[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 157.68, "t": 720.48, "r": 452.88, "b": 694.56 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nREGULAR MEETING", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 148.56, "t": 678.72, "r": 462.24, "b": 626.4 }, "text": "*** Meeting Was Conducted in Person and by Teleconference ***\nFriday, December 6, 2024\n10:00 a.m. EST", "reading_order": 1, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 172.08, "t": 612.96, "r": 439.44, "b": 545.28 }, "text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)", "reading_order": 2, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 255.84, "t": 532.8, "r": 357.12, "b": 509.76 }, "text": "MINUTES\n*****", "reading_order": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 69.12, "t": 483.84, "r": 174.96, "b": 471.36 }, "text": "I. Call To Order", "reading_order": 4, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 104.4, "t": 461.52, "r": 462.72, "b": 448.8 }, "text": "The Board's Chair, Regent Tammi Dukes, called the meeting to order at 10:07 a.m.", "reading_order": 5 }, { "page": 1, "type": "TITLE", "location": { "l": 69.84, "t": 439.92, "r": 150, "b": 427.68 }, "text": "II. Roll Call", "reading_order": 6, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 105.84, "t": 416.88, "r": 338.4, "b": 404.4 }, "text": "The Board's Secretary, Zachary Atwell, called the roll:", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 105.36, "t": 396.96, "r": 361.2, "b": 267.6 }, "text": "Regent Tammi Dukes, Chair\nPresent\nRegent Michael Adams, Jr., Vice Chair\nPresent\nRegent Edward Fields\nPresent\nRegent Edward Hatchett, Esq.\nPresent\nRegent Jason Moseley\nPresent\nRegent Charles Moyer, PhD\nPresent\nRegent Jonathan Rabinowitz, Esq.\nPresent\nRegent Robert Ramsey, Sr.\nPresent\nRegent Herman Walston, EdD\nPresent\nRegent Aury Rios-Alcantara\nPresent", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 275.04, "r": 357.6, "b": 262.56 }, "text": "Regent Aury Rios-Alcantara Present", "reading_order": 9 }, { "page": 1, "type": "TEXT", "location": { "l": 105.12, "t": 248.88, "r": 498.96, "b": 235.68 }, "text": "All Regents were in attendance and present at roll call. A quorum was therefore established.", "reading_order": 10 }, { "page": 1, "type": "TITLE", "location": { "l": 69.84, "t": 227.28, "r": 219.6, "b": 214.32 }, "text": "III. Approval of the Agenda", "reading_order": 11, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 104.88, "t": 200.64, "r": 542.16, "b": 147.12 }, "text": "Chair Dukes stated that the Board has been asked to consider an additional action item relating to the purchase of furniture for the School of Business. Because this was a regularly scheduled meeting, the agenda could be amended to include this item. Regent Moseley requested to also add an Athletics Committee report to the agenda.", "reading_order": 12 }, { "page": 1, "type": "TITLE", "location": { "l": 105.84, "t": 139.44, "r": 244.32, "b": 127.2 }, "text": "MOTION by Regent Walston:", "reading_order": 13, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 105.36, "t": 125.76, "r": 543.12, "b": 100.8 }, "text": "Move the Board to approve the amended agenda of the December 6, 2024, meeting of the Board of Regents.", "reading_order": 14 }, { "page": 1, "type": "TEXT", "location": { "l": 105.36, "t": 99.12, "r": 367.2, "b": 86.16 }, "text": "Seconded by Regent Rabinowitz and passed without dissent.", "reading_order": 15 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 69.84, "t": 720, "r": 186.72, "b": 707.04 }, "text": "IV. Consent Agenda", "reading_order": 0, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 105.6, "t": 692.88, "r": 386.16, "b": 680.4 }, "text": "A. Minutes from Previous Board and Committee Meetings", "reading_order": 1, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.84, "t": 666, "r": 302.64, "b": 654.24 }, "text": "August 8, 2024, Retreat Meeting", "marker": "i.", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 124.08, "t": 652.8, "r": 298.08, "b": 640.56 }, "text": "August 9, 2024, Board Meeting", "marker": "ii.", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.84, "t": 639.12, "r": 363.84, "b": 626.88 }, "text": "August 9, 2024, Executive Committee Meeting", "marker": "iii.", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 124.08, "t": 625.68, "r": 316.8, "b": 613.68 }, "text": "September 12, 2024, Board Meeting", "marker": "iv.", "list_id": "L1", "level": 0, "reading_order": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 124.08, "t": 612.72, "r": 416.16, "b": 600 }, "text": "September 18, 2024, Academic Affairs Committee Meeting", "marker": "v.", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.6, "t": 599.28, "r": 379.44, "b": 587.04 }, "text": "September 25, 2024, Athletics Committee Meeting", "marker": "vi.", "list_id": "L1", "level": 