The SSN is required for students seeking financial aid and employees. An SSN or EIN is required for independent contractors but is not required for University friends or international students unless employed at the University.
Requests to change SSNs must be accompanied by a valid social security card. Good professional judgment should be used for corrections. Changes should be processed as follows:
The system creates a Banner ID number but not an SSN.
Required by KY CPE, obtained from Kentucky high school transcripts, entered by Admissions, and appears in SPAIDEN.
For additional IDs, submit a "System Change Request" to IT.
Required for employees and students. Changes require a birth certificate. If no birth date is available, Human Resources uses 01-01-1900 temporarily, correcting records periodically. When the year is known but not the specific date, use 01-JAN-year (e.g., 01-JAN-60).
Collected for students, employees, and constituents. Codes include:
This field MUST be completed for U.S. citizens or U.S. permanent residents who are students or employees. It MUST NOT be completed for international students or employees (non-U.S. citizens residing in the U.S. on a visa). This field is optional for constituents who are friends of the University.
According to the Integrated Postsecondary Education Data System (IPEDS), these categories "were developed to describe groups to which individuals belong, identify with, or belong in the eyes of the