of days outlined on the form. Failure to provide the information on this form may result in suspension of Services until the information is provided by the Client.

The appropriate contact to send the enrollment verification form to is as follows:

Client Name:

Client Email Address:

Client Mailing Address:

Client Phone Number:

Client will notify TimelyCare if this point of contact changes within ten (10) days of the change. Refer to  Exhibit B for an example of this form. TimelyCare reserves the right to change this form as needed.

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## EXHIBIT B

## EXAMPLE FORMS

TimelyCare Enrollee Verification Form:

Per the terms of the Agreement with TimelyCare, this represents the number of students eligible to utilize TimelyCare Services and is necessary for data reporting purposes.

Email

Your email ___

School Name ★

Your answer

Semester Count *

Your answer

Name (Person Filling Out Form)

Your answer

Title

Your answer

Billing Contact - Name

Your answer

Billing Contact - Email

Your answer ___

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## EXHIBIT C

Virginia Polytechnic Institute and State University, completed the state solicitation process on behalf of member institutions of the Virginia Higher Education Procurement Consortium for a Telehealth Program. TimelyCare services offered by Timely Telehealth, LLC (formerly known as TimelyMD) was selected as the sole provider.

The Client Agreement dated May 25, 2022 between TimelyCare and VHEPC and Virginia Tech RFP can be located by clicking the following links:

VHEPC and link to the Virginia Tech RFP for Tele-Counseling and Telehealth Platform and Services, RFP 665882201

===== PAGE 81 =====
# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

## ACTION ITEM

Approval to use additional USDA grant funds to replace the HVAC system in the Aquaculture Nutrition Building of the KSU Land Grant Program.

## FACTS

The Aquaculture Program in the Kentucky State University Land Grant Program is KSU's Program of Distinction and the Aquaculture research, teaching, and Extension programming is considered in the top 5 programs in the nation. The 3,500-square-foot nutrition laboratory is located on the KSU campus and contains a wet laboratory for fish nutrition studies. We had previously requested permission from the KSU Board of Regents to use of $60,000 in Federal USDA Grant Funds for replacement of the HVAC system HVAC system in the Aquaculture Nutrition Building. A review and design by the Commonwealth of Kentucky's Division of Engineering and Contract Administration has now updated the cost of the project to be $439,671.

## BUDGETARY IMPLICATION

Federal USDA Grant funds would be used to pay for a total replacement of the HVAC system for $439,671. Procurement would follow state procurement methods that would require KSU to bid out the construction of project. All renovation/repair will also require prior USDA approval.

## RECOMMENDATION

President Akakpo recommends that the Board of Regents approve the use of additional USDA funds for the replacement of the HVAC system in the Aquaculture Nutrition Building.

## MOTION

Approve the use of additional USDA funds for the replacement of the HVAC system in the Aquaculture Nutrition Building.

===== PAGE 82 =====
# Phase A Narrative

Project:

KSU Nutrition Building HVAC

Kentucky State University

Frankfort, Kentucky

count Number: 435-CB1E-KS43-0

<div style="text-align: center;"><img src="imgs/img_in_image_box_604_1949_1916_2295.jpg" alt="Image" width="51%" /></div>


Commonwealth of Kentucky

Finance and Administration Cabinet

Department for Facilities and Support Services

Division of Engineering and Contract Administration

Frankfort, Kentucky

7/13/2023 | Authored by: Trent Classen

===== PAGE 83 =====
## TABLE OF CONTENTS

I. Project Summary ..... 3  
II. Existing Conditions ..... 3  
Design Criteria ..... 4  
III. Proposed HVAC Design Solutions ..... 5  
IV. Proposed Electrical System Modifications ..... 6  
V. Design and Construction Schedule ..... 6

===== PAGE 84 =====
### 1. Project Summary

A. This project entails replacing the broken air handler AC-2/ACU-2 in the Kentucky State University Nutrition Building. Adding a new air handler outside would require moving the existing generator. The estimated cost for the air handler replacement and generator relocation is $226,000. The lead time for the basis of design packaged outdoor unit is 6 weeks.

B. Apart from the air handling units, most other mechanical equipment in the building is 30 years old. CCE recommends replacement of equipment that is beyond estimated service life as well as adding a vapor barrier, code complaint general exhaust, and new grilles and diffusers to the whole building. All of the recommendations are detailed in this report along with explanations. The estimated total cost for all other recommendations is $213,671.

### II. Existing Conditions

Refer to the attached schematic drawings for equipment locations and correlated equipment tags.

### A. Air Handling Unit:

1. Air handler AC-1 was replaced with a packaged outdoor unit on grade in a previous project 7 years ago. The air handler serves the Wet Lab portion of the building and will be existing to remain.

2. Air handler AC-2 is a 4,005 CFM, 320 MBH, split system, DX unit with a 510 MBH natural gas duct furnace. The outdoor unit no longer functions. The air handler and duct furnace are thirty years old.

### B. Ductwork:

1. The attic's ductwork remains in good condition and is adequately insulated. To accommodate the office space, one of the four supply runouts leading to the analysis lab has been rerouted to the office using a 30' flex duct. Additionally, a 16" return runout has been ducted to the analysis lab.

### C. Electric Duct Heaters:

1. The facility personnel reported that the electric duct heaters used for room temperature control are not functioning. The electric ducts heaters are 30 years old.