0, "reading_order": 7 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.84, "t": 586.08, "r": 407.04, "b": 573.6 }, "text": "September 26, 2024, Student Affairs Committee Meeting", "marker": "vii.", "list_id": "L1", "level": 0, "reading_order": 8 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.6, "t": 572.88, "r": 540.96, "b": 547.68 }, "text": "September 27, 2024, Finance & Audit Committee and Investment & Advancement Committee Joint Meeting", "marker": "viii.", "list_id": "L1", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.6, "t": 546.72, "r": 384.24, "b": 533.28 }, "text": "September 30, 2024, Executive Committee Meeting", "marker": "ix.", "list_id": "L1", "level": 0, "reading_order": 10 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 124.08, "t": 532.32, "r": 308.4, "b": 520.32 }, "text": "October 24, 2024, Board Meeting", "marker": "x.", "list_id": "L1", "level": 0, "reading_order": 11 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 123.36, "t": 518.88, "r": 318.24, "b": 506.64 }, "text": "November 11, 2024, Board Meeting", "marker": "xi.", "list_id": "L1", "level": 0, "reading_order": 12 }, { "page": 2, "type": "TEXT", "location": { "l": 105.6, "t": 492.96, "r": 541.2, "b": 466.56 }, "text": "Chair Dukes read each consent agenda item for the record and then called for a motion to approve the consent agenda.", "reading_order": 13 }, { "page": 2, "type": "TITLE", "location": { "l": 105.84, "t": 457.92, "r": 234.48, "b": 446.16 }, "text": "MOTION by Regent Fields:", "reading_order": 14, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 105.6, "t": 444.24, "r": 314.88, "b": 432.24 }, "text": "Move the Board to approve the consent agenda.", "reading_order": 15 }, { "page": 2, "type": "TEXT", "location": { "l": 105.36, "t": 430.8, "r": 380.64, "b": 418.08 }, "text": "Seconded by Regent Rios-Alcantara and passed without dissent.", "reading_order": 16 }, { "page": 2, "type": "TITLE", "location": { "l": 69.6, "t": 410.16, "r": 195.36, "b": 397.92 }, "text": "V. Information Items", "reading_order": 17, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 105.84, "t": 383.04, "r": 248.4, "b": 370.32 }, "text": "A. University Senate Reports", "reading_order": 18, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 122.64, "t": 361.92, "r": 541.92, "b": 335.52 }, "text": "Chair Dukes requested that all speakers limit their presentations to 3–5 minutes, with an additional three minutes allotted for questions as necessary.", "reading_order": 19 }, { "page": 2, "type": "TITLE", "location": { "l": 123.6, "t": 326.64, "r": 267.12, "b": 314.4 }, "text": "i. Faculty Senate Report", "reading_order": 20, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 158.64, "t": 300, "r": 541.92, "b": 247.2 }, "text": "Dr. Patrese Nesbitt, Faculty Senate President, discussed recent Faculty Senate activities relative to policies, new courses, student success information, and the updated Faculty Senate Canvas page. Dr. Nesbitt further noted that she has initiated a new Faculty Senate meeting time.", "reading_order": 21 }, { "page": 2, "type": "TEXT", "location": { "l": 159.12, "t": 233.28, "r": 472.08, "b": 220.8 }, "text": "Chair Dukes asked whether the new courses were mandatory or elective.", "reading_order": 22 }, { "page": 2, "type": "TEXT", "location": { "l": 159.12, "t": 207.12, "r": 541.92, "b": 166.08 }, "text": "Finally, Dr. Nesbitt discussed the status of the University-wide committees and steps underway to fill several committees, as well as a pending special elections date to select the Faculty Regent this spring.", "reading_order": 23 }, { "page": 2, "type": "TEXT", "location": { "l": 159.12, "t": 153.36, "r": 542.4, "b": 87.12 }, "text": "Regent Rios-Alcantara queried what steps were being taken to ensure that students are getting the correct classes needed prior to graduation and what practices are being implemented to hold faculty accountable regarding timely communication with students. Regent Rios-Alcantara further inquired into the nature of the Student Success Committee and whether a student representative was included.", "reading_order": 24 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TEXT", "location": { "l": 159.6, "t": 720, "r": 541.44, "b": 679.2 }, "text": "Regent Moseley sought clarification regarding exceptions to the University's policy that students are not allowed to walk across the stage at graduation without first satisfying all graduation requirements.", "reading_order": 0 }, { "page": 3, "type": "TEXT", "location": { "l": 159.6, "t": 666.48, "r": 394.8, "b": 653.52 }, "text": "Chair Dukes thanked Dr. Nesbitt for her presentation.", "reading_order": 1 }, { "page": 3, "type": "TITLE", "location": { "l": 123.6, "t": 639.84, "r": 252.48, "b": 626.88 }, "text": "ii. Staff Senate Report", "reading_order": 2, "level": 3 }, { "page": 