Dukes suggested scheduling and calendaring all committee meetings in advance, for planning purposes.
Lastly, Chair Dukes stated that President Akakpo had requested that the date of the next quarterly Board meeting be moved from September 28 to September 27; she then called for a motion to change the meeting date.
Move the Board to change the date of the next quarterly Board meeting from September 28 to September 27 at 10:00 a.m.
Second by Regent Hatchett and passed without dissent.
Prior to taking action on the minutes, Chair Dukes reported that several Board members had expressed frustration over the lack of time afforded to them to review multiple sets of minutes prior to each quarterly meeting. Chair Dukes noted that the Gold Book requires that all meetings be conducted in accordance with Robert's Rules of Order, which requires minutes to be approved at regular meetings. She then pointed out that because the Board has set regular monthly meetings (in addition to quarterly meetings), the Board will now be able to approve minutes on a much more frequent basis.
A discussion ensued regarding the preparation of meeting minutes.
Vice Chair Adams inquired as to how long it takes after a meeting to draft the minutes.
President Akakpo asked how soon after a meeting the preparation of meeting minutes begins.
Regent Walston asked whether another person could be hired in the Office of General Counsel to assist with the production of meeting minutes.