===== PAGE 1 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS QUARTERLY MEETING *** Meeting Was Conducted in Person and by Teleconference *** September 27, 2023 11:00 a.m. EDT # Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location) # MINUTES ***** ### I. Call To Order The Board's Chair, Regent Tammi Dukes, called the meeting to order at 11:02 a.m. ### II. Roll Call The Board's Secretary, Zachary Atwell, called the roll: Regent Tammi Dukes, Chair Present Regent Michael Adams, Jr., Vice Chair Present Regent Edward Fields Present Regent Ernie Fletcher, MD Not Present Regent Edward Hatchett, Esq. Present Regent Jason Moseley Not Present Regent Charles Moyer, Ph.D. Present Regent Robert Ramsey, Sr. Present Regent Herman Walston, Ed.D. Present Regent Savion Briggs Present At least six (6) Regents were present at the roll call. A quorum was therefore established. Note: Regent Moseley joined shortly after the roll call. ### III. Approval of the Agenda MOTION by Regent Walston: Move the Board to approve the agenda of the September 27, 2023, quarterly meeting of the Board of Regents. Seconded by Regent Moyer and passed without dissent. ===== PAGE 2 ===== ### IV. Information Items ### A. Carver Hall Renovations Ms. Jennifer Linton of Sodexo presented this agenda item. Ms. Linton introduced Lisa Gomperts of Schmidt Associates and updated the Board regarding the development of a new Engineering and Robotics program. Ms. Linton explained that the new program might utilize Carver Hall and Bell Gym to create modern and engaging engineering labs and classrooms. Ms. Linton and Ms. Schmidt also explained the programming process and timeline. Regent Walston queried when the construction phase involving the Bell Gym would begin. Vice Chair Adams asked whether Ms. Gomperts’ firm had taken on any similar projects in the Commonwealth of Kentucky or worked with any other university. Vice Chair Adams also asked President Akakpo whether the project would be put out to bid with different firms once the design work was completed. Regent Briggs asked whether on-site tours of other university engineering programs and facilities would include programs at other HBCUs. Vice Chair Adams inquired whether it would be beneficial to involve individuals in the private sector in the process, including potential employers. Regent Fields queried whether Regents could be included in the on-site university visits. Regent Walston noted that on-site visits to some HBCU engineering programs and facilities might be precluded due to their distance from KSU, and asked whether virtual visits and dialogue with those institutions could be arranged instead. Vice Chair Adams asked what Carver Hall currently has in it. Chair Dukes thanked Ms. Linton and Ms. Gomperts for their presentation. ### B. Update on Filled Positions Ms. Candace Raglin, Director of Human Resources, presented this agenda item. Ms. Raglin discussed positions that have been posted since the beginning of fiscal year 2024, including E&G and Grant positions that have been filled. Hearing no questions, Chair Dukes thanked Ms. Raglin for her presentation. ### C. Future Meetings Discussion Chair Dukes, presented this agenda item. The Board retreat has tentatively been scheduled for November 9 and 101. Chair Dukes requested feedback to ensure that these dates were convenient for all Regents. Regent Fields sought clarification as to whether the retreat was a physical meeting. Chair Dukes responded affirmatively. Secretary Atwell stated that the December 12 monthly meeting may need to be rescheduled due to a conflict with the Governor’s inauguration. ===== PAGE 3 ===== Chair Dukes suggested cancelling the October 10 monthly meeting due to its proximity to the September 27 quarterly meeting. Chair Dukes requested input from Regents relative to committee meetings and structure. A discussion ensued regarding the creation of an Athletic Committee. Regent Walston inquired whether this could be incorporated into one of the existing committees. Regent Walston further queried how the creation of a stand-alone Athletics Committee would impact Board members as it relates to current committee structures. Chair Dukes responded that the Committee would have its own Chairperson specifically for Athletics, and Board members would be designated to sit on the Committee. Regent Moyer asked whether the University currently had an Athletic Council to advise the athletic department. A discussion ensued regarding the creation of an Athletic Council. Ultimately, the Board agreed to table the idea and resume the discussion during its November retreat. Vice Chair Adams noted that while some of the Committees met prior to the instant quarterly meeting, their reports were not included in the Board materials. Vice Chair Adams asked when the Board could expect to review Committee reports. Secretary Atwell suggested establishing a committee meeting schedule by December, as required by the Management Improvement Plan. Secretary Atwell further noted that having a set schedule would allow for the timely production and distribution of committee reports. It was agreed that this issue would be added to the November retreat agenda. Moving ahead, Chair Dukes announced that Dr. Dailey would be providing additional information regarding the transition to the new Learning Management System (LMS) prior to the presentation of the Consent Agenda. Dr. Dailey’s presentation focused on the exploration and recommendations associated with the University’s learning management system. He also explained factors being considered as KSU moves forward with the new launch. Finally, Dr. Dailey discussed LMS changes as the University transitions from Blackboard to Canvas, including a cost comparison between the two platforms. Regent Hatchett requested Dr. Dailey to comment on system security and the vulnerability of each system (Blackboard and Canvas) to cyberattacks. Vice Chair Adams sought clarification regarding the annual cost associated with Canvas. Regent Walston asked whether additional optional subscriptions and services offered by Canvas could be added or removed without penalty once a contract is executed. ### V. Consent Agenda Chair Dukes presented the Consent Agenda. Prior to calling for a motion to approve the Consent Agenda, Chair Dukes identified these items as: A. Approval of Previous Meeting Minutes i. August 8, 2023, Regular Meeting Minutes ii. August 29, 2023, Executive Committee Meeting Minutes B. Ratification of Executive Committee Action i. Approval of Expenditures for Athletic Training Agreement ===== PAGE 4 =====
C. Approval of Committee Recommendations
i.Strategic Plan for Academic and Student Affairs
ii.Academic Calendar Policy
iii.Course Schedule Protocol
iv.Transition to New LMS
v.Excel to Accelerate: Cohort for College Readiness
MOTION by Regent Moseley:
Move the Board to approve Consent Agenda items A (i and ii), B(i), and C (i, ii, iii, iv and v). Seconded by Vice Chair Adams and passed without dissent.