3, "type": "TEXT", "location": { "l": 158.64, "t": 612.96, "r": 541.92, "b": 532.56 }, "text": "This agenda item was presented by Mr. Delandual Conwell, Staff Senate President. The Staff Senate has encountered several challenges including the employee mentoring program. The cookbook is still on track though it has been delayed. Climate Survey outcomes should be available soon. The Staff Senate anticipates revising the employee handbook and implementing new policies. Mr. Conwell commended President Akakpo on the University holiday luncheon and award program, which was welcomed.", "reading_order": 3 }, { "page": 3, "type": "TEXT", "location": { "l": 159.6, "t": 519.36, "r": 397.44, "b": 506.4 }, "text": "Chair Dukes thanked Mr. Conwell for his presentation.", "reading_order": 4 }, { "page": 3, "type": "TITLE", "location": { "l": 123.6, "t": 493.2, "r": 219.6, "b": 480 }, "text": "iii. SGA Report", "reading_order": 5, "level": 3 }, { "page": 3, "type": "TEXT", "location": { "l": 158.88, "t": 465.6, "r": 541.92, "b": 385.68 }, "text": "Regent Aury Rios-Alcantara, SGA President, presented this agenda item. An SGA Town Hall Meeting was held December 4, 2024, and Regent Rios-Alcantara summarized student concerns expressed during that meeting. She further reported a lack of clarity regarding the SGA budget. Finally, Regent Rios-Alcantara provided an update regarding upcoming projects and recent SGA activities to facilitate student engagement and communication, and to enhance campus safety and security.", "reading_order": 6 }, { "page": 3, "type": "TEXT", "location": { "l": 159.36, "t": 372.48, "r": 541.92, "b": 318.96 }, "text": "Regent Adams inquired into the possibility of the SGA collaborating with fundraising partners to secure additional monies for the SGA budget and further asked where Regent Rios-Alcantara feels the ball is being dropped as to students not feeling that they are prioritized.", "reading_order": 7 }, { "page": 3, "type": "TEXT", "location": { "l": 159.84, "t": 305.52, "r": 520.56, "b": 291.84 }, "text": "Regent Moseley sought further detail regarding the recent SGA Town Hall Meeting.", "reading_order": 8 }, { "page": 3, "type": "TEXT", "location": { "l": 159.36, "t": 279.12, "r": 441.84, "b": 266.16 }, "text": "Chair Dukes thanked Regent Rios-Alcantara for her presentation.", "reading_order": 9 }, { "page": 3, "type": "TITLE", "location": { "l": 106.32, "t": 252, "r": 249.36, "b": 239.76 }, "text": "B. Finance & Administration", "reading_order": 10, "level": 3 }, { "page": 3, "type": "TEXT", "location": { "l": 122.64, "t": 225.36, "r": 541.44, "b": 200.16 }, "text": "These agenda items were presented by Ms. Vicki Dunaway, VP for Finance & Administration and CFO.", "reading_order": 11 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 124.32, "t": 185.28, "r": 227.52, "b": 173.28 }, "text": "Audit Update", "marker": "i.", "list_id": "L2", "level": 0, "reading_order": 12 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 124.56, "t": 172.08, "r": 244.8, "b": 160.32 }, "text": "Financial Update", "marker": "ii.", "list_id": "L2", "level": 0, "reading_order": 13 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 124.32, "t": 158.64, "r": 364.32, "b": 145.92 }, "text": "Report on President's Expenses and Travel", "marker": "iii.", "list_id": "L2", "level": 0, "reading_order": 14 }, { "page": 3, "type": "TEXT", "location": { "l": 159.12, "t": 131.76, "r": 541.68, "b": 105.36 }, "text": "Ms. Dunaway began her presentation, titled “Budget Update,” with a report detailing E&G Revenue and Expenses, including comparative prior year data.", "reading_order": 15 } ] }, { "page": 4, "items": [ { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 720.24, "r": 541.92, "b": 680.16 }, "text": "Regent Walston inquired into the success of the work-study program and whether participating students were attracting other students who wish to work in order to pay their tuition bills.", "reading_order": 0 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 666.96, "r": 542.16, "b": 639.36 }, "text": "Regent Moyer asked as to the tuition and collection fees side and why this year’s collections are lower than those of this time last year.", "reading_order": 1 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 626.4, "r": 541.68, "b": 598.8 }, "text": "Next, Ms. Dunaway presented an E&G operating expense summary and stated that forecasting for the remainder of FY25 will be presented in January.", "reading_order": 2 }, { "page": 4, "type": "TEXT", "location": { "l": 158.88, "t": 586.56, "r": 541.92, "b": 545.52 }, "text": "Chair Dukes inquired into accountability measures in place for employees who repeatedly violate the University’s purchasing and accounting policies and procedures and whether onboard training is being utilized to minimize this type of