### D. Exhaust Fans:

1. Exhaust Fan EF-1 and EF-3 are inline axial fans that ventilate the attic space and appear to be functional. However, the fans are 10 years beyond the ASHRAE average service life for an axial fan.

2. EF-2 is an inline axial fan that serves as lab exhaust for the live feed and feed prep rooms as well as providing exhaust to AC-1. However, when AC-1 was replaced in a previous project, the duct branch serving AC-1 was capped. The fan is 10 years beyond the ASHRAE average service life for an axial fan.

3. EF-4 is an inline axial fan serving the restroom and storage room and is not operational.

4. All inline exhaust fans are located in the attic.

5. HEF-1,2 are 1970 CFM, fume hood exhaust fans with 12" PVC exhaust stacks. The fans apparently did not function as designed, and duct tees with butterfly valves have been

===== PAGE 85 =====
installed in the PVC intake ductwork at each fan to provide additional air to flow into the fans. Both fans were installed 30 years ago.

### E. Tile Ceiling:

1. The ceiling in the storage room is falling, apparently due to the lack of an attic vapor barrier and will need to be replaced.

### F. Grilles and Diffusers:

1. The existing grilles in the storage room are damaged and falling out of the ceiling.

2. Existing supply diffusers do not have dampers accessible from below the attic insulation envelope.

3. Existing exhaust grilles and return grilles have noticeable dirt and debris buildup on the face of the grilles, and do not have dampers accessible from below the attic insulation envelope.

### G. Attic Vapor Barrier:

1. The ventilated attic has a layer of batt insulation with a foil face between the bottom of the roof trusses. There are large gaps in the insulation, so it does not function as a vapor barrier.

### H. Mechanical Room:

1. Two natural draft water heaters are existing in the mechanical room. Water heater WH-1 is a 50 gallon, 40 MBH water heater that was installed in 2019.

2. WH-2 is an 84 gallon, 199 MBH, propane heater converted to natural gas. This water heater is 30 years old.

3. Unit heater UH-1 is a 200 MBH, natural gas unit heater that is 30 years old.

4. The mechanical room has two louvers to allow for combustion air to the water heaters, unit heater, and duct furnace. These louvers total 8 square feet.

### 1. Emergency Generator:

1. The existing emergency generator located outside the building is 30 years old.

J. Live Feed Room:

1. The Live feed room has a 4 kW electric heater in the wall that is 30 years old.

## Design Criteria

### A. Indoor Space Temperatures:

1. Office space:

i. Summer: 72F db, 50% RH

ii. Winter: 75F db

2. Analysis Room:

i. Summer: 68F db, 50% RH

ii. Winter: 68F db

B. Outdoor Air Design Conditions:

1. Summer: 95F db, 78F wb

2. Winter: 3F db

C. All mechanical work shall be in accordance with the current version of the Kentucky Building Code and references.

D. All electrical work shall be in accordance with the current version of the National Electric Code.

===== PAGE 86 =====
### III. Proposed HVAC Design Solutions

It should be noted that the estimated individual costs provided below do not encompass all the miscellaneous work involved in this project. Various tasks such as removing equipment, patching walls, hiring cranes, and other miscellaneous expenses contribute to the overall project cost, which is not explicitly accounted for in the itemized breakdown. Equipment cost estimates include material, labor, and electrical circuiting if needed. Refer to as-built drawing M-1 for proposed equipment locations.

### A. Air Handling Unit:

1. Remove the existing split system air handler, condenser, and duct furnace. Due to space limitations inside the mechanical room, provide a new 335 MBH, packaged air system outside, on grade, with a smoke detector in the supply air duct. Provide a new equipment pad for the unit which will be designated DOAS-1. The estimated cost is $226,000.

### B. Attic Vapor Barrier:

1. Provide a continuous vapor barrier at the bottom of the roof trusses across the whole building to stop untreated air from entering the conditioned space inside the building. Provide batt insulation to fill gaps where existing insulation is missing or deteriorated. The estimated cost is $11,500.

2. Provide 24"x24" access hatches for each mechanical device in the attic space. The estimated cost is  4,550. This is a less expensive solution than installing walk boards and lighting for equipment access to comply what the Kentucky Building Code.

### C. Electric Duct Heaters:

1. Replace existing electric duct heaters and add access panels in the ductwork to both sides of the heaters for serviceability. The estimated cost is $28,840.

### D. Exhaust Fans:

1. Replace the attic ventilation exhaust fans EF-1,3 with new inline axial fans of equal performance. The estimated combined cost for both fans is $9,000.

2. Replace EF-2 with a smaller capacity inline axial fan since one of the branches served by the existing fan is capped and no longer used. The estimated cost is $4,500.

3. Replace the inline exhaust fan, EF-4, with two individual ceiling mounted fans. One fan to serve the restroom and another to serve the storage room. New fans to be powered via a new wall switch in their respective rooms. The estimated combined cost for both fans is $2,700.

4. Replace HEF-1,2 with a new set of centrifugal fume exhaust fans on the existing equipment pad. The estimated combined cost for both fans is $52,650.

5. Provide a new 2,000 CFM exhaust fan (EF-5) as general ventilation to the Analysis Room to comply with the Kentucky Building Code's Laboratory exhaust requirements. Duct the general exhaust to louvers L-6,7. The estimated cost is $9,750.

