Chair Mason presented this Agenda item and proposed that the Committee set regular weekly meetings. Since no actions would be taken during the current meeting, Chair Mason asked Committee members to be prepared to decide a regular meeting date and time at the next meeting.

Regent Walston requested that Committee members consider meeting at a time beyond typical work day hours, in order to accommodate work and other outside commitments.

Regent Dukes commented that the date and time of the current meeting (Friday, midday) worked very well for her schedule, but that she would agree with whatever worked best for the group.

Regent Briggs and Ms. Alexander concurred with Regent Dukes.

Mayor Wilkerson also agreed that Friday meetings worked well, and only requested that the Committee not meet on Monday evenings.

Mayor Wilkerson asked Chair Mason how many meetings he thought the Committee would have. Chair Mason replied that he anticipated that the Committee would once a week over the course of six (6) weeks, excluding any special called meetings.

Next, Chair Mason presented the Meeting Template that would be used to interview each candidate. Chair Mason commented that using the template would level the playing field amongst the candidates and allow for an even comparison since they would be exposed to the same questions.

Chair Mason also requested that the Committee develop six to eight questions to elicit responses that will address the Board of Regents’ criteria, and asked Committee members to propose said questions during the next meeting. Chair Mason also suggested that each candidate be allowed to ask two questions unique to each candidate.

Mayor Wilkerson concurred that it was fair and appropriate to ask candidates the same 6-8 questions initially, in order to get a baseline and avoid bias. Mayor Wilkerson then asked Chair Mason if each Committee member should develop a unique question that would be asked of every candidate, and not change it up between candidates.

Chair Mason responded that he thought Committee members may feel constrained by that approach, and should be free to ask whatever question they wanted, as long as the 6-8 baseline questions had been covered.

Regent Walston clarified whether Committee members should bring their questions to the next meeting. Chair Mason asked that the questions either be brought to the next meeting or submitted to Mr. Atwell or Mr. DeCourcy in advance.