activity.", "reading_order": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 159.36, "t": 532.8, "r": 541.68, "b": 505.68 }, "text": "Regent Walston and Chair Dukes posed questions regarding the Sodexo contract and dining service expenditures.", "reading_order": 4 }, { "page": 4, "type": "TEXT", "location": { "l": 158.88, "t": 493.2, "r": 542.4, "b": 451.92 }, "text": "Moving forward, Ms. Dunaway presented Auxiliary Operations Revenues and Expenses/Transfers by Natural Classification, including comparative prior year data and contracted services expenses.", "reading_order": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 439.68, "r": 541.68, "b": 412.08 }, "text": "Chair Dukes requested further information regarding the fringe benefit rate relative to the E&G budget and sought clarification regarding specific operating expenses.", "reading_order": 6 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 399.12, "r": 542.64, "b": 345.12 }, "text": "Ms. Dunaway also reported the current available cash balance and invited President Akakpo to discuss the CPE reserve balances. President Akakpo requested that moving forward, the terms “restricted balance” be used instead of “reserve balance” as the fund is already obligated and “reserve balance” could be misleading.", "reading_order": 7 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 332.88, "r": 541.44, "b": 305.04 }, "text": "Regent Moyer queried how the current available cash balance compared with that of the same time last year and sought clarification regarding grant drawdowns.", "reading_order": 8 }, { "page": 4, "type": "TEXT", "location": { "l": 159.36, "t": 292.56, "r": 541.92, "b": 265.44 }, "text": "Regent Fields also inquired into drawing down grants and how they are classified in the cash balance report.", "reading_order": 9 }, { "page": 4, "type": "TEXT", "location": { "l": 159.6, "t": 252.24, "r": 493.92, "b": 238.32 }, "text": "Regent Moyer sought the time frame between drawdown and reimbursement.", "reading_order": 10 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 225.6, "r": 541.68, "b": 198 }, "text": "Regent Walston queried whether the University’s financial reports, such as the Federal report, were being timely submitted.", "reading_order": 11 }, { "page": 4, "type": "TEXT", "location": { "l": 159.12, "t": 185.52, "r": 541.92, "b": 158.4 }, "text": "Next, Ms. Dunaway presented the student accounts receivable report with comparative prior year data.", "reading_order": 12 }, { "page": 4, "type": "TEXT", "location": { "l": 159.36, "t": 145.44, "r": 541.68, "b": 118.32 }, "text": "Regent Fields inquired whether the student accounts receivable report was for this semester only.", "reading_order": 13 }, { "page": 4, "type": "TEXT", "location": { "l": 159.36, "t": 105.6, "r": 541.68, "b": 78.48 }, "text": "Chair Dukes asked whether the Registrar's Office or Financial Aid were aware whether a student was able to pay for the semester prior to allowing them to enroll in classes.", "reading_order": 14 } ] }, { "page": 5, "items": [ { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 707.28, "r": 542.16, "b": 666 }, "text": "Regent Adams queried whether the SGA was involved in efforts to help address the issue of student accounts receivable and consequences for not paying one’s bills to the University.", "reading_order": 0 }, { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 653.52, "r": 531.36, "b": 639.6 }, "text": "Chair Dukes inquired into the status of financial literacy classes for incoming students.", "reading_order": 1 }, { "page": 5, "type": "TEXT", "location": { "l": 159.12, "t": 626.4, "r": 542.4, "b": 585.84 }, "text": "Ms. Dunaway then presented the President’s Unit Expenses for July–October 2024 and stated that they would be presented monthly moving forward. Ms. Dunaway then opened the floor for questions.", "reading_order": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 159.12, "t": 572.64, "r": 542.16, "b": 546.48 }, "text": "Regent Walston posed a question regarding funding from indirect costs that come into the institution.", "reading_order": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 533.04, "r": 542.64, "b": 492.24 }, "text": "Ms. Dunaway concluded her presentation with an audit update, noting that CLA hopes to have the audit finished within the first few weeks of January; after that time, they will immediately begin the FY 24 audit.", "reading_order": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 479.52, "r": 541.92, "b": 451.92 }, "text": "Regent Moyer inquired into the timeliness of the FY 24 audit. President Akakpo responded that the FY 24 audit will not be completed by May 15.", "reading_order": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 159.12, "t": 439.68, "r": 541.92, "b": 412.56 }, "text": "Regent Hatchett queried as to the University's standing with SACS and its continued