### E. Tile Ceiling:

1. Replace ACT ceiling tiles in storage room. The estimated cost is $1,100.

F. Grilles and Diffusers:

===== PAGE 87 =====
1. Add two 1800 CFM transfer grilles between the Lab and the office space for Lab general exhaust makeup air.

2. Replace all existing grilles and diffusers with new grilles, containing face dampers to allow for air balancing below the ceiling, removing the need to access the existing manual volume dampers in the attic. The estimated cost is $4,750.

### G. Mechanical Room:

1. Replace both natural draft water heaters with new force draft, direct vent type, natural gas water heaters. Direct venting water heaters eliminate the need for combustion air louvers and the existing large gas fired unit heater in the mechanical room. The estimated combined cost for both water heaters is $36,700.

2. Remove the unit heater from the mechanical room and replace it with a 3-kW electric unit heater. The estimated cost is $2,600.

### H. Live Feed Room:

1. Replace electric heater with a new 4 kW electric heater. The estimated cost is $3,250.

1. Emergency Generator:

1. Relocate the existing generator based on the placement of the DOAS-1 unit. The estimated cost to relocate the generator with underground wiring rework is $8,600.

As an alternate, we recommend replacing the generator and transfer switch, which are also beyond their useful service life. The total cost to replace the generator is an additional $12,500.

### IV. Proposed Electrical System Modifications

### A. Power Upgrades

1. Extend existing power and control conductors to new location of emergency generator.

2. Rework existing power wiring to fans being replaced.

3. Provide power circuits to new fans and duct heaters.

4. Provide means of disconnect for each fan and heater in accordance with NEC.

5. Provide power to new domestic water heaters and unit heater in mechanical room.

### V. Design and Construction Schedule

### B. Equipment lead times

i. The estimated lead time of the DOAS-1 unit is 6 weeks. The duct heaters, unit heaters, fans, etc. should have similar if not shorter lead times.

ii. An alternate DOAS manufacturer has quoted a 25 week lead time for their equipment.

End of Report

## Narrative Attachments:

Phase A Construction Cost Opinion / Phase A Schematic Drawings

===== PAGE 88 =====
## 309 - ARCHITECT-ENGINEERS ESTIMATE OF CONSTRUCTION COST PHASE "A" - SCHEMATIC DESIGN

Project Name: KSU Nutrition Building HVAC


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Location:</td><td colspan="3">Frankfort, Kentucky</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>ville No.:</td><td colspan="3">435-CB1E-KS43-00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>I. a.</td><td colspan="3">SITE WORK</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>1.0 Demolition</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>2.0 Clearing</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>3.0 Grading</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>4.0 Paving</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>5.0 Concrete</td><td style='text-align: center; word-wrap: break-word;'>$ 3,900</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>6.0 Planting</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>7.0 Miscellaneous Items (Identify)</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>General Site Work Subtotal:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ 3,900</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>b.</td><td style='text-align: center; word-wrap: break-word;'>EXTERIOR MECHANICAL</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>c.</td><td style='text-align: center; word-wrap: break-word;'>EXTERIOR ELECTRICAL</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>d.</td><td style='text-align: center; word-wrap: break-word;'>UTILITY RELOCATION</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>TOTAL SITE WORK:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ 3,900</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>II. a.</td><td colspan="3">OFF-SITE UTILITIES</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>1.0 (Identify Utilities)</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>TOTAL SITE UTILITIES:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>III. a.</td><td colspan="3">BUILDING CONSTRUCTION</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>1.0 Structural</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>2.0 Architectural</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>3.0 Elevator</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>4.0 Built-in Equipment</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>5.0 Special Items (Identify)</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>General Construction Total:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>b.</td><td colspan="3">BUILDING MECHANICAL</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>1.0 Fire Suppression</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>2.0 Plumbing</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>3.0 Heating, Ventilation &amp; Air Conditioning</td><td style='text-align: center; word-wrap: break-word;'>$ 395,967</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>4.0 Control Systems</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Mechanical Subtotal:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ 395,967</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>c.</td><td colspan="3">BUILDING ELECTRICAL</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>1 Electric Power &amp; Lighting</td><td style='text-align: center; word-wrap: break-word;'>$ 39,804</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Communication</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Electric Safety &amp; Security</td><td style='text-align: center; word-wrap: break-word;'>$ -</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Electrical Subtotal:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ 39,804</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>TOTAL BUILDING CONSTRUCTION:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ 435,771</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>TOTAL SITE WORK, SITE UTILITIES, &amp; BUILDING CONSTRUCTION:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>$ 439,671</td></tr></table>

===== PAGE 89 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>IV.</td><td colspan="3">SUMMARY OF COSTS</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>1.0</td><td style='text-align: center; word-wrap: break-word;'>All General Construction (including general sitework)</td><td style='text-align: center; word-wrap: break-word;'>$ 3,900</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>2.0</td><td style='text-align: center; word-wrap: break-word;'>All Mechanical (exterior &amp; building)</td><td style='text-align: center; word-wrap: break-word;'>$ 395,967</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>3.0</td><td style='text-align: center; word-wrap: break-word;'>All Electrical (exterior &amp; building)</td><td style='text-align: center; word-wrap: break-word;'>$ 39,804</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>4.0</td><td style='text-align: center; word-wrap: break-word;'>Off-site Utilities (When Applicable)</td><td style='text-align: center; word-wrap: break-word;'>$ -</td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td colspan="2">TOTAL CONSTRUCTION COST ESTIMATE (Base Bid):</td><td style='text-align: center; word-wrap: break-word;'>$ 439,671</td></tr></table>

