Address Types

We aim to maintain a standardized list of address types based on their purposes, rather than having separate addresses for each department. This approach reduces redundant data entry. Thus, an individual might serve as a vendor, an alumnus, an employee, and a current student, yet have only a single address.

Each Banner application (e.g., recruitment mail, billing, grades, award letters, and gift solicitations) will search for a valid address in a prescribed sequence. For instance, the grade mailing routine might search for addresses in this order: Local Mailing (LM) and then Permanent (PR). Similarly, Admission might typically search for a mailing address in this order: PR and then LM.

Address Definitions

• BI - Billing Address: Used by Accounts Payable when the purchase order address (BU) differs from the invoice address.
• BU - Business Address: The primary address type for storing vendor addresses in Banner.
• EM - Emergency Contact: Information about emergency contacts for students or employees.
• FA - Financial Aid Address (FAFSA): Address from FAFSA, which may be temporary.
• LM - Local Mailing: The default address for the University, used for receiving correspondences.
• MG - Matching Gift: Description needed.
• PA - Parent Address: Address of the parent(s) when different from the permanent address.
• P1 - Parent Address 1: Address of parent(s) not the same as the PR or PA address.
• P2 - Parent Address 2: Address of additional parent(s) if not same as PR, PA, or P1 addresses.
• PR - Permanent Address: Address that changes rarely, such as a post office box or parent address for students.
• RH - Residence Hall: Used if different from LM or PR address type.
• TE - Temporary: Used when the person has temporarily relocated.
• WK - Work Address: Work address of the person when different from PR or LM address type.
• XX - Reserved for TGRFEED Use Only: Address type reserved for Finance operations.

US Street Standards

All information should be in mixed case format. Street names should be spelled out completely whenever possible. Numerical street names should use the number code (e.g., use 6th Street instead of Sixth Street). The post office reads an address from the bottom up, with the most general information at the bottom and the most specific at the top.

Punctuation & Symbols

• Avoid using punctuation (periods, commas, apostrophes) and symbols at the beginning of an address field.
• Use "c/o" for "in care of" when necessary, placed on the first street address line.
• Use hyphens and slashes in addresses when needed for clarity.
• Use the ampersand '&' instead of the word 'and' if appropriate.