failure to meet their obligations.", "reading_order": 6 }, { "page": 5, "type": "TEXT", "location": { "l": 158.64, "t": 399.36, "r": 542.64, "b": 359.04 }, "text": "Chair Dukes asked why the FY 23 audit is taking longer than FY 21 and FY 22, and why it has been so difficult to timely complete this audit. She further inquired into steps being taken to alleviate delays with the FY 24 audit.", "reading_order": 7 }, { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 346.08, "r": 543.36, "b": 306.24 }, "text": "Regent Moyer sought assurance that the FY 24 audit would be completed in a timelier manner and queried as to the extent that the FY 24 audit depends on the completion of the FY 23 audit.", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 292.32, "r": 541.92, "b": 265.2 }, "text": "Regent Hatchett asked Ms. Dunaway how many people are on her team and whether she continues to have vacancies. He also inquired as to the extent of YPTC's involvement.", "reading_order": 9 }, { "page": 5, "type": "TEXT", "location": { "l": 158.88, "t": 252.48, "r": 541.92, "b": 224.88 }, "text": "Chair Dukes inquired whether the audit was being managed like a project, including timelines, targets, and task assignments. Ms. Dunaway responded affirmatively.", "reading_order": 10 }, { "page": 5, "type": "TEXT", "location": { "l": 159.6, "t": 212.4, "r": 542.16, "b": 185.76 }, "text": "Regent Walston queried whether the individuals on Ms. Dunaway's team people were stabilized.", "reading_order": 11 }, { "page": 5, "type": "TEXT", "location": { "l": 159.36, "t": 172.56, "r": 542.4, "b": 145.68 }, "text": "Regent Fields requested that the Audit Update be included in the Board Book moving forward.", "reading_order": 12 }, { "page": 5, "type": "TEXT", "location": { "l": 159.6, "t": 132, "r": 543.12, "b": 78.48 }, "text": "Regent Hatchett echoed Regent Field’s request and asked to receive reports (including financial reports and Board meeting minutes) well in advance of Board meetings. Regent Walston concurred and requested that Board Books be received well in advance of meetings too.", "reading_order": 13 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TITLE", "location": { "l": 106.08, "t": 706.8, "r": 192.96, "b": 693.84 }, "text": "C. Strategic Plan", "reading_order": 0, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 123.36, "t": 679.68, "r": 541.68, "b": 653.04 }, "text": "President Koffi Akakpo and Dr. Wendy Dixie, VP for Information Technology and Special Assistant to the President, presented this agenda item.", "reading_order": 1 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 639.36, "r": 541.92, "b": 600 }, "text": "Dr. Dixie began the presentation “Strategic Plan—Vision 2028,” and explained strategic priorities including affordable access, transformative engagements, equitable student success, and sustainable education resources, noting objectives and key performance indicators for each.", "reading_order": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 123.36, "t": 586.08, "r": 490.08, "b": 572.64 }, "text": "Regent Hatchett requested that a definition of terms be included in the strategic plan.", "reading_order": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 122.88, "t": 559.44, "r": 448.08, "b": 546.96 }, "text": "Chair Dukes thanked Dr. Dixie and President Akakpo for the presentation.", "reading_order": 4 }, { "page": 6, "type": "TITLE", "location": { "l": 105.36, "t": 532.56, "r": 339.36, "b": 520.08 }, "text": "D. Update on Paul G. Blazer Library Renovation", "reading_order": 5, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 122.88, "t": 506.16, "r": 433.2, "b": 492.72 }, "text": "VP Dixie and Dr. Michael Dailey, Provost, presented the library update.", "reading_order": 6 }, { "page": 6, "type": "TEXT", "location": { "l": 122.88, "t": 479.28, "r": 541.44, "b": 452.4 }, "text": "Regent Rios-Alcantara asked when the library would be completed. Ms. Jennifer Linton, Director of Capital Planning & Facilities Management, responded.", "reading_order": 7 }, { "page": 6, "type": "TITLE", "location": { "l": 69.6, "t": 439.44, "r": 166.32, "b": 426.72 }, "text": "VI. Action Item", "reading_order": 8, "level": 3 }, { "page": 6, "type": "TITLE", "location": { "l": 104.4, "t": 412.32, "r": 493.44, "b": 399.12 }, "text": "A. Approval to Use USDA Facility Grant Funds to Renovate Betty White Building", "reading_order": 9, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 122.88, "t": 386.16, "r": 541.44, "b": 358.8 }, "text": "This agenda item was presented by Ms. Jennifer Linton, Director of Capital Planning & Facilities Management.", "reading_order": 10 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 345.6, "r": 540.48, "b": 319.2 }, "text": "Regent Walston asked whether non-land grant classes would be permitted to be taught in the Betty White Building if