### V. ADDITIVE ALTERNATES (When Applicable - Requires Project Manager Approval)

1.0 Dayroom Trailer HVAC Upgrade $


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>TOTAL COMBINED COST:</td><td style='text-align: center; word-wrap: break-word;'>$</td><td style='text-align: center; word-wrap: break-word;'>439,671</td></tr></table>


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="4">SPACE STUDY STATEMENT</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>a.</td><td style='text-align: center; word-wrap: break-word;'>Total Gross Area:</td><td style='text-align: center; word-wrap: break-word;'>-</td><td style='text-align: center; word-wrap: break-word;'>gsf</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>b.</td><td style='text-align: center; word-wrap: break-word;'>Gross Area (AIA Architectural Area):</td><td style='text-align: center; word-wrap: break-word;'>-</td><td style='text-align: center; word-wrap: break-word;'>gsf</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>c.</td><td style='text-align: center; word-wrap: break-word;'>Net Assignable Area (Productive Space):</td><td style='text-align: center; word-wrap: break-word;'>-</td><td style='text-align: center; word-wrap: break-word;'>naa % efficient</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>d.</td><td style='text-align: center; word-wrap: break-word;'>Square Foot Costs (Excluding Sitemap)</td><td style='text-align: center; word-wrap: break-word;'>$-</td><td style='text-align: center; word-wrap: break-word;'>/sq ft</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>e.</td><td style='text-align: center; word-wrap: break-word;'>Square Foot Costs per Net Assignable Area</td><td style='text-align: center; word-wrap: break-word;'>$-</td><td style='text-align: center; word-wrap: break-word;'>/sq ft of naa</td></tr><tr><td colspan="4">Note: All measurements per AIA Method Document D101 (June, 1974).\nAdditional special information relating to this estimate to be attached on seperate sheets.</td></tr><tr><td colspan="4">Design Development:</td></tr><tr><td colspan="3">Time, in calendar days, after receipt of written authorization to complete Phase &quot;B&quot; Plans:</td><td style='text-align: center; word-wrap: break-word;'>0 Days</td></tr><tr><td colspan="4">Construction Documents:</td></tr><tr><td colspan="3">Time, in calendar days, after approval of Phase &quot;B&quot; to complete Phase &quot;C&quot; Construction Documents, including time necessary to secure all Agency approvals:</td><td style='text-align: center; word-wrap: break-word;'>45 Days</td></tr><tr><td colspan="4">Bidding, Plan Review &amp; Permitting Time:</td></tr><tr><td colspan="3">Time, in calendar days, to obtain bids, plan review approvals and permits:</td><td style='text-align: center; word-wrap: break-word;'>60 Days</td></tr><tr><td colspan="4">Construction Time:</td></tr><tr><td colspan="3">Time, in calendar days, after work order is issued to Substantial Completion:</td><td style='text-align: center; word-wrap: break-word;'>120 Days</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Estimate Prepared by:</td><td style='text-align: center; word-wrap: break-word;'>Tom Connolly, PE</td><td style='text-align: center; word-wrap: break-word;'>7/7/2023</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Date:</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Estimate Certified by:</td><td style='text-align: center; word-wrap: break-word;'>Tom Connolly, PE</td><td style='text-align: center; word-wrap: break-word;'>7/7/2023</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>(Principal of firm)</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'>Date:</td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Estimate Approved by:</td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr><tr><td colspan="2">Using Agency Representative</td><td style='text-align: center; word-wrap: break-word;'>Date:</td><td style='text-align: center; word-wrap: break-word;'></td></tr></table>

Using Agency Representative

Date:

===== PAGE 90 =====
# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

## ACTION ITEM

Approval to use USDA Extension and Research Grant funds to purchase three 2023 One Exam Room Mobile Clinic ADA units with a 2023 Ford E350 DRW 1 passenger & driver capability for use at the School of Agriculture, Communities, and the Environment. These vehicles would be based out of offices at three locations: Louisville, Western Kentucky, and Eastern Kentucky.

## FACTS

Kentucky State University's (KSU) College of Agriculture, Community, and the Sciences proposes a new and innovative program through the purchase of three mobile health units to screen for diabetes, metabolic disorders, and cholesterol in underserved rural and urban communities, especially in eastern and western Kentucky and West Louisville. The prevalence of diabetes, metabolic disorders, and cholesterol-related issues tends to be higher in underserved communities, particularly in rural areas and communities of color. The mobile health unit will focus on diabetes, metabolic disorders, and cholesterol screenings in underserved communities of eastern and western Kentucky and West Louisville serving as a vital tool in addressing healthcare disparities, promoting preventive care, and improving the overall health and well-being of these communities. The mobile health unit will also work in collaboration with local healthcare providers and organizations.