### VI. Action Items ### A. Approval to Increase the Walkways Improvement Project Ms. Jennifer Linton of Sodexo presented this agenda item. ## MOTION by Vice Chair Adams: Move the Board to approve the increase of the walkways improvement project. Seconded by Regent Briggs and passed without dissent. ### B. Approval of Mechanical, Plumbing, and Electrical Renovations Ms. Jennifer Linton, Sodexo, presented this agenda item. Regent Walston asked whether existing KSU staff would be able to perform the mechanical, plumbing and electrical renovations. Ms. Linton replied that the work would be contracted out as there was not adequate staffing to perform the work. ## MOTION by Vice Chair Adams: Move the Board to approve the mechanical, plumbing, and electrical renovations. Seconded by Regent Briggs and passed without dissent. ### C. Approval to Transition to Ellucian Banner Payroll and Human Resources System Dr. Wendy Dixie, Acting VP, Finance & Business Affairs, presented this agenda item. ## MOTION by Regent Hatchett: Move the Board to approve the transition to Ellucian Banner Payroll and Human Resources system. Seconded by Regent Ramsey and passed without dissent. ### D. Approval of Revised Budget for Fiscal Year 2024 VP Dixie presented this agenda item. Regent Hatchett requested Dr. Dixie to describe the “Other Sources” category listed within the “E&G Revenue” category. Regent Walston asked whether some invoices from prior years were still being discovered and whether they were being accounted for within the revised FY 2024 budget. MOTION by Vice Chair Adams: ===== PAGE 5 ===== Move the Board to approve the revised budget for Fiscal Year 2024. Seconded by Regent Walston and passed without dissent. ### E. Approval of Pending Personnel Actions Director Raglin presented this agenda item. Regent Fields sought clarification as to the Director of Financial Aid position classification. Ms. Raglin explained that this is a new position, as Financial Aid currently has an Executive Director. Vice Chair Adams inquired as to job posting and interview processes. ## MOTION by Vice Chair Adams: Move the Board to approve the pending personnel actions. Seconded by Regent Moseley and passed without dissent. ### F. Approval to Extend Temporary VP-Level Appointments Director Raglin presented this agenda item. Regent Walston asked whether those individuals whose appointments were being extended would receive the same salaries as before or would receive additional pay. ## MOTION by Regent Fields: Move the Board to approve the extension of the temporary VP appointments. Seconded by Regent Hatchett and passed without dissent. ### G. Approval to Build a Multipurpose Building at KSU's New Franklin County Farm Dr. Kirk Pomper, Director of Land Grant Programs and Dean of the College of Agriculture, Community and the Sciences, presented this agenda item. Vice Chair Adams inquired into the new building's square footage. Regent Walston asked whether Dr. Pomper could request additional monies from the federal government if needed. Regent Hatchett queried whether the proposed new building would be visible from the interstate. ## MOTION by Vice Chair Adams: Move the Board to approve the building of a multipurpose building at KSU's new Franklin County farm. Seconded by Regent Fields and passed without dissent. ### VII. Closing Remarks Chair Dukes invited Regent Briggs to address the Board and audience prior to offering closing remarks. Regent Briggs proceeded, recognizing approximately fifteen SGA members in attendance. Regent Briggs further noted that SGA members would be attending Board meetings for the remainder of the year. Chair Dukes then welcomed the SGA students and invited them to introduce themselves. Regent Fields and President Akakpo commended Regent Briggs for his leadership in addressing the student body the previous evening relative to Homecoming. ===== PAGE 6 ===== In closing, Chair Dukes thanked her fellow Regents for their unwavering dedication to KSU and extended her appreciation to KSU's staff and faculty. Chair Dukes also thanked President Akakpo for his vision for the University, and thanked CPE for their collaboration and support. ### VIII. Adjournment MOTION by Regent Fields: Move the Board to adjourn. Seconded by Regent Walston and passed without dissent. The meeting was adjourned at 12:37 p.m. Submitted by:
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Zach Atwell, Secretary Board of Regents Kentucky State University
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Regent Tammi Dukes, Chair Board of Regents
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Kentucky State University Approved with no corrections ___ Approved with corrections