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# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS STUDENT AFFAIRS COMMITTEE REGULAR MEETING
*** Meeting Was Conducted in Person and by Teleconference ***
February 1, 2024
10:00 a.m. EST
# Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location)
MINUTES
*****
### I. Call To Order
The Committee’s Chair, Regent Edward Fields, called the meeting to order at 10:00 a.m.
### II. Roll Call
The Board's Secretary, Zachary Atwell, called the roll:
Regent Edward Fields, Chair
Regent Jason Moseley, Co-Chair
Regent Michael Adams, Jr.
Regent Savion Briggs
Present
Not Present
Not Present
Present
Two (2) Regents were in attendance and present at roll call. A quorum was therefore not established. Attorney Atwell advised the Committee that it may proceed with information items but could not recommend any action to the Board until a quorum was established. Chair Fields chose to proceed and address only the information items.
The Board's Chair, Regent Tammi Dukes, also was present.
Due to the absence of a quorum, any business transacted must be considered null and void. Therefore, the information items were informally discussed and are not to be considered an official record. However, despite the absence of a quorum, the meeting was held and convened for record-keeping purposes.
### III. Information Items
All information items were presented by Dr. Stephanie Mayberry, Vice Provost for Student Affairs.
### A. Update on New Staff in Financial Aid
Dr. Mayberry reported that an interim Financial Aid Director has been hired and efforts are underway to hire a permanent Director, as the former Director has now resigned. Two full-time financial aid counselors have also been hired, and Blue Icon Advisors continues to provide support. Eight (8) student work-study interns have been placed in the financial aid office to assist with the phones. Aid disbursement is scheduled for February 12, 2024. Dr. Mayberry hopes to fill two vacant University
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scholarship coordinator positions by the end of the semester.
### B. Planned Student Activities for Current Semester
Dr. Mayberry stated that the Associate Director position is currently vacant, as Ms. Keymia Herve has transitioned to a new role as the Director of International Student Advising. Therefore, student organizations are leading much of the effort until a full-time Associate Director of Student Activities and student activity specialists are hired.
A comprehensive range of student activities are being planned and considered, including intramural sports and movie nights. The Student Center Game Room grand opening is scheduled for February 8, with additional activities planned for that entire week. A mini-Homecoming also will be held February 12–17.
### C. Update on Career Services
The Spring Career Fair is scheduled for February 29. A Soft Skills Academy will be held on a weekly basis beginning this Friday, and it will focus on skills that students need to be prepared for the workforce (e.g., communication skills, resume writing, interviewing skills, elevator speeches, etc.). Mr. Bingham continues to work diligently to secure internships and local partnership opportunities for students. Dr. Mayberry has also been working with the Louisville KSU alumni chapter to develop a student mentoring program.
### D. Plans for Summer Orientations
New student orientation dates are set. Dr. Mayberry discussed fall recruitment goals and progress, as well as admissions projections, noting that President Akakpo has set a goal of 1,000 incoming freshmen for the upcoming fall semester. Dr. Mayberry believes this goal will be met and recognizes that attaining those numbers will also impact other areas of campus, including housing. Therefore, alternative housing options are being explored, including master lease options for upperclassmen. A Housing Fair will be hosted on campus to ensure that students' housing needs will be efficiently and effectively met.
Chair Fields queried whether the University has ever considered reaching out to individual property owners within the Frankfort community to see if any would be willing to rent vacant rooms in their homes to KSU students. President Akakpo responded that all options would be explored.
### E. Fall 2024 Recruitment Update
This informational item was included in the discussion of agenda item III.(D).
### F. Projected Admissions for Fall 2024
This informational item was included in the discussion of agenda item III.(D).
### G. Planned Apartment Leases
This informational item was included in the discussion of agenda item III.(D).
### IV. Recommended Action Items
### A. Renaming of Student Affairs Committee
Though no action could be taken because a quorum was not present, Attorney Atwell stated that Dr. Mayberry could discuss this action item on an informal and informational basis only.
Dr. Mayberry explained that the proposed name change (from Student Affairs Committee to Student Experience Committee) would more closely align with the equity and student success initiatives.
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identified by the Association of Governing Boards and the Gardner Institute.
### V. Adjournment
MOTION by Regent Briggs:
Move the Committee to adjourn.
Seconded by Regent Fields and passed without dissent.
The meeting was adjourned at 10:19 a.m.
Submitted by:
Zach Atwell, Board Secretary
Board of Regents
Kentucky State University
Regent Edward Fields, Chair
Student Affairs Committee
Board of Regents
Kentucky State University