## BUDGETARY IMPLICATION

We are requesting permission to use of $650,000 in USDA Extension and Research Grant funds for three 2023 One Exam Room Mobile Clinic ADA units with a 2023 Ford E350 DRW 1 passenger & driver capability. If approved by the KSU Board of Regents, the purchase of these Mobile Clinics will still need USDA approval, and then be bid out for purchase.

## RECOMMENDATION

President Akakpo recommends that the Board of Regents approve USDA Extension and Research Grant funds for $650,000 for three 2023 One Exam Room Mobile Clinic ADA units with a 2023 Ford E350 DRW 1 passenger & driver capability.

## MOTION

Approve the use of USDA funds for $650,000 for the purchase of three 2023 One Exam Room Mobile Clinic ADA units for the KSU's College of Agriculture, Community, and the Sciences.

===== PAGE 91 =====
Kentucky State University

400 E Main St

Frankfort KY 40601

Kirk Pomper

502-330-8450

kirk.pomper@kysu.edu



<div style="text-align: center;"><img src="imgs/img_in_image_box_162_660_1102_1366.jpg" alt="Image" width="36%" /></div>


Picture is from a similar vehicle

Qty: 3

2023 One Exam Room Mobile Clinic ADA

with a 2023 Ford E350 DRW

1 passenger & driver

Engine: 7.3L

Wheelbase: 158

GVWR: 12500

## Standard Chassis Equipment

Ford E-350 7.3L Premium V8 Gas Engine

12,500 GVWR

6 Speed Automatic Transmission

245/75R16E Tires

50 State Emissions

Cruise Control

Dual Batteries

40 Gallon Fuel Tank

Daytime Running Lights

AM/FM/USB Radio w/4 Speakers

## Standard Body Equipment

Welded Tubular Steel Cage

Re-Route Exhaust to Driver's Side

Drive Shaft Guard

Rear Mud Flaps

Steel Cage Primered with Rust Inibitor

One Piece Fiberglass Roof

Fiberglass Rear Cowl & Fiberglass Composite Exterior Sidewalls

Contoured Fiberglass Lower Body Skirts

Steel Reinforced Fiberglass Rear Bumper

LED Interior and Exterior Lighting

Velvac Manual Exterior Mirrors (L & R)

Body and Chassis Standard Equipment is subject to change without notice and may be replaced by Options Included on next page.

===== PAGE 92 =====
## Kentucky State University

400 E Main St

Frankfort KY 40601

7/24/2023

Ben Connors p 419-720-7433

Kirk Pomper

Ben Connors           p 419-720-7433

bconnors@tescobus.com f 419.836.8460

502-330-8450

kirk.pomper@kysu.edu

5434 Navarre Ave www.mobiletestingclinic.com

P.O. Box 167230 855.376.9797

Oregon OH 43616

## Options Included

## Additional Equipment

LED Light Strip for upper cabinets

Floor Wall Heater 1000W 120V

Eye Wash Station

Vent Fan Header Compartment w/ Cover

Smoke/Carbon Detector

Trash Can

## Additional Installed Options

Cab Privacy Curtain 47X64

Full Wheel Alignment - Castor & Camber

Curtain Hold Back Strap

5 Lb. Extinguisher 3A 40 BC

Triangle Reflectors

Curtain Track

Gel Hand Sanitizer

First Aid Kit - 24 Unit

Wheel Liners Stainless Steel E350/450 w/Valve Ext.

Exam Bench

Check In Desk with Desk Chair

Accuold Medical Grade Refrigerator 5.5 cu ft

Sharps Disposable System

Waiting Area Bench

(2) Coat Hook

## Climate Control

Roof Vent-Fantastic 4000 Series Fan-14" Roof A/C 15K BTU

## Doors/Windows/Mirrors

18" x 16" Window Added to Door, (Each)

Single Rear Door - Deluxe (No Windows)

Skid Tape, Added to Bottom Jamb of the Sedan Door

H.D. Seadan Style Entry Door w/Stepwell in Body

Safety Wind Strap, Added to the Sedan Door

## Electrical

Full Battery Disconnect Switch, Mounted in Driver's Stepwell

110V Electrical

QG4000 Generator

110V Transfer Switch

Pull 110V 14/2 Ga. SL Wire Lead

Replace Standard Dome Lights with 4"x11" LED Light

(2) 8" Exterior LED High Mount Cargo Light

Interior Switch for Dome Lights

25' 50 Amp Shore Power Cord w/ Inlet Plug wired to Transfer Switch

RVS Backup Camera - 7" Mirror Monitor

Pull 110V 12 Gauge Cable for Rooftop A/C

2000w Inverter Located in the B-Pillar w/Remote Switch in Bulkhead 110V Exterior GFI Outlet

90A All-in-one 240V 18 pos Converter w/ Resettable Breakers

Thor TH002 MFG Inverter Switch

Wire One 110V Outlet to be Hot at All Times

(6) 110V Outlet with Faceplate - 110v Duplex Outlet

## Exterior


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Generator Prep Kit</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Generator Enclosurer Kit</td></tr></table>

## Interior

Altro Faux Wood Flooring (Iron Bamboo)

