The following are the terms for requesting event/facility reservations at Kentucky State University.
Submission of your event/facility request reservation means you have read and agreed to these terms. GUIDELINES FOR EVENTS HELD AT CAMPUS FACILITIES
All organizations are required to clean the facilities used for scheduled Events immediately following the end of the Event or be prepared to pay for janitorial services.
Any special equipment (i.e., microphone, podium etc.) needed for Bradford Hall, Hill Student Center or elsewhere must be listed on the Facility/Event Reservation Form.
ALL events that involve the need for food to be served must involve contacting the Kentucky State University dining partner (as they have first right of refusal).
Designated University facilities may be reserved for use by Registered Student Organizations (RSOs) via their advisors, Faculty/Staff and alumni during the Regular Academic year, Intercession and Summer Session for Events related to the purposes of the organization. The Director of Student Life will coordinate the registration of all Student-sponsored Events in accordance with established procedures.
The following facilities may be utilized on a reservation-only basis (list the choice as outside and then in the comment section, include the area/detail of where you want to have the event):
An important update regarding the Hill Student Center:
If our dining partner is able to accommodate the event, there MUST be at least two to four weeks between the date of the event and when the requisition and PO are complete.
If there is no PO provided to the Kentucky State University dining partner, the Kentucky State University dining partner is under no obligation to provide food for the event or could assess a late fee.
An Advisor must reserve facilities on behalf of RSOs. The Advisor will be considered the Responsible Party for maintaining the condition of the facilities. The facilities must be used in a manner consistent with all regulations, policies and guidelines governing Student life.
Facilities reserved for use by an Advisor for a RSO may not be used by any other organization during the period of the reservation.
No Student-sponsored Event will be scheduled during the week of Homecoming nor within one week of final examinations nor except those which are considered a part of the Commencement activities unless approved by the Director of Student Life Center and the Vice President for Student Affairs.
Intramural fields and other campus athletic/recreational areas
Parking lots
Residential areas and/or residential buildings
The “Flex Area” does not include the “Food Court” space.
The “Food Court” space is reserved for the dining partner/Auxiliary Services in order to provide dining space for students during meal times and during other dining events hosted by dining partner/Auxiliary Services.
The “Flex Area” in the Hill Student Center consists solely of the open-space (hallways) that immediately surrounds the “Food Court”, but does not include the “Food Court”. Therefore, if you are reserving the “Flex Area”, you will need to request tables/chairs as the tables/chairs in the Food Court are not to be removed for use in the “Flex Area”. Questions? Please contact the Auxiliary Services Director listed on our website or send us an email at FacEvntReserv@kysu.edu with the subject line “Flex/Food Court”.
In previous online submission forms, Room 311-Student Center, was listed.
As of August 2019, Room 311 in the Student Center is no longer available as a space to reserve/request.
I heretofore it is no longer an option to select on the Event/Request/Reservation form. Thank you for your understanding.