Kentucky State University Improvement Opportunity Responses
Purchasing Director and General Counsel should work together to ensure that all contracts and necessary supporting documentation are uploaded to the contract management system Concur Ongoing CFO/CIO/Legal SUMMER 2023
Appoint an official records custodian and ensure that final, signed copies of all contracts are provided to the official records custodian Concur Completed President/CFO/Legal 11/30/22
Upload all contracts and supporting documentation that are not already in the contract management system Concur Ongoing President/CFO/Legal Summer 2023
16 Ensure that any documentation supporting an expenditure from University funds is maintained for review Concur Completed CFO Summer 2023
If a third-party database is used, KSU policies and procedures should incorporate actions necessary to prevent the temporary or permanent loss of data Concur TBD CFO/CIO TBD
Make necessary payments to retrieve the documentation maintained in the third-party systems to comply with record retention requirements Concur Completed CFO 12/13/22
Determine whether to continue using a third-party system Concur Completed CFO 12/31/22
17 Update all Banner and ADP policies and procedures to ensure staff can properly perform job duties Concur TBD CFO/CIO TBD
Follow Password Policy and have a failed login attempt setting of three attempts instead of five Concur Completed CIO 1/24/23
IT staff should return Banner Security Forms to supervisors and Banner module managers if the proper selections are not made and proper signatures are not captured on the form; actions taken by IT affecting a user's access to Banner should documented on the form or emails should be retained Concur TBD CIO 7/25/22