Front Bulkhead Storage Area

White Smooth Sidewalls/Ceiling, Gray Trim

Advantech Sub-Floor

Yellow Step Nosing

## Paratransit Equipment

Double W/C Lift Door - Deluxe

(2) Safety Wind Strap, Added to Wheelchair Door

Braun Century Lift NCL919, 34" Wide

## Safety

LED Brake Light - Center High Mount

Back Up Alarm


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Terms: Payment Before Delivery\nValid For: 30 Days\nDelivery:</td><td colspan="2">50% Deposit Required\nSubject to Prior Sale</td><td style='text-align: center; word-wrap: break-word;'>Unit Price\nMobility Rebate\nDiscount\nDelivery</td><td style='text-align: center; word-wrap: break-word;'>206,000.00n(1,000.00)\n(10,000.00)nIncluded < /td > < /tr > < tr > < td colspan = "3" > Due to market volatility in producer material costs, TESCO reserves the right to adjust pricing on this quote prior to production. < /td > < td style = 'text-align: center; word-wrap: break-word;' > Unit Total < /td > < td style = 'text-align: center; word-wrap: break-word;' >195,000.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>[F2]\nL&#x27; ◯ J</td><td style='text-align: center; word-wrap: break-word;'>Purchaser</td><td style='text-align: center; word-wrap: break-word;'>Fed Tax ID #</td><td style='text-align: center; word-wrap: break-word;'>Date</td><td style='text-align: center; word-wrap: break-word;'>Ext. Total\nTrade-in(s)\nNet Total</td></tr></table>

===== PAGE 93 =====
Kentucky State University

400 E Main St

Frankfort KY 40601

Kirk Pomper

502-330-8450

kirk.pomper@kysu.edu


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="2">7/24/2023</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Ben Connors</td><td style='text-align: center; word-wrap: break-word;'>p 419-720-7433</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>bconnors@tescobus.com</td><td style='text-align: center; word-wrap: break-word;'>f 419.836.8460</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>5434 Navarre Ave</td><td style='text-align: center; word-wrap: break-word;'>www.mobiletestingclinic.com</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>P.O. Box 167230</td><td style='text-align: center; word-wrap: break-word;'>855.376.9797</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Oregon OH 43616</td><td style='text-align: center; word-wrap: break-word;'></td></tr></table>

## Trades

<div style="text-align: center;"><img src="imgs/img_in_image_box_120_626_2459_3257.jpg" alt="Image" width="91%" /></div>


## Floorplan

<div style="text-align: center;">PRELIMINARY FLOORPLAN</div>



<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td colspan="9">One Room Mobile Health Unit ADA Final floorplan subject to engineering approval</td></tr><tr><td rowspan="2">855.376.9797 · inforequest@mobiletestingclinic.com</td><td colspan="3">BODY MODEL VANTERRA ADA</td><td colspan="2">OVER ALL LENGTH: 22&quot;11.5&quot;</td><td colspan="3">CHASSIS MAKS: FORD E-350</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>DRAFTSMAN REVISION AMP B051623</td><td style='text-align: center; word-wrap: break-word;'>SCALE: DNS</td><td colspan="2">DIMENSIONING TOLERANCE = +/- 3&quot;</td><td style='text-align: center; word-wrap: break-word;'>FLOOR LENGTH: 176&quot;</td><td style='text-align: center; word-wrap: break-word;'>CHASSIS FUEL TYPE: 7.3L GAS</td><td colspan="2">CHASSIS GVWR: 12,500 lbs.</td></tr></table>

===== PAGE 94 =====

<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Girard 9&#x27; Power Awning with LED Lights</td><td style='text-align: center; word-wrap: break-word;'>$3,900.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Welch/Allyn Diagnostic Board</td><td style='text-align: center; word-wrap: break-word;'>$2,900.00</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Graphics Package</td><td style='text-align: center; word-wrap: break-word;'>$10,000.00</td></tr></table>


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td rowspan="3">TESCO\nTESCO Specialty Vehicles, LLC</td><td colspan="2">Quote #NQ58676</td></tr><tr><td colspan="2">7/24/2023</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Ben Connors\nbconnors@tescobus.com</td><td style='text-align: center; word-wrap: break-word;'>p 419-720-7433\nf 419.836.8460</td></tr><tr><td rowspan="3">Kentucky State University\n400 E Main St\nFrankfort KY 40601</td><td rowspan="2">5434 Navarre Ave\nP.O. Box 167230\nOregon OH 43616</td><td rowspan="2">www.mobiletestingclinic.com\n855.376.9797</td></tr><tr></tr><tr><td style='text-align: center; word-wrap: break-word;'></td><td style='text-align: center; word-wrap: break-word;'></td></tr></table>

kirk.pomper@kysu.edu

## Additional Suggested Options

===== PAGE 95 =====
# Specialty Vehicle Warranty Coverage

BODY

Body Structure and Components From Turtle Top: 5 Years / 50,000 Miles

## CHASSIS

Chevrolet: 3 Years - 36,000 Miles / 5 Years 100,000 Miles Powertrain Only

Ford: 3 Years - 36,000 Miles / 5 Years 60,000 Miles Powertrain Only

Freightliner Custom Chassis Corp: Basic Vehicle - 3 Years 50,000 Miles

(some components are more and some components are less)

## SPECIALTY COMPONENTS

Includes items installed specifically for a specialty vehicle including but not limited to, refrigerator, office equipment, exam tables, etc.

