===== PAGE 1 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS STUDENT AFFAIRS COMMITTEE SPECIAL CALLED MEETING *** Meeting Was Conducted in Person and by Teleconference *** September 25, 2023 12:00 p.m. EDT # Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location) # MINUTES ***** ### I. Call To Order The Committee's Chair, Regent Edward Fields, called the meeting to order at 12:02 p.m. ### II. Roll Call The Board's Secretary, Zachary Atwell called the roll: Regent Edward Fields, Chair Present Regent Jason Moseley Present Regent Michael Adams, Jr. Present Regent Savion Briggs Not Present At least three (3) committee members were in attendance and present at roll call. A quorum was therefore established. Regent Walston and Regent Moyer were also in attendance. ### III. Approval of the Agenda ## MOTION by Regent Adams: Move the Board to approve the agenda of the September 25, 2023, special called meeting of the Board of Regents' Student Affairs Committee. ### IV. Information Items Seconded by Regent Moseley and passed without dissent. ### A. Fall 2023 Semester Opening Discussion This agenda item was presented by Dr. Stephanie Mayberry, Interim Vice-Provost, Student Affairs. Dr. Mayberry began by discussing the Fall semester roll-out, including adjustments made to overcome unanticipated issues. The check-in process for this year's move-in was a big improvement over last year's move-in. Dr. Mayberry also discussed changes that would be made to next year's move-in to ensure that the process runs even more smoothly. ===== PAGE 2 ===== Chair Fields sought clarification that Dr. Mayberry's goal for the Fall 2024 semester was to have upperclassme assigned to housing by March 15 and incoming freshmen assigned by April 15. ### B. Student Enrollment Update Next, Vice-Provost Mayberry presented the Fall 2023 Enrollment update. As of September 18, total Fall enrollment is at 1,689 students. This is a slight decrease from last year and appears to primarily be in the areas of dual-credit and transfer students. Regent Walston posed a question pertaining to a specific grant relative to the dual-credit office. A discussion of the dual-credit program ensued. Dr. Mayberry noted that steps are underway to build the partnership between admissions and the dual-credit program, and that a new Director of Admissions has been hired. ### C. Enrollment Goals for Spring 2024 and Fall 2024 Semesters This agenda item was presented by Vice-sProvost Mayberry and was incorporated into the Student Enrollment Update. ### D. Residence Halls Update This agenda item was presented by Vice-Provost Mayberry. Dr. Mayberry reported that of the 1,689 students enrolled for the Fall semester, 947 are residing on campus. All residence halls are open except for Combs Hall. Currently, there are approximately 216 beds still available. Discussions have begun regarding renovations to Chandler and Combs Hall. President Akakpo stated that it is his goal to improve the dorms one by one. Regent Walston inquired whether the Committee needed to address any issues or problems that had been identified in reference to the residence halls. Dr. Mayberry responded that there are issues relative to cleanliness and biological growth in the residence halls. However, they will be addressed as the University ends its contract with Sodexo and enters a new contract with a different service provider. ### E. Upcoming Student Activities Vice-Provost Mayberry shared a list of upcoming Homecoming activities and events and reported that the Student Center game room is scheduled to reopen in mid-October. Chair Fields inquired whether any other upcoming student activities were scheduled in addition to homecoming-related events. Regent Moseley asked whether the homecoming step show would be held in Exum, and further queried if precautions were being taken to prevent damage to the basketball court floor, as had occurred during last year's show. ### F. Student Services Discussion This agenda item was incorporated into Dr. Mayberry's previous updates, above. ===== PAGE 3 ===== ### G. Student Success Initiatives Update This agenda item was presented by Vice-Provost Mayberry. Recruiting efforts are ongoing for the Spring, Summer and Fall 2024 semesters. Target student populations include those who attended KSU this spring but did not return for the fall semester, those who have financial aid issues, and any students who stopped at any point. Dr. Mayberry felt confident that the Fall 2024 enrollment goal of 3,000 students will be met. Chair Fields noted that returning students often do not complete their FAFSA, and queried whether there was a plan to encourage students to get this submitted in a timely manner. As far as advising, tutoring and early alert updates, Dr. Mayberry expects to have a full advising staff in place prior to registration. In-person and online tutoring is available, and students are being encouraged to utilize these services. An early alert system will be implemented that will request alerts at 4, 6, 8, 10 and 12 weeks into the semester; interventions can be put into place between weeks 4–8 to support student success. Dr. Mayberry further reported that most of the student service areas and staff have been relocated to the third floor of the student center. As a result, traffic has increased in every area. Several student success initiatives are underway, including the Complete College America (CCA) Institutional Transformation and Gardner Institute/AGB Retention Performance Management survey. Finally, a postsecondary student success grant has been submitted; if awarded, funds will be used to outfit student success hubs in the student center basement and second floor of Hathaway Hall. Regent Walston inquired into the entity providing the student success grant and further asked Dr. Mayberry to notify all faculty members of the new student services location. ### H. Update on the Restructuring of Student Affairs Dr. Mayberry discussed several vacancies, new positions, and key hires that have occurred due the restructuring of Student Affairs, as well as several programs currently being rebuilt, such as the adult learners program. Regent Walston queried where KSU's veterans program is currently housed. Regent Moseley inquired into the status of the Magellan program implementation. Regent Dukes asked whether their implementation plan was a three-year plan, whether the intent was for all KSU programs to have an online component, and whether some programs might be structured as hybrid programs (part online and part in-person). Chair Fields asked whether all Student Affairs changes complied with HB 250. ### V. Adjournment In closing, Chair Fields thanked Dr. Mayberry and her team for the meeting's presentations. MOTION by Regent Moseley: Move the Board to adjourn. ===== PAGE 4 ===== Seconded by Regent Adams and passed without dissent. The meeting was adjourned at 1:13 p.m.