Appendix A1 Person (Student, Employee and/or Vendor)

Before creating a "Person" (p.5) Search on GUIALTI or SOIADEN using ID, SSN, Last Name, and First Name with % before and after each search string "Person" Names (p.6) 1. Enter the last, first and middle names of the person exactly as provided,using upper and lower case and maintaining spaces. (duBols, Van Buren, Van der Lage) 2 Enter hyphens, apostrophes or dashes as Indicated, but do not use periods or commas. (Ann/M/St. John-O'Neill) 3. Do not enter special characters (8, %, #, " ). 4. If first name is Indicated as Initial and full middle name, enter both in First Name field. (D Gary/blank/Smith) 5. If a person has more than two given names and does not specify first vs. middle, enter first two in First Name, remainder in Middle Name. (Anne Marie/Susan/Smith) 6. If a person has only one name, enter it in Last Name field and leave First Name field blank. Address Abbreviations Street Suffixes (p.15)

Avenue Ave Apartment

Boulevard Blvd Basement

Branch Br Building

Center Ctr Department

Circle Cir Floor

Court Ct Front

Drive Dr Hangar

Estate Est Lobby

Highway Hwy Lot

Lane Ln Lower

Parkway Pkwy Office

Place Pl Penthouse

Point Pt Pier

Road Rd Rear

• Street Addresses (p.12) Route Rt Room
• Enter data in first address line, then second, then third. 2. Enter delivery address in last used line before City. 3. Abbreviate Post Office Box with no space and enter by itself on last used line before City. (PO Box 1234) 4. Do not use special characters (#, %, &). 5. Enter and in place of &. 6. Use the word Unit, Ste, Apt, etc. In place of #, No, or Number. 7. Enter clo in place of in care of in Street Line 1. 8. If possible avoid using attention lines, when necessary enter attention line in Street Line 1. (Attn Bob Snow) 9 Enter periods, slashes, and hyphens only in street number and zip code. (39.2 Rd, 101 % Main St, 97203-4798) 10. Use numbers for numbered streets and include st,nd,rd, th. (201 4th St, 1919 23rd Ave, 4801 NW 101st St) 11. Abbreviate street suffixes, unit designators, and directions, if not part of primary name (N South Oak) 12. If there are two street suffixes, abbreviate second; first becomes part of street name. (1300 W 43rd Avenue Ct) 13. Enter unit designators after street address or on line above 14. Spell out street and city names, if space allows. (County Road 14, Fort Collins, Idaho Springs) 15. Allow Banner to enter City and State from Zip Code. 16. Campus address is to be used for Employees ONLY Enter "Home" Department in Street Line 1, Building and Room Number in Street Line 2, Campus Box in Street Line 3, and Greeley in City. East Rural Route RR
• Station Sq Slip
• Street Sta Space
• Trail St Stop
• Tumple Tri Suite
• Way Tpk Trailer
• Way Way Unit
• Upper Upper Upper
• Foreign Addresses (P.18)
• Enter as provided including punctuation, except commas. 2. Do not abbreviate spelled-out words, if space allows. 3. Enter non-Canadian state/province in Street Line 3. 4. For Canadian addresses, enter Province in State or Province Code. 5. The County Code field should be left blank. 6. Enter postal code (with spaces) in Postal Code. 7. Enter country name from validation table in Nation Code.
• Telephone Types (p.20) Address Types (p.13)

BI - Billing BI - Billing

BU - Business BU - Business

CA - Campus CA - Campus

CEL - Cell Phone EM - Emergency Contact

FAX - Fax FA - OAR

HOME - Home HOME - Home

LO - Local LO - Local

P1 - Parent 1 MA - Mailing if different from PR

P2 - Parent 2 MB - Mail Box Number

PA - Parents P1 - Parent 1

PR - Permanent Residence P2 - Parent 2

RH - Residence Hall PA - Parents

SE - Seasonal PR - Permanent Residence

TE - Temporary RH - Residence Hall

TF - Toll Free SE - Seasonal

WK - Work TE - Temporary

Symbols (p.14)

In creating a record, never use the pound sign (#) or the percent sign (%).

Social Security Numbers (pp.8,23)

Students not submitting their SSN: Nonresident Aliens + 9 + Institution ID; US Students + 8 + Institution ID