land grant funds were used for renovation.", "reading_order": 11 }, { "page": 6, "type": "TEXT", "location": { "l": 122.88, "t": 305.76, "r": 541.44, "b": 278.64 }, "text": "Regent Rios-Alcantara inquired into the temporary relocation of classes normally held in the building until the renovation is completed.", "reading_order": 12 }, { "page": 6, "type": "TEXT", "location": { "l": 123.84, "t": 270.72, "r": 254.88, "b": 258.48 }, "text": "MOTION by Regent Moyer:", "reading_order": 13 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 257.28, "r": 541.44, "b": 231.36 }, "text": "Move the Board to approve the use of USDA facility grant funds to renovate the Betty White Building.", "reading_order": 14 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 230.64, "r": 372, "b": 217.68 }, "text": "Seconded by Regent Walston and passed without dissent.", "reading_order": 15 }, { "page": 6, "type": "TITLE", "location": { "l": 105.84, "t": 209.04, "r": 396.96, "b": 196.32 }, "text": "B. Approval to Purchase Furniture for the School of Business", "reading_order": 16, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 183.12, "r": 450.96, "b": 169.92 }, "text": "This agenda item was presented by Ms. Fran Pinkston, Purchasing Director.", "reading_order": 17 }, { "page": 6, "type": "TEXT", "location": { "l": 123.6, "t": 161.52, "r": 254.88, "b": 149.28 }, "text": "MOTION by Regent Moyer:", "reading_order": 18 }, { "page": 6, "type": "TEXT", "location": { "l": 123.36, "t": 147.84, "r": 472.08, "b": 135.36 }, "text": "Move the Board to approve the purchase of furniture for the School of Business.", "reading_order": 19 }, { "page": 6, "type": "TEXT", "location": { "l": 123.12, "t": 134.4, "r": 399.84, "b": 121.92 }, "text": "Seconded by Regent Rios-Alcantara and passed without dissent.", "reading_order": 20 }, { "page": 6, "type": "TITLE", "location": { "l": 69.84, "t": 113.28, "r": 167.52, "b": 101.28 }, "text": "VII. Board Items", "reading_order": 21, "level": 3 }, { "page": 6, "type": "TEXT", "location": { "l": 105.12, "t": 86.16, "r": 331.2, "b": 73.44 }, "text": "These agenda items were presented by Chair Dukes.", "reading_order": 22 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TEXT", "location": { "l": 105.36, "t": 707.04, "r": 542.16, "b": 639.36 }, "text": "Before beginning the Board Items, Regent Moseley requested to provide an update regarding the Athletics committee, which was granted. Regent Moseley stated that the new gym floor is complete, and the University is currently in the process of getting new basketball goals. Discussions are underway with the Frankfort Country Club regarding a partnership that would benefit the University in several aspects.", "reading_order": 0 }, { "page": 7, "type": "TITLE", "location": { "l": 104.64, "t": 625.68, "r": 541.68, "b": 600.72 }, "text": "A. Approval to Combine Finance & Audit Committee and Investment & Advancement Committee", "reading_order": 1, "level": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 122.88, "t": 585.84, "r": 541.44, "b": 559.68 }, "text": "Chair Dukes explained the rationale behind, and the benefits of, combining these two committees, and then discussed the new committee's name (Finance & Advancement Committee) and charge.", "reading_order": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 123.36, "t": 546, "r": 541.92, "b": 519.6 }, "text": "Regent Ramsey queried whether the Chairs of the former committees would now co-chair the new committee. Chair Dukes responded affirmatively.", "reading_order": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 123.36, "t": 505.92, "r": 540.96, "b": 480 }, "text": "Regent Walston inquired into the current makeup of the Finance & Audit Committee and Investment & Advancement committees.", "reading_order": 4 }, { "page": 7, "type": "TITLE", "location": { "l": 123.84, "t": 471.36, "r": 250.32, "b": 459.36 }, "text": "MOTION by Regent Fields", "reading_order": 5, "level": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 123.6, "t": 457.2, "r": 541.68, "b": 432.72 }, "text": "Move the Board to approve the combining of the Finance & Audit Committee and Investment & Advancement Committee.", "reading_order": 6 }, { "page": 7, "type": "TEXT", "location": { "l": 123.12, "t": 430.56, "r": 399.6, "b": 418.08 }, "text": "Seconded by Regent Rios-Alcantara and passed without dissent.", "reading_order": 7 }, { "page": 7, "type": "TITLE", "location": { "l": 106.08, "t": 409.68, "r": 321.84, "b": 396.96 }, "text": "B. Approval of 2025 Board Meeting Schedule", "reading_order": 8, "level": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 123.12, "t": 382.8, "r": 541.2, "b": 356.64 }, "text": "Prior to setting the schedule, Chair Dukes announced the committee member compositions for the calendar year 2025 as:", "reading_order": 9 }, { "page": 7, "type": "TEXT", "location": { "l": 