1 Year - 12,000 Miles

OTHER POTENTIALLY APPLICABLE WARRANTIES:

DOMETIC AIR CONDITIONER

2 Years, Unlimited Miles

CUMMINS ONAN GENERATOR

2 Year, 2,000 hours

BRAUN W/C LIFT

Parts and Labor: 3 Years, Unlimited Miles

Powertrain Parts Only: 5 Years, Unlimited Miles*This is a summary only, please see detailed warranty documentation from the body, chassis or equipment vendor for more information.

Rev. January 2021

===== PAGE 96 =====
## TESCO SPECIALTY VEHICLES Mobile Medical Units BUILD PROCESS

===== PAGE 97 =====
## Design & Exploratory Stage

Our team will have iterative design sessions with you. We seek to understand your unique needs to build a customized, relevant, and resilient mobile clinic that meets your present needs while considering needs of the future.

<div style="text-align: center;"><img src="imgs/img_in_image_box_120_842_1642_1369.jpg" alt="Image" width="46%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1814_413_3173_1362.jpg" alt="Image" width="41%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_118_1475_3172_2367.jpg" alt="Image" width="92%" /></div>


===== PAGE 98 =====
## Steel Frame Cage Construction

Steel frame construction consists of 13-gauge inverted “U” shaped cross members mounted on 11-gauge inverted hat channels. The crossmembers span the chassis frame at approximately 26" intervals and extend the full width of the body. The frame is finished with a 2" x 2" x 11-gauge steel angle around the perimeter. Each vehicle has OEM standard cross-members. F-550 models have 4-gauge steel frame extensions that are welded at the rear of the OEM frame rails.

The sidewall construction consists of 1" x 2" x 16-gauge vertical steel tubes formed for body contour. These tubes are welded at the top of the wall to a 1" x 2" x 16-gauge steel header tube and at the bottom to a 1" x 1" x 16-gauge footer tube. Both the header and footer tubes run the full length of the unit body on both sides.

The entire sidewall assembly is welded to the 2" x 2" x 11-gauge perimeter floor angle.

Attached to the top sidewall rail construction are formed roof bows. These are made of 1" x 1" x 16-gauge steel, formed to match the roof contour. The roof bows are welded to the 1" x 2" x 16-gauge top side-wall tubes from front to rear of the body assembly. There are double bows throughout the cage assembly added in for additional strength. Additional steel plate is welded in strategic locations to provide additional strength where needed.

The front of the ceiling includes an additional vehicle support called the “super bow”. This assembly is two formed roof bows encased by a formed 10-gauge plate, welded in the same manner as the rest of the vehicle bows. The combination of these systems allows for superior roof structure strength.

<div style="text-align: center;"><img src="imgs/img_in_image_box_1817_414_3168_948.jpg" alt="Image" width="40%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1817_1027_2785_2302.jpg" alt="Image" width="29%" /></div>


===== PAGE 99 =====
The floor framework is constructed of a perimeter 2" x 2" x 11-gauge perimeter angle. This perimeter boxes all four edges of the floor and is welded at the end of each cross-member. The wheel well section is 14-gauge steel flat plate.

A 1" x 4 1/2" x 1" x 14-gauge steel channel is inverted and runs the full length of the floor approximately 29" in from both the driver side and passenger side.

A 1" x 2" x 1" x 14-gauge steel channel is inverted and runs the full length of the floor to support the passenger aisle. This channel is also welded longitudinally between each frame rail, where necessary, to give added support to the flooring material. Additional steel plate may be added for vehicles requiring floor supported hardware in use for options.

The entrance door step pan assembly consists of an 11-gauge steel step pan treads and risers with steel front and rear 14-gauge side jamb panels braced with 3/4" x 3/4" x 16-gauge steel tubing and a steel door header plate.

The steel floor framework is overlaid with Coosa BW20 3/4" Composite Panel flooring (high density, closed-cell polyurethane foam reinforced panel with woven roving and continuous strand fiberglass). The panel is cut to width in order to reduce seams and tongue and groove routed prior to installation. The panel is attached to the floor structure with a ¼" bead of industrial adhesive applied to the surface of all steel structures. Additionally, bugle head screws are placed at a minimum of every 12" along all edges and within the floor decking. The composite panel joint is sealed using floor filler compound and sanded.

At the end of the construction process when all components have been attached to the underside of the floor, the perimeter joints and all other joints are sealed with expanding-type foam resin sealant prior to undercoating.

<div style="text-align: center;"><img src="imgs/img_in_image_box_1816_412_3166_1427.jpg" alt="Image" width="40%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1818_1498_2511_2307.jpg" alt="Image" width="21%" /></div>


===== PAGE 100 =====
Crane Composites Nobel® Select Exterior Sidewall Panels are used for the external body sidewalls. The composite material is a high gloss, exterior, gel-coated panel with UV protection and environmental properties. The external body consists of two individual panels, which facilitate and simplify the repair and/or replacement of any damaged panels.

Before the body panels are attached to the steel cage construction after the primer has been applied and dried, a 1/4" V-bead of Manus-Bond, a high-strength bonding adhesive/sealant, is applied to the steel cage to bond the composite panel to the steel. After the adhesive is applied, the composite panel is attached to the steel cage construction and secured with 1/8" pop rivets along the perimeter of each panel. After the body panels are secured in place the window openings are routed out and removed. A drip rail gutter the length of the sidewall body panel is added with waterproof rivets.