123.12, "t": 343.2, "r": 541.44, "b": 316.32 }, "text": "Academic Affairs Committee: Regent Walston (Chair), Regent Moyer (Co-Chair), Regent Hatchett, Regent Fields, Regent Rios-Alcantara", "reading_order": 10 }, { "page": 7, "type": "TEXT", "location": { "l": 123.84, "t": 303.12, "r": 541.2, "b": 275.52 }, "text": "Athletics Committee: Regent Moseley (Chair), Regent Ramsey (Co-Chair), Regent Walston, Regent Fields, Regent Rios-Alcantara, Regent Rabinowitz", "reading_order": 11 }, { "page": 7, "type": "TEXT", "location": { "l": 123.36, "t": 262.8, "r": 541.68, "b": 236.16 }, "text": "Finance & Advancement Committee: Regent Hatchett (Chair), Regent Moyer (Co-Chair), Regent Adams, Regent Rabinowitz, Regent Ramsey, Regent Dukes", "reading_order": 12 }, { "page": 7, "type": "TEXT", "location": { "l": 123.36, "t": 223.2, "r": 541.2, "b": 195.84 }, "text": "Student Affairs Committee: Regent Fields (Chair), Regent Moseley (Co-Chair), Regent Ramsey, Regent Walston, Regent Rios-Alcantara, Regent Dukes", "reading_order": 13 }, { "page": 7, "type": "TEXT", "location": { "l": 123.36, "t": 183.36, "r": 542.16, "b": 155.76 }, "text": "Executive Committee: Regent Dukes (Chair), Regent Adams (Co-Chair), Regent Walston, Regent Fields, Regent Moseley, Regent Hatchett, Regent Moyer", "reading_order": 14 }, { "page": 7, "type": "TEXT", "location": { "l": 123.12, "t": 142.56, "r": 532.08, "b": 129.6 }, "text": "Next, the Board discussed Committee and Board meeting dates and set the following schedule:", "reading_order": 15 }, { "page": 7, "type": "TEXT", "location": { "l": 123.84, "t": 116.16, "r": 481.44, "b": 103.2 }, "text": "2025 Board meeting dates: January 31, June 27, August 8, October 10, December 5", "reading_order": 16 }, { "page": 7, "type": "TEXT", "location": { "l": 123.84, "t": 89.52, "r": 500.16, "b": 76.56 }, "text": "2025 Committee meeting dates: January 30, June 26, August 7, October 9, December 4", "reading_order": 17 } ] }, { "page": 8, "items": [ { "page": 8, "type": "TITLE", "location": { "l": 123.6, "t": 719.76, "r": 262.32, "b": 707.52 }, "text": "MOTION by Regent Moseley:", "reading_order": 0, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 123.12, "t": 706.56, "r": 394.56, "b": 694.08 }, "text": "Move the Board to approve the 2025 Board Meeting Schedule.", "reading_order": 1 }, { "page": 8, "type": "TEXT", "location": { "l": 122.88, "t": 692.64, "r": 362.64, "b": 679.92 }, "text": "Seconded by Regent Fields and passed without dissent.", "reading_order": 2 }, { "page": 8, "type": "TITLE", "location": { "l": 105.6, "t": 672, "r": 231.6, "b": 659.28 }, "text": "C. Ethics Hotline Report", "reading_order": 3, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 122.88, "t": 644.88, "r": 541.44, "b": 618.24 }, "text": "Chair Dukes stated that no reports have been received since the last update in August, so there is nothing new to report.", "reading_order": 4 }, { "page": 8, "type": "TEXT", "location": { "l": 123.36, "t": 605.04, "r": 445.68, "b": 591.12 }, "text": "Regent Walston sought clarification as to the purpose of the ethics hotline.", "reading_order": 5 }, { "page": 8, "type": "TEXT", "location": { "l": 123.12, "t": 578.64, "r": 541.68, "b": 537.84 }, "text": "Chair Dukes suggested that Regent Hatchett and Board Secretary and General Counsel Zachary Atwell be granted access to monitoring the hotline. Further, she suggested that summaries of the ethics hotline reports be provided at each Finance & Advancement Committee meeting.", "reading_order": 6 }, { "page": 8, "type": "TEXT", "location": { "l": 122.88, "t": 524.88, "r": 482.4, "b": 511.68 }, "text": "Chair Dukes then called for a motion to approve the changes to the hotline system:", "reading_order": 7 }, { "page": 8, "type": "TITLE", "location": { "l": 123.6, "t": 498.24, "r": 262.08, "b": 485.76 }, "text": "MOTION by Regent Moseley:", "reading_order": 8, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 123.6, "t": 484.32, "r": 392.64, "b": 471.84 }, "text": "Move the Board to approve the changes to the hotline system.", "reading_order": 9 }, { "page": 8, "type": "TEXT", "location": { "l": 123.12, "t": 470.64, "r": 372.24, "b": 457.92 }, "text": "Seconded by Regent Walston and passed without dissent.", "reading_order": 10 }, { "page": 8, "type": "TITLE", "location": { "l": 104.88, "t": 444.72, "r": 383.04, "b": 432 }, "text": "D. Ratification of President Akakpo's One-Time Payment", "reading_order": 11, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 123.6, "t": 423.36, "r": 262.32, "b": 411.12 }, "text": "MOTION by Regent Moseley:", "reading_order": 12 }, { "page": 8, "type": "TEXT", "location": { "l": 123.12, "t": 409.68, "r": 421.68, "b": 397.2 }, "text": "Move the Board to ratify the one-time payment to President Akakpo.", "reading_order": 13 }, { "page": 8, "type": "TEXT", "location": { "l": 