The sidewalls are insulated with closed cellofoam 1" type #1 density EPS expanded polystyrene. The insulation provides high-quality sound deadening and temperature control properties.

The front cap is constructed of durable reinforced fiberglass and is a one-piece assembly, built for strength. The cap is attached to the vehicle cab and the super bow roof assembly with Loctite® 5510 adhesive and 1" aluminum retainer trim screwed into place over the seam and capped off with a paintable vinyl cover for cosmetic appeal. The transitions (from body to cab) are attached in the same method and bolted to the roof cap.

The body roof is a one-piece durable reinforced fiberglass panel. The roof panel follows the curve of the roof bows and overlaps the top of the sidewalls. This seamless one-piece roof design minimizes the potential for leaks.

<div style="text-align: center;"><img src="imgs/img_in_image_box_1819_410_2496_1222.jpg" alt="Image" width="20%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_2563_410_3172_1222.jpg" alt="Image" width="18%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1822_1301_3169_2237.jpg" alt="Image" width="40%" /></div>


===== PAGE 101 =====
The interior ceiling is a composite and finished good assembly depending on options chosen. Standard and optional interiors are attached with both adhesive and mechanical fasteners to the roof/sidewall structure.

The sidewalls are also a composite or finished good assembly adhered with industrial contact adhesive and mechanical fasteners. Each sidewall section runs from the bottom of the top header tube to the top of the wall seat track. Sidewalls are held in place additionally by the window garnishes.

Industrial contact adhesive is applied to the composite panel sub-flooring and Iron Bamboo industrial grade Altro® flooring prior to mating the flooring to the sub-floor panel.

<div style="text-align: center;"><img src="imgs/img_in_image_box_121_1428_1632_2299.jpg" alt="Image" width="45%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1817_412_3169_1427.jpg" alt="Image" width="40%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1817_1518_3166_2302.jpg" alt="Image" width="40%" /></div>


===== PAGE 102 =====
The electrical system operates by the use of an ignition controlled power distribution printed circuit board designed for high reliability and ease of trouble shooting. A driver-friendly controlled switch panel of heavy-duty lighted rocker switches remotely operates the main control board and contains the climate control system and ADA lighted indicators. The switch panel is also based on the same proven printed circuit board technology used in the main control board and is connected to the main control board by a highly reliable multi-conductor data cable.

The system is supplied directly from the OEM batteries and a #2 gauge cable protected by a 125 amp slow-blow fuse battery shut-off switch. All battery cable connections are double-crimped and protected by heat shrink water-tight sealed tubing. Battery cables and external wires are protected by high temperature split convoluted conduit. All external connections are coated with an anti-corrosion spray to help prolong terminal life and avoid voltage loss. Where battery relocation is chosen as an option, the box and slides used will be protected from environmental elements and corrosion resistant. The enclosure will keep the batteries from being exposed yet provide adequate ventilation and accessibility.

Wiring consists of rugged, custom built wiring harnesses for all interior and exterior components. Wires run the length of the vehicle on the driver and passenger sides and are easily accessible by removing wire covers (corner boards) located where the side walls meet the ceiling. Cable tie bases are secured to the steel framework of the body using screws and all wires are attached to the bases using durable nylon ties. All wiring harnesses are constructed of high-temperature type-GXL wire for 12 Volt circuits providing a safe and reliable electrical system. Weather Pack environmentally sealed connectors are used for all exterior applications. Butt-style connectors are restricted. Each wiring circuit is color coded and labeled for ease of identification. All cabling is solder sealed and machine crimped.

<div style="text-align: center;"><img src="imgs/img_in_image_box_1816_413_3168_1427.jpg" alt="Image" width="40%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1814_1505_3166_2164.jpg" alt="Image" width="40%" /></div>


===== PAGE 103 =====
# Interior Component Production Facility

<div style="text-align: center;"><img src="imgs/img_in_image_box_129_569_1638_1700.jpg" alt="Image" width="45%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1816_409_3167_1427.jpg" alt="Image" width="40%" /></div>


<div style="text-align: center;"><img src="imgs/img_in_image_box_1819_1502_3171_1874.jpg" alt="Image" width="40%" /></div>


F550 36' and E450 24'

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Front Room Interior

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Restroom package with sink, paper towel dispenser and trash

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Front Bulkhead with HVAC Thermostat, Light switches, Generator controls

## Commercial Grade Cabinet Installation

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Custom Specialty Upfit

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## Optional Graphic Design, Production, & Installation

Have TESCO Specialty Vehicles, LLC design, produce, and install graphics before your vehicle is delivered. You will have a serviceable vehicle as soon as it arrives at your facility. We pride ourselves on being a “full service” bus provider, and it starts with our in-house bus graphic design department. Take advantage of getting your company or organization name & logo out there by looking into our reasonable graphics packages.

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## Pre-Delivery Inspection & Final Finish

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## Ready for Delivery

At every stage of the build process TESCO Specialty Vehicles, LLC completes quality control procedures to confirm that the specified requirements have been met. Prior to deliver a final field testing of all components are tested.

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## Training

A mobile clinic trainer drives your clinic to you and then trains your team to operate and maintain your vehicle. We care for the vehicle, so you can care for your people.

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