122.88, "t": 396.24, "r": 372.48, "b": 383.52 }, "text": "Seconded by Regent Walston and passed without dissent.", "reading_order": 14 }, { "page": 8, "type": "TITLE", "location": { "l": 69.36, "t": 375.6, "r": 179.28, "b": 363.12 }, "text": "VIII. Closed Session", "reading_order": 15, "level": 3 }, { "page": 8, "type": "TITLE", "location": { "l": 104.88, "t": 348.48, "r": 366, "b": 334.8 }, "text": "A. Pending and Possible Litigation (KRS 61.810 (1)(c))", "reading_order": 16, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 122.4, "t": 321.6, "r": 540.72, "b": 295.68 }, "text": "Next, the Board moved to closed session to discuss pending and possible litigation, pursuant to KRS 61.810 (1)(c).", "reading_order": 17 }, { "page": 8, "type": "TEXT", "location": { "l": 123.12, "t": 287.28, "r": 262.56, "b": 274.56 }, "text": "MOTION by Regent Walston:", "reading_order": 18 }, { "page": 8, "type": "TEXT", "location": { "l": 123.36, "t": 273.12, "r": 306, "b": 261.12 }, "text": "Move the Board to enter a closed session.", "reading_order": 19 }, { "page": 8, "type": "TEXT", "location": { "l": 123.12, "t": 260.16, "r": 371.76, "b": 247.44 }, "text": "Seconded by Regent Moseley and passed without dissent.", "reading_order": 20 }, { "page": 8, "type": "TITLE", "location": { "l": 69.6, "t": 239.28, "r": 189.6, "b": 226.08 }, "text": "IX. Closing Remarks", "reading_order": 21, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 104.4, "t": 217.68, "r": 540.96, "b": 191.52 }, "text": "When the Board returned from closed session, Chair Dukes stated that no action had been taken and called for a motion to return to open session.", "reading_order": 22 }, { "page": 8, "type": "TITLE", "location": { "l": 105.84, "t": 183.12, "r": 234.48, "b": 171.12 }, "text": "MOTION by Regent Fields:", "reading_order": 23, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 105.6, "t": 168.96, "r": 291.12, "b": 157.2 }, "text": "Move the Board to return to open session.", "reading_order": 24 }, { "page": 8, "type": "TEXT", "location": { "l": 105.12, "t": 156, "r": 351.12, "b": 143.28 }, "text": "Seconded by Regent Ramsey and passed without dissent.", "reading_order": 25 }, { "page": 8, "type": "TITLE", "location": { "l": 69.6, "t": 134.88, "r": 171.84, "b": 122.4 }, "text": "X. Adjournment", "reading_order": 26, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 104.88, "t": 113.04, "r": 541.68, "b": 73.44 }, "text": "As she closed the meeting, Chair Dukes formally welcomed Regent Rabinowitz. Next, she read a resolution of appreciation for former Regent Dr. Ernie Fletcher, then called for a motion to for the Board to approve the Resolution:", "reading_order": 27 } ] }, { "page": 9, "items": [ { "page": 9, "type": "TITLE", "location": { "l": 105.6, "t": 720, "r": 234.72, "b": 707.76 }, "text": "MOTION by Regent Fields:", "reading_order": 0, "level": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 105.12, "t": 707.28, "r": 436.08, "b": 679.44 }, "text": "Move the Board to approve the Resolution of Appreciation for Dr. Fletcher. Seconded by Regent Rios- Alcantara and passed without dissent.", "reading_order": 1 }, { "page": 9, "type": "TEXT", "location": { "l": 105.6, "t": 666.72, "r": 234.96, "b": 654.48 }, "text": "MOTION by Regent Fields:", "reading_order": 2 }, { "page": 9, "type": "TEXT", "location": { "l": 105.36, "t": 652.8, "r": 228.72, "b": 640.56 }, "text": "Move the Board to adjourn.", "reading_order": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 105.36, "t": 639.36, "r": 351.36, "b": 626.64 }, "text": "Seconded by Regent Ramsey and passed without dissent.", "reading_order": 4 }, { "page": 9, "type": "TEXT", "location": { "l": 104.88, "t": 612.96, "r": 280.32, "b": 599.76 }, "text": "The meeting was adjourned at 1:48 p.m.", "reading_order": 5 }, { "page": 9, "type": "TEXT", "location": { "l": 69.84, "t": 572.4, "r": 132.96, "b": 559.92 }, "text": "Submitted by:", "reading_order": 6 }, { "page": 9, "type": "FIGURE", "location": { "l": 71.28, "t": 543.84, "r": 281.52, "b": 515.76 }, "text": "", "reading_order": 7 }, { "page": 9, "type": "FIGURE", "location": { "l": 317.76, "t": 551.04, "r": 533.52, "b": 515.04 }, "text": "", "reading_order": 8 }, { "page": 9, "type": "TEXT", "location": { "l": 70.08, "t": 506.16, "r": 181.92, "b": 492.48 }, "text": "Zachary Atwell, Secretary", "reading_order": 9 }, { "page": 9, "type": "TEXT", "location": { "l": 322.08, "t": 506.16, "r": 448.8, "b": 492.72 }, "text": "Regent Tammi Dukes, Chair", "reading_order": 10 }, { "page": 9, "type": "TEXT", "location": { "l": 70.32, "t": 492.48, "r": 401.52, "b": 479.76 }, "text": "Board of Regents Board of Regents", "reading_order": 11 }, { "page": 9, "type": "TEXT", "location": { "l": 70.32, "t": 479.04, "r": 437.52, "b": 465.6 }, "text": "Kentucky State University\nKentucky State University", "reading_order